Board of Mayor & Aldermen

CITY OF HENDERSONVILLE SPECIAL BOARD OF MAYOR AND ALDERMEN August 9th, 2022, at 7:00 p.m. 101 Maple Drive North, Hendersonville, TN 37075 I. Call to Order by the Mayor II. Acceptance of agenda III. Presentations IV. Public Hearing V. Minutes A. Approval of the July 26th, 2022, meeting minutes 3-11 VI. Citizens Comments VII. Consent Agenda VIII. Ordinances and Resolutions Brown 1. Second and final reading of Ordinance 2022-17, an ordinance establishing meeting for the 12-13 Board of Mayor and Aldermen in certain even-numbered years Brown, Petrelli, 2. Second and final reading of Ordinance 2022-19, an ordinance relative to term limits for 14-15 Cunningham, members of the Board of Mayor and Aldermen Collins, and Roberson Edwards 3. First Reading of Ordinance 2022-14, an ordinance amending the City’s beer regulations to 16-44 allow the sale of beer at Golf Entertainment Centers Brown 4. First reading of Ordinance 2022-20, an ordinance appropriating funds for Parks 45-55 improvements Brown 5. Reading of Resolution 2022-37, a resolution authorizing the Parks department to 56-82 apply for a BlueCross BlueShield Healthy Place Grant (Subject to approval by the Board pursuant to Ordinance 2002-12) IX. Other Agenda Items (Items 6-11 to be considered as a group) 6. Vote on the appointment of Mark Burgdorf to the Arts Council 83 7. Vote on the reappointment of William Clifford to the Arts Council 84 8. Vote on the appointment of Robbie Borghi to Beautiful Hendersonville 85 9. Vote on the reappointment of Ken Brinkley to the Board of Adjustments and 86 Appeals 1  10. Vote on the reappointment of Mike McCarroll to the Board of Adjustments and 87 Appeals 11. Vote on the reappointment of Paul Guthrie to the Municipal Board of Zoning 88 Appeals X. Reports 12. Brief Committee Reports: 1. General – Brown 2. Public Safety – Petrelli 3. Planning – Peterson 4. Capital Projects – Roberson 13. Chief of Operations Report 14. Mayoral Report (information included in packet) 89 XI. Adjournment Information Re: Board/Committee Nominations for Next Agenda A. Consideration of the appointment of Kathleen Garza to Beautiful Hendersonville B. Consideration of the appointment of Nancy Golden to the Citizens’ Stormwater Appeals Board Anyone needing accommodations due to disabilities, please contact the ADA Coordinator at 615-822-1016 at least 24 hours prior to the meeting. 2 MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING JULY 26, 2022, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT JAMIE CLARY, MAYOR STEVE BROWN, ALDERMAN RACHEL COLLINS, ALDERMAN ARLENE CUNNINGHAM, ALDERMAN KAREN DIXON, ALDERMAN RUSS EDWARDS, ALDERMAN JONATHAN HAYES, ALDERMAN LEE PETERSON, ALDERMAN LORI PHILLIPS, ALDERMAN EDDIE ROBERSON, ALDERMAN MARK SKIDMORE, ALDERMAN JIM WATERS, ALDERMAN JOHN BRADLEY, CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE ABSENT- PEG PETRELLI, VICE-MAYOR The meeting opened with prayer led by Duane Harris, Lead Pastor of Hendersonville Church of the Nazarene and The Pledge of Allegiance led by Mayor Clary. AGENDA The July 26, 2022, BOMA meeting was called to order by Mayor Jamie Clary. Roberson moved; seconded by Skidmore to approve the July 26, 2022, agenda. Clary acknowledged the two-week rule was being waived upon approval of agenda for Resolution 2022-36, a resolution ratifying the transition plan implementing the City’s new ward boundaries subsequent to the 2020 census. (Subject to approval by the Board pursuant to Ordinance 2002-12) Collins moved; Waters seconded an amendment to the agenda to group Items 10 through 13, appointments to boards. There was a unanimous vote to approve the amendment to the agenda with Petrelli absent. Clary declared the motion carried. 3 MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE 2 There was a unanimous vote to approve the agenda as amended with Petrelli absent. Clary declared the motion carried. PRESENTATION There was a presentation of the “Hendersonville Good Neighbor” Proclamation to Mr. Billy Lambert. • Aldermen Roberson and Waters joined Mayor Clary in making the presentation to Mr. Lambert. • Mayor Clary stated the criteria had been developed for a recipient of this proclamation in which the Board of Mayor and Alderman wish to “praise and highlight the work of good neighbors, residents who exemplify Hendersonville’s exceptional nature and serve as examples to all citizens”. • Mr. Lambert is the 1st recipient of the Hendersonville Good Neighbor proclamation. • Twelve (12) family membors and friends attended the presentation in support of Mr. Lambert. PUBLIC HEARING Mayor Clary read the guidelines for public comments. There was a public hearing for Ordinance 2022-12, to hear comments on a request by Henry and Anne Dorris, to rezone 4.47 acres from General Commercial (GC) and Industrial (I) to Multi-Family Residential, Planned Development (MFR-PD) and to approve a Comprehensive Development Plan for the property, called Grace Place at New Shackle. Lisa Jo Anderson, 401 Walton Ferry Road, Office Manager for Grace Place addressed the Board of Mayor and Alderman in support of Ordinance 2022-12. Rana Saleh of 401 Walton Ferry Road, Ashley Williams of 401 Walton Ferry Road, Lindsey Whisenant of 109B River Road (first Mom at Grace Place) addressed the Board in support of Ordinance 2022-12. All three women shared their personal testimonies of their struggles conquered and life success stories thanks to the availability of Grace Place and staff. Lauren Willoughby, 104 Braxton Lane West, addressed the Board from the perspective of a social worker in support of Ordinance 2022-12. Ms. Willoughby is the Program Officer of Memorial Foundation and expressed the honor of working with and being able to support Grace Place with grant funding for the past eight (8) years. Brian Stewart. 1012 Rowbarton Court, addressed the Board in support of Ordinance 2022-12 and being a great addition and benefit to Hendersonville and Sumner County by “offering a second chance”. Mike Gaughan, 120 Ashland Point, addressed the Board in support of Ordinance 2022-12 asking the Board to “do what’s right” and pass the ordinance. 4 MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE 3 With no more citizens wishing to speak, Clary moved on to the next agenda items. MINUTES Waters moved; seconded by Cunningham to approve the June 28, 2022, minutes. There was a unanimous vote to approve the minutes with Petrelli absent. Clary declared the motion carried. CITIZENS’ COMMENTS • Steven Puckett of 228 Sanders Ferry Road, Apt. A-21 addressed the Board regarding term limits with the suggestion of using a directive amendment if an amendment was to be made to the ordinance before the Board tonight. • John Evans of 155 Cumberland Drive addressed the Board with poll results regarding high density housing (86%+ opposed), opinions on bonds, a tax increase or both to fund infrastructure needs (65% for one or the other or both) and term limits (only 3% do not want term limits). Mr. Evans is also in support of Ordinance 2022-12. • Brian Homra of 157 Allen Drive addressed the Board in support of Ordinance 2022-12. Serving as a volunteer for Grace Place he has seen firsthand the work the ministry does in lifting the ladies up and helping them establish themselves back into the community. With no more citizens wishing to speak, Clary moved on to the next agenda items. CONSENT AGENDA The captions were read for Resolution 2022-34, a resolution accepting the dedication of streets in Durham Farms, Phase 1, Section 11 and Resolution 2022-35, a resolution amending the Job Classification List and Pay Table. Waters moved; Dixon seconded to approve Resolutions 2022-34 & 2022-35. There was a unanimous vote to approve the resolutions with Petrelli absent. Clary declared the motion carried. ORDINANCES AND RESOLUTIONS The caption was read for second and final reading of Ordinance 2022-12, an ordinance rezoning 4.47 acres, located at 126 New Shackle Island Road, on the east side of New Shackle Island Road, and on the north side of Innovation Way, and approving the Grace Place at New Shackle Comprehensive Development Plan to govern the development of said property. Roberson moved; Hayes seconded to approve Ordinance 2022-12 on second and final reading. 