Henderson Community Education Advisory Board

CITY OF HENDERSON COMMUNITY EDUCATION ADVISORY BOARD REGULAR MEETING MINUTES Wednesday, November 1, 2017 I. CALL TO ORDER Chairman Lee Farris called the City of Henderson Community Education Advisory Board meeting to order at 3:05 p.m. in the Mayor and Council Board Room, City Hall, 4th Floor, 240 Water Street, Henderson, Nevada. II. CONFIRMATION OF POSTING AND ROLL CALL Anna Smith, Planner, confirmed the agenda was posted three working days prior to the meeting in accordance with the Open Meeting Law by posting in the four Official Bulletin Boards within the City Limits of the City of Henderson and the Nevada Public Notice Website. In addition, copies of the agenda were mailed to each person having an item on the agenda and to all those on the Agenda Master Mailing List. Present: Chairman Lee Farris Stacey Allen Stephen Augspurger Jenn Blackhurst (3:09 p.m.) Annette Dawson Owens Richard Derrick Mike O’Dowd Dr. Dennis Potthoff (3:14 p.m.) Wanda Shumar Elizabeth Trosper Jodi Tyson (4:16 p.m.) Greg Wells Absent: Patricia Charlton (excused) Dr. Marya Shegog (excused) Judith Steele (excused) Staff: Lisa Corrado, Planning Manager Shari Ferguson, Asst. Dir. Public Works, Parks and Recreation Stephanie Garcia Vause, Director of CD and Services Tedie Jackson, CCS Reporters Amanda Kern, Assistant City Attorney III Shelly Labay, Senior Planner Steve Lopez, Sr. Business Management Analyst Laura Shearin, Business Administration Manager Anna Smith, Planner David Vorce, Principal Redevelopment Fiscal Admin. Consultants: Joan Chaplick John Tapogna, EcoNorthwest Henderson Community Education Advisory Board Page 2 of 7 Wednesday, November 1, 2017 – Minutes Guests: Bob Mars, Associate Superintendent (arrived at 4:18 p.m.) Mayor Debra March commented on the importance of this Board, and thanked the members for their hard work and dedication to education. III. PUBLIC COMMENT There were no public comments presented. IV. ACCEPTANCE OF AGENDA (For Possible Action) (Motion) Ms. Shumar introduced a motion to accept the agenda as presented. The vote favoring approval was unanimous. Chairman Farris declared the motion carried. V. NEW BUSINESS NB-1 MINUTES HENDERSON COMMUNITY EDUCATION ADVISORY BOARD AUGUST 2, 2017 Henderson Community Education Advisory Board meeting minutes of August 2, 2017. (Motion) Mr. Wells introduced a motion to adopt the meeting minutes of August 2, 2017, as presented. The vote favoring approval was unanimous. Chairman Farris declared the motion carried. NB-2 PRESENTATION ON PARENT SURVEY INFORMATION Staff will present findings from the City's 2016 educational focus group reports and the 2016 CCSD Parent Survey results. Shelly Labay, Senior Planner, reviewed the Schools Planning Focus Group Summary Report dated March 2016, and highlighted the CCSD Districtwide Survey. NB-3 PRESENTATION ON COMMUNITY DEVELOPMENT AND SERVICES SCHOOL SITE PROCESS Staff will present updates to the Board on the City's current school siting process and possible future updates to the Development Code regarding school siting. Stephanie Garcia-Vause, Director of Community Development and Services, reviewed the following slides: Community School Planning, School Site Planning, Planned Henderson Schools, School Siting Guidelines, and Key Proposed Changes. It was noted that staff intends to do outreach to charter schools. Henderson Community Education Advisory Board Page 3 of 7 Wednesday, November 1, 2017 – Minutes NB-4 UPDATE ON EDUCATION SET-ASIDE FUNDING Richard Derrick will share an update to the Board on the education set-aside funding for 2017-2018. Richard Derrick, Chief Financial Officer, reviewed the following slides: Henderson RDA Previously-Funded School Improvements, Redefining Henderson’s Future Investment in Schools, Recommendations from the Joint Planning Group, Henderson Redevelopment Agency Set Aside Sheet, Future Allocation Process Enhancements, and Fundraising Efforts. He explained that proceeds would be allocated by the City Council based on the CEAB’s recommendations. Mr. Augspurger suggested this Board and the City be proactive and assume an advocacy position regarding AB 469, the reorganization of the Clark County School District (CCSD). It was suggested that charter schools be considered to receive set-aside funding, as well as CCSD schools. Staff will research how many charter schools are in Henderson, and the student population at these schools. NB-5 HENDERSON REPORT CARD FOR STUDENT SUCCESS Staff will present the Board with the Henderson Report Card for Student Success for acceptance. Shelley Labay, Senior Planner, reviewed the Henderson School Performance Indicators for 2016-17, or most recent year available. This information will be utilized in future meetings. NB-6 REVIEW INVENTORY OF EVIDENCE-BASED NATIONAL PROGRAMS John Tapogna, President of EcoNorthwest, will present data and analysis on national educational interventions that have proven records of success. John Topogna, EcoNorthwest, presented a summary of this item and reviewed the following slides: The Education Flatline, When Growth Happens, The Problem, The Case of Title I Supplemental Education Services (SES), Value and Benefits of Evidence-Based Policy Making, Varying Degrees of Evidence, The Evidence Movement, LJAF Opportunities, Annual Book Fairs, Start Making a Reader Today (SMART), LifeSkills Training, Cheek and Connect, Match Education Math Tutoring, Learning Accounts, H and R Block FAFSA Assistance, and Discussion of Recommendations for 1st Year Actions. Henderson Community Education Advisory Board Page 4 of 7 Wednesday, November 1, 2017 – Minutes NB-7 BREAKOUT ACTIVITY TO DISCUSS NATIONAL PROGRAMS PRESENTED IN AGENDA ITEM NB-6 Joan Chaplick, facilitator from MIG, will lead the Board in group and then breakout discussions to provide input to staff on the evidence-based programs presented in Agenda Item NB-6. Note: Board members broke up into exercise groups to complete this activity. The following was reported out from each group: Group 1, Facilitator: Lisa Corrado Board Members: Lee Farris (Chair); Stacey Allen; Michael O’Dowd; Dr. Dennis Potthoff 1) Yes, support evidence-based concepts with proof of evidence 2) Yes, find a non-profit partner with technical assistance, but keep the following in mind:  At what cost and who is paying for it?  