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Board of Mayor & Aldermen

Regular Meeting

Hendersonville, TN · April 23, 2024

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Minutes

MINUTES OF REGULAR MEETING APRIL 23, 2024 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING April 23, 2024, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT JAMIE CLARY, MAYOR JIM WATERS, ALDERMAN, VICE-MAYOR MARK BURGDORF, ALDERMAN RACHEL COLLINS, ALDERMAN JANNA GARTON, ALDERMAN BOB GARZA, ALDERMAN TERRI GOODWIN, ALDERMAN MICHAEL MARTIN, ALDERMAN LEE PETERSON, ALDERMAN EDDIE ROBERSON, ALDERMAN JEFF SASSE, ALDERMAN MARK SKIDMORE, ALDERMAN LANCE WRAY, CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE ABSENT KAREN DIXON, ALDERMAN The April 23, 2024, BOMA meeting was opened with prayer led by Joshua Strader, Senior Pastor of Christ Methodist Church. Mayor Clary led the Pledge of Allegiance. AGENDA Roberson moved; Goodwin seconded a motion to approve the April 23, 2024, agenda. Burgdorf moved; Sasse seconded a motion to amend the agenda by postponing the Deer Herd Monitoring and Control Committee presentation. There was no discussion and the motion to postpone the presentation was declared by Clary to be unanimously approved. The motion to approve the April 23, 2024, agenda as amended was unanimously approved. Clary declared the motion carried. MINUTES OF REGULAR MEETING APRIL 23, 2024 PAGE2 PRESENTATIONS There was a presentation of a proclamation for National Prayer Day by Mayor Clary. The presentation proclaimed May 2, 2024, a Day of Prayer in the City of Hendersonville. This year's theme is "Lift Up the Word, Light Up the World". Prayer services will be held around the City, but everyone is invited to attend First Baptist Hendersonville at 7:30 am in Wilson Hall for the prayer event. There were six (6) area pastors present for the presentation. Jacob Bell, Community Life Pastor at Christ ls Love Church, Adam Harris, Executive Pastor at God Why Church, Daniel Johnson, Lead Pastor at Movement Church, Joshua Strader, Lead Pastor at Christ Methodist Church, Jeff Phillips of Saundersville United Methodist and Aaron Allison of Christ Is Love Church. There was a presentation of the April Beautification Awards by Kathy Paschal on behalf of Beautiful Hendersonville. Recipients were as follows: • Business-Goldie Hair Co., 117 Campus Drive. Randi Johnston, Misty Callaway, and Bryce Callaway • Ward I-Ken Meyers and Paul Jones, 126 Lakeview Drive . • Ward 2-Brad and Molly Copeland, 289,291, and 296 Nokes Drive . • Ward 3-John Ham, 124 Holly Drive . • Ward 4-James and Deborah Gerock, 129 Glenn Hill Drive. Accepted by their son Jason . • Ward 5-Tami and Jeff Pate, 100 Bluegrass Drive . • Ward 6-Sandy and Steve Jackson, 1042 Gadwell Circle . Submission of nominations was encouraged. PUBLIC BEARING None MINUTES Sasse moved; Peterson seconded a motion to approve the April 9, 2024, minutes. There was no discussion. There was a vote approving the minutes with all members present voting "aye" and Collins abstaining. Clary declared the motion carried. CITIZENS' COMMENTS The guidelines for Citizens' Comments were read by Mayor Clary. MINUTES OF REGULAR MEETING APRIL 23, 2024 PAGE3 Robert Little of 314 Raindrop Lane addressed the Board and passed out photos regarding signs recently added to Bonita Parkway at the roundabout informing citizens of how the traffic shoul.d flow. He rhetorically questioned if a study was done to see if they were needed. Citizens of Creekwood subdivision requested a stop sign at Creekwood and Orchard Valley. A study was conducted, and Mr. Little stated Director Lock deemed a stop sign was not necessary for that intersection of roadway. Mr. Little stated the citizens of the Creekwood community had requested the speed limit be lowered to 25 mph for safety reasons, citing the road of the golf course across town in the "rich" area has a 25-mph speed limit and sidewalks which Creekwood does not have. Mr. Little questioned why it was so hard for the City to care for the "poorer" parts of town, emphasizing again the need for a stop sign and a reduced speed limit on Creekwood. CONSENT AGENDA None ORDINANCES AND RESOLUTIONS The caption was read for Resolution 2024-17, a resolution to apply for the Local Parks and Recreation Fund Grant for Heritage Park. Peterson moved; Garza seconded a motion to approve Resolution 2024-17. Without