Tree Board

CITY OF HENDERSONVILLE TREE BOARD - REGULAR MEETING Operations Center - Assembly Room | 305 Williams St. | Hendersonville NC 28792 Tuesday, April 19, 2022 – 2:00 PM MINUTES 1. CALL TO ORDER The meeting was called to order at 2:10 pm. Members in attendance: Mark Madsen, Mary Davis, Andy Crawford, and Glenn Lange. Members absent: Mac Bracket, Landon Justice, Pat Christie. 2. APPROVAL OF THE AGENDA A motion was made by Glenn Lange to move item 4C. Duncan Hill Terrace to 4A on the agenda and to approve the agenda as amended. Vote - All ayes. 3. APPROVAL OF MARCH 15, 2022 MINUTES A. Approval of the March 15, 2022 Minutes A motion was made by Glenn Lange to approve the minutes as submitted. Vote - all ayes. 4. NEW BUSINESS A. Duncan Terrace [revisited] (P21-79-CZD) No action was taken on this item. B. Upward Road Restaurant (P22-15-CZD) A motion was made by Glenn Lange to approve. Motion - Based on the following guiding city code documents (the Municipal Code, Chapter 46, Article IV, Division 1,Trees & Shrubs, Section 46, 116 & 117; the Zoning Code, Article XV Buffering, Screening & Landscaping Sections 15-1, A &C and 15-4 A; the Subdivision Ordinance, Purpose and Intent, Section1.04, Part H; and the Comprehensive Plan,Vision Statement and Section 3.3, Goal NR-1, Strategy 1.2 and Goal NR-2, Strategy 2.3) and the City Council’s adoption (Feb., 2021) of core values and beliefs as guiding principles as they apply to protection of natural resources and the prioritization of existing tree canopy, the Tree Board recommends the following development conditions be placed on this property: 1. All preserved trees must be protected from construction activities as prescribed in the zoning code 15-4c regardless of use for a tree credit. 2. Of the trees depicted on the review documents (7) and those required for the Type B buffer (4 per 100 feet), 25% must be large maturing trees and 25% must be medium maturing trees as TREE BOARD - REGULAR MEETING – April 19, 2022 Page | 1  listed in the Recommended Landscape Species List for Street Trees and Land Development Projects. 3. Eradicate invasive plant species throughout the property as listed in the Recommended Landscape Species List for Street Trees and Land Development Projects. 4. Recommend shortening of northern end of the retaining wall and to shift the location of the northern end of the retaining wall toward the drive thru lane to minimize impact to the existing trees on the neighboring property. Vote - all ayes. C. Washburn Tract Resubmittal (P22-19-CZD) - Mike Washburn (developer) A motion was made by Glenn Lange to approve. Tree Board Recommendation: 1) Provide and implement a vegetative planting plan developed by a landscape architect and approved by staff to vegetate between all built areas/impervious surfaces and the entire required buffer line along the wetland with diverse and appropriate species of native upland and wetland trees, native shrubs and other native perennial herbaceous plants (including warm season grasses, sedges, and plants important to pollinators) to enhance wildlife habitat, increase tree canopy, assist in stormwater filtering of pollution from built areas and slow down and infiltrate stormwater runoff from the site. No turf grasses can be used in this area and invasive plants (as listed in the city’s Recommended Landscape Species List for Street Trees and Land Development Projects) must be removed; and 2) The developer shall protect the trees that they have proposed to save in accordance with Section 15-4 Existing Vegetation of the Zoning Ordinance; and 3) The developer should eliminate the proposed parking spaces at the apartment complex site where mature trees exist; and 4) Implement a minimum 25-foot Type C Buffer without any walls, fences or berms (defined in Zoning Code Section 15-6 [c]) in all areas where the apartments [are proposed] bordering R-15 residential zoned properties to increase tree canopy, wildlife habitat, and provide additional buffering for existing residential areas. Existing noninvasive trees and shrubs should remain and can contribute to this buffer; and 5) Shift lots 7 and 8 to the common space area to preserve the mature Oak Trees where lots 7 and 8 are shown on the current site plan. Vote - All Ayes. Note: Additional loss of existing trees due to revisions to the site plan (widening of Wilmont Dr) has not been provided by the applicant D. Public Relations Update - Mary Jo Padgett The PR update was sent to the Tree Board via email. TREE BOARD - REGULAR MEETING – April 19, 2022 Page | 2  E. Hendo Beeline - Elizabeth Queen Elizabeth Queen requested $10,200 that would be used to establish the first raised planter bed for the Beeline Pollinator bed project along Maple Street. The board will discuss consider this request at their next meeting. 5. OLD BUSINESS A. Renewal Maintenance Contract for Pollinator Beds at Bee Mural and Bearcat Loop The maintenance contract with Kelsey Jarvis has been renewed for one year. B. Planting Projects 1. Oklawaha Greenway Trail - Planting Date April 20th The trees will be planted along the Greenway Trail on 4/20. 2. Wolf Chase – Completed The Wolf Chase project has been completed. 3. 9th Avenue - Fall The 9th Avenue project will be completed in the fall. Tree species and quantities will need to be submitted to Public Work four months in advance of the planting date to allow time to source and order the trees. 4. Pollinator Bed Traffic Island Four Seasons Blvd The pollinator bed RFP is almost done. C. Changes to City Ordinances/Zoning Concerning Trees no action taken. 6. OTHER BUSINESS A. Utility Update no updates to provide. B. Tree Board Budget Expenditures Original Budget - $43,250.00 Spent - $14,074.08 Remaining Balance - $29,175.92 City staff has scheduled tree planting projects along the Greenway Trail, Patton Park, City Hall, and Downtown (Main Street) that total about $14,000-$15,000. TREE BOARD - REGULAR MEETING – April 19, 2022 Page | 3  C. Update Tree Species List no action taken. D. Staff Comments Mark Stierwalt asked the Tree Board if they wanted to be more active in invasive species control/removal. The board expressed interest in providing more education on this subject and a desire to work with staff on invasive species control on public property. Further discussions are needed about invasive species control on private property. 7. ADJOURNMENT The meeting was adjourned at 4:10 pm. The City of Hendersonville is committed to providing accessible facilities, programs and services for all people in compliance with the Americans with Disabilities Act (ADA). Should you need assistance or an accommodation for this meeting please contact the City Clerk no later than 24 hours prior to the meeting at 697-3005. TREE BOARD - REGULAR MEETING – April 19, 2022 Page | 4