Board of Mayor & Aldermen

MINUTES OF REGULAR MEETING WLY26,2022 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING mL Y 26, 2022, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT JAMIE CLARY, MAYOR STEVE BROWN, ALDERMAN RACHEL COLLINS, ALDERMAN ARLENE CUNNINGHAM, ALDERMAN KAREN DIXON, ALDERMAN RUSS EDWARDS, ALDERMAN JONATHAN HA YES, ALDERMAN LEEPETERSON,ALDERMAN LORI PHILLIPS, ALDERMAN EDDIE ROBERSON, ALDERMAN MARK SKIDMORE, ALDERMAN llM WATERS, ALDERMAN JOHN BRADLEY, CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE ABSENT-PEG PETRELLI, VICE-MAYOR The meeting opened with prayer led by Duane Harris, Lead Pastor of Hendersonville Church of the Nazarene and The Pledge of Allegiance led by Mayor Clary. AGENDA The July 26, 2022, BOMA meeting was called to order by Mayor Jamie Clary. Roberson moved; seconded by Skidmore to approve the July 26, 2022, agenda. Clary acknowledged the two-week rule was being waived upon approval of agenda for Resolution 2022-36, a resolution ratifying the transition plan implementing the City's new ward boundaries subsequent to the 2020 census. (Subject to approval by the Board pursuant to Ordinance 2002-12) Collins moved; Waters seconded an amendment to the agenda to group Items 10 through 13, appointments to boards. There was a unanimous vote to approve the amendment to the agenda with Petrelli absent. Clary declared the motion carried. MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE2 There was a unanimous vote to approve the agenda as amended with Petrelli absent. Clary declared the motion carried. PRESENTATION There was a presentation of the "Hendersonville Good Neighbor" Proclamation to Mr. Billy Lambert. • Aldermen Roberson and Waters joined Mayor Clary in making the presentation to Mr. Lambert. • Mayor Clary stated the criteria had been developed for a recipient of this proclamation in which the Board of Mayor and Alderman wish to "praise and highlight the work of good neighbors, residents who exemplify Hendersonville's exceptional nature and serve as examples to all citizens". • Mr. Lambert is the 1st recipient of the Hendersonville Good Neighbor proclamation. • Twelve (12) family membors and friends attended the presentation in support of Mr. Lambert. PUBLIC HEARING Mayor Clary read the guidelines for public comments. There was a public hearing for Ordinance 2022-12, to hear comments on a request by Henry and Anne Dorris, to rezone 4.47 acres from General Commercial (GC) and Industrial {I) to Multi-Family Residential, Planned Development (MFR-PD) and to approve a Comprehensive Development Plan for the property, called Grace Place at New Shackle. Lisa Jo Anderson, 401 Walton Ferry Road, Office Manager for Grace Place addressed the Board of Mayor and Alderman in support of Ordinance 2022-12. Rana Saleh of 401 Walton Ferry Road, Ashley Williams of 401 Walton Ferry Road, Lindsey Whisenant of 109B River Road (first Mom at Grace Place) addressed the Board in support of Ordinance 2022-12. All three women shared their personal testimonies of their struggles conquered and life success stories thanks to the availability of Grace Place and staff. Lauren Willoughby, 104 Braxton Lane West, addressed the Board from the perspective of a social worker in support of Ordinance 2022-12. Ms. Willoughby is the Program Officer of Memorial Foundation and expressed the honor of working with and being able to support Grace Place with grant funding for the past eight (8) years. Brian Stewart. 1012 Rowbarton Court, addressed the Board in support of Ordinance 2022-12 and being a great addition and benefit to Hendersonville and Sumner County by "offering a second chance". Mike Gaughan, 120 Ashland Point, addressed the Board in support of Ordinance 2022-12 asking the Board to "do what's right" and pass the ordinance. MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE3 With no more citizens wishing to speak, Clary moved on to the next agenda items. MINUTES Waters moved; seconded by Cunningham to approve the June 28, 2022, minutes. There was a unanimous vote to approve the minutes with Petrelli absent. Clary declared the motion carried. CITIZENS' COMMENTS • Steven Puckett of 228 Sanders Ferry Road, Apt. A-21 addressed the Board regarding term limits with the suggestion of using a directive amendment if an amendment was to be made to the ordinance before the Board tonight. • John Evans of 155 Cumberland Drive addressed the Board with poll results regarding high density housing (86%+ opposed), opinions on bonds, a tax increase or both to fund infrastructure needs (65% for one or the other or both) and term limits (only 3% do not want term limits). Mr. Evans is also in support of Ordinance 2022-12. • Brian Homra of 157 Allen Drive addressed the Board in support of Ordinance 2022-12. Serving as a volunteer for Grace Place he has seen firsthand the work the ministry does in lifting the ladies up and helping them establish themselves back into the community. With no more citizens wishing to speak, Clary moved on to the next agenda items. CONSENT AGENDA The captions were read for Resolution 2022-34, a resolution accepting the dedication of streets in Durham Farms, Phase 1, Section 11 and Resolution 2022-35, a resolution amending the Job Classification List and Pay Table. Waters moved; Dixon seconded to approve Resolutions 2022-34 & 2022-35. There was a unanimous vote to approve the resolutions with Petrelli absent. Clary declared the motion carried. ORDINANCES AND RESOLUTIONS The caption was read for second and final reading of