Depends on cost vs. scale  If we have to evaluate all of them, may be too much time and money 3) Some – some programs may be necessary just to bring them operational standard.  Technology  When you can, yes, but don’t exclude other ideas just because it can’t be evaluated.  Call for applications should ask if the request can be evaluated – pre and post data, capital improvements  Set aside for non-evidence based 4) Ones we like:  FAFSA – no brainer – should be on top  Bookfairs Missing metric: Elementary math Group 2, Facilitator: Shelly Labay Board Members: Jenn Blackhurst; Wanda Shumar; Richard Derrick 1) Yes, support some portion of evidence based (not necessarily all) 2) Yes – use non-profits, preferably local non-profits when available, but wherever help is available, take it. 3) Yes – agree with some form of evaluation:  If a group is willing to pay for study – take it  If program can be replicated from an already evaluated program – use it  If not studied, consider using a “sample” to minimize costs Henderson Community Education Advisory Board Page 5 of 7 Wednesday, November 1, 2017 – Minutes 4) Excited about:  Annual Book Fairs (consider including pre-K) o Look at library offerings o Classroom libraries o Reading lists and programs (such as that offered at Pinecrest)  Check and Connect o Since it’s already happening, we could add to o Easy to replicate o Could use community volunteers  FAFSA o So much good for so little $ o Can leverage city assets Not excited about:  Lifeskills Training – doesn’t seem to move the metrics we are concerned with More to look into:  Alex Program or other technology that can guide individual progress  Teacher professional development Group 3, Facilitator: Sean Robertson Board Members: Jodi Tyson (Vice-Chair); Stephen Augspurger; Liz Trosper; Annette Dawson Owens; Greg Wells 1) Yes, it’s important to support issues with transparency. Use when appropriate as part of the mix (tool box) 2) Keep the option open as part of a mix. Also ID other partners (ex – PTA, if not education or non-profit partner available) 3) Yes, everything must be evaluated  ID metrics first  Person requesting program must show evaluation process and metrics  Be flexible in how formal evaluation program is  Have clear expectations and understand what success means 4) More to look into:  Professional development for teachers – ensuring teachers understand data driven decision making and how to interpret  Teacher strategies and technology  Summer reading program  Book series program (varied teachers)  Be kind or other bullying program Henderson Community Education Advisory Board Page 6 of 7 Wednesday, November 1, 2017 – Minutes Group 4, Facilitator: Annamarie Smith Staff Group 1) Yes (6-0 count) 2) Yes, evaluate what we’re already doing in order to make recommendations  Schools are ultimately judged on what the State Department of Education determines as it pertains to data reporting  Partnerships need to include CCSD and State DOE  Do we lose control in bringing in non-profits? Needs to be in alignment with the school district’s goals and reporting metrics.  Group likes the idea of having evaluation from an outside partner 3) Some, not all  How much time is spent away from instruction for evaluation?  How can the evaluations be tied into things already measured? 4) What we’d like to see more of:  APPLE partnership  Schools have already partnered for FAFSA readiness  What are we doing with disciplinary action type programs?  Lifeskills is a very broad umbrella as it pertains to behavior boundaries between students and parents  FACES program needs funding Group 5, Facilitator: Brittany Markarian Public Group - No members of the public desired to participate in the exercise. Compilation of results from all groups (Groups 1 through 3 are voting members) Question 1 Group 1 – yes Group 2 – yes Group 3 – yes Group 4 - yes Question 2 Group 1 – yes, but check cost and scale estimates Group 2 – yes, non-profits Group 3 – yes, PTA Group 4 – yes, but be aligned with existing metrics Question 3 Group 1 – yes, some but don’t exclude (call for apps) Group 2 – yes, some on tiered approach Group 3 – yes, ID metrics included Group 4 – some not all Henderson Community Education Advisory Board Page 7 of 7 Wednesday, November 1, 2017 – Minutes Question 4 Group 1 – want elementary math Group 2 – annual book fair, FASFA, partner with library, check and connect, technology programs Group 3 – include professional development, teacher strategies, summer reading Group 4 – Include disciplinary and life skills NB-8 NEXT STEPS Based on discussion during the meeting, staff will summarize research requests, follow-up items, and content for the next meeting. Staff will compile content for the next meeting. VI. CHAIRMAN\MEMBER COMMENTS Ms. Dawson Owens announced there is a New National Superintendent coming on board is a search. Ms. Tyson said a future meeting could have a presentation by school community partnership office. VII. SET NEXT MEETING The next meeting was set for January 24, 2017, at 3:00 p.m. VIII. PUBLIC COMMENT There were no public comments presented. IX. ADJOURNMENT There being no further business to be discussed, the meeting was adjourned at 5:02 p.m. Respectfully submitted, __________________________ Tedie Jackson, Official Records Reporter