Development Services Center Advisory Committee

CITY OF HENDERSON DEVELOPMENT SERVICES CENTER ADVISORY COMMITTEE REGULAR MEETING Tuesday, October 25, 2016 I. CALL TO ORDER Acting Chairman Mo Jadid called the City of Henderson Development Services Center Advisory Committee meeting to order at 7:50 a.m. in the Westgate Conference Room, 240 Water Street, Henderson, Nevada. II. CONFIRMATION OF POSTING AND ROLL CALL PRESENT: Nat Hodgson Mo Jadid Jim McIntosh Todd Steadham Renee Carroll John Stewart EXCUSED: Bryce Clutts Lee Farris STAFF: Christopher Barnes, DSC Coordinator Greg Blackburn, Assistant City Manager Ashley Buckenberger, Administrative Assistant I Tedie Jackson, CCS Reporter Brandon Kemble, Asst. City Attorney III (arrived at 8:06 a.m.) Jill Lynch, Budget Manager Ed McGuire, City Engineer Sabrina Mercadante, City Clerk Kyle Okamura, Deputy Director of Utility Services Michael Tassi, Asst. Director of CD and Services III. PUBLIC COMMENT There were no public comments presented. Development Services Center Advisory Committee Page 2 of 5 Tuesday, October 25, 2016 – Minutes IV. ACCEPTANCE OF AGENDA (For Possible Action) (Motion) Mr. Hodgson introduced a motion to accept the agenda as published, seconded by Mr. Stewart. The vote favoring approval was unanimous. Acting Chairman Jadid declared the motion carried. V. NEW BUSINESS NB-1 MINUTES Minutes from the July 26, 2016 Development Advisory Committee Meeting. (Motion) Mr. Stewart introduced a motion to adopt the minutes of July 26, 2016, as presented, seconded by Mr. Hodgson. The vote favoring approval was unanimous. Acting Chairman Jadid declared the motion carried. NB-2 INTRODUCTION OF NEW BOARD MEMBERS New Board Members will be introduced to the committee and public. New members Todd Steadham, Jim McIntosh, and Renee Carroll introduced themselves. NB-3 DSC QUARTERLY PERFORMANCE REPORT Mo Jadid, Assistant Director of Building & Fire Safety, will review the DSC Quarterly Performance Report. Mo Jadid, Assistant Director of Building & Fire Safety, gave a PowerPoint presentation of the DSC Performance Report for the month ending June 30, 2016. The following slides were reviewed: Plan Review Performance, Total Number of Monthly Reviews, Site Design Submittals Received, Development Industry Report Card, Permit Activity, Residential and Commercial Permits Issued, Other Building Permits, Average Customer Transactions and Times, Customer Service Wait Time, Inspection Activities, Quality Control Inspections, Five-Year Comparison, Permitting Trends, Plan Reviews, and Inspections Per Day. Mr. Hodgson noted the wait time for permits in the Community Development and Services Department has increased. Development Services Center Advisory Committee Page 3 of 5 Tuesday, October 25, 2016 – Minutes NB-4 DSC FINANCIAL UPDATE Jim McIntosh, Finance Director, will provide details of the quarterly financials. Jim McIntosh, Finance Director, distributed and reviewed the DSC unaudited financial report for the period ended September 30, 2016. NB-5 KIVA REPLACEMENT UPDATE Christopher Barnes, Development Service Center Coordinator, will provide the current status of the Kiva Replacement Project. Christopher Barnes, Development Service Center Coordinator, reported the user acceptance testing is ongoing, and staff is currently waiting to test interfaces for the cashier system and multijurisdictional business license. The next step is to train external and internal customers the beginning of 2017, and staff anticipates going live in the spring of 2017. NB-6 DSC CUSTOMER SERVICE ENHANCEMENTS Greg Blackburn, Assistant City Manager, will discuss some ideas for DSC Customer Service Enhancements. Ed McGuire, City Engineer reported on grading and drainage permits and processes. Greg Blackburn, Assistant City Manager, reported on customer service enhancements and noted building inspectors are also doing residential fire sprinkler inspections to streamline services. Staff is identifying permits that can be completed over the counter. A Process Improvement Ad Hoc team will review the civil review and construction sides and streamline services in these areas; modifying over-the-counter permit process, design review requirements for the Cadence project; and Initiating the Red Team. Mr. Blackburn commended staff for working on these enhancements. NB-7 PUBLIC FACILITIES NEEDS ASSESSMENT UPDATE Greg Blackburn, Assistant City Manager, will provide an update on the Public Facilities Needs Assessment. Development Services Center Advisory Committee Page 4 of 5 Tuesday, October 25, 2016 – Minutes Kyle Okamura, Deputy Director of Utility Services, discussed the utilities needed to provide services in West Henderson. Staff will continue meeting with NAIOP, the Homebuilders Association, and other industry representatives to get their input regarding infrastructure needs in this area, and to discuss the City’s phased development approach. Michael Tassi, Asst. Director of Community Development and Services, reported that staff is working on the business impact statement, and the ordinance will go before the City Council in January 2017. Staff is seeking input and comments from the industry. Mr. Blackburn commended staff and industry for working together to address the infrastructure concerns. NB-8 GENERAL FUND/DSC BUDGET Greg Blackburn, Assistant City Manager, will discuss a general funded action to support the DSC. Greg Blackburn, Assistant City Manager, distributed and reviewed a spreadsheet entitled “Expenditures currently in the General Fund that should be in DSC.” He proposed shifting some of Economic Development budget and Community Development and Services budget to be absorbed in the DSC fund if financially possible. A discussion ensued regarding possible risks to the DSC fund and budget constraints. Staff will send job descriptions activities of the proposed positions to be absorbed to the Committee members. A committee member encouraged staff to be cautious regarding using contingency funds. Jill Lynch, Budget Manager, noted that staff will review trends next year, and the tentative budget will be prepared in the first quarter of 2017. Salary and benefit estimates are conservative, and staff believes there should be adequate funds to cover these positions. VI. CHAIRMAN\MEMBER COMMENTS Acting Chairman Mo Jadid commented that Building and Fire Safety is going through reaccreditation process. An outside external auditor will meet with Mr. Stewart and Mr. Hodgson following this meeting. VII. SET NEXT MEETING The next meeting was set for January 24, 2016, at 7:45 a.m. Development Services Center Advisory Committee Page 5 of 5 Tuesday, October 25, 2016 – Minutes VIII. PUBLIC COMMENT Ed McGuire, City Engineer, commented that a Title 11 (right-of-way ordinance) revision was sent to industry seeking their input. Industry was invited to attend an informational meeting on October 31, 2016. IX. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 9:06 a.m. Respectfully submitted, ____________________ Tedie Jackson, CCS Reporter