Henderson Community Education Advisory Board

CITY OF HENDERSON COMMUNITY EDUCATION ADVISORY BOARD REGULAR MEETING MINUTES Wednesday, August 2, 2017 I. CALL TO ORDER Lisa Corrado, Planning Manager, called the City of Henderson Community Education Advisory Board meeting to order at 3:03 p.m. in the Mayor and Council Board Room, City Hall, 4th Floor, 240 Water Street, Henderson, Nevada. II. CONFIRMATION OF POSTING AND ROLL CALL Nanci Waters, Recording Secretary, confirmed the agenda was posted three working days prior to the meeting in accordance with the Open Meeting Law by posting in the four Official Bulletin Boards within the City Limits of the City of Henderson and the Nevada Public Notice Website. In addition, copies of the agenda were mailed to each person having an item on the agenda and to all those on the Agenda Master Mailing List. Present: Stacey Allen Jenn Blackhurst Patricia Charlton Annette Dawson Owens Richard Derrick Lee Farris Dr. Dennis Potthoff Dr. Marya Shegog Wanda Shumar Elizabeth Trosper Jodi Tyson Greg Wells Absent: Stephen Augspurger (excused) Judith Steele (excused) Mike O’Dowd (excused) Staff: Lisa Corrado, Planning Manager Shari Ferguson, Asst. Dir. Public Works, Parks and Recreation Stephanie Garcia Vause, Director of CD and Services Tedie Jackson, CCS Reporters Amanda Kern, Assistant City Attorney III Shelly Labay, Senior Planner Steve Lopez, Sr. Business Management Analyst Laura Shearin, Business Administration Manager Anna Smith, Planner David Vorce, Principal Redevelopment Fiscal Admin. Nanci Waters, Recording Secretary Consultant: Joan Chaplick Henderson Community Education Advisory Board Page 2 of 9 Wednesday, August 2, 2017 – Minutes Guests: Jeff Horn, Associate Superintendent Bob Mars, Associate Superintendent Deanna Wright, School Board Trustee III. PUBLIC COMMENT There were not public comments presented. IV. ACCEPTANCE OF AGENDA (For Possible Action) (Motion) Mr. Farris introduced a motion to accept the agenda as presented. The vote favoring approval was unanimous. Acting Chairman Corrado declared the motion carried. V. UNFINISHED BUSINESS UB-1 PRESENTATION ON CITY EDUCATIONAL PROGRAMS & SERVICES Staff will introduce the educational services and partnerships that are currently provided by the City of Henderson. Laura Shearin, Business Administration Manager, gave a PowerPoint presentation and highlighted a slide entitled: Our Education Journey (1932 through 2030). Shari Ferguson, Asst. Director of Public Works, Parks and Recreation, reviewed the following slides: Partnerships (Safety and Wellness, Literacy, and Facilities) Safe Routes to Schools, Safekey, Apple Program, partnership regarding City parks, sports fields, and pools, and Redevelopment Agency. VI. NEW BUSINESS NB-2 MINUTES COMMUNITY EDUCATION ADVISORY BOARD MEETING JUNE 8, 2017 Henderson Community Education Advisory Board meeting minutes of June 8, 2017. Add the following staff members: Josh Reid, Amanda Kern, Rob Herr, Shari Ferguson, Laura Shearin, Mark Hobaica; and note that Patricia Charlton was excused. Henderson Community Education Advisory Board Page 3 of 9 Wednesday, August 2, 2017 – Minutes (Motion) Ms. Shumar introduced a motion to adopt the minutes of June 8, 2017, as amended. The vote favoring approval was unanimous. Acting Chairman Corrado declared the motion carried. NB-3 ELECTION OF CHAIRPERSON Board members will nominate and elect a Chairperson. Ms. Charlton nominated Jodi Tyson as Chairman. Ms. Trosper nominated Lee Farris as Chairman. Both nominees accepted the nomination and shared their background experience and interests relating to the School District. A poll taken among the Board members indicated six votes for each nominee. (Motion) Mr. Wells introduced a motion to nominate Lee Farris as Chairman. With a majority vote of seven members in favor, the motion carried and Lee Farris was elected as Chairman. NB-4 ELECTION OF VICE-CHAIRPERSON Board members will nominate and elect a Vice-Chairperson. (Motion) Ms. Shumar introduced a motion to nominate Jodi Tyson as Vice Chairman. The vote favoring approval was unanimous, and Jodi Tyson was elected as Vice Chairman. NB-5 PROJECT UPDATE Staff will present updates to the Board on the status of the CEAB goals and timeline. Ms. Corrado reviewed backup material entitled: 2017-2018 CEAB Schedule, Where we are, and Where we’re headed. NB-6 BREAKOUT ACTIVITY TO REVIEW DRAFT HENDERSON REPORT CARD FOR STUDENT SUCCESS Staff will present the Board with a draft Henderson Report Card for Student Success and will lead the Board in a breakout activity to identify priority indicators and provide input. Ms. Labay, reviewed a handout entitled: Henderson Schools Community Report School-level Data