Board of Mayor & Aldermen

CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN October 25th, 2022, at 7:00 p.m. 101 Maple Drive North, Hendersonville, TN 37075 I. Call to Order by the Mayor II. Acceptance of agenda III. Presentations A. Presentation of a Proclamation for Veteran’s Day to Dave Moomy of the VFW B. Presentation of a Proclamation to World War II veteran, Harold Wooten C. Presentation of October Beautification Awards by Kathy Paschal with the Beautiful Hendersonville Committee D. Presentation by Police Chief Miller to recognize citizen bravery IV. Public Hearing A. Public Hearing for Ordinance 2022-25, to hear comments on the proposed abandonment of an unused public right-of-way located in Center Point Park, Section 6, near the intersection of West Main Street and South Center Point Road V. Minutes A. Approval of the October 11th, 2022, meeting minutes 3-7 VI. Citizens Comments VII. Consent Agenda VIII. Ordinances and Resolutions Clary 1. Second and final reading of Ordinance 2022-25, an ordinance authorizing the 8-11 abandonment of an unused portion of public right-of-way and an unused public use easement on South Center Point Road Dixon 2. First reading of Ordinance 2022-21, an ordinance regarding the regulation of noise in the 12-18 City Brown 3. First reading of Ordinance 2022-27, an ordinance amending the Comprehensive 19-34 Classification and Compensation Plan of the City and appropriating funds Petrelli 4. First reading of Ordinance 2022-28, an ordinance to accept grant funds for the purchase of 35-39 bullet resistant vests and to appropriate these funds for this purpose 1 Petrelli 5. First reading of Ordinance 2022-29, an ordinance to accept safety office grant funds for 40-62 traffic enforcement and to appropriate these funds for such purpose Petrelli 6. First reading of Ordinance 2022-30, an ordinance incorporating by reference certain State 63-64 offenses as offenses of the City of Hendersonville IX. Other Agenda Items X. Reports 7. Brief Committee Reports: 1. Finance – Cunningham 2. Public Works – Skidmore 8. Chief of Operations Report 9. Mayoral Report (information included in packet) 65 XI. Adjournment Information Re: Board/Committee Nominations for Next Agenda Anyone needing accommodations due to disabilities, please contact the ADA Coordinator at 615-822-1016 at least 24 hours prior to the meeting. 2 MINUTES OF REGULAR MEETING OCTOBER 11, 2022 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING OCTOBER 11, 2022, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT JAMIE CLARY, MAYOR STEVE BROWN, ALDERMAN RACHEL COLLINS, ALDERMAN ARLENE CUNNINGHAM, ALDERMAN KAREN DIXON, ALDERMAN RUSS EDWARDS, ALDERMAN JONATHAN HAYES, ALDERMAN LEE PETERSON, ALDERMAN PEG PETRELLI, ALDERMAN LORI PHILLIPS, ALDERMAN EDDIE ROBERSON, ALDERMAN MARK SKIDMORE, ALDERMAN JIM WATERS, ALDERMAN JOHN BRADLEY, CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE The meeting opened with prayer led by Malik Morgan, Choir, Praise & Worship Leader at Celebration of Life Church in Hendersonville. The Pledge of Allegiance was led by Mayor Clary. AGENDA The October 11, 2022, BOMA meeting was called to order by Mayor Jamie Clary. Waters moved; seconded by Edwards to approve the October 11, 2022, agenda. Clary noted that Item three (3) on the consent agenda was placed there due to it having been to three (3) committees. Waters moved; Collins seconded to amend the agenda by removing the reappointments and appointments-Items nine (9) through fourteen (14)-due to an ordinance stating that committee appointments cannot be made within 30 days before an election. There was a unanimous vote to approve the amendment to the agenda. Clary declared the motion carried. There was a unanimous vote to approve the agenda as amended. 3 MINUTES OF REGULAR MEETING OCTOBER 11, 2022 PAGE 2 Clary declared the motion carried. PRESENTATIONS None PUBLIC HEARING None MINUTES Waters moved; seconded by Edwards to approve the September 27, 2022, minutes as distributed at the meeting. There was a majority vote eleven to one (11-1) to approve the minutes with Petrelli voting nay and Hayes abstaining. Clary declared the motion carried. CITIZENS’ COMMENTS None CONSENT AGENDA Hayes moved; Cunningham seconded to approve the Consent Agenda. There was a unanimous vote to approve the motion. Clary declared the motion carried. ORDINANCES AND RESOLUTIONS The caption was read for second and final reading of Ordinance 2022-22, an ordinance regarding the office of City Attorney. Skidmore moved; Cunningham seconded to approve Ordinance 2022-22 on second reading. Waters moved; Dixon seconded to add language under Section One, 1-301 (d), Qualifications and election, after substances “during the previous fifteen (15) years”. Without objection the voting would continue audibly by calling the roll for responses. There was a majority vote nine to four (9-4) to approve the amendment with voting as follows: 4 MINUTES OF REGULAR MEETING OCTOBER 11, 2022 PAGE 3 Aye: Collins, Dixon, Edwards, Hayes, Peterson, Phillips, Roberson, Waters, Clary Nay: Brown, Cunningham, Petrelli, Skidmore. Clary declared the motion carried. Edwards moved; Hayes seconded to add the effective date of December 1, 2022 to Ordinance 2022-22. There was a unanimous vote to approve the amendment. Clary declared the motion carried. There was a unanimous vote to approve the motion as amended. Clary declared the motion carried. The caption was read for first reading of Ordinance 2022-25, an ordinance authorizing the abandonment of an unused portion of public right-of-way and an unused public use easement on South Center Point Road. Clary moved; Peterson seconded a motion to approve Ordinance 2022-25 on first reading. There was a unanimous vote to approve the motion. Clary declared the motion carried. The caption was read for Resolution 2022-41, a resolution authorizing the Hendersonville Rotary Club to construct a bicycle pump track in Veterans Park. Clary moved; Hayes seconded a motion to approve Resolution 2022-41. Peterson moved; Skidmore seconded a motion to amend Resolution 2022-41 by changing the language from “resealing the pavement every five (5) years” to “resealing the pavement in five (5) years”. There was a unanimous vote to approve the amendment Clary declared the motion carried. There was a unanimous vote to approve the motion as amended. Clary declared the motion carried. The caption was read for Resolution 2022-43, a resolution to approve the requirement to provide reports of discipline issues to the Parks Department Facility Use Agreement. Brown moved; Petrelli seconded a motion to approve Resolution 2022-43. 