Board of Mayor & Aldermen

MINUTES OF REGULAR MEETING MAY9, 2023 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING May 9, 2023, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT: JAMIE CLARY, MAYOR JIM WATERS, ALDERMAN, VICE-MAYOR MARK BURGDORF, ALDERMAN RACHEL COLLINS, ALDERMAN KAREN DIXON, ALDERMAN JANNA GARTON, ALDERMAN TERRI GOODWIN, ALDERMAN MICHAEL MARTIN, ALDERMAN LEEPETERSON,ALDERMAN JEFF SASSE, ALDERMAN MARK SKIDMORE, ALDERMAN LANCE WRAY, INTERIM CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE ABSENT: BOB GARZA, ALDERMAN EDDIE ROBERSON, ALDERMAN The meeting opened with prayer led by Aaron Snodderly, Senior Pastor of Bible Baptist Church. Mayor Clary led the Pledge of Allegiance. AGENDA The May 9, 2023, BOMA meeting was called to order by Mayor Jamie Clary. Ten (10) aldermen were present with Garza, Martin and Roberson absent at roll call. Martin arrived after the acceptance of the agenda leading to eleven (11) aldermen present for the remainder of the meeting. Waters moved; seconded by Goodwin to approve the May 9, 2023, agenda. Clary noted there were six (6) items under Other Agenda Items that would be considered as a group when voting. There was no discussion. There was a unanimous vote to approve the agenda. MINUTES OF REGULAR MEETING MAY9,2023 PAGE2 Clary declared the motion carried. PRESENTATIONS There was an introduction of student council officers from the middle schools and high schools in Hendersonville accompanied and introduced by their faculty sponsors. • Adam Cripps introduced student council officers from Ellis Middle School. • Sharon Garner - Station Camp Middle School • Sarah Christopher - Knox Doss Middle School • Terri Callister - T.W. Hunter Middle School • Gretchen Hardaway - Merrol Hyde Magnet School • John Valentin - Hendersonville Christian Academy • Karen Phillips - Pope Prep • Kristen LaPointe and Daphne Coomer - Station Camp High School • Emily Edmison and Korie Peterson - Beech High School • Christy Brown and Lisa Baugh - Hendersonville High School. There was a presentation to recognize City employee service anniversaries. • Mayor Clary read a proclamation for employees and their names celebrating service anniversaries with the City of Hendersonville ranging from five (5) years of service to thirty (30) years of service. • Corey Jones and Randy Compton from the Fire Department were present to receive their proclamations and service anniversary gifts for five (5) and thirty (30) years respectively. There was a Pay Study Presentation. • Director Gallo and pay study consultant Cliff Sandsmark from JER HR Group presented a Classification and Compensation Study to the Board. • The City's Municipal Code requires HR to conduct a salary survey and what it looks like to the market every five (5) years. • Ten (10) of seventeen ( 17) comparable cities responded to the call for information relating to pay. • Mr. Sandsmark gave insight as to how the study was conducted and how the results were compiled. Graphs showing results of the gathered information were explained. • The overall market variance shows the City's general grade positions (City Hall, Fire and Police Admin) to be 3.45% below the mid-range of the overall market based on salary only and not including Police and Fire rank and file. • Police pay variance was 10.70% below the mid-range and Fire was 1.89% above the mid-range. • Fourteen ( 14) of seventeen ( 17) comparable cities responded to the call for information relating to compensation and benefits. • Director Gallo presented the compensation and benefits study including how the study was conducted and how the results were compiled with layering in retirement MINUTES OF REGULAR MEETING MAY9, 2023 PAGE3 benefits. Graphs showing the results of the gathered information were explained as well as some options to make the City of Hendersonville a more competitive employer. • The City ranking based on benefits is seventh (7th) out of eleven ( 11) market comparisons. Factoring in the retirement benefit that brings us up to fifth (5 th). • The Mayor's desire is to rank at 75% in the market to be competitive. We are currently at 50%. • As a non-contributory employer, pension contributions for the City are 14.38% of salary. This is paid on top of the current salaries. • Changes, if made, would affect only new hires. Nothing will be taken away from current employees. PUBLIC HEARING None MINUTES Waters moved; seconded by Burgdorf to approve the April 25, 2023, minutes. There was no discussion. There was a majority vote to approve the motion ten (10) to one (1) with the one (1) being an abstention by Sasse. Clary declared the motion carried. CITIZENS' COMMENTS None CONSENT AGENDA None ORDINANCES AND RESOLUTIONS The caption was read for second and final reading of Ordinance 2023-06, an ordinance restructuring Beautiful Hendersonville, Inc. by terminating its status as a separate non- profit corporate entity and reorganizing its finances under the purview of the City. Waters moved; Martin seconded a motion to approve Ordinance 2023-06 on second reading. Collins moved; Goodwin seconded a motion to amend Ordinance 2023-06 by changing "his" to "its" in the second WHEREAS paragraph, 5 lines down beginning with "Commissions, to accept his ... " MINUTES OF REGULAR MEETING MAY9, 2023 PAGE4 There was no discussion. There was a unanimous vote to approve the amendment. Clary declared the motion carried. There