Ordinance 2022-12, an ordinance rezoning 4.47 acres, located at 126 New Shackle Island Road, on the east side ofNew Shackle Island Road, and on the north side of Innovation Way, and approving the Grace Place at New Shackle Comprehensive Development Plan to govern the development of said property. Roberson moved; Hayes seconded to approve Ordinance 2022-12 on second and final reading. MINUTES OF REGULAR MEETING WLY26,2022 PAGE4 Without objection, the rules were suspended to allow Desneige VanCleve of Grace Place to address the Board. Vancleve was asked if only applications from Sumner County were accepted. She responded that the website does not prohibit other county applications but the program does prioritize Sumner County applications, Several aldermen voiced their support for Grace Place and the ordinance before them. There was a unanimous vote to approve Ordinance 2022-12 on second and final reading with Petrelli absent. Clary declared the motion carried. The caption was read for first reading of Ordinance 2022-14, an ordinance amending the City's beer regulations to allow the sale of beer at Golf Entertainment Centers. As sole sponsor, Edwards asked to move Ordinance 2022-14 to the August 23, 2022, BOMA meeting due to a representative from The Hangout not being present to give a presentation or answer any questions. The caption was read for first reading of Ordinance 2022-17, an ordinance establishing meeting for the Board of Mayor and Aldermen in certain even-numbered years. Brown moved; Cunningham seconded a motion to approve Ordinance 2022-17. There was a unanimous vote to approve the motion on first reading with Petrelli absent. Clary declared the motion carried. The caption was read for first reading of Ordinance 2022-18, an ordinance amending the Hendersonville Municipal Code, Title 14, Chapter 1, Municipal Planning Commission, and Title 14, Chapter 2, Zoning Ordinance. Peterson moved; Hayes seconded a motion to approve Ordinance 2022-18 on first reading. There was a unanimous vote to approve the Ordinance on first reading with Petrelli absent. Clary declared the motion carried. The caption was read for first reading of Ordinance 2022-19, an ordinance relative to term limits for members of the Board of Mayor and Aldermen. Brown moved; Hayes seconded a motion to approve Ordinance 2022-19 on first reading. MINUTES OF REGULAR MEETING WLY26, 2022 PAGES Roberson moved; Hayes seconded a motion to amend Ordinance 2022-19 as follows: SECTION ONE: The number of terms served by the mayor or by an alderman shall not exceed three (3) consecutive four-year terms, regardless of the ward designation for aldermen. Add SECTION SIX: Section One shall not apply to current aldermen and the current mayor. The current aldermen and current mayor shall be limited to two (2) additional, consecutive terms. Roberson stated if Ordinance 2022-19 passes with the proposed amendments he would like to be added as a Co-Sponsor to Ordinance 2022-19. Roberson asked City Attorney John Bradley if the language in the proposed amendments accomplished the attempt at limiting the current Mayor and Aldermen to two (2) terms and future Mayors and Aldermen limited to three (3) terms. Bradley responded that it did meet that attempt. Without objection, the rules were suspended for John Evans to share the results of his term limit polls. Mr. Evans shared at the time the poll was originally conducted, August 30, 2020, 83% of those polled were in favor of term limits, whether it was two terms or three terms. Mr. Evans personally paid for an independent firm, Conquest Communications to conduct the polling. There were 400 participants, with one-half of calls being to cell phones and one- half being to land lines. Only citizens of Hendersonville were polled. Peterson acknowledged a potential conflict of interest as he received one of the polling calls but he stated he answered his opinion. Clary verified with Bradley that with twelve (12) aldermen present the two-thirds (2/3) vote required for passage of the ordinance was eight (8). There was a unanimous vote to approve the amendments to Ordinance 2022-19 on first reading with Petrelli absent. Clary declared the motion carried. There was a unanimous vote to approve Ordinance 2022-19 as amended on first reading with Petrelli absent. Clary declared the motion carried. The caption was read for Resolution 2022-33, a resolution authorizing Improve Hendersonville to use a variation of the City's logo on Tennessee License Plates. MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE6 Clary moved; Edwards seconded to approve Resolution 2022-33. As a board member oflmprove Hendersonville, Clary explained the SMORE program and how it would benefit from the potential sale of license plates. • The SMORE program, Summer Month of Reading Experiences, takes approximately $30,000.00 a year to run the program. • The program works with children in the first (1 51), second (2 nd ) and third (3 rd ) grades whose reading skills are lacking in an attempt to keep them current during the summer to move to the next level of education. • Title 1 schools are being served as most schools in Sumner County are now being served. • Teachers recommend students to the program. • The summer of 2022 saw 55 children registered with 50 attending regularly. • Improve Hendersonville is exploring ways to grow the program, such as transportation for the children. • Improve Hendersonville obtained permission from the General Assembly to sell license plates to benefit the SMORE program