5 MINUTES OF REGULAR MEETING OCTOBER 11, 2022 PAGE 4 There was a unanimous vote to approve the motion. Clary declared the motion carried. The caption was read for Resolution 2022-44, a resolution authorizing the City to participate in a matching grant program to protect and conserve city assets. Brown moved; Petrelli seconded a motion to approve Resolution 2022-44. There was a unanimous vote to approve the motion. Clary declared the motion carried. OTHER AGENDA ITEMS NONE REPORTS Brief Committee Reports: General-Brown: • Ordinance 2022-27, an ordinance amending the Comprehensive Classification and Compensation Plan of the City and appropriating funds. This brings part-time employee pay to a competitive level. Passed unanimously. Will be to BOMA in two (2) weeks. • Resolution 2022-45, a resolution authorizing Kristen Weigel Photography to use the house at Heritage Park for Pictures with Santa. A $1,000.00 donation will be coming to the City, designated for Parks. Public Safety-Petrelli: • Ordinance 2022-21, an ordinance regarding the regulation of noise in the City. HPD has updated the ordinance to make it more appropriate. Coming to BOMA in two (2) weeks. • Ordinance 2022-28, an ordinance to accept grant funds for the purchase of bullet resistant vest and to appropriate these funds for this purpose. This is a matching 50/50 grant for HPD. • Ordinance 2022-29, an ordinance to accept safety office grant funds for traffic enforcement and to appropriate these funds for such purpose. This is a non-matching grant that will be used for radar units. • Ordinance 2022-30, an ordinance incorporating by reference certain State offenses as offenses of the City of Hendersonville. This is housekeeping for the City to meet the threshold of the State. • Discussion on the HFD fleet replacement. COO Eckenroth will be putting together a fleet replacement program. Fire has a year 2000 pumper apparatus. Fire equipment standards state that in-service apparatuses should not be over 15 years old. Normally there is a 3-year period from start of building the apparatus until completion. The 6 MINUTES OF REGULAR MEETING OCTOBER 11, 2022 PAGE 5 vendor has told Chief Bush they can complete it in 20 months. If ordered in November cost savings could range from $50,000.00 to $70,000.00. • Discussion on CodeRed parameters for distributing alerts (verbal update). Eckenroth and the incoming Public Information Officer will be working together to separate events and the notifications of each. Planning-Peterson (as reported by Director Free): • Grouped and approved the following Final Plats: 1. Norman Creek, Phase 2B – Final Plat Amendment 2. Norman Creek, Phase 2C – Final Plat • The following Development Plan was deferred by the Applicant: 1. Vol State Bank – CDP (O & SR-1 > O-PD & SR-1 PD). If the applicant responds back, this will be on next month’s agenda. The Ward 6 Aldermen will be updated. • Denied the following Site Plans: 1. Avenida @ Indian Lake Village, Carport Setback Variance (AKA The Album) – Site Plan. An appeal has been requested and will come before BOMA. 2. Walmart #1376, Exterior Color Change – Site Plan • The following Site Plan was deferred by the Applicant: 1. Southern Nurseries, Soil Shed – Site Plan • Approved the following Resolution: 1. Resolution 2022-09 – Center Point Park, Section 6 ROW Abandonment Chief of Operations Report-Eckenroth • The incoming Public Information Officer starts next week. • Upcoming Events-Tunnels to Towers 5K event at Sanders Ferry Park-Saturday October 15, 2022, begins at 8:00 am; Pigfest-October 21 & 22, 2022-$10.00 • There will be a public meeting at Gene Brown Elementary October 18, 2022, at 6:30 pm to discuss the Future Land Use Plan for West Main. • Director Lock and Road Superintendent Trace Buerkett are ordering “Do not block the intersection” signs for the gridlock at JPII. Mayoral Report-Included in the packet. Upon motion by Waters and second by Peterson, there was a unanimous vote for approval to adjourn. The meeting adjourned at 7:45 p.m. Approved: Jamie Clary, Mayor Attest: Robert Manning, City Recorder 7  ORDINANCE 2022-25 Sponsor: Clary AN ORDINANCE AUTHORIZING THE ABANDONMENT OF AN UNUSED PORTION OF PUBLIC RIGHT-OF-WAY AND AN UNUSED PUBLIC USE EASEMENT ON SOUTH CENTER POINT ROAD WHEREAS, the Public Works Committee and the Hendersonville Planning Commission have determined that unused public right-of-way and unused public use easement should be abandoned as a part of the resubdivision of Lot 1A of Center Point Park and the resubdivision of the Galco Property on South Center Point Road as shown on the attached Exhibit A; WHEREAS, all interested parties have been notified by the publication of a legal notice of a public hearing published in the Hendersonville Standard on ___________, 2022, and the public hearing having been conducted on _________ in the City Hall meeting room: NOW, THEREFORE. BE IT ORDAINED by the Board of Mayor and Aldermen of the City of Hendersonville, Tennessee, that the unused public right-of-way and unused public use easement as shown in the attached Exhibit A is hereby abandoned. This ordinance shall take effect at the earliest date allowed by law. 1st Reading: October 11th, 2022, Passed 2nd Reading: _____________________ APPROVED: _____________________________ ATTEST: JAMIE CLARY, Mayor ____________________ ROBERT MANNING, City Recorder APPROVED AS TO FORM: ____________________________________ JOHN R. BRADLEY, City Attorney 8  LEGISLATIVE HISTORY Ordinance 2022-25 Sponsor: Clary Committee: Public Works Date of Committee Meeting: September 27th, 2022 Committee Recommendation: Yes First BOMA Reading: October 11th, 2022 Vote: Aye: Brown, Collins, Cunningham, Dixon, Edwards, Hayes, Peterson, Petrelli, Phillips, Roberson, Skidmore, Waters, and Clary. Nay: None. Motion carried. Second BOMA Reading: October 25th, 2022 9 DATE: October 25th, 2022 ORDINANCE/RESOLUTION # Ordinance 2022-25 An ordinance abandoning the dedication of Right-of-Way SPECIFIC REQUEST/ and Public Use Easement in Center Point Park, Section 6, RECOMMENDATION: Lot 1A & Galco Property, Hendersonville, Sumner County, STAFF Tennessee REPORT REPORT PREPARED BY: Sarah Lock, PE, Public Works Director BACKGROUND: 1 The Subdivision Regulations for the City of Hendersonville establish a process for development within the City. If the Land Use and Transportation Plan requires a future roadway connection, Right-of-Way is dedicated with the recording of the Final Plat to accommodate the future roadway. Staff provides a final review of the subdivision plat and Planning Commission reviews and approves. When dedicated Right-of-Way is not constructed as a