was no further discussion on the original motion. There was a unanimous vote to approve Ordinance 2023-06 as amended. Clary declared the motion carried. The caption was read for second and final reading of Ordinance 2023-08, an ordinance amending Ordinance 2022-11, as amended, to reflect adjustments to the City's 2023 fiscal year budget. Sasse moved; Burgdorf seconded a motion to approve Ordinance 2023-08 on second and final reading. Clary moved; Martin seconded a motion to amend Ordinance 2023-08 to remove Exhibit A on page 14 of the packet as it included preliminary numbers and use Exhibit A on page 17 of the packet, and to add $6,000.00 to Exhibit A to cover the cost of tree removal due to the storms not covered by insurance placed under columns "Department" Parks, Trees, "Requested Expenditure Amendment" and "Adjusted Budget". There was a unanimous vote to amend the ordinance. Clary declared the motion carried. There was no further discussion on the original motion. There was a unanimous vote to approve Ordinance 2023-08 as amended. Clary declared the motion carried. The caption was read for first reading of Ordinance 2023-09, an ordinance amending Ordinance 2022-11, as amended, to reflect adjustments to the City's 2023 Fiscal Year Budget. Sasse moved; Dixon seconded a motion to approve Ordinance 2023-09 on first reading. Clary noted it was believed that five patrol vehicles would be able to be purchased, but just in case that proved to not work out he felt the language "four (4)" should be removed. Sasse moved; Goodwin seconded a motion to amend Ordinance 2023-09 by crossing out "four (4)" in the third WHEREAS paragraph making the ordinance read " ... and patrol vehicles for the Hendersonville Police Department." MINUTES OF REGULAR MEETING MAY9, 2023 PAGES There was a unanimous vote to approve the amendment to Ordinance 2023-09. Clary declared the motion carried. There was no further discussion on the original motion. There was a unanimous vote to approve Ordinance 2023-09 as amended. Clary declared the motion carried. OTHER AGENDA ITEMS Sasse moved; Dixon seconded a motion to approve the appointments and reappointments as a group as follows: The appointment of Jason Tomlinson to the Arts Council The reappointment of Charles Burnham to the Golf Commission The reappointment of Chris Maynord to the Golf Commission The reappointment of Rob Plenger to the Golf Commission The reappointment of Steve MacKorell to the Personnel Board The appointment of Denise Richardson to the Personnel Board There was a brief discussion. There was a unanimous vote to approve the motion. Clary declared the motion carried. REPORTS Brief Committee Reports General-Peterson • Met May 9, 2023 • Discussed Resolution 2023-19, a resolution amending the job classifications for general grade positions in Parks and Public Works. A couple of positions were consolidated to create efficiencies within the department. No budget impact. • Discussed Compensation & Classification Pay Study. • Both items discussed passed unanimously and will proceed to BOMA. Public Safety-Goodwin • Met May 9, 2023. • Discussed Ordinance 2023-10, an ordinance to amend Title 3, Chapter 3, Section 3-302 to establish reasonable court costs. • Discussed Fleet Replacement Program. MINUTES OF REGULAR MEETING MAY9,2023 PAGE6 • Both items discussed will proceed to BOMA with a positive recommendation. Planning-Martin • Met May 2, 2023 • Established a new principal requirement for curbs and gutters for new properties. • Established a requirement to enforce the sidewalk ordinance by taking an in lieu of payment if the developer wouldn't or couldn't complete the sidewalk. • Approved the following Consent A genda: o Dutch Bros #0105 - Site Plan • Approved the following Site Plans: o Campus Drive Parking Lots (4)- Site Plan-Vacation Rentals-Moving the parking lot. o 111 Campus Drive, Parking Lot Addition - Site Plan-Sidewalk issues. o 117 Campus Drive, Parking Lot Addition - Site Plan-Sidewalk issue. Converting the house to a salon. o Tesla EV Charging Station (217 ILB) - Site Plan-Moving the transformer off the street due to visibility safety concerns. • Briefly discussed Midway/Westlake Plan • Director Free presented highlights of the Westlake Plan approved by the Planning Commission. • Old Town Residential Zoning originally planned for fifteen (15) units/acre. Between BOMA and the Planning Commission that has now been reduced to five (5) units/acre. • Original zoning could have resulted in four thousand, six hundred forty-five (4645) units being built. After changes in the zoning ordinance, the most units that can be built is two hundred sixty-three (263). • It was a Future Land Use Plan, not a rezoning. • The number of stories was reduced as well. There was some discussion. Peterson moved; Waters seconded a motion to Receive and File the Westlake Plan. There was a unanimous vote to approve the motion to Receive and File the Westlake Plan. Clary declared the motion carried. BOMA Report-Eckenroth • BOMA reports are included in the packet. • Eckenroth called attention to the local sales tax revenue year-to-date, the addition of information regarding General Fund operating expenditures and the addition of graphs tracking amounts paid for projects. MINUTES OF REGULAR MEETING MAY9,2023 PAGE7 Upon motion by Collins and second by Waters there was a unanimous vote for approval to adjourn. was adjourned at 8:37 p.m. Ap