directly. • The plates would cost an additional $35.00 like any other special-issued plate. $34.00 would be directed to Improve Hendersonville where it will be applied directly to the SMORE program. • Improve Hendersonville is required to pre-sell one thousand (1,000) license plates and submit $35,000.00 before any plates will be produced. • The Chamber has hired an artist to work on the logo of the plate. • It is not for certain that the logo for the plate will include any or a part of the City of Hendersonville logo. • As a non-profit, Improve Hendersonville will not apply to the City of Hendersonville for funds for three (3) years. It was asked why Improve Hendersonville didn't go through the Non-Profit Committee to request funds. Some were uncomfortable with the idea of limiting the non- profit from coming to the City for funding requests over the next three years. Clary explained there was a Steering Committee as well as other Board members other than himself and they had chosen to not apply. Collins moved; Edwards seconded an amendment to Resolution 2022-33 removing the second "Whereas" paragraph. The motion to amend passed by majority vote 11-1 with Peterson voting nay and Petrelli absent. Clary declared the motion carried. There was a unanimous vote to approve Resolution 2022-33 as amended with Petrelli absent. MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE7 Clary declared the motion carried. The caption was read for Resolution 2022-36, a resolution ratifying the transition plan implementing the City's new ward boundaries subsequent to the 2020 Census (Subject to approval by the Board pursuant to Ordinance 2002-12- to be provided under separate cover) Roberson moved; seconded by Waters to approve Resolution 2022-36. Peterson stated he was in full support of the Resolution. There was a unanimous vote to approve Resolution 2022-36 with Petrelli absent. Clary declared the motion carried. OTHER AGENDA ITEMS The appointments of members to the board of Beautiful Hendersonville and the Industrial Development Board were read. Waters moved; Cunningham seconded to vote on Items 10 through 13 as a group; the appointment of Michele Owens to Beautiful Hendersonville, the appointment of Desneige Vancleve to Beautiful Hendersonville, the appointment of Shauna Bolton to Beautiful Hendersonville and the appointment of Brian Silkwood to the Industrial Development Board. There was a unanimous vote to approve the appointments with Petrelli absent. Clary declared the motion carried. REPORTS Brief Committee Reports: Finance-Cunningham: • Met July 26, 2022. • Ordinance 2022-20 an ordinance appropriating funds for Parks improvements was passed and recommended unanimously to come to BOMA in August. • Resolution 2022-36 a resolution ratifying the transition plan implementing the City's new ward boundaries subsequent to the 2020 Census (Subject to approval by the Board pursuant to Ordinance 2002-12 - to be provided under separate cover) was approved with no recommendations. • Sales Tax Analysis Report showed continued increases in collections month over month, year over year and year-to-date finishing approximately $3.3 million over the projected Budget. • Hotel-Motel Tax Report showed collections of $40,000.00 for June with a YTD total around $350,000.00. MINUTES OF REGULAR MEETING WLY26,2022 PAGE8 Public Works-Skidmore: • Met July 26, 2022. • Ordinance 2022-20 an ordinance appropriating funds for Parks improvements was passed unanimously, sent to Finance Committee to come to BOMA in August. • Trash Collection Update-Misses are down 20% from last month. • Light Synchronization Update-The project is under contract. There will be a pre- construction meeting August 11, 2022. More information will be provided at the August 2022 BOMA meeting. • Sanders Ferry Greenway Update-The project is on-going and TDOT has agreed to go with the City's program. • Looking into the replacement of stones around the bridge going over Drakes Creek. • Investigating construction debris on Curtis Crossroads. • Cleaning of graffiti off the Greenway. General-Brown: • Items moved to tonight's BOMA meeting were passed. Public Safety-Petrelli • Edwards-No report. Planning-Peterson • Met July 5, 2022. • Approved the following Consent Agenda Items: Costco @ Glenbrook South, Phase 1 - Site Plan. • The Costco project is moving forward. The next step is submitting to Codes for building plans. • Map revision to be approved through FEMA that entails a 90-day process. • Skidmore and Cunningham shared their appreciation of Public Works Director Sarah Long and her staff as well as Planning Director Keith Free and his staff. Cunningham shared that her Ward 3 constituents were very happy with the Center Point paving and the light synchronization. Chief of Operations Report-Eckenroth • Public Works worked on the stormwater infrastructure underneath Center Point Road while it was being paved. Appreciation was expressed to Trace Buerkett and Public Works Director Sarah Long for their great job. • Work on the paving list is continuing and being prioritized. • Parks has a lot going on including a softball tournament at Drakes Creek, and Sumner Fest on August 6, 2022. The event on July 3, 2022, was great as well. • Notice to Proceed was received today, August 26, 2022, for Fire Station #7. • Upcoming Capital Projects meeting for the Signal Synchronization Project. Mayoral Report-Included in the packet. MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE9 Approved: Jamie Clary, Attest: Robert Manning, City Recorder