completed street and/or alignment of the proposed street changes, the dedicated Right-of-Way, and accompanying Easements, can be abandoned at the City’s discretion. DISCUSSION: 2 The Owner of Center Point Park, Section 6, Lot 1A and Galco Property requests the City abandon the previously dedicated 30’ right-of-way and the 60’ Public Use Easement. These dedications were originally to provide for future extension of Rockland Road but the future extension is now planned to connect along the north property line of the subject property. The Owner has proposed abandonment of the dedicated Right-of-Way and Public Use Easement in order to dedicate a new 64’ Public Use Easement along the north property line, which can be converted to Right-of-Way by the City at its discretion and without compensation. FISCAL IMPACT: 3 N/A ADDITIONAL INFORMATION / PHOTOS: 4 N/A ATTACHMENTS: 5 • Ordinance 2022-25 • Consolidated Plat - ROW Abandonment 10  RESUBMITTAL NEW 64' PUBLIC USE EASEMENT RECEIVED (FUTURE 08/18/2022 RIGHT-OF-WAY) TO BE CREATED PLANNING EXISTING 30' EXISTING 60' RIGHT-OF-WAY PUBLIC USE TO BE EASEMENT TO ABANDONED BE ABANDONED PREPARED BY : LAND DEVELOPMENT CONSULTANTS Bruce 116 MAPLE ROW BLVD. HENDERSONVILLE, TN. 37075 Rainey Phone 615-822-0012 Fax 615-824-1487 AN ES D A SSOC I AT 11  ORDINANCE 2022-21 Sponsor: Dixon AN ORDINANCE REGARDING THE REGULATION OF NOISE IN THE CITY NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF HENDERSONVILLE, TENNESSEE, that H.M.C. § 11-403(1) and H.M.C. § 11-403(2) are hereby deleted in their entirety, with the remaining subsections being renumbered accordingly. This ordinance shall take effect at the earliest date allowed by law. 1st Reading: 2nd Reading: APPROVED: _____________________________ ATTEST: JAMIE CLARY, Mayor ____________________ ROBERT MANNING, City Recorder APPROVED AS TO FORM: ____________________________________ JOHN R. BRADLEY, City Attorney 12  LEGISLATIVE HISTORY Ordinance 2022-21 Sponsor: Dixon Committee: Public Safety Date of Committee Meeting: September 13th, 2022 – Meeting cancelled due to lack of a quorum Committee: Public Safety Date of Committee Meeting: October 11th, 2022 Committee Recommendation: Yes First BOMA Reading: October 25th, 2022 13 DATE: October 25th, 2022 ORDINANCE/RESOLUTION # Ordinance 2022-21 That the Board of Mayor and Alderman amend the SPECIFIC REQUEST/ RECOMMENDATION: Hendersonville Municipal Code by removing sections 11- 403 (1) & (2). STAFF REPORT Jim Jones - Assistant Police Chief REPORT PREPARED BY: Jesse Eckenroth – Chief of Operations BACKGROUND: 1 The Hendersonville Municipal Code (HMC) Chapter 4, Section 11-401 through 11-403, regulates offenses against the peace and quiet. Said section of code is more commonly referred to as the noise regulations. Chapter 4 sections are titled as follows: • 11-401, Disturbing the peace • 11-402, Anti-noise regulations • 11-403, Supplemental excessive noise regulations DISCUSSION: 2 Hendersonville Police Department is responsible for enforcement of the city’s noise regulations. Section 403, Supplemental excessive noise regulations, includes language that is also covered under Sections 401 and 402. This proposed amendment seeks to remove the duplication of language in the code and remove ambiguity that exists in 11-403 (1) & (2). 11-403, paragraphs (1) and (2), include language that could be interpreted to mean that any noise heard from an adjacent property is in violation of the code. Noise cannot always be constrained entirely within a property boundary, removing paragraphs (1) and (2) will allow the code to function as intended and will provide a more consistent and practical means of enforcement. FISCAL IMPACT: 3 No fiscal impact. ATTACHMENTS: 4 Attachment 1 – H.M.C. Chapter 4, Sections 11-401, 11-402, and 11-403. 14 15 16 17 18  ORDINANCE 2022-27 Sponsor: Brown AN ORDINANCE AMENDING THE COMPREHENSIVE CLASSIFICATION AND COMPENSATION PLAN OF THE CITY AND APPROPRIATING FUNDS WHEREAS, the City’s Comprehensive Classification and Compensation Plan includes a Schedule C for seasonal or temporary employees, primarily utilized within the Parks Department; and WHEREAS, the City has determined that this plan needs to be amended to facilitate recruitment and retention for these temporary or seasonal employees, and that funds should be appropriated for these changes for the balance of the Fiscal Year; and WHEREAS, consolidation of the job descriptions from 11 job descriptions to 5 job descriptions, with 4 pay grades instead of 6 pay grades, will allow greater versatility for the positions; and WHEREAS, in future budgets, these Schedule C employees should receive a cost-of-living adjustment at the same rates as other City employees: NOW, THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the City of Hendersonville, Tennessee, as follows: SECTION ONE: The attached proposed classification and compensation table for Schedule C employees shall take effect with the pay period beginning November 7, 2022, replacing the current table on that date. SECTION TWO: Funds in the amount of $18,000.00 are hereby appropriated to fund the amended pay rates for the balance of Fiscal Year 2023. SECTION THREE: In future annual operating budgets, Schedule C employees will receive the same cost-of-living rate adjustment, if any, received by other City employees: This ordinance shall take effect at the earliest date allowed by law, with the increased pay rates to be in effect for the pay period beginning November 7, 2022, to be paid November 30, 2022. First reading: _____________ Second reading: ____________ APPROVED: __________________________ JAMIE CLARY, Mayor 19  O22-27 Page 2 ATTEST: ___________________________ ROBERT MANNING, City Recorder APPROVED AS TO FORM: ______________________________ JOHN R. BRADLEY, City Attorney 20  O22-27 Page 3 LEGISLATIVE HISTORY Ordinance 2022-27 Sponsor: Brown Committee: General Date of Committee Meeting: October 11th, 2022 Committee Recommendation: Yes Committee: Public Works Date of Committee Meeting: October 25th, 2022 Committee Recommendation: Committee: Finance Date of Committee Meeting: October 25th, 2022 Committee Recommendation: First BOMA Reading: October 25th, 2022 21 DATE: October 25th, 2022 ORDINANCE/RESOLUTION # Ordinance 2022 - 27 That the Board of Mayor and Alderman consider adjusting SPECIFIC REQUEST/ the classifications and salary tables for C-Schedule RECOMMENDATION: employees, as well as a budget amendment to absorb the STAFF changes. REPORT Jason Gallo – Administrative Services Director REPORT PREPARED BY: Andy Gilley – Director of Parks & Recreation BACKGROUND: 1 The city has several classifications