Board of Mayor & Aldermen

MINUTES OF REGULAR MEETING MARCH 14, 2023 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING MARCH 14, 2023, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT: JAMIE CLARY, MAYOR JIM WATERS, ALDERMAN-VICE MAYOR MARK BURGDORF, ALDERMAN RACHEL COLLINS, ALDERMAN KAREN DIXON, ALDERMAN JANNA GARTON, ALDERMAN BOB GARZA, ALDERMAN TERRI GOODWIN, ALDERMAN MICHAEL MARTIN, ALDERMAN LEEPETERSON,ALDERMAN EDDIE ROBERSON, ALDERMAN JEFF SASSE, ALDERMAN MARK SKIDMORE, ALDERMAN LANCE WRAY, INTERIM CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE The meeting opened with prayer led by Reverend Jennifer Michael, Pastor of St. Timothy Lutheran Church. The Pledge of Allegiance was led by Mayor Clary. AGENDA The March 14, 2023, BOMA meeting was called to order by Mayor Jamie Clary. Waters moved; seconded by Peterson to approve the March 14, 2023, agenda. Resolution 2023-11, Item #4 on the Consent Agenda was withdrawn by sponsor Collins. No Board action necessary. There was a unanimous vote to approve the motion. Clary declared the motion carried. PRESENTATIONS None MINUTES OF REGULAR MEETING MARCH 14, 2023 PAGE2 PUBLIC HEARING None MINUTES Waters moved; seconded by Garza to approve the February 28, 2023 , minutes. There was no discussion. There was a majority vote of twelve (12) to one (1) to approve the motion with Sasse. abstaining. Clary declared the motion carried. Clary noted that resolutions were researched regarding electronic voting. While there was no requirement to use electronic voting, the resolution did call for training. Any board member wishing to utilize the electronic voting should make it known to the Mayor either before the vote or immediately after the vote. CITIZENS' COMMENTS None CONSENT AGENDA Collins moved, Waters seconded a motion to approve second and final reading of Ordinance 2023-05, Resolution 2023-08, and Resolution 2023-10. There was no discussion. There was a unanimous vote to approve the motion. Clary declared the motion carried. ORDINANCES AND RESOLUTIONS Substitute language was distributed by Interim City Attorney Wray to the Board for Resolution 2023-05. The language included in the packet was draft form and not what was submitted to and passed by the Public Safety committee. Waters moved; Sasse seconded to approve Resolution 2023-05. Goodwin moved; Dixon seconded an amendment to substitute the distributed version of Resolution 2023-05 with language as passed by the committee. MINUTES OF REGULAR MEETING MARCH 14, 2023 PAGE3 Without objection, Sasse was added as a sponsor of Resolution 2023-05. There was a discussion. Collins moved; Roberson seconded an amendment to change the language in Resolution 2023-05 substitution of paragraph (2) from" ... a fee not to exceed ten dollars ($10.00) per year" to "a fee to be determined." There was a unanimous vote to approve the amendment to the motion. Clary declared the motion carried. Sasse moved; Collins seconded an amendment to change the language of Resolution. 2023-05 substitution, Section (A) beginning "The landlord or the landlord's agent's. name ... " to "The landlord and the landlord's agent's name ... " There was no discussion. There was a majority vote of twelve (12) to one (1) with Burgdorf voting "nay". Clary declared the motion carried. No further discussion was had on the motion to substitute. There was a unanimous vote to approve the amendment of substituted language and form. Clary declared the motion carried. There was no further discussion on the original motion. There was a unanimous vote to approve the original motion as amended. Clary declared the motion carried. The caption was read for Resolution 2023-09, a resolution to adopt a revised Field Use Policy in City parks as recommended by the Board of Parks and Recreation. Peterson moved; Garza seconded to approve Resolution 2023-09. There was no discussion. There was a unanimous vote to approve the motion. Clary declared the motion carried. MINUTES OF REGULAR MEETING MARCH 14, 2023 PAGE4 OTHER AGENDA ITEMS Waters moved; Martin seconded to appoint Bill Burgess to the Board of Adjustments and Appeals. There was no discussion. There was a unanimous vote to approve the motion. Clary declared the motion carried. Dixon moved; Waters seconded to vote as a group on the reappointment of Chris Hughes to the Board of Adjustments and Appeals, the reappointment of Kenny Jones to the Board of Adjustments and Appeals, and the appointment of Robert Reyburn to the Personnel Board. There was no discussion. There was a unanimous vote to approve the motion. Clary declared the motion carried. REPORTS Brief Committee Reports General-Peterson • Met March 14, 2023 • All members present. • Discussed BOMA Code of Conduct. Will discuss more at the next meeting. • Discussed Voting Procedures. Will be further discussion to see how to use voting features going forward. Public Safety-Goodwin • No meeting this month. Planning-Martin • The Planning Commission had the opportunity to hear about the Westlake Plan for the first time to provide comments, feedback, and direction. • Deferred the Future Land Use Amendment for "Westlake at Hendersonville" Future Land Use & Framework Plan - FLUP Amendment • Approved the Legacy of Hendersonville- Site Plan. Assisted Living adding another wing to the building with 58 new units. • Deferred Campus Drive Parking Lots -Site Plan. Four (4) homes aggregated together to form rental units. Parking space requirements not met. MINUTES OF REGULAR MEETING MARCH 14, 2023 PAGES • Deferred Curtis Crossroads Subdivision Application - Preliminary Plat. Entrance and exit were at a 90-degree blind tum. Chief of Operations Report-Eckenroth • The COO report was delivered by email to the Aldermen and included in the agenda packet. An update on the Music City Studios was requested but there was not a current one available. Clary will look into that and send an email to the Aldermen. Upon motion by Garton and second by Dixon there was a unanimous vote for approval to adjourn. Thez:o~ Approved: Jamie Clary, Mayor