objection, Goodwin was added as a sponsor. There was discussion which included an explanation of the grant being a 50/50 grant with the Heritage Park land value being used as the City's matching 50%. The Master plan shows that parking will be added, trails, restrooms, and potential renovation of the barn as an event center. Burgdorf noted the Finance Committee passed the Resolution to BOMA with a neutral recommendation only because future cost of maintenance is unknown at this time. There was discussion which included clarification that the City currently owns 35 acres of Heritage Park and citizens known as Friends of Indian Lake own the remaining 38 acres. The citizens will eventually be donating the 38 acres to the City making the Park be 73 acres. The cost of maintenance of a park this size is a concern for Sasse. Sasse moved; Burgdorf seconded a motion to postpone the vote on Resolution 2024-17 until more information could be gathered on maintenance costs. Roberson relayed questions to Director Gilley as to what kind of events will be at the Park. Director Gilley stated the events would be similar to those held at Sanders Ferry Park, but Heritage Park will not have the infrastructure that Sanders Ferry has. Events could include elementary cross country, Saturday afternoon festivities, and walking trails. MINUTES OF REGULAR MEETING APRIL 23, 2024 PAGE4 Sasse called Point of Order as to relevance of Roberson's questioning to his motion to postpone. Roberson clarified he was trying to quantify the maintenance needed by inquiring about the types of events possibly to be held at Heritage Park and whether the present staff would be able to maintain it. Clary determined the questioning was in line to the point Roberson was trying to make. Director Gilley stated the park is currently being mowed by staff and will continue to be as well as cleaning restrooms, trash, and general maintenance as needed. Clary declared the motion to postpone failed two (2) to ten (10) with voting as follows: Aye: Martin and Sasse. Nay: Burgdorf, Collins, Garton, Garza, Goodwin, Peterson, Roberson, Skidmore, Waters, and Clary. Waters inquired of Director Gilley whether he knew of any additional costs of maintenance outside of what had already been discussed. Director Gilley stated he was unsure of what all maintenance would entail once the trails were inherited from the acreage to be donated. This is a new venture for the entire City. He feels help will be needed from the community. Waters asked Director Gilley if he had received any negative responses regarding the grant. Director Gilley stated he had received nothing but positive responses. Goodwin added she had lots of constituents contacting her regarding the grant and the Park and all had been positive responses as well. She is in support of the resolution. Burgdorf also supports the project but is concerned about the maintenance. Sasse inquired about the length of trails in the wooded area and whether the two sections of the park would ever be connected. Director Gilley stated the trails on the City- owned portion of the property would equate to approximately two (2) miles and with the remainder of the trails, once the donated portion of the park was received, there would possibly be around four (4) miles of trails. He stated there was an easement granted by the property owner at the comer of Stewart Drive for when the donated acreage is received the two parks will be connected. Collins stated when the property was purchased, the Board promised it would be used as a passive park and the City should follow through with their promise even though she too is concerned about the maintenance cost. Director Gilley stated that if the grant is received and the project completed, TDEC requires a Notice of Limitation of Use for Public Recreation in Perpetuity. Meaning, it must remain a park forever. Martin noted there was a deadline for the application which Gilley stated was May 22, 2024. Sasse clarified with Director Gilley that only one LPRF grant can be in process at any given time. Director Gilley stated the LPRF grant applied for three years ago was on schedule to be completed by May 15, 2024. Sasse stated he was not in support of the MINUTES OF REGULAR MEETING APRIL 23, 2024 PAGES resolution to apply for the grant. There was an eleven (11) to one (1) majority vote to approve Resolution 2024-17 with voting as