for C-Schedule employees. C-Schedule employees are either temporary or seasonal in nature. These employees are widely used by the Parks & Recreation department to staff key programs offered through the city. There are approximately 85 employees within Parks & Recreation that currently work as C-Schedule employees. DISCUSSION: 2 As businesses continue to compete for talent and attract employees, many have turned to increasing their wages to compete. Sumner County Schools recently increased bus drivers to $18 per hour and local businesses are offering entry level positions anywhere from $12-$15 per hour. C-Schedule employees have not received a wage increase since August 2019. C-Schedule positions were not evaluated as part of the city’s last official pay study in 2018 and do not get regular COLA increases. The city has had difficulty recruiting for the temporary and seasonal jobs due to the current rate of pay. We are losing potential employees to higher paying jobs, college students who used to come home and work these jobs are choosing to stay at school and work locally. The salary increases will give us a better quality and pool of applicants. As the programs being offered in Parks & Recreation continue to adjust to the needs of our community, there is a need to consolidate the job classification titles. The change would provide a broader range of job duties and the updated classification titles will allow for greater flexibility as a department, better recruitment efforts, and job classification titles that are more marketable for the staff being hired into those roles. Proposed C-Schedule adjustments are as follows: C-Schedule Pay Grades That the C-Schedule pay grade be included in future COLA adjustments so that the city stays current with paying temporary & seasonal employees. Wage increases range from $2-$5.25 per hour for C-Schedule grades, as proposed in the attachment. Consolidation of the job descriptions from 11 job descriptions to 5, to give a greater amount of versatility for the positions. 22  2 Proposed Classifications for the Parks & Recreation C-Schedule employees Former titles and per hour pay ranges related to each grade are in italics below each proposal • Program Worker ..................................................... Grade 1 .......... $11.00 o Scorekeepers $9.00 o Playground Worker $9.00 o Tennis Instructor $9.00 o Interns $10.00 • Program Aide.......................................................... Grade 2 .......... $12.50 o Special Needs Program Aide $10.00 • Program Assistant Supervisor ................................ Grade 3 .......... $13.75 o Special Needs Assistant Supervisor $11.00 o Sr Tennis Instructor $9.50 o Playground Assistant Supervisor $10.00 • Program Supervisor ................................................ Grade 4 .......... $16.25 o Gym Supervisor $13.00 o Special Needs Program Supervisor $13.00 o Tennis Supervisor $11.00 • Bus Driver ............................................................... Grade 4 .......... $16.25 o Former rate of pay $13.00 FISCAL IMPACT: 3 For the current fiscal year, we will need to increase the budget $18,000 to absorb the changes above. For the next full fiscal year, the anticipated fiscal impact will be approximately $20,000 for the wage increase of roughly 85 C-Schedule employees. Future adjustments due to city approved COLAs would factor in C-Schedule employees. This will allow the city to absorb small incremental changes to the schedule, rather than a large impact. We are suggesting the changes are effective pay period beginning November 7, 2022, which will then be paid on November 30, 2022. ADDITIONAL INFORMATION / PHOTOS: 4 N/A ATTACHMENTS: 5 Attachment 1 – Proposed C-Schedule Pay Grade Proposed C-Schedule Job Descriptions 23 FY 2023 CITY OF HENDERSONVILLE SALARY TABLE TEMPORARY SEASONAL Effective July 1, 2022 Proposal Last Updated: 08/27/2019 Effective November 7, 2022 DESCRIPTION STEP/LEVEL HOURLY RATE DESCRIPTION STEP/LEVEL HOURLY RATE GRADE 1 TEMP/SE 1 9.00 GRADE 1 TEMP/SE 1 11.00 GRADE 2 TEMP/SE 1 9.50 GRADE 2 TEMP/SE 1 12.50 GRADE 3 TEMP/SE 1 10.00 GRADE 3 TEMP/SE 1 13.75 GRADE 4 TEMP/SE 1 11.00 GRADE 4 TEMP/SE 1 16.25 GRADE 5 TEMP/SE 1 13.00 GRADE 6 TEMP/SE 1 12.50 24 Page 1 JOB TITLE: Program Worker DEPARTMENT: Parks and Recreation JOB SUMMARY: This position is responsible for assisting the Program Supervisor and assigned Parks Staff with supervising the operations and maintenance of gyms/facilities for various Parks Programs and performs a variety of support tasks including but not limited to: set-up and break down for athletic activities, custodial duties, enforce policies and league rules, assists with customer service issues, and overall security of the facilities. MAJOR DUTIES • Assist with the supervision all assigned program activities, schools, and park facilities to help maintain safety and security • Assist with operations in Parks Office as needed • Assist with operations of leagues by keeping score for games as needed • Assist with operations of summer camps • Ability to communicate with campers, program participants and Parks Staff in effective ways to ensure programs are being run properly • Inspect, maintain and clean facilities, and submit recommendations as to maintenance work needed • Report any incidents and injuries to the direct supervisor • Properly represents the parks department in a positive manner and maintain a visible and approachable profile within the facilities • Incorporates safe work practices in job performance • Performs other related duties as assigned. KNOWLEDGE AND SKILLS REQUIRED • Knowledge of the general rules of sports and camp/lesson procedures. • Ability to sit and/or stand, be active, and endure a variety of temperature conditions for prolonged periods of time. • Knowledge of city and department procedures and policies, relevant local, state and federal laws. • Skill in oral and written communication; skill in planning, organizing, analyzing, decision making, and problem solving. Program Worker City of Hendersonville, TN 25 Revised: October 2022 SCOPE AND EFFECT The purpose of this position is to provide overall supervision of facilities during scheduled activities, leagues practices and games. This position will be responsible for set-up/ clean up before and after each shift, and ensuring the facility is always secure. Success in this position results in the proper use of facilities and increases the quality of life for citizens and visitors. PHYSICAL DEMANDS The work is typically performed while sitting, standing, or stooping. The employee occasionally lifts light and heavy objects. WORK ENVIRONMENT