Development Services Center Advisory Committee

CITY OF HENDERSON DEVELOPMENT SERVICES CENTER ADVISORY COMMITTEE REGULAR MEETING MINUTES July 26, 2016 I. CALL TO ORDER Vice Chairman Bryce Clutts called the City of Henderson Development Services Center Advisory Committee meeting to order at 7:47 a.m. in the Westgate Conference Room, 240 Water Street, Henderson, Nevada. II. CONFIRMATION OF POSTING AND ROLL CALL Ashley Buckenberger, Administrative Assistant III, confirmed the DSC Advisory Committee had been noticed in compliance with the Open Meeting Law by posting the Agenda three working days prior to the meeting at City Hall, the Multigenerational Center, the Whitney Ranch Recreation Center, Fire Station No. 86, the Nevada Public Notice Website, the City of Henderson Website, and by mailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing List. PRESENT: Vice Chairman Bryce Clutts Richard Derrick Lee Farris Todd Steadham John Stewart EXCUSED: Nat Hodgson Mo Jadid STAFF: Christopher Barnes, DSC Coordinator Greg Blackburn, Assistant City Manager Ashley Buckenberger, Administrative Assistant I Jan Fullmer, Accounting Manager Priscilla Howell, Director of Utility Services Tedie Jackson, CCS Reporter Brandon Kemble, Assistant City Attorney III Jill Lynch, Budget Manager Ed McGuire, City Engineer Jim McIntosh, Finance Director Sabrina Mercadante, City Clerk Michael Tassi, Asst. Director of CD and Services GUESTS: Sam Kiki, Skyline Casino Grant Givens, Skyline Casino Development Services Center Advisory Committee Page 2 of 5 Tuesday, July 26, 2016 – Minutes III. PUBLIC COMMENT Sam Kiki, Skyline Casino, voiced concerns that he has had bad experiences and many delays from City staff in reviewing plans for his business. IV. ACCEPTANCE OF AGENDA (For Possible Action) NB-7 was withdrawn at the request of staff. (Motion) Mr. Stewart introduced a motion to accept the agenda as amended, seconded by Mr. Farris. The vote favoring approval was unanimous. Vice Chairman Clutts declared the motion carried. V. NEW BUSINESS NB-1 MINUTES For Possible Action. RECOMMENDATION: Adopt Minutes from the April 26, 2016 Development Services Advisory Committee Meeting. (Motion) Mr. Farris introduced a motion to adopt the minutes of April 26, 2016, as presented, seconded by Mr. Stewart. The vote favoring approval was unanimous. Vice Chairman Clutts declared the motion carried. NB-2 INTRODUCTION OF NEW BOARD MEMBERS New Board Members will be introduced to the committee and public. Todd Steadham was introduced as a new board member. He is currently employed with the Slater Hanifan Group. NB-3 DSC QUARTERLY PERFORMANCE REPORT Mo Jadid, Assistant Director of Building & Fire Safety, will review the DSC Quarterly Performance Report. Development Services Center Advisory Committee Page 3 of 5 Tuesday, July 26, 2016 – Minutes Christopher Barnes, DSC Coordinator, gave a PowerPoint presentation of the DSC Performance Report for the month ending June 30, 2016. The following slides were reviewed: Plan Review Performance, Total Number of Monthly Reviews, Site Design Submittals Received, Development Industry Report Card, Permit Activity, Residential and Commercial Permits Issued, Other Building Permits, Average Customer Transactions and Times, Customer Service Wait Time, Inspection Activities, Quality Control Inspections, Five-Year Comparison, Permitting Trends, Plan Reviews, and Inspections Per Day. He noted that solar permits have decreased sharply due to the decision of the Public Utility Commission. NB-4 DSC FINANCIAL UPDATE Jill Lynch, Budget Manager of Finance, will provide details of the quarterly financials. Jill Lynch, Budget Manager, distributed and reviewed the unaudited financials ending June 30, 2016. She noted that the fund is healthy and revenues are approximately $3.5 million higher than budgeted. The working capital balance is approximately $667,000 under the allowable threshold. Responding to a question by Mr. Stewart as to the 2017 budget, Ms. Lynch reported that the revenue is budgeted at $17.2 million. Staff realizes there will be growth in some areas and decreases in solar utilization. She noted that expenditures are budgeted higher to account for new positions. NB-5 KIVA REPLACEMENT UPDATE Christopher Barnes, Development