Eldorado Valley Regional Training Facility

CITY OF HENDERSON ELDORADO VALLEY REGIONAL PUBLIC SAFETY TRAINING FACILITY EXECUTIVE COMMITTEE REGULAR MEETING MINUTES Wednesday, October 11, 2017 I. CALL TO ORDER The meeting of the Eldorado Valley Regional Public Safety Training Facility Executive Committee was called to order by Deputy Police Chief Todd Peters at 2:03 p.m. in the Council Chamber Conference Room, 240 Water Street, Henderson, Nevada. II. CONFIRMATION OF POSTING AND ROLL CALL Tedie Jackson, Official Records Reporter, confirmed posting. confirmed the meeting had been posted in accordance with the Open Meeting Law by posting the agenda three working days prior to the meeting at City Hall, Emergency Services Facility, Green Valley Police Substation, and Fire Station No. 96. PRESENT: Todd Peters, Deputy Chief of Police, Henderson Bob Murnane, City Manager, Henderson Tim Shea, Chief of Police, Boulder City Brent Spyer, Boulder City PD ABSENT: David Fraser, City Manager, Boulder City STAFF: DeeAnn Bill, Police Admin, Specialist III Michael Denning, Henderson PD Tedie Jackson, Official Records Reporter Aaron Johnson, Sergeant, Boulder City Michael Oh, Assistant City Attorney III (arrived at 2:08 p.m.) GUESTS: Marc Cassell, Captain, HPD David Furber, Financial Services Manager, HPD Bryan Hartshorn, Sergeant, HPD Jennifer Johnson, Design and Construction Manager Jill Lynch, Budget Manager Jim McIntosh, Finance Director Troy Westover, Facilities Maintenance Manager Eldorado Valley Regional Training Facility Page 2 of 5 Wednesday, October 11, 2017 – Draft Minutes III. PUBLIC COMMENT There were no public comments presented. IV. ACCEPTANCE OF AGENDA (Motion) Mr. Murnane introduced a motion to accept the agenda as presented. The vote favoring approval was unanimous. Chairman Peters declared the motion carried. V. NEW BUSINESS NB-1 MINUTES ELDORADO VALLEY REGIONAL TRAINING FACILITY EXECUTIVE COMMITTEE MEETING SEPTEMBER 15, 2016 Eldorado Valley Regional Training Facility Executive Committee Meeting Minutes of September 15, 2016. (Motion) Mr. Shea introduced a motion to adopt the minutes of September 15, 2016, as presented. The vote favoring approval was unanimous. Chairman Peters declared the motion carried. NB-2 FY19 OPERATING BUDGET DAVID FURBER/POLICE Approve FY19 Operating Budget. DeeAnn Bill, Police Admin Specialist III, distributed and reviewed the new operating budget handout entitled “Eldorado Valley Regional Public Safety Training Facility FY 2017-2018 Operating Budget-Revised”, Pending. There were no questions or comments. (Motion) Mr. Spyer introduced a motion to approve the FY19 Operating Budget as presented. The vote favoring approval was unanimous. Chairman Peters declared the motion carried. Eldorado Valley Regional Training Facility Page 3 of 5 Wednesday, October 11, 2017 – Draft Minutes NB-3 FY18 OPERATING BUDGET DAVID FURBER/POLICE Discuss current budget and funding for capital improvements. DeeAnn Bill, Police Admin Specialist III, reviewed the new operating budget. David Furber, Financial Services Manager, explained that a capital line was added for the Moser Building and possible location for the simulator. This item establishes the budget to ensure the funds are available. (Motion) Mr. Murnane introduced a motion to approve the FY18 Operating Budget as presented. The vote favoring approval was unanimous. Chairman Peters declared the motion carried. NB-4 ELECTRONIC SWITCH GEAR/CANOPY BOX JAMES HAGEN/FACILITIES MAINTENANCE Acceptance and approval to allow staff to obtain a contract to build a chain-link fence with signage around the switch gear power control box to not exceed a total cost of $8,000.00; and to authorize the Henderson Police Chief to execute the contract. Staff presented a summary of this item, and noted the chain-link fence will be enclosed to address safety concerns. (Motion) Mr. Murnane introduced a motion to approve staff obtaining a contract to build a chain-link fence with signage around the switch gear power control box, in an amount not to exceed $8,000.00; and authorize the Henderson Police Chief to execute the contract. The vote favoring approval was unanimous. Chairman Peters declared the motion carried. NB-5 AGENCY INCREASE IN CONTRIBUTION MICHAEL DENNING/POLICE Approval to increase each agency’s contributions by $5,000.00 per year to properly budget and offset the cost to eventually replace the switch gear power box. Acting Captain Michael Denning reported that the life cycle of the switch gear power box is ten years, and will cost approximately $50,000.00 to replace it. Staff proposes that each agency increase their fiscal year contribution by $5,000.00 to budget for this expense. Eldorado Valley Regional Training Facility Page 4 of 5 Wednesday, October 11, 2017 – Draft Minutes (Motion) Mr. Shea introduced a motion to approve an increase in each agency’s contributions by $5,000.00 per year to properly budget and offset the cost to eventually replace the switch gear power box. The vote favoring approval was unanimous. Chairman Peters declared the motion carried. NB-6 ARREST AND CONTROL BUILDING MICHAEL DENNING/POLICE Approval to obtain bids and augment the FY18 budget for the renovation of existing warehouse space within the COH Building and Fire Safety facility located at 2101 Moser Drive for construction of an Arrest and Control Defensive Tactics Training Room and Virtra Simulator Training Room. Captain Michael Denning presented a summary of this item, and reviewed the options provided in the packet. He noted the estimated cost of this renovation project is $140,000.00. A discussion ensued regarding building size options, building type costs (modular, pre-fab, steel), prevailing wage costs, bathroom requirements, and possible requirements of the American Disabilities Act. There was a consensus that staff research ways to stay at the Eldorado Valley Training Facility rather than utilize the Moser Building. A concern was also noted that further delay of this item may increase construction costs. Mr. Shea will review options under the Boulder City Building Codes regarding this issue, and report at the next meeting. (Motion) Mr. Shea introduced a motion to continue this item to the next meeting. The vote favoring approval was unanimous. Chairman Peters declared the motion carried. NB-7 UPDATES TO EVRPSTF RENTAL FEE SCHEDULE BRYAN HARTSHORN/POLICE Proposal to increase the fees for usage by outside entities. The areas available for fees are the shooting ranges, EVOC Track, classrooms, officer coverage and the VirTra Simulator. Acting Lt. Bryan Hartshorn presented a summary of this item, and reviewed the information in the packet. Eldorado Valley Regional Training Facility Page 5 of 5 Wednesday, October 11, 2017 – Draft Minutes Michael Oh, Assistant City Attorney III, commented that a business impact statement may be needed for this item. He stated this committee is the governing body, which would approve a business impact statement. The business impact statement and fee proposal schedule should be presented at the same meeting. (Motion) Mr. Murnane introduced a motion to direct staff to prepare a business impact statement in relation to the proposal to increase fees for usage by outside entities. The vote favoring approval was unanimous. Chairman Peters declared the motion carried. VI. CHAIRMAN\MEMBER COMMENTS There were no Chairman\member comments presented. VII. SET NEXT MEETING The next meeting date will be determined at a later time. VIII. PUBLIC COMMENT There were no public comments presented. IX. ADJOURNMENT There being no further business to come before the Committee, Deputy Chief Peters adjourned the meeting at 2:47 p.m. Respectfully Submitted, _______________________ Tedie Jackson, Official Records Reporter