The work is typically performed indoors at school gyms or outdoors at park facilities. The employee may be exposed to inclement weather. SUPERVISORY CONTROLS: This position reports directly to the Special Event Program Supervisor and to the Recreation Coordinator as needed. SUPERVISORY AND MANAGEMENT RESPONSIBILITY Directly supervises school facilities, coaches, participants, spectators, and scorekeepers during assigned shift. Carries out supervisory responsibilities in accordance with the parks departments policies and guidelines. MINIMUM QUALIFICATIONS • General knowledge in the sports, rules, and methods of various sports and activities. • Prior experience working with children helpful • Available to work weeknights and weekends when needed (regular and reliable attendance). • Skill in oral and written communication; ability to perform basic mathematical calculations. • Must be able to work on nights, weekends and various hours as needed. FLSA Status: Seasonal Pay Grade: 1 Hourly Pay: $11.00 Program Worker City of Hendersonville, TN 26 Revised: October 2022 JOB TITLE: Program Aide DEPARTMENT: Parks and Recreation JOB SUMMARY: This position is responsible for assisting the Program Supervisor and assigned Parks Staff with supervising the operations and maintenance of gyms/facilities for various Parks Programs and performs a variety of support tasks including but not limited to: set-up and break down for athletic activities, custodial duties, enforce policies and league rules, assists with customer service issues, and overall security of the facilities. MAJOR DUTIES • Assist with the supervision all assigned program activities, schools, and park facilities to help maintain safety and security • Assist Program Supervisor in enforcing all parks department policies and regulations governing league rules, and the use of the facility, its equipment and other property • Ability to communicate with campers, program participants and Parks Staff in effective ways to ensure programs are being run properly • Use initiative and independent judgment within the departments established policies and guidelines • Inspect, maintain and clean facilities, and submit recommendations as to maintenance work needed • Report any incidents and injuries to the direct supervisor • Properly represents the parks department in a positive manner and maintain a visible and approachable profile within the facilities • Incorporates safe work practices in job performance • Performs other related duties as assigned. KNOWLEDGE AND SKILLS REQUIRED • Knowledge of the general rules of sports and camp/lesson procedures. • Ability to sit and/or stand, be active, and endure a variety of temperature conditions for prolonged periods of time. • Knowledge of city and department procedures and policies, relevant local, state and federal laws. • Skill in oral and written communication; skill in planning, organizing, analyzing, decision making, and problem solving. Program Aide City of Hendersonville, TN 27 Revised: October 2022 SCOPE AND EFFECT The purpose of this position is to provide overall supervision of facilities during scheduled activities, leagues practices and games. This position will be responsible for set-up/ clean up before and after each shift, and ensuring the facility is always secure. Success in this position results in the proper use of facilities and increases the quality of life for citizens and visitors. PHYSICAL DEMANDS The work is typically performed while sitting, standing, or stooping. The employee occasionally lifts light and heavy objects. WORK ENVIRONMENT The work is typically performed indoors at school gyms or outdoors at park facilities. The employee may be exposed to inclement weather. SUPERVISORY CONTROLS: This position reports directly to the Special Event Program Supervisor and to the Recreation Coordinator as needed. SUPERVISORY AND MANAGEMENT RESPONSIBILITY Directly supervises school facilities, coaches, participants, spectators, and scorekeepers during assigned shift. Carries out supervisory responsibilities in accordance with the parks departments policies and guidelines. MINIMUM QUALIFICATIONS • General knowledge in the sports, rules, and methods of various sports and activities. • CPR/First Aid Certification preferred. • Prior experience working with children helpful. • Available to work weeknights and weekends when needed (regular and reliable attendance). • Skill in oral and written communication; ability to perform basic mathematical calculations. • Must be able to work on nights, weekends and various hours as needed. FLSA Status: Seasonal Pay Grade: 2 Hourly Pay: $12.50 Program Aide City of Hendersonville, TN 28 Revised: October 2022 JOB TITLE: Program Assistant Supervisor DEPARTMENT: Parks and Recreation JOB SUMMARY: This position is responsible for assisting the Program Supervisor and assigned Parks Staff with supervising the operations and maintenance of gyms/facilities for various Parks Programs and performs a variety of support tasks including but not limited to: set-up and break down for athletic activities, custodial duties, enforce policies and league rules, assists with customer service issues, and overall security of the facilities. MAJOR DUTIES • Assist with the supervision all assigned program activities, schools, and park facilities to help maintain safety and security • Assist Program Supervisor in enforcing all parks department policies and regulations governing league rules, and the use of the facility, its equipment and other property • Ability to properly use and maintain all systems and equipment. This includes basketball goals, volleyball nets, tennis court nets / equipment and scoreboards. • Use initiative and independent judgment within the departments established policies and guidelines • Inspect, maintain and clean facilities, and submit recommendations as to maintenance work needed • Assist with any incidents or injuries, properly document and submit reports to the direct supervisor • Properly represents the parks department in a positive manner and maintain a visible and approachable profile within the facilities • Incorporates safe work practices in job performance • Performs other related duties as assigned. KNOWLEDGE AND SKILLS REQUIRED • Knowledge of the general rules of sports. • Ability to sit and/or stand, be active, and endure a variety of temperature conditions for prolonged periods of time. • Knowledge of city and department procedures and policies, relevant local, state and federal laws. • Skill in oral and written communication; skill in planning, organizing, analyzing, decision making, and problem solving. Program