and Henderson Schools Community Report City-level Data. Henderson Community Education Advisory Board Page 4 of 9 Wednesday, August 2, 2017 – Minutes Responding to a question as to whether chronic absenteeism information can be provided, Bob Mars, Associate Superintendent, commented that an average daily attendance for each school is available; however, chronic absenteeism for kids is not public information. Committee members would like to pursue obtaining chronic absenteeism numbers per school. Staff will work with the CCSD to get daily attendance records for each school. It was suggested that staff obtain the following information to be added to the measures:  Number of students in Advanced Placement (AP) classes  Number of students in the International Baccalaureate (IB) Program  Average American College Test (ACT) scores  Teacher tenure for each school  Work with school level data indicators identified and update measures every six months It was also noted to create partnerships to get real time information. Data from charter schools should be included; however, this data should not be compared with CCSD. Magnet schools are part of CCSD. CEAB members were asked to work in small groups and discuss the qualitative initiatives that were suggested at the prior meeting. During the presentation, participants were provided information about the general cost and level of effort needed to collect data to respond to these initiatives. Staff also identified information from available sources that could serve as a proxy for some of these metrics. For each of three qualitative initiatives, participants were asked to comment on the value and priority of developing metrics for these initiative; using existing data as a proxy and commenting on the topics of highest priority. There were three groups composed of Board members, a staff group and a group that included members of the public. Each group had a staff facilitator who took notes. All groups agreed it was important to work with existing data sources and that while these initiatives were important, they should not delay the completion of the report card. The initiatives would be addressed in the Action Plan with several topics or strategies identified by several groups. The following represents the ideas and strategies suggested by the groups. Several of these strategies will be discussed in future meetings to assess their potential for inclusion in the Action Plan. Henderson Community Education Advisory Board Page 5 of 9 Wednesday, August 2, 2017 – Minutes Group 1 Parental Engagement  NV PTA data- potential indicator of engagement  Use existing CCSD survey results  Invite Associate Superintendents to present; interview them regarding parental involvement Community and Business Engagement  Get the list of partnerships in Henderson; identify what groups and businesses are active  Quantify to the number of school gardens  No need for a survey  Ask HCC if they have partnerships/sponsorships  Are there any metrics on child participation in extracurricular/interscholastic activities?  Some HSs have survey data (Coronado) Educator Quality/Leadership  Collect data on teachers such as the average years of experience teachers have in each school and the teacher’s level of education  Transiency data may not be useful  Identify the number of teachers enrolled in the principal program Group 2 Parental Engagement  New surveys will be biased on costly  Review AB 394 focus group results  Defer to teachers- they know the best way to reach a student  Don’t spnd funds on data collection, the money should go into the schools  “Redirect the effort”  Focus on interventions versus surveys  Create a culture of welcoming for parents  Schools have different needs- no one size fits all solutions  SOT’s Community and Business Engagement  New SOT’s are different – allow for Community/Business involvement  School gardens can be a key activity  Landscaping, new ideas  Increase awareness of education needs; businesses don’t always know how to  Leverage business partners  Identify and develp internships and apprenticeships  “Summer Business Institute” (CC)- example program  “Batteries Included” (LV)- example program Henderson Community Education Advisory Board Page 6 of 9 Wednesday, August 2, 2017 – Minutes Educator Quality/Leadership  Provide resources for teachers to invest in professional development (offset cost through financial assistance or scholarships)  Provide time to support professional development activities  Implement all year long (not just summer)  Address teacher burn-out; provide incentives to keep the best teachers  Create career pathways for teachers  Provide clear incentives that are consistent  Considers partners