5 MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE 4 Without objection, the rules were suspended to allow Desneige VanCleve of Grace Place to address the Board. VanCleve was asked if only applications from Sumner County were accepted. She responded that the website does not prohibit other county applications but the program does prioritize Sumner County applications, Several aldermen voiced their support for Grace Place and the ordinance before them. There was a unanimous vote to approve Ordinance 2022-12 on second and final reading with Petrelli absent. Clary declared the motion carried. The caption was read for first reading of Ordinance 2022-14, an ordinance amending the City’s beer regulations to allow the sale of beer at Golf Entertainment Centers. As sole sponsor, Edwards asked to move Ordinance 2022-14 to the August 23, 2022, BOMA meeting due to a representative from The Hangout not being present to give a presentation or answer any questions. The caption was read for first reading of Ordinance 2022-17, an ordinance establishing meeting for the Board of Mayor and Aldermen in certain even-numbered years. Brown moved; Cunningham seconded a motion to approve Ordinance 2022-17. There was a unanimous vote to approve the motion on first reading with Petrelli absent. Clary declared the motion carried. The caption was read for first reading of Ordinance 2022-18, an ordinance amending the Hendersonville Municipal Code, Title 14, Chapter 1, Municipal Planning Commission, and Title 14, Chapter 2, Zoning Ordinance. Peterson moved; Hayes seconded a motion to approve Ordinance 2022-18 on first reading. There was a unanimous vote to approve the Ordinance on first reading with Petrelli absent. Clary declared the motion carried. The caption was read for first reading of Ordinance 2022-19, an ordinance relative to term limits for members of the Board of Mayor and Aldermen. Brown moved; Hayes seconded a motion to approve Ordinance 2022-19 on first reading. 6 MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE 5 Roberson moved; Hayes seconded a motion to amend Ordinance 2022-19 as follows: SECTION ONE: The number of terms served by the mayor or by an alderman shall not exceed three (3) consecutive four-year terms, regardless of the ward designation for aldermen. Add SECTION SIX: Section One shall not apply to current aldermen and the current mayor. The current aldermen and current mayor shall be limited to two (2) additional, consecutive terms. Roberson stated if Ordinance 2022-19 passes with the proposed amendments he would like to be added as a Co-Sponsor to Ordinance 2022-19. Roberson asked City Attorney John Bradley if the language in the proposed amendments accomplished the attempt at limiting the current Mayor and Aldermen to two (2) terms and future Mayors and Aldermen limited to three (3) terms. Bradley responded that it did meet that attempt. Without objection, the rules were suspended for John Evans to share the results of his term limit polls. Mr. Evans shared at the time the poll was originally conducted, August 30, 2020, 83% of those polled were in favor of term limits, whether it was two terms or three terms. Mr. Evans personally paid for an independent firm, Conquest Communications to conduct the polling. There were 400 participants, with one-half of calls being to cell phones and one- half being to land lines. Only citizens of Hendersonville were polled. Peterson acknowledged a potential conflict of interest as he received one of the polling calls but he stated he answered his opinion. Clary verified with Bradley that with twelve (12) aldermen present the two-thirds (2/3) vote required for passage of the ordinance was eight (8). There was a unanimous vote to approve the amendments to Ordinance 2022-19 on first reading with Petrelli absent. Clary declared the motion carried. There was a unanimous vote to approve Ordinance 2022-19 as amended on first reading with Petrelli absent. Clary declared the motion carried. The caption was read for Resolution 2022-33, a resolution authorizing Improve Hendersonville to use a variation of the City’s logo on Tennessee License Plates. 7 MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE 6 Clary moved; Edwards seconded to approve Resolution 2022-33. As a board member of Improve Hendersonville, Clary explained the SMORE program and how it would benefit from the potential sale of license plates. • The SMORE program, Summer Month of Reading Experiences, takes approximately $30,000.00 a year to run the program. • The program works with children in the first (1st), second (2nd) and third (3rd) grades whose reading skills are lacking in an attempt to keep them current during the summer to move to the next level of education. • Title 1 schools are being served as most schools in Sumner County are now being served. • Teachers recommend students to the program. • The summer of 2022 saw 55 children registered with 50 attending regularly. • Improve Hendersonville is exploring ways to grow the program, such as transportation for the children. • Improve Hendersonville obtained permission from the General Assembly to sell license plates to benefit the SMORE program directly. • The plates would cost an additional $35.00 like any other special-issued plate. $34.00 would be directed to Improve Hendersonville where it will be applied directly to the SMORE program. • Improve Hendersonville is required to pre-sell one thousand (1,000) license plates and submit $35,000.00 before any plates will be produced. • The Chamber has hired an artist to work on the logo of the plate. • It is not for certain that the logo for the plate will include any or a part of the City of Hendersonville logo. • As a non-profit, Improve Hendersonville will not apply to the City of Hendersonville for funds for three (3) years. It was asked why Improve Hendersonville didn’t go through the Non-Profit Committee to request funds. Some were uncomfortable with the idea of limiting the non- profit from coming to the City for funding requests over the next three years. Clary explained there was a Steering Committee as well as other Board members other than himself and they had chosen to not apply. Collins moved; Edwards seconded an amendment to Resolution 2022-33 removing the second “Whereas” paragraph. The motion to amend passed by majority vote 11-1 with Peterson voting nay and Petrelli absent. Clary declared the motion carried. There was a unanimous vote to approve Resolution 2022-33 as amended with Petrelli absent. 