Assistant Supervisor City of Hendersonville, TN 29 Revised: October 2022 SCOPE AND EFFECT The purpose of this position is to provide overall supervision of facilities during scheduled activities, leagues practices and games. This position will be responsible for set-up/ clean up before and after each shift, and ensuring the facility is always secure. Success in this position results in the proper use of facilities and increases the quality of life for citizens and visitors. PHYSICAL DEMANDS The work is typically performed while sitting, standing, or stooping. The employee occasionally lifts light and heavy objects. WORK ENVIRONMENT The work is typically performed indoors at school gyms or outdoors at park facilities. The employee may be exposed to inclement weather. SUPERVISORY CONTROLS: This position reports directly to the Special Event Program Supervisor and to the Recreation Coordinator as needed. SUPERVISORY AND MANAGEMENT RESPONSIBILITY Directly supervises school facilities, coaches, participants, spectators, and scorekeepers during assigned shift. Carries out supervisory responsibilities in accordance with the parks departments policies and guidelines. MINIMUM QUALIFICATIONS • General knowledge in the sports, rules, and methods of basketball and volleyball • Must be at least 18 years of age by date of hire. • High school diploma or general education diploma (GED) required. • CPR/First Aid Certification preferred. • Prior experience working with children helpful usually associated with 3+ years’ experience. • Available to work weeknights and weekends when needed (regular and reliable attendance). • Skill in oral and written communication; ability to perform basic mathematical calculations. FLSA Status: Seasonal Pay Grade: 3 Hourly Pay: $13.75 Program Assistant Supervisor City of Hendersonville, TN 30 Revised: October 2022 JOB TITLE: Program Supervisor DEPARTMENT: Parks and Recreation JOB SUMMARY: This position is responsible for supervising the operations and maintenance of gyms/facilities for various Parks Programs and performs a variety of support tasks including but not limited to: set-up and break down for athletic activities, custodial duties, enforce policies and league rules, assists with customer service issues, and overall security of the facilities. MAJOR DUTIES • Supervises the safety and security of all assigned program activities, schools, and park facilities • Enforces all parks department policies and regulations governing league rules, and the use of the facility, its equipment and other property • Ensures proper inspection of the gyms/facilities daily prior to the start of play, and ascertain that all necessary maintenance has been performed, and the courts are in a safe playing order • Ability to properly use and maintain all systems and equipment. This includes basketball goals, volleyball nets, and scoreboards. • Respond to users’ concerns, problems, and/or complaints, and have the ability to maintain a high standard of service • Use initiative and independent judgment within the departments established policies and guidelines • Inspect, maintain and clean facilities, and submit recommendations as to maintenance work needed • Ability to work under minimal supervision by being self-motivated, accountable, and responsible • Assist with any incidents or injuries, properly document and submit reports to the direct supervisor • Properly represents the parks department in a positive manner and maintain a visible and approachable profile within the facilities • Incorporates safe work practices in job performance • Performs other related duties as assigned. KNOWLEDGE AND SKILLS REQUIRED • Knowledge of the general rules of sports. • Ability to sit and/or stand, be active, and endure a variety of temperature conditions for prolonged periods of time. • Knowledge of city and department procedures and policies, relevant local, state and federal laws. Program Supervisor City of Hendersonville, TN 31 Revised: October 2022 • Skill in oral and written communication; skill in planning, organizing, analyzing, decision making, and problem solving. SCOPE AND EFFECT The purpose of this position is to provide overall supervision of facilities during scheduled activities, leagues practices and games. This position will be responsible for set-up/ clean up before and after each shift, and ensuring the facility is always secure. Success in this position results in the proper use of facilities and increases the quality of life for citizens and visitors. PHYSICAL DEMANDS The work is typically performed while sitting, standing, or stooping. The employee occasionally lifts light and heavy objects. WORK ENVIRONMENT The work is typically performed indoors at school gyms or outdoors at park facilities. The employee may be exposed to inclement weather. SUPERVISORY CONTROLS: This position reports directly to the Special Event Program Supervisor and to the Recreation Coordinator as needed. SUPERVISORY AND MANAGEMENT RESPONSIBILITY Directly supervises school facilities, coaches, participants, spectators, and scorekeepers during assigned shift. Carries out supervisory responsibilities in accordance with the parks departments policies and guidelines. MINIMUM QUALIFICATIONS • General knowledge in the sports, rules, and methods of basketball and volleyball • Must be at least 18 years of age by date of hire. • High school diploma or general education diploma (GED) required. • CPR/First Aid Certification preferred. • Prior experience working with children helpful usually associated with 3+ years’ experience. • Available to work weeknights and weekends when needed (regular and reliable attendance). • Skill in oral and written communication; ability to perform basic mathematical calculations. FLSA Status: Seasonal Pay Grade: 4 Hourly Pay: $16.25 Program Supervisor City of Hendersonville, TN 32 Revised: October 2022 JOB TITLE: Bus Driver DEPARTMENT: Parks and Recreation JOB SUMMARY: This position is responsible for supervising the safe transporting of children to and from events/ program, etc. and making sure the bus is inspected and in proper working condition, follows all safety regulations, reports and complies with accident / evacuation procedures, and ensures bus has been inspected within timely guidelines. The bus driver will transport students to and from camp site and other activities during camp day and return them safely in the afternoon., should be able follow a daily schedule while transporting people on regular routes along city or suburban streets. ** If using a Sumner County bus –the bus driver MUST already be a current employee for them, maintain