Services Center Coordinator, will provide the current status of the Kiva Replacement Project. Christopher Barnes, DSC Coordinator, reported that project has progressed; at the end of unit testing; in preparation for final user acceptance testing scheduled for October-December. Certain deliverables have come on time; on schedule; second quarter of 2017 to implement new permitting system. NB-6 DSC ANNUAL REPORTS Mo Jadid, Assistant Director of Building & Fire Safety, will discuss the DSC Annual Reports Submittal. Christopher Barnes, DSC Coordinator, reported he will work with the chairman to draft the annual report to be presented to the City Council in September. He noted a financial report will be submitted at the same time. Development Services Center Advisory Committee Page 4 of 5 Tuesday, July 26, 2016 – Minutes NB-7 RECREATION CONSTRUCTION TAX Greg Blackburn, Assistant City Manager, will discuss a proposed increase in the recreation construction tax. This item was withdrawn at the request of staff. NB-8 PUBLIC FACILITIES NEEDS ASSESSMENT Greg Blackburn, Assistant City Manager, will provide an update on the public facilities needs assessment and present a draft for discussion. Greg Blackburn, Assistant City Manager, reported that staff is researching options to develop West Henderson. Considerations include economic development, terrain, sewers, infrastructure needs, land use, anticipated density, commercial growth, parks, fire and police stations, et cetera. This facility needs assessment will not include utilities; however, that assessment will be completed separately. Mr. Blackburn explained that staff will continue meeting with industry including NAIOP, ADC, HAD, Homebuilders Association, and legal representatives. It was suggested that staff do more aggressive outreach efforts to industry in an effort to increase more attendance at future meetings. Mr. Stewart commended staff on this approach to continue the premier standard for developing West Henderson. NB-9 DSC/GENERAL FUND Greg Blackburn, Assistant City Manager, will discuss a general funded action to support the DSC. Greg Blackburn, Assistant City Manager, reported that he wants to evaluate whether development is paying for development. He is proposing the DSC pay for development agreements in Community Development. Staff will also prepare a customer service proposal at ways to enhance customer service and reduce waiting times. Mr. Blackburn noted possible opportunities for building inspectors to do fire sprinkler inspections, which would create financial savings for developers and better utilize inspections. He is also looking for ways to enhance customer service targets for commercial and residential projects. Staff will present a more detailed plan at the next meeting. Development Services Center Advisory Committee Page 5 of 5 Tuesday, July 26, 2016 – Minutes Mr. Stewart commented that his experience with the 3, 2, 1 plan review process has been positive. He realizes there are different impacts on residential versus commercial projects. Responding to a question as to whether staff is trying to determine if current fee structure is adequate, Mr. Blackburn stated there are no plans to increase fees at this time. VI. CHAIRMAN\MEMBER COMMENTS Vice Chairman Clutts commented that the City is doing a great job overall; however, he noted the following concerns about challenges contractors are having when it comes to inspections.  No over the counter or express check available  Seven-day process is slow  Feeling that the City is lying in wait; many improvements pushed on developers  Cannot speak to a person on the phone; only communicate via email  Automated system for inspections has been down Mr. Blackburn said the 3, 2, 1 plan review process is a good goal for large projects, but presents challenges for smaller projects. Staff is working on ways to expand the over-the-counter permit process, and address concerns to improve customer service. VII. SET NEXT MEETING The next meeting was set for October 25, 2016, at 7:45 a.m. VIII. PUBLIC COMMENT There were no comments presented by the public. IX. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 8:38 a.m. Respectfully submitted, ____________________ Tedie Jackson, CCS Reporter