8 MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE 7 Clary declared the motion carried. The caption was read for Resolution 2022-36, a resolution ratifying the transition plan implementing the City’s new ward boundaries subsequent to the 2020 Census (Subject to approval by the Board pursuant to Ordinance 2002-12 – to be provided under separate cover) Roberson moved; seconded by Waters to approve Resolution 2022-36. Peterson stated he was in full support of the Resolution. There was a unanimous vote to approve Resolution 2022-36 with Petrelli absent. Clary declared the motion carried. OTHER AGENDA ITEMS The appointments of members to the board of Beautiful Hendersonville and the Industrial Development Board were read. Waters moved; Cunningham seconded to vote on Items 10 through 13 as a group; the appointment of Michele Owens to Beautiful Hendersonville, the appointment of Desneige VanCleve to Beautiful Hendersonville, the appointment of Shauna Bolton to Beautiful Hendersonville and the appointment of Brian Silkwood to the Industrial Development Board. There was a unanimous vote to approve the appointments with Petrelli absent. Clary declared the motion carried. REPORTS Brief Committee Reports: Finance-Cunningham: • Met July 26, 2022. • Ordinance 2022-20 an ordinance appropriating funds for Parks improvements was passed and recommended unanimously to come to BOMA in August. • Resolution 2022-36 a resolution ratifying the transition plan implementing the City’s new ward boundaries subsequent to the 2020 Census (Subject to approval by the Board pursuant to Ordinance 2002-12 – to be provided under separate cover) was approved with no recommendations. • Sales Tax Analysis Report showed continued increases in collections month over month, year over year and year-to-date finishing approximately $3.3 million over the projected Budget. • Hotel-Motel Tax Report showed collections of $40,000.00 for June with a YTD total around $350,000.00. 9 MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE 8 Public Works-Skidmore: • Met July 26, 2022. • Ordinance 2022-20 an ordinance appropriating funds for Parks improvements was passed unanimously, sent to Finance Committee to come to BOMA in August. • Trash Collection Update-Misses are down 20% from last month. • Light Synchronization Update-The project is under contract. There will be a pre- construction meeting August 11, 2022. More information will be provided at the August 2022 BOMA meeting. • Sanders Ferry Greenway Update-The project is on-going and TDOT has agreed to go with the City’s program. • Looking into the replacement of stones around the bridge going over Drakes Creek. • Investigating construction debris on Curtis Crossroads. • Cleaning of graffiti off the Greenway. General-Brown: • Items moved to tonight’s BOMA meeting were passed. Public Safety-Petrelli • Edwards-No report. Planning-Peterson • Met July 5, 2022. • Approved the following Consent Agenda Items: Costco @ Glenbrook South, Phase 1 – Site Plan. • The Costco project is moving forward. The next step is submitting to Codes for building plans. • Map revision to be approved through FEMA that entails a 90-day process. • Skidmore and Cunningham shared their appreciation of Public Works Director Sarah Long and her staff as well as Planning Director Keith Free and his staff. Cunningham shared that her Ward 3 constituents were very happy with the Center Point paving and the light synchronization. Chief of Operations Report-Eckenroth • Public Works worked on the stormwater infrastructure underneath Center Point Road while it was being paved. Appreciation was expressed to Trace Buerkett and Public Works Director Sarah Long for their great job. • Work on the paving list is continuing and being prioritized. • Parks has a lot going on including a softball tournament at Drakes Creek, and Sumner Fest on August 6, 2022. The event on July 3, 2022, was great as well. • Notice to Proceed was received today, August 26, 2022, for Fire Station #7. • Upcoming Capital Projects meeting for the Signal Synchronization Project. Mayoral Report-Included in the packet. 10 MINUTES OF REGULAR MEETING JULY 26, 2022 PAGE 9 Upon motion by Waters and second by Peterson, there was a unanimous vote for approval to adjourn with Petrelli absent. The meeting adjourned at 8:47 p.m. Approved: Jamie Clary, Mayor Attest: Robert Manning, City Recorder 11  ORDINANCE 2022-17 Sponsor: Brown AN ORDINANCE ESTABLISHING MEETING TIMES FOR THE BOARD OF MAYOR AND ALDERMEN IN CERTAIN EVEN-NUMBERED YEARS WHEREAS, pursuant to Hendersonville Municipal Code § 1-101 the Board of Mayor and Aldermen has regular meetings on the second and fourth Tuesdays of each month; WHEREAS, in even-numbered years in which the first day of November is a Tuesday Election Day is the second Tuesday in November; and WHEREAS, in these years the meeting schedule of the Board of Mayor and Aldermen schedule needs to be modified to avoid a conflict with Election Day: NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF HENDERSONVILLE, TENNESSEE, that § 1-101 of the Hendersonville Municipal Code is hereby amended by adding the following new paragraph: “In even-numbered years in which the first day of November is a Tuesday, the first regular meeting of the Board of Mayor and Aldermen shall be on Thursday, November 10th, and the second regular meeting shall be on Tuesday, November 29th. This ordinance shall take effect at the earliest date allowed by law. 1st Reading: July 26th, 2022, Passed APPROVED: 2nd Reading: _____ _______________________________ ATTEST: JAMIE CLARY, Mayor _____________________________________ ROBERT MANNING, City Recorder APPROVED AS TO FORM: ____________________________________ JOHN R. BRADLEY, City Attorney 12  LEGISLATIVE HISTORY Ordinance 2022-17 Sponsor: Brown Committee: General Date of Committee Meeting: July 12th, 2022 Committee Recommendation: Yes First BOMA Reading: July 26th, 2022 Vote: Aye: Brown, Collins, Cunningham, Dixon, Edwards, Hayes, Peterson, Phillips, Roberson, Skidmore, Waters, and Clary. Nay: None. Absent: Petrelli. Motion carried. Second BOMA Reading: August 9th, 2022 13  ORDINANCE 2022-19 Sponsors: Brown, Petrelli, Cunningham, Collins, Roberson, Dixon, and Waters AN ORDINANCE RELATIVE TO TERM LIMITS FOR MEMBERS OF THE BOARD OF MAYOR AND ALDERMEN WHEREAS, in 2022, the Tennessee General Assembly enacted legislation, Public Chapter 741, which authorizes the City of Hendersonville, Tennessee (the “City”), to adopt an ordinance to establish term limits for members of the Board of Mayor and Aldermen (“the Board”), subject to certain conditions; WHEREAS, such ordinance establishing term limits must be approved by a two-thirds (2/3) vote of the members of the Board; WHEREAS, the voters of the City must approve by referendum the ordinance establishing term limits prior to its taking effect; and WHEREAS, the Board wants to establish term limits for members of the Board in the manner authorized by State law, subject to the approval of the voters of the City: NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF HENDERSONVILLE, TENNESSEE, as follows: SECTION ONE: The number