trip reports, and turn in on time. MAJOR DUTIES • Ensures the safety and well-being of children and adults being transported to and from the program and on field trips • Arranges for the annual inspection of the bus(es) before program begins to transport children; assures, with prior approval, purchases and or repairs are made pursuant to state inspection • Completes a comprehensive written inspection of the us daily, reporting any conditions of concern to the Director, or delegated staff person, before transporting children. • Ensures that the communication device ( e.g. 2 way radio, cellular phone is in proper working condition before each trip • Arranges for and ensures completion of routine maintenance of bus ( eg. Oil change) transporting the bus to and from maintenance and/or repair facilities. • Ensures the bus always has sufficient fuel. • Develops and follows efficient and safe written bus routes that ensure no child will be on the bus more than one hour. • Operates bus in such a way that road and safety regulations are always followed; and reports any traffic violations to the Director immediately • Ensures that all children are in age appropriate safety restraints if provided on the bus during transportation • Maintains and ensures that there is compliance on numbers allowed on bus • Follows safe bus loading and unloading procedures • Follows procedures to guarantee no child is left alone in bus without supervision at any time • Keeps the bus clean and free of debris, follow bus cleaning procedures • Routinely inventories bus emergency and first aid supplies and equipment, reports needs to the Director, or delegated staff person • Prepares aides and children for bus drills and ensures bus evacuation drills are held at least 1 X per program and documented in writing • IN case of emergencies/ accidents, evacuation of children is followed according to written and practiced procedures • In the event of an accident, assures that medical emergency procedures are followed, completes a written accident report as required • Ability to work under minimal supervision- being self-motivated, accountable, and responsible • Incorporates safe work practices in job performance • Performs other duties as assigned Bus Driver City of Hendersonville, TN Revised: October 2022 33 KNOWLEDGE AND SKILLS REQUIRED • Knowledge of the general rules of the road and transporting of campers • Ability to sit and/or stand, be active, and endure a variety of temperature conditions for prolonged periods of time. • Knowledge of city and department procedures and policies, relevant local, state and federal laws relative to driving a bus • Skill in oral and written communication; skill in planning, organizing, analyzing, decision making, and problem solving. SCOPE AND EFFECT The purpose of this position is to provide overall supervision of transportation for the special needs program ensuring safety before, during, and after any transporting of campers. PHYSICAL DEMANDS The work is typically performed while sitting, standing, or stooping. The employee occasionally lifts light and heavy objects. Must be able to assist and/or maintain camper during meltdowns. WORK ENVIRONMENT The work is typically performed at school or outdoors at park facilities. The employee may be exposed to inclement weather. SUPERVISORY CONTROLS: This position reports directly to the Recreation Supervisor SUPERVISORY AND MANAGEMENT RESPONSIBILITY Directly supervises ALL people riding the bus. Carries out supervisory responsibilities in accordance with the parks departments policies and guidelines. MINIMUM QUALIFICATIONS • Most employers prefer drivers to have a high school diploma or equivalent. • Must have a CDL license • All bus drivers must have a passenger (P) endorsement, and school bus drivers must also have a school bus (S) endorsement. Getting the P and S endorsements requires additional knowledge and driving tests administered by a certified examiner. • Many states require all bus drivers to be 18 years of age or older and those who drive across state lines to be at least 21 years old. • Bus drivers can have their CDL suspended if they are convicted of a felony involving the use of a motor vehicle or of driving under the influence of alcohol or drugs • Most bus drivers are required to undergo background checks before they are hire • General knowledge in varying disabilities • Must be at least 18 years of age by date of hire. • High school diploma or general education diploma (GED) required. • CPR/First Aid Certification preferred. • Prior experience working with children helpful • Available to work weekdays (regular and reliable attendance). • Skill in oral and written communication; ability to perform basic mathematical calculations. FLSA Status: Seasonal Pay Grade: 4 Hourly Pay: $16.25 Bus Driver City of Hendersonville, TN Revised: October 2022 34  ORDINANCE 2022-28 Sponsor: Petrelli AN ORDINANCE TO ACCEPT GRANT FUNDS FOR THE PURCHASE OF BULLET RESISTANT VESTS AND TO APPROPRIATE THESE FUNDS FOR THIS PURPOSE WHEREAS, the City’s Police Department each year applies to the Office of Justice Programs of the United States Department of Justice for grant funds to be utilized for the purchase of bullet resistant vests for City police officers; and WHEREAS, the City has been awarded a grant in the total amount of $12,599.79 to pay 50% of the $25,199.58 appropriated by the City for the purchase of 42 such vests: NOW, THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the City of Hendersonville, Tennessee, that grant funds from the Office of Justice Programs in the amount of $12,599.79 are hereby accepted and appropriated for the purchase of bullet resistant vests. This ordinance shall take effect at the earliest date allowed by law. First reading: _____________ Second reading: ____________ APPROVED: __________________________ JAMIE CLARY, Mayor ATTEST: ___________________________ ROBERT MANNING, City Recorder APPROVED AS TO FORM: ______________________________ JOHN R. BRADLEY, City Attorney 35  LEGISLATIVE HISTORY Ordinance 2022-28 Sponsor: Petrelli Committee: Public Safety Date of Committee Meeting: October 11th, 2022 Committee Recommendation: Yes Committee: Finance Date of Committee Meeting: October 25th, 2022 Committee Recommendation: First BOMA Reading: October 25th, 2022 36 DATE: October 25th, 2022 ORDINANCE/RESOLUTION # Ordinance 2022-28 HPD is requesting an Ordinance to accept Bureau of SPECIFIC REQUEST/ Justice Programs non-matching grant funds for the RECOMMENDATION: purchase of Bullet Resistant Vests and appropriate same STAFF to the Uniform Line of the budget. REPORT REPORT PREPARED