Self-Funded Insurance Committee

CITY OF HENDERSON SELF-FUNDED HEALTH INSURANCE COMMITTEE REGULAR MEETING AGENDA Wednesday, October 21, 2020 To be Conducted via Teleconference and Video 1:00 PM Conference ONLY Meeting Inquiries: (702) 267-1906 NOTICE PLEASE NOTE THAT DUE TO THE COVID-19-RELATED PUBLIC GATHERING RESTRICTIONS, THERE WILL BE NO IN-PERSON ATTENDANCE AT THIS MEETING. This meeting is being conducted in conformance with the State of Nevada Executive Department Declaration of Emergency Directive 006, dated March 22, 2020, as extended by Emergency Directive 029, dated July 31, 2020, extending public meeting closures and restrictions for the duration of the current state of emergency, unless terminated by a subsequent directive or by operation of law associated with lifting the Declaration of Emergency. Please check cityofhenderson.com for updates to meeting closures and restrictions. If you desire to view, listen, or provide live real-time text public comment for this meeting, please utilize the following link: https://coh.webex.com/coh/onstage/g.php?MTID=e82f4a30080e0cf8f8e52471be3a7fe57. You may also send your comments via email to Courtney.Redsull@cityofhenderson.com. Notice to persons with special needs: For those requiring special assistance or accommodation to attend or participate in this meeting, arrangements for a sign language interpreter or services necessary for effective communication for qualified persons with disabilities should be made as soon as possible, but no later than 72 hours before the scheduled event. Please contact Courtney Redsull at (702) 267-1906 or TTY: 7-1-1 at least 72 hours in advance to request a sign language interpreter. You may also submit your request by using Contact Henderson. The Chair reserves the right to hear agenda items out of order, combine two or more agenda items for consideration, remove an item from the agenda, or delay discussion relating to an item on the agenda at any time. THERE WILL BE NO IN-PERSON ATTENDANCE AT THIS MEETING. In the event discussion of an agenda item raises an issue that, upon further discussion, could result in disclosure of a person's protected health information, the Committee may, pursuant to Nevada Revised Statutes 241.030(3), close the meeting upon a motion which specifies: a. The nature of the business to be considered; and b. The statutory authority pursuant to which the Committee is authorized to close the meeting. c. Only the business identified in the motion may be discussed. The closed session must be recorded and minutes of the closed session must be kept. Self-Funded Insurance Committee Page 2 of 5 Wednesday, October 21, 2020 - Agenda Public comment will be taken at the designated Public Comment periods through live real-time text using the link provided above or emailing them to Courtney.Redsull@cityofhenderson.com. Individuals will be limited to three (3) minutes and spokespersons for a group will be limited to ten (10) minutes at the discretion of the Chair. The Chair reserves the right to curtail abusive, offensive, inflammatory or repetitive comments that disrupt, disturb or otherwise impede the orderly conduct of the meeting. See NRS 241.030(4)(a). Examples of disruptive conduct include, without limitation, yelling, stamping of feet, whistles, applause, heckling, name calling, use of profanity, personal attacks, physical intimidation, threatening use of physical force, assault, battery, or any other acts intended to impede the meeting or infringe on the rights of the board and/or committee members, City staff, or meeting participants. Backup materials for agenda items can be found at the Human Resources Department or on the City's website at: http://henderson.siretechnologies.com/sirepub/meetresults.aspx.To request backup materials, please contact Courtney Redsull at (702) 267-1906. I. CALL TO ORDER II. CONFIRMATION OF POSTING AND ROLL CALL III. PUBLIC COMMENT Public Comment during this portion of the agenda must be limited to matters on the agenda. Individuals will be limited to three (3) minutes and spokespersons for a group will be limited to ten (10) minutes at the discretion of the Chairman. The Chairman reserves the right to curtail abusive, offensive, inflammatory or repetitive comments that disrupt, disturb or otherwise impede the orderly conduct of the meeting. See NRS 241.030(4)(a). Examples of disruptive conduct include, without limitation, yelling, stamping of feet, whistles, applause, heckling, name calling, use of profanity, personal attacks, physical intimidation, threatening use of physical force, assault, battery, or any other acts intended to impede the meeting or