of terms served by the mayor or by an alderman shall not exceed three (3) consecutive four-year terms, regardless of the ward designation for aldermen. An interim appointment of the mayor or an alderman to fill a vacancy shall not be counted in the term limit of two (2) consecutive terms. SECTION TWO: Determining the number of terms served should include terms served as an alderman or as mayor, not both, as the offices of alderman and mayor are separate and independent offices. SECTION THREE: The term limits established herein are prospective in nature only and shall not apply until the election of the mayor and board of mayor and aldermen held after the ordinance is operative. SECTION FOUR: The operation of this ordinance shall take effect only after a vote of approval of its terms by the voters of the City as set forth in State law. SECTION FIVE: The City shall ask the Sumner County Election Commission to hold this referendum in conjunction with the General Election in November 2022. SECTION SIX: Section One shall not apply to current aldermen and the current mayor. The current aldermen and current mayor shall be limited to two (2) additional, consecutive terms. First reading: July26th, 2022, Passed Second reading: _________________ Approval by referendum: _______________ APPROVED: ______________________________ ATTEST: JAMIE CLARY, Mayor _______________________________ ROBERT MANNING, City Recorder APPROVED AS TO FORM: ________________________________ JOHN R. BRADLEY, City Attorney 14  LEGISLATIVE HISTORY Ordinance 2022-19 Sponsors: Brown, Petrelli, Cunningham, Collins, Roberson, Dixon, and Waters Committee: General Date of Committee Meeting: July 12th, 2022 Committee Recommendation: First BOMA Reading: July 26th, 2022 Amendment: There was a motion to amend Section One from two (2) terms to three (3) terms, and to add a Section Six to say, “Section One shall not apply to current aldermen and the current mayor. The current aldermen and current mayor shall be limited to two (2) additional, consecutive terms.” Vote: Aye: Brown, Collins, Cunningham, Dixon, Edwards, Hayes, Peterson, Phillips, Roberson, Skidmore, Waters, and Clary. Nay: None. Absent: Petrelli. Motion carried. Vote on main motion, as amended: Aye: Brown, Collins, Cunningham, Dixon, Edwards, Hayes, Peterson, Phillips, Roberson, Skidmore, Waters, and Clary. Nay: None. Absent: Petrelli. Motion carried. Second BOMA Reading: August 9th, 2022 15  ORDINANCE 2022-14 Sponsor: Edwards AN ORDINANCE AMENDING THE CITY’S BEER REGULATIONS TO ALLOW THE SALE OF BEER AT GOLF ENTERTAINMENT CENTERS NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF HENDERSONVILLE, TENNESSEE, as follows: Section 8-228 of the Hendersonville Municipal Code is amended by adding a new subsection as follows: (10) Golf entertainment center: A recreational facility for golf development or other golf- related entertainment activities. To qualify as a "golf entertainment center" hereunder, receipts from the sales of alcoholic beverages, including liquor, wine, and beer or ale, shall not exceed 40% of the establishment’s gross receipts. This ordinance shall take effect at the earliest date allowed by law. 1st Reading: APPROVED: 2nd Reading: _________________________________ ATTEST: JAMIE CLARY, Mayor ____________________________________ ROBERT MANNING, CITY RECORDER APPROVED AS TO FORM: _________________________________ JOHN R. BRADLEY, City Attorney 16  LEGISLATIVE HISTORY Ordinance 2022-14 Sponsor: Edwards Committee: General Date of Committee Meeting: June 14th, 2022 Committee Recommendation: Deferred until June 28th, 2022 Committee: General Date of Committee Meeting: June 28th, 2022 Committee Recommendation: Yes First BOMA Reading: June 28th, 2022 – Deferred until July 26th,2022 First BOMA Reading: July 26th, 2022 – Deferred until August 23rd,2022 First BOMA Reading: August 9th, 2022 17 DATE: August 9th, 2022 ORDINANCE/RESOLUTION # Ordinance 2022 -14 That the Board of Mayor and Alderman consider allowing SPECIFIC REQUEST/ RECOMMENDATION: alcoholic beverage sales for businesses classified as a ‘golf entertainment center’. STAFF REPORT REPORT PREPARED BY: Jesse Eckenroth – Chief of Operations BACKGROUND: 1 Title 8 of the City of Hendersonville Municipal Code prescribes methods, definitions, and operational requirements for sales of alcoholic beverages within city limits. Title 8 does not have a definition of ‘golf entertainment center’. DISCUSSION: 2 On 12/2/2021, and again on 03/03/2022, a concept for a golf entertainment center that serves alcohol was presented to the Beer Board, minutes from those meetings are attached to this staff report. As a result of the meetings a municipal code amendment was deemed appropriate by the City Attorney if such use is to be approved by BOMA. The ordinance being proposed would define and allow sales of alcoholic beverages for businesses classified as a ‘golf entertainment center’. FISCAL IMPACT: 3 The proposed ordinance is an amendment to the municipal code and falls within the regular, budgeted activities of local city government and no budget adjustment is necessary. ATTACHMENTS: 4 Attachment 1 – Minutes and PowerPoint presentation from the 12/2/2021 and 03/03/2022 Beer Board meeting. 18  HENDERSONVILLE BEER BOARD MEETING 12/2/2021 6:00 pm CONFERENCE ROOM 2 Present: Charles Alexander, Rick Fox, Turner Gaw, Jennifer Motz, Prentice Oldham, Russ Edwards, Annette Hunter Others Present: Leslie McCleskey via Zoom (Rock N Roll Sushi), Jessica Miranda (Dona Cuca Mexican Market), Nate Newton (Half Batch Brewing), Kevin McGinn (The Hangout), Andy Gilley via phone. Called to order by Prentice Oldham at 6:00 pm. A moment of silence was held for Bradley Finch. Approval of October 7, 2021, Beer Board Minutes Motion: Jennifer Motz Second: Charles Alexander Vote: Approved unanimously. Prentice Oldham declared motion carried. Beer Permit Applications Rock N Roll Sushi 217 Indian Lake Blvd., Ste. 1001 Hendersonville, TN 37075 Leslie McCleskey Discussion: Everyone shows ID, server permits must be obtained 61 days from their hire date, everyone goes through the training program, alcohol is estimated to be 10% of sales as other items are offered for sale, there are 51 locations in the Southeast. Motion: Turner Gaw Second: Rick Fox Vote: Approved unanimously. Prentice Oldham declared motion carried. Doña Cuca Mexican Market 260 West Main Street, Ste. 202 Hendersonville, TN 37075 Jessica Miranda Discussion: ID everyone buying. If it is a group of young people, all are ID’d. Visual inspection of ID only, no POS system, presently 2 cashiers. 