BY: Asst Chief James L. Jones BACKGROUND: 1 Annually the Hendersonville Police Department submits a grant application for assistance with the purchase of bullet resistant vests for our police officers. If awarded, BJP agrees to reimburse the Hendersonville Police Department 50% of the cost of each vest purchased up to the specified amount. DISCUSSION: 2 HPD applied for the grant for FY23, and was awarded the grant based upon the number of vests that must be replaced this fiscal year. HPD applies for the grant annually to supplement expenditures from our budget to replace bullet resistant vests for our officers. FISCAL IMPACT: 3 The grant will add $12,599.79 of revenue to the city, effectively reducing the cost of expenditures from the Uniform Budget Line by $12,599.79 of the $25,199.58 currently allocated for the purchase of 42 bullet resistant vests. No budget adjustment is required ADDITIONAL INFORMATION / PHOTOS: 4 None ATTACHMENTS: 5 • Grant Award Notification 37  Top of Form APPLICATION PROFILE Participant HENDERSONVILLE CITY Fiscal Year 2022 Number of Agencies Applied 0 Total Number of Officers for 174 Application Number of Officers on Approved 174 Applications APPLICATION PROFILE Fiscal Year 2022 Vest Replacement Cycle 5 Number of Officers 174 Number of Number of Stolen or 0 Emergency Damaged Replacement Needs Number of Officer 0 Turnover Bottom of Form APPLICATION DETAILS Unit Extended Tax Shipping and NIJ# Quantity Total Cost Price Cost Handling RZRG2-A-II 42 $599.99 $25,199.58 $0.00 $25,199.58 Grand 42 $25,199.58 $0.00 $25,199.58 Totals 38 AWARD SUMMARY FOR FY2022 REGULAR FUND Funds Type Eligible Amount Award Date Approved Status Regular Fund $25,199.58 $12,599.79 09/21/22 Approved by BVP Grand Totals: $25,199.58 $12,599.79 39  ORDINANCE 2022-29 Sponsor: Petrelli AN ORDINANCE TO ACCEPT SAFETY OFFICE GRANT FUNDS FOR TRAFFIC ENFORCEMENT AND TO APPROPRIATE THESE FUNDS FOR SUCH PURPOSE WHEREAS, the City’s Police Department each year applies to the Tennessee Highway Safety Office for grant funds to be utilized for overtime for additional and directed traffic enforcement and for funds to purchase traffic enforcement equipment; and WHEREAS, the City has been awarded a non-matching grant in the total amount of $30,342.19 for overtime salaries for officers performing directed speed reduction enforcement and aggressive driving enforcement, and for the purchase of one (1) Lidar Laser Video Radar unit, and (10) Falcon Kustom Wireless radar units to be utilized in speed reduction enforcement: NOW, THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the City of Hendersonville, Tennessee, that grant funds from the Tennessee Highway Safety Office in the amount of $30,342.19 are hereby accepted and appropriated for overtime salaries incurred in traffic safety enforcement and for the purchase of radar units for speed reduction enforcement. This ordinance shall take effect at the earliest date allowed by law. First reading: _____________ Second reading: ____________ APPROVED: __________________________ JAMIE CLARY, Mayor ATTEST: ___________________________ ROBERT MANNING, City Recorder APPROVED AS TO FORM: ______________________________ JOHN R. BRADLEY, City Attorney 40  LEGISLATIVE HISTORY Ordinance 2022-29 Sponsor: Petrelli Committee: Public Safety Date of Committee Meeting: October 11th, 2022 Committee Recommendation: Yes Committee: Finance Date of Committee Meeting: October 25th, 2022 Committee Recommendation: First BOMA Reading: October 25th, 2022 41 DATE: October 25th, 2022 ORDINANCE/RESOLUTION # Ordinance 2022-29 Request an Ordinance to accept non-matching THSO SPECIFIC REQUEST/ RECOMMENDATION: Grant Funds and appropriate same for Police expenditures STAFF REPORT REPORT PREPARED BY: Asst Chief James L. Jones BACKGROUND: 1 Annually, HPD applies to the Tennessee Highway Safety Office (THSO) for grant funds to be utilized for overtime of additional and directed traffic enforcement and for the purchase of traffic enforcement equipment. HPD was awarded a grant from THSO for this fiscal year, FY23. DISCUSSION: 2 HPD was awarded $15,300.00 for overtime salaries for officers performing directed speed reduction enforcement and aggressive driving enforcement, and $15,042.19 for the purchase of one (1) Lidar Laser Video Radar unit, and (10) Falcon Kustom Wireless radar units to be utilized in speed reduction enforcement. Total allotted funds for this grant equals $30,342.19. FISCAL IMPACT: 3 Acceptance of the grant will increase the expenses and revenue of the FY23 Budget in the amount of $30,342.19. The revenue will be used to offset the additional salary and asset expenses, with a net zero impact to the FY23 Budget. ADDITIONAL INFORMATION / PHOTOS: 4 N/A ATTACHMENTS: 5 • Grant Document 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62  ORDINANCE 2022-30 Sponsor: Petrelli AN ORDINANCE INCORPORATING BY REFERENCE CERTAIN STATE OFFENSES AS OFFENSES OF THE CITY OF HENDERSONVILLE WHEREAS, certain traffic and traffic-related offenses proscribed by State law may be incorporated by reference as municipal offenses; and WHEREAS, the City of Hendersonville, Tennessee, desires to make all such offenses punishable in the City’s municipal court: NOW, THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the City of Hendersonville, Tennessee, that Section 15-101 of the Hendersonville Municipal Code be amended to read as follows: “15-101. Incorporation by reference of State offenses. Pursuant to T.C.A. § 16-18-302 and T.C.A. § 55-10-307, all State offenses allowed to be incorporated by reference are so incorporated and made City offenses punishable in the City’s municipal court.” This ordinance shall take effect at the earliest date allowed by law. First reading: _____________ Second reading: ____________ APPROVED: __________________________ JAMIE CLARY, Mayor ATTEST: ___________________________ ROBERT MANNING, City Recorder APPROVED AS TO FORM: ______________________________ JOHN R. BRADLEY, City Attorney 63  LEGISLATIVE HISTORY Ordinance 2022-30 Sponsor: Petrelli Committee: Public Safety Date of Committee Meeting: October 11th, 2022 Committee Recommendation: Yes First BOMA Reading: October 25th, 2022 64  Mayoral Report—Use of Car Allowance October 6, 2022 – October 18, 2022 Library Jason Foundation Drakes Creek Delivering postcards to business in Westlake area Durham Farms Meet with Berry Hill residents C2 Attack Median on New Shackle Island Road YMCA Bluegrass Country Club Jason Foundation Bluegrass Country Club Rogers Group Sanders Ferry Park Sanders Ferry Park Resource Authority of Sumner County Monthaven Downtown Nashville Sanders Ferry Park Mansker Farms 65