infringe on the rights of the board and/or committee members, City staff, or meeting participants. IV. ACCEPTANCE OF AGENDA (For Possible Action) V. NEW BUSINESS NB-1 MINUTES SELF-FUNDED HEALTH INSURANCE COMMITTEE September 16, 2020 HUMAN RESOURCES For Possible Action. RECOMMENDATION: Adopt Self-Funded Health Insurance Committee meeting minutes of September 16, 2020. Self-Funded Insurance Committee Page 3 of 5 Wednesday, October 21, 2020 - Agenda NB-2 CORRECTED MINUTES SELF-FUNDED HEALTH INSURANCE COMMITTEE MEETING AUGUST 19, 2020 HUMAN RESOURCES For Possible Action. RECOMMENDATION: Adopt Correction to the Self-Funded Health Insurance Committee Meeting minutes of August 19, 2020, that were adopted at the September 16, 2020, Self-Funded Health Insurance Committee Meeting. The Motion for Item NB-11, Delta Dental Administrative Fee Renewal Proposal for Plan Years 2021 - 2022, should be corrected as follows due to an administrative error: Previous Motion: Chairman Fennema introduced a motion to direct staff to present and recommend approval of the Vision Services Plan contract renewal proposal for plan years 2021 - 2024 to the Human Resources Director at the current plan design and administrative fee structure. The vote favoring approval was unanimous. Chairman Fennema declared the motion carried. Corrected Motion: Chairman Fennema introduced a motion to direct staff to present and recommend approval of the Delta Dental contract renewal proposal for plan years 2021 - 2022 to the Human Resources Director. The vote favoring approval was unanimous. Chairman Fennema declared the motion carried. NB-3 HEALTHSCOPE MONTHLY CLAIMS REPORT HUMAN RESOURCES HealthSCOPE monthly claims report. Self-Funded Insurance Committee Page 4 of 5 Wednesday, October 21, 2020 - Agenda NB-4 STOP LOSS COVERAGE FOR PLAN YEAR 2021 HUMAN RESOURCES For Possible Action. RECOMMENDATION: Review various options for stop loss insurance coverage for Plan Year 2021, select option, and direct Committee staff to submit to City Council for approval. Review the stop loss insurance renewal options for Plan Year 2021. Renewal options also detailed in the attached renewal proposal and renewal analysis. Select one option for recommendation to City Council for approval. Renewal at Current Deductible Individual Deductible: $525,000.00 Single Rate: $8.40 per employee per month Family Rate: $35.68 per employee per month Estimated total annual premium: $448,385.00 Increase of 10.19% over current year premium Alternative #1 Individual Deductible: $535,000.00 Single Rate: $8.19 per employee per month Family Rate: $34.96 per employee per month Estimated total annual premium: $439,112.00 Increase of 7.88% over current year premium Alternative #2 Individual Deductible: $550,000.00 Single Rate: $7.83 per employee per month Family Rate: $33.75 per employee per month Estimated total annual premium: $423,487.00 Increase of 4.07% over current year premium VI. CHAIRMAN\MEMBER COMMENTS The Chairman and Members may speak on any subject under this section of the agenda. Chairman and Members may comment on matters including, without limitation, future agenda items, upcoming meeting dates, and meeting procedures. Comments made cannot be acted upon or discussed at this meeting, but may be placed on a future agenda for consideration. VII. SET NEXT MEETING Self-Funded Insurance Committee Page 5 of 5 Wednesday, October 21, 2020 - Agenda VIII. PUBLIC COMMENT Items discussed under this Public Comment period cannot be acted upon at this meeting, but may be referred to a future agenda for consideration. Individuals will be limited to three (3) minutes and spokespersons for a group will be limited to ten (10) minutes, at the discretion of the Chairman. The Chairman reserves the right to curtail abusive, offensive, inflammatory or repetitive comments that disrupt, disturb or otherwise impede the orderly conduct of the meeting. See NRS 241.030(4)(a). Examples of disruptive conduct include, without limitation, yelling, stamping of feet, whistles, applause, heckling, name calling, use of profanity, personal attacks, physical intimidation, threatening use of physical force, assault, battery, or any other acts intended to impede the meeting or infringe on the rights of the board and/or committee members, City staff, or meeting participants. IX. ADJOURNMENT Posted by 9:00 a.m., October 15, 2020, at the following locations: City Hall, 240 South Water Street, 1st Floor Lobbies Multigenerational Center, 250 South Green Valley Parkway Whitney Ranch Recreation Center, 1575 Galleria Drive Fire Station No. 86, 1996 East Galleria Drive www.cityofhenderson.com https://notice.nv.gov