19 Motion: Turner Gaw Second: Charles Alexander Vote: Approved unanimously. Prentice Oldham declared motion carried. Special Occasion Beer Permit Event Updates Half Batch Brewing 393 E. Main Street, Ste. 6A Hendersonville, TN 37075 (Hike the Hill & Walk the Farm/Hendersonville Cyclocross Race) Nate Newton Motion: Jennifer Motz Second: Rick Fox Vote: Approved unanimously. Prentice Oldham declared motion carried. Half Batch Brewing 393 E. Main Street, Ste. 6A Hendersonville, TN 37075 (The Nashty Cup) Nate Newton Discussion included what would happen if the rinks were not complete. The answer was there would be no tournament. The contractor has guaranteed the rinks will be completed by the date of the event. Motion: Rick Fox-Providing the rinks are complete at Volunteer Park. Second: Prentice Oldham Vote: Approved unanimously. Prentice Oldham declared motion carried. Other Business Kevin McGinn presented to the Beer Board his concept of an Indoor Golf & Self Pour Taproom. • The venue would have 3-4 bays for indoor golf measuring 15’ L x 18’ W x 11’ H • Location would be in the Streets of Indian Lake • No one under 18 can enter • ID is scanned upon entry and a credit card is swiped. • Red RFID bracelets are issued to those aged 18-20; 21 & up receive a black RFID bracelet • The red wristband works on soft drink taps only (for those under 21) and the black wristbands work on all taps • 32 ounces are authorized upon entry 20  • Must return to hostess for re-authorization after first 32 ounces. • It is up to the hostess to determine whether the patron may be re-authorized for more. • Projections are that golf & food will be 50%; Beer will be 50%. • Estimates seating to be 50-75 • Open to the public, no membership • Concern expressed that BOMA might consider the concept as a bar. • Concern that food percentage may be a problem with restaurant permit holders. Discussion of the Beer Board included suggestions of type of establishment eligibility such as Indoor/Outdoor Athletic or Recreational Facility to encompass future similar types of venues. Turner Gaw motioned; Rick Fox seconded for Russ Edwards to get with John Bradley and draft legislation to add an establishment eligibility that would encompass this type of venue. The motion was approved unanimously. Prentice Oldham declared motion carried. Motion to adjourn made by Prentice Oldham Second: Turner Gaw Vote: Approved unanimously. Prentice Oldham declared motion carried, meeting adjourned. Adjourned 6:47 pm _____________________________________ Prentice Oldham 21 22  The Hangout – Indoor Golf and Self Pour Taproom • Self Serve Beverage  40 Tap Wall  Craft Beer/ Wine / Nitro Coffee / Soft Drink product Offerings  RFID enabled wristband used to activate taps  Each beverage tap has its own screen outlining beverage description and cost per ounce  Hostess swipes customer’s credit card and DL upon entry and tab is opened up in proprietary POS platform  Customer is given an RFID enabled wristband  The RFID wristband is tapped against the selected screen and the tap is activated.  Every ounce that is poured is charged directly to the tab  Upon exit, the customer returns the RFID wristband with the hostess and tab is closed out. (all tabs close out automatically at the end of each night, in the event a customer does not check 23 out with hostess)  The Hangout – Indoor Golf and Self Pour Taproom  Beverage Governance  The self-pour technology controls the amount of ounces that can be poured per each wristband.  Initial “approval” upon check-in with hostess is 32 ounces.  Subsequent approvals must be obtained by seeing a hostess or manager to re-activate the wristband for additional ounces.  Patrons who appear over-served are denied RFID re-activation and the tab is closed out.  Employees will be provided training on proper beverage handling and controls.  Typical shift will be composed of a General Manager, Hostess/Check-in person, a Tap/Golf tender, and a cook.  Real Time Business Intelligence tracks every ounce poured for every wristband 24  The Hangout – Indoor Golf and Self Pour Taproom  Food Service  Food Offerings  Flat Bread  Brick Oven Pizza  Paninis  Soft Drinks (available on tap wall)  Simplified menu keeps down costs  Quick order turnaround  1-2 staff to prepare / deliver orders  Simpler raw materials management 25  The Hangout – Indoor Golf and Self Pour Taproom  Indoor Golf Bay  3 Bays utilizing Trackman Launch Monitor Technology  Trackman is the most accurate and advanced golf technology  Bay rentals by the 1 hour with 30 minute extensions  Peak Time Pricing: $51/hr  NonPeak Pricing: $37/hr  Customers have numerous play options  200+ courses available to play  Hitting accuracy games  Practice ranges  Golf Leagues nights ensure repeat customer visits  (league nights on Tuesday’s & Wednesdays) 26  Site Floor Plan – 4,000 Sq Foot (approximate scale) Golf Bay Golf Bay Golf Bay Seating Entrance Hostess Standup Tables TapWall lllllllllllllllllllllllllllllllll Kitchen Storage M W / Office Beverage Cooler 27 Scale: 1” = 10’ Appendix 28 Example of Indoor Golf Bays 29 Example of Tap Wall 30 RFID Wristband & Tap/Screens 31  HENDERSONVILLE BEER BOARD MEETING 03/03/2022 6:00 pm CONFERENCE ROOM 2 Present: Charles Alexander, Rose Bleich, Rick Fox, Turner Gaw, Prentice Oldham, Annette Hunter Absent: Jennifer Motz, Russ Edwards Others Present: Mekdad Alazab - New Shackle Island Market, Kevin McGinn – Tap on the Green, Jonathan Wayland – Tennessee United Soccer Club, Nate Newton – Half Batch Brewing Called to order by Prentice Oldham. Newest Member Rose Bleich was welcomed to the Beer Board. Approval of February 3, 2022, Beer Board Minutes Motion: Turner Gaw Second: Charles Alexander Vote: Passed by majority with Rick Fox voting “nay”. Remove Jennifer Motz from present status on 2/3/2022 minutes Motion: Rick Fox Second: Prentice Oldham Vote: Unanimous Beer Permit Applications New Shackle Island Market 253 New Shackle Island Road Hendersonville, TN 37075 Mekdad Alazab Discussion: Been in business for 22 years, recently bought the partner out. They will I.D. everyone and only sell beer. Motion: Rick Fox Second: Turner Gaw Vote: Unanimous Special Occasion Beer Permit Tennessee United Soccer Club (Non-profit) Adult Soccer Tournament Jonathan Wayland 32 Page 3 Discussion: Adult Soccer Tournament, partnered with Half-Batch Brewing. Open to the public with a $40 charging fee for a 2-day event. No limit on beer tasting. Security not yet complete but working with Andy Gilley. Anyone within the beer garden has had their I.D. checked and must be wearing a wristband to indicate so. Motion: Turner Gaw Second: Charles Alexander Vote: Passed by majority 4-1; Prentice stated abstention due to there being no limit on tasting. Other Business Kevin McGinn-The Hangout-Presentation of Golf/Business Concept. Rebranded to Tap On the Green Discussion: Using IPourIt technology to do the tracking of all staff and food and beer caddies within a 3- 4k sq ft. building. Can also track the alcohol by volume (no free or untracked beer). Consumers will be wearing wristbands that certify their age limit – wristbands deactivate at the end of the night. Under 18 must be accompanied by an adult otherwise you must be 18 to enter and 21 to drink. Employees will be trained and certified before being put on the floor. Motion was made to ask City Attorney to look at establishment eligibility wording of the Hendersonville Municipal Code Title 8 Chapter 2 to see how it should be worded to fit the golf/self- pour concept into the ordinance. Motion: Rick Fox Second: Turner Gaw Vote: Unanimous Motion to Adjourn: Turner Gaw Second: Rick Fox Vote Unanimous Adjourned 6:34 pm _____________________________________ Prentice Oldham 33 Page 4 34  Indoor Golf and Self Pour Taproom ➢ Indoor Golf Bay ➢ 4 Bays utilizing Trackman Launch Monitor Technology ➢ Trackman is the most accurate and advanced golf technology ➢ Bay rentals by the 1 hour with 30 minute extensions ➢ Peak Time Pricing ➢ NonPeak Pricing ➢ Customers have numerous play options ➢ 200+ courses available to play ➢ Hitting accuracy games ➢ Practice ranges ➢ Golf League nights ensure repeat customer visits ➢ (league nights on Tuesday’s & Wednesdays) ➢ Day patrons include office workers, salespeople, looking for lunch or a golf break during the workday. Night patrons include leagues, customers looking for something different versus the traditional bar experience 35  Indoor Golf and Self Pour Taproom Self Serve Beverage ➢ 36 Tap Wall ➢ Craft Beer/ Wine / Nitro Coffee / Soft Drink product Offerings ➢ RFID enabled wristband used to activate taps ➢ Each beverage tap has its own screen outlining beverage description and cost per ounce ➢ Hostess swipes customer’s credit card and DL upon entry and tab is opened up in proprietary POS platform ➢ Customer is given an RFID enabled wristband ➢ The RFID wristband is tapped against the selected screen and the tap is activated. ➢ Every ounce that is poured is charged directly to the tab ➢ Upon exit, the customer returns the RFID wristband with the hostess and tab is closed out. (all tabs close out automatically at the end of each night, in the event a customer does not check out with hostess) 36  Indoor Golf and Self Pour Taproom ➢ Beverage Controls ➢ The technology requires a Patron to have a government ID with 2D stripe to be scanned and age-verified. ➢ The self-pour technology controls the quantity of ounces that can be poured per each wristband. ➢ Initial “approval” upon check-in with hostess is 32 ounces. ➢ Subsequent approvals must be obtained by seeing a hostess or manager to re-activate the wristband for additional ounces. ➢ Employees are provided training on proper beverage handling and controls. ➢ Real Time Business Intelligence tracks every ounce poured for every wristband ➢ The dispense technology is designed to objectively and automatically discontinue service of a patron upon reaching 32oz of beer, or 10oz of wine. ➢ These mandated limits, in most cases are stricter and more regulated than current traditional bar service. ➢ The technology is also designed to automatically suspend an RFID device at the end of each day to ensure taps cannot be used by an unauthorized patron at a future date and time. 37  Indoor Golf and Self Pour Taproom ➢ Beverage Governance cont’d ➢ In most US States it is illegal for an operator to provide free samples of alcohol to patrons. ➢ The iPourIt self-serve technology eliminates this practice and thereby creates a transaction for every ounce poured. It also enables (tracked) sampling of many products, one at a time, without over-consumption. ➢ The self-serve beverage dispense technology is designed to be flexible, and may be programmed with objective rules for each individual operator in order to adhere to local laws. 38  Indoor Golf and Self Pour Taproom ➢ Food Service ➢ Food Offerings ➢ Flat Bread ➢ Brick Oven Pizza ➢ Paninis ➢ Soft Drinks (available on tap wall) ➢ Simplified menu keeps down costs ➢ Quick order turnaround ➢ 1-2 staff to prepare / deliver orders ➢ Simpler raw materials management ➢ Menu choices ensure no need for grease traps and exhaust hoods 39  Indoor Golf and Self Pour Taproom ➢ Differentiators ➢ Self Pour allows the individual patron to control the timing and delivery of their beverage choices. ➢ No waiting on a bar tender or waitress for a drink ➢ Patron can sample small quantities of numerous craft beers to find a favorite. Their end-of-night receipt display the names of the beers they consumed and the quantities consumed ➢ A golfer can refresh their drink while they await their turn on the mat. Creates movement and social interaction in the space. ➢ Indoor golf bays are not dependent on the weather. Year round climate controlled and consistent experience. ➢ Self order kiosks allow patrons to order food without the need to wait for a waitress to take order. ➢ Self Pour and Kiosk based Food ordering reduces staffing needs. Lower labor reduces overhead and management complexity ➢ Self pour ensure less waste of draft beer, because the patron is charged for every ounce they pour. They are self motivated to control waste. 40 Example of Golf Bays 41 Example of Tap Wall 42 RFID Wristband & Tap/Screens 43 Example of Indoor Golf Bays 44  ORDINANCE 2022-20 Sponsor: Brown AN ORDINANCE APPROPRIATING FUNDS FOR PARKS IMPROVEMENTS WHEREAS, om June 28, 2022, the Board of Mayor and Aldermen passed Resolution 2022-32 which repealed Resolution 2017-43 with respect to funds preserved for land acquisition; WHEREAS, as a result of the repeal of Resolution 2017-43, the sum of $193,487 has became available for appropriation from the City’s General Fund; and WHEREAS, the City wants to appropriate this money for parks improvements: NOW, THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the City of Hendersonville, Tennessee, that $193,487 is hereby appropriated from the General Fund with $80,000 being appropriated for lights at Volunteer Park at Arrowhead and $113,487 being appropriated for improvements to the shelters, bathrooms and items in disrepair at Sander Ferry Park. This ordinance shall take effect at the earliest date allowed by law. 1st Reading: 2nd Reading: APPROVED: _____________________________ ATTEST: JAMIE CLARY, Mayor ____________________ ROBERT MANNING, City Recorder APPROVED AS TO FORM: ____________________________________ JOHN R. BRADLEY, City Attorney 45  LEGISLATIVE HISTORY Ordinance 2022-20 Sponsor: Brown Committee: Public Works Date of Committee Meeting: July 26th, 2022 Committee Recommendation: Yes Committee: Finance Date of Committee Meeting: July 26th, 2022 Committee Recommendation: Yes First BOMA Reading: August 9th, 2022 46 DATE: August 9th, 2022 ORDINANCE/RESOLUTION # Ordinance 2022-20 That the Board of Mayor and Alderman amend the FY23 SPECIFIC REQUEST/ RECOMMENDATION: Budget to appropriate an additional $193,487 for park improvements STAFF REPORT Jesse Eckenroth – Chief of Operations REPORT PREPARED BY: Andy Gilley – Parks Director BACKGROUND: 1 Resolution 2017-43 was adopted by BOMA in 2017 for the purpose of setting aside funds to acquire land. The resolution recommended an annual set-aside of 1% of the previous years’ operating budget. In June of 2022, Resolution 2022-32 repealed Resolution 2017-43. At the time Resolution 2017-43 was repealed there was a balance of $193,487 being set-aside for land acquisition. The balance of funds being set- aside was absorbed into the unassigned fund balance of the General Fund. DISCUSSION: 2 The previously set-aside funds have no current restriction or assignment for use. Two specific park improvements have been identified as a potential use of the unassigned $193,487. Item #1 – Athletic field lights for the west half of the grass field at Volunteer Park. There are two light poles on the east side of the field, but the west half has no lights and is poorly lit from the lights on the east side of the field. Estimated cost - $80,000. Item #2 – Maintenance of the shelters and bathrooms at Sanders Ferry Park. Maintenance to include roofing, painting, clean-up and general/cosmetic repair work. Estimated cost - $110,000. Residual funds, if any, would be used for other park maintenance needs. FISCAL IMPACT: 3 Passing of Ordinance 2022-20 would appropriate an additional $193,487 for park maintenance and improvements. Utilization of the