for existing grants  Identify potential speakers Group 3  Consider health and welfare and/or environmental data  Environmental impacts on student outcome- school’s physical environment has a lot of influence: o Examples: illness, economic, health, air quality, teen pregnancy, facility quality/characteristics Parental Engagement  Present outcomes from existing information (whatever we’ve got)  Keep pushing for parentlink data (do they do their own survey)  Consider and include PTA/PTO membership data  Identify what’s doing well for best practices and develop tool kit to replicate and improve Community and Business Partnerships  Look to Chamber for assistance here  Communicate importance of education (volunteering, etc) for existing and potential businesses  Look into internship and apprenticeship data  Look for data on student community engagement Educator Quality/Leadership  Explore postsecondary /continuing education data on teachers  Follow up on teacher tenure  Explores CCSD teacher rating data at school level  Identify numbers of long term subs and unlicensed teachers by school Group 4  Look at baseline versus ceiling level data  Identify comparison communities for the future  Process is iterative; moving forward the data may change  Track data in a timely manner; some metrics may be available quarterly, would be helpful for tracking initiatives this Board chooses to invest in Henderson Community Education Advisory Board Page 7 of 9 Wednesday, August 2, 2017 – Minutes Group 5 Parental and Family Involvement  Look at volunteerism in classroom  Collect input from teachers  Note impacts on volunteerism of new legislation requiring fingerprinting (cost prohibition and reluctance of undocumented) Community and Business Engagement  Engage business community with CTE program  Pair principals with business partner  Help partner schools with businesses for internship Educator Quality and Leadership  Look at National Board Certification  Look at CE credits (subjective)  Look at data for teacher transiency/longevity Overall notes and follow up items:  Request CCSD to report chronic absenteeism by school  Consider frequency of measures and schedule for update  Drill down to factors in rankings (items in green)  Can we get numbers of AP classes and dual enrollment?  IB enrollment  Partnerships to get real-time CCSD data  CSN to provide data for October meeting  Average ACT scores to report card  Ask CCSD for teacher tenure and administration at each school (teacher transiency rate is available)  Get public charter school performance data  May need to develop 2 report cards for charters and public schools  Avoid comparing between school types  There are other metrics on teacher qualifications  Share AB 394 focus group data  Last year’s graduation date, compared to this year, district and Henderson  And ACT scores for the same  Magnet enrollment question on lottery  Background checks now required to volunteer at schools, may affect parent involvement Henderson Community Education Advisory Board Page 8 of 9 Wednesday, August 2, 2017 – Minutes NB-7 UPDATES FROM CCSD CCSD Trustees and Associate Superintendents are invited to share updates with the Board. Deanna Wright, School Board Trustee, reported that CCSD had phenomenal graduation rates this year. The IB program at Basic Academy of International Studies will help students be more successful. Board members asked for the graduation rate and ACT scores last year for Las Vegas and Henderson CCSD schools. Ms. Wright will provide this information when it becomes available from the State. Mr. Mars mentioned parental engagement is critical at all grade levels. There is a new state initiative requiring background checks for all parent volunteers; however, school administrators believe there will be unintended consequences related to this initiative. NB-8 NEXT STEPS Based on discussion during the meeting, Staff will summarize research requests and follow-up items, and content for the next meeting. Staff will prepare notes from the breakout groups, and finalize the report card with data. VII. CHAIRMAN\MEMBER COMMENTS There were no chairman or member comments presented. VIII. SET NEXT MEETING The next meeting was set for October 2, 2017, at 3:00 p.m.; however, some staff will not be available to attend this meeting, so a November meeting may be scheduled. IX. PUBLIC COMMENT There were no public comments presented. Henderson Community Education Advisory Board Page 9 of 9 Wednesday, August 2, 2017 – Minutes X. ADJOURNMENT There being no further business to be discussed, the meeting was adjourned at 5:00 p.m. Respectfully submitted, __________________________ Tedie Jackson, Council and Commission Services Reporter