funds requires a budget ordinance to appropriate the funds but would not affect the bottom line of the budget since the funds were held as an existing reserve and have since been absorbed into the unassigned balance of the General Fund. ATTACHMENTS: 4 Attachment 1 – Proposed location, and quote, for lights at Volunteer Park Attachment 2 – Pictures of maintenance priority areas at Sanders Ferry Park shelters 47  Volunteer Park ATTACHMENT #1 PROPOSED EXISTING 48 Quote Volunteer Park City of Hendersonville Hendersonville, TN Date: May 31, 2022 Attention: Andy Gilley Quotation Price The fee for services rendered including labor, crane, materials and freight is $71,900.00** Plus applicable sales tax. Scope of Service: Install 2 new poles and foundations, remove (8) existing fixtures from existing poles and install on new poles. Musco proposes the following service:  Furnish and install (2) new 70’ Musco Galvanized Sports Poles and Concrete Bases  Furnish and install (2) Pole Top Fitters and Pole Harness  Remove (8) existing fixtures (4 per pole) from the (2) existing poles and install (4) fixtures each on the (2) new Poles  Terminate all Electrical for the Musco Sports Lighting Notes  Reasonable access to all poles with construction-sized lift is required. Payment Terms: Signed Purchase Order Required Payment terms net 30 days from delivery. Late payment will be subject to service charges of 1 ½% per month (18% APR). Any additional materials needed will be charged at an additional price. In addition, the customer shall pay and be responsible for when due all local applicable sales, use, franchise, gross receipts, or similar taxes relating to this Agreement. If any payment is not made when due, Customer will pay a delinquent charge of 1-1/2% for each month, or portion of month, that a past due balance remains unpaid. Customer agrees to pay all cost (including reasonable attorney’s fees and court costs) associated with collecting any delinquent amounts due. Freight Charges have been included in the above prices. Sales tax is NOT included as part of this quote. Licenses and Permits MUSCO, a non-union organization, requires the customer to arrange and secure all licenses, permits and/or applicable labor contracts with local authorities. MUSCO shall not be held responsible for local union labor and any permits, if required. Nonliability Before Musco enters the Property to set up its equipment under this Agreement, Customer must notify Musco of any landscaping or surface areas that are to be avoided by Musco in setting up its equipment. Absent Musco’s negligence or willful misconduct, Musco is not, at any time or to any extent, liable, responsible or in any way accountable for any loss, injury, death or damage to persons or property, from any cause that at any time may be suffered or sustained by Customer, or by any person on or about the Property arising out of the entry or activities on the Property by Musco, or any person or persons permitted on the Property by Musco. Prices are good for acceptance and delivery for 90 days only, unless such time is extended in writing. If you have any questions regarding the quotation, please call me at 800-825-6020 . Sincerely, Gene Fynaardt Sales Representative Musco Lighting Email: gene.fynaardt@musco.com 49 1 ATTACHMENT #2 50 51 52 53 54 55  RESOLUTION 2022-37 Sponsor: Brown A RESOLUTION AUTHORIZING THE PARKS DEPARTMENT TO APPLY FOR A BLUECROSS BLUESHIELD HEALTHY PLACE GRANT WHEREAS, BlueCross BlueShield of Tennessee Foundation (“BlueCross BlueShield”) has a donation program known as a “Healthy Place Grant” to facilitate and encourage healthy living in Tennessee; WHEREAS, the Parks Department desires permission to apply for such a donation from BlueCross BlueShield for park improvements with a value of approximately One Million Dollars ($1,000,000.00); WHEREAS, the donated improvements would be for improvements at Volunteer Park at Arrowhead, including playground renovations and an artificial turf athletic field; WHEREAS, the City will license a vendor retained by BlueCross BlueShield to complete the improvements at the park; WHEREAS, as a part of the agreement BlueCross BlueShield will establish a maintenance and repair fund for the proposed improvements; and WHEREAS, as a condition of the program BlueCross BlueShield of Tennessee will have naming rights with the facility to be called the BlueCross Healthy Place at Volunteer Park at Arrowhead: NOW, THEREFORE, BE IT RESOLVED, BY THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF HENDERSONVILLE, TENNESSEE, that the Parks Department is hereby authorized to submit such paperwork as is necessary to apply for donated improvements valued at approximately One Million Dollars ($1,000,000.00) from BlueCross BlueShield of Tennessee, with the parties entering into a Donation Agreement and a Transfer Agreement that will grant BlueCross BlueShield the naming rights to the improved property throughout the life of the agreement, subject to the terms and conditions of these agreements between the parties. ADOPTED this the ___ day of August 2022. 56  R22-37 Page 2 APPROVED: __________________________ JAMIE CLARY, Mayor ATTEST: __________________________________ ROBERT MANNING, City Recorder APPROVED AS TO FORM: __________________________________ JOHN R. BRADLEY, City Attorney 57  R22-37 Page 3 LEGISLATIVE HISTORY Resolution 2022-37 Sponsor: Brown Committee: General Date of Committee Meeting: August 9th, 2022 Committee Recommendation: BOMA Reading: August 9th, 2022 58 DATE: 08/09/2022 ORDINANCE/RESOLUTION # R2022-37 Ask that BOMA consider voting to approve the Parks SPECIFIC REQUEST/ RECOMMENDATION: Department to apply for a Blue Cross Blue Shield (BCBS) Healthy Place Grant STAFF REPORT REPORT PREPARED BY: Andy Gilley – Parks Director BACKGROUND: 1 Since 2020 Blue Cross Blue Shield has provided funding for grants across the state for various recreational projects. The Parks Department has applied for this grant two times in the past, one for a Miracle Field and once for improvements at what is now “Heritage Park”. This year the parameters of the grant have changed to allow municipalities to suggest their own projects rather than choose from a menu of pre- designed options provided by BCBS. Staff have identified improvements at Volunteer Park to include, but not limited to, a turf athletic field beside the current in-line hockey facility, improvements to the playground to allow for inclusive play and a completion of the walking trail around the facility. DISCUSSION: 2 • Grant applications are due August 31, 2022, and were not opened until August 1, 2022 • Grant is funded by BCBS – no match required • Successful applicants would have to agree to have the recreation space improved by the Grant named a “Blue Cross Healthy Place” • Letters of support from the Hendersonville Civitan, Hendersonville Lacrosse, TN United and Sumner County Rugby are being obtained • Turf Field at Volunteer Park would allow for off-season field use for the groups mentioned above as well as less rain outs for flag football games and also another showcase field for tournament play. It would also make Volunteer Park one of the most state-of-the-art facilities in the region for multiple sports and serve thousands of residents as well as help drive tourism. FISCAL IMPACT: 3 • Grant is a non-matching funds grant so zero impact to current budget • The city would be responsible for maintenance and care of the facility ADDITIONAL INFORMATION / PHOTOS: 4 • N/A ATTACHMENTS: 5 • Blue Cross Healthy Place Program 59 BlueCross Healthy Place Program Keith King, Manager 60 The BlueCross Foundation focuses 75% of its annual giving on the BlueCross Healthy Place program, which develops spaces that help neighbors connect, form new relationships and enjoy healthy activity. 61  BlueCross Healthy Place Projects Woodlawn Red Boiling Springs Kingsport Paris TBA Baxter Nashville Johnson City Farragut Knoxville Murfreesboro Alamo Shelbyville TBA Henry Horton Lawrenceburg Memphis Middleton Huntland Chattanooga Complete 5 22 $41.6m 6 16 In progress Years Projects Total Investment Urban Parks Rural Parks 62 Project Priorities • Free and open to all • Build is fully funded by the BlueCross Foundation, no partner match required • Projects for communities of all sizes • Create sustained and significant impact over time (maintenance fund) • Active, healthy, recreation and community facilities 63 Eligibility Criteria • Government entity (e.g., city, county, state) or non-profit organization • Free and open to public in Tennessee communities • Must agree to exclusive BlueCross Healthy Place branding and naming • Must be the legal titleholder of the property with full approval to execute the project • Must seek community input on the project before proposal submission • Must be able to provide a shovel ready site, if selected 64 2023 BlueCross Healthy Place RFP CUSTOM: Tell us what your community needs in their BlueCross Healthy Place. Select from a list of amenities and features and/or describe something new. This option allows you to design a project that fits in your space and fits your community’s needs PRE-DESIGNED PACKAGES Select from four pre-designed packages, each featuring a mix of inclusive play, fitness and activity assets for your community. 65 2023 BlueCross Healthy Place RFP: CUSTOM 66 CUSTOM: Play 67 CUSTOM: Sports 68 CUSTOM: Community 69 CUSTOM: Fitness 70 Tell us what your community needs! 71 2022 BlueCross Healthy Place RFP: PREDESIGNED 72  COMMUNITY HUB The Community Hub Package includes a FEATURES pavilion surrounded by fitness and play elements. This package features a two different • Play systems for ages 2-5 and 5-12 with accessible poured-in-place surfacing play areas with poured-in-place surfacing; one • Swing area with tot swing, Expression Swing and traditional belt seats for those aged 2-5, and a ramped one for those • 20x24 pavilion with picnic tables and trash receptacles aged 5-12 , a swing area, three outdoor fitness • 50 feet of sidewalk to access play and fitness amenities stations for cardio, balance and strength • Benches workouts, and a pavilion with picnic tables and • Bike rack trash receptacles. Here, the entire community can enjoy fitness, play, walking and picnics. 73  FAMILY FUN The Family Fun Package provides fun FEATURES activities for children — and their parents. • 2-5 and 5-12 play systems with poured-in-place surfacing This package features inclusive play systems • Swing area with Zero G swings, Expression Swing and traditional belt seats for ages 2-5 and 5-12. Play activities include • Fitness station with 5 unique activities an inclusive Rock and Raft, Merry-Go-All, • 50 feet of sidewalk to access play and fitness amenities sensory seats, slide transfers and climbers. • Benches Children and adults can swing together on • Bike rack Expression Swings and accessible Zero G • Trash receptacles swing seats. Adults can keep a close eye on the kids while working out in the nearby fitness zone, which includes equipment for strength training and balance. 74  FITNESS AND FUN Your community will enjoy the best of both worlds FEATURES with the Fitness and Fun Package. This package • Two play systems with poured-in-place surfacing for ages 2-5 (ramped) and 5-12 includes a ramped play area for ages 2-5 and an • Fitness station with 6 activities inclusive 5-12 play system with a handful of • ABenches Challenge Course 3000 with poured-in-place surfacing challenging play and accessible activities, a fitness • station that sits next to an artificial grass lawn and a challenge course. The play and challenge course • Artificial grass lawn next to the fitness station areas will be installed on accessible poured-in- place surfacing. 75  THRIVE AND PLAY The Thrive and Play Package features FEATURES exciting amenities for communities seeking • Inclusive, ramped playground for ages 2-12 and freestanding play elements an inclusive and multi-generational space. • Swing area with inclusive swing seats and Expression Swing This package includes an inclusive, ramped • Community pavilion with picnic tables playground for ages 2-12 with accessible • Thrive 450 fitness station for ages 13+ poured-in-place surfacing, a swing area, a • Sidewalk community pavilion with seating, and a • Bike rack Thrive exercise system for children and • Trash receptacles adults 13+ years. 76 Some of the things we ask for in the application: Approvals: • Approval to execute project • Departmental signature form: • Fire marshal, Planning department, Zoning department, Stormwater engineering, Utility department, Parks & rec department, Construction department, Permitting department. Etc. • Naming • Signage/branding • (each project has an archway sign that is 15.4 feet tall by 10.4 feet wide) • Contract review 77 Some of the things we ask for in the application: Project Site info: • Available square footage • Legal documentation of land ownership • Most recent land survey • Metes and Bounds documentation • Map of utility locations 78 Some of the things we ask for in the application: Community Info: • Proof of community engagement • Population • General community demographics • Three letters of support 79 Site Preparation Requirements: What is expected: • Grantees’ sites are expected to be clear, level (flat 1.5% slope), free of obstacles, buried utilities, tree stumps, bedrock, or any concealed materials or conditions that result in additional construction labor or material costs. • If local requirements dictate, site topography or soil conditions necessitate a professional land or geotechnical survey, the cost will be borne by the grantee. • Sites shall permit unrestricted access for large construction equipment and delivery trucks and include a staging area for unloading and storage of build materials prior to installation. 80 Tips and advice: • Provide more information • Community engagement should be a focus • We prioritize projects that serve your whole community • Dream big • Remove obstacles, be ready to hit the ground running 81  Questions? Keith_king@bcbst.com RFP goes live on August 1 at www.bluecrosshealthyplaces.com 82 83 84 85 86 87 88  Mayoral Report—Use of Car Allowance July 19, 2022 – August 3, 2022 First Baptist Church Demos’ Stewart Chiropractic Taziki’s Community Church of Hendersonville 190 Saundersville Road Chamber of Commerce Slim Chickens Community Church of Hendersonville Union University Bikers Choice Police Department annex Drakes Creek Park Fairview Plantation Our Lady of the Lake Lighthouse restaurant Fire Hall #2 Police Department annex First Baptist Church 89