follows: Aye: Burgdorf, Collins, Garton, Garza, Goodwin, Martin, Peterson, Roberson, Skidmore, Waters, and Clary. Nay: Sasse. Clary declared the motion carried. The caption was read for Resolution 2024-18, a resolution to apply for the State of Tennessee Recreational Trails Program Grant to fund a bicycle pump track in Veteran's Park. Peterson moved; Garza seconded a motion to approve Resolution 2024-18. Peterson explained this grant is an 80/20 grant and the City's 20% portion has already been raised by private citizens. Burgdorf shared his support as well as Sasse who stated there will be minimal impact on insurance cost for the pump track and his research revealed they are safe. There was a unanimous vote to approve Resolution 2024-18. Clary declared the motion carried. OTHER AGENDA ITEMS None REPORTS Brief Committee Reports Finance-Dixon (Given by Vice-Chairman Mark Burgdorf) • Met April 23, 2024. • Discussed Ordinance 2024-07, an ordinance amending Hendersonville Municipal Code Title 4, Chapter 3, Section 4-303(4), relative to increasing paramedic certification pay for public safety employees. Passed to BOMA with the condition that it be considered for next year's budget as opposed to being immediate. • Discussed Resolution 2024-17, a resolution to apply for the Local Parks and Recreation Fund Grant for Heritage Park. Passed to BOMA. • Discussed Resolution 2024-18, a resolution to apply for the State of Tennessee Recreational Trails Program Grant to fund a bicycle pump track in Veteran's Park. Passed to BOMA. MINUTES OF REGULAR MEETING APRIL 23, 2024 PAGE6 Public Works-Skidmore • Discussed Resolution 2024-17, a resolution to apply for the Local Parks and Recreation Fund Grant for Heritage Park. Passed unanimously. • Discussed Resolution 2024-18, a resolution to apply for the State of • Tennessee Recreational Trails Program Grant to fund a bicycle pump track in Veteran's Park. Passed unanimously. • Budget Presentation-May 2, 2024, Workshop BOMA Report-Eckenroth • Bonita Parkway roundabout was evaluated against current engineering standards and findings resulted in upgrades having to be made to bring it to operate like other roundabouts in the City. • Director Gilley was given the floor to discuss the Boat Ramp Project at Sanders Ferry Park. The City's portion of Old Hickory Lake has been designated as a Bill Dance Lake and with that designation comes upgrades made by the State. The boat ramp will be replaced with TWRA closing the current boat ramp for 60-90 days beginning June 3, 2024, with intentions for project completion by the middle of August 2024. Old Hickory is one of seven (7) lakes designated as such in the State of Tennessee. • Director Gilley shared notice was received that Rockland Park boat ramp is now open. The Corps will be providing open boat ramps and their depth. • Baby Box Dedication/Ribbon cutting at 3:00 pm at Station 5 on April 24, 2024 . • Ribbon cutting for the official opening of Fire Station #7 on April 27, 2024, at 9:30 am. • Round two of the trash mailers go out in a week or two. Upon motion by Garton and second by Goodwin, there was a unanimous vote for approval to adjourn. Clary declared the meeting adjourned. The meeting was adjourned at 7:49 p.m. App~ie{tfr;.yor

Agenda

CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN April 23rd, 2024, at 7:00 p.m. 101 Maple Drive North, Hendersonville, TN 37075 I. Call to Order by the Mayor II. Acceptance of Agenda III. Presentations A. Presentation by the Deer Herd Monitoring and Control Committee B. Presentation of a proclamation for National Prayer Day C. Presentation of the April Beautification Awards by Beautiful Hendersonville IV. Public Hearing V. Minutes A. Approval of the April 9th, 2024, meeting minutes 2-5 VI. Citizens’ Comments VII. Consent Agenda VIII. Ordinances and Resolutions Peterson 1. Reading of Resolution 2024-17, a resolution to apply for the Local Parks and 6-9 Recreation Fund Grant for Heritage Park Peterson 2. Reading of Resolution 2024-18, a resolution to apply for the State of Tennessee 10-17 Recreational Trails Program Grant to fund a bicycle pump track in Veteran’s Park IX. Other Agenda Items X. Reports 3. Brief Committee Reports: 1. Finance – Dixon 2. Public Works – Skidmore 4. BOMA Report 18-26 XI. Adjournment Information Re: Board/Committee Nominations for Next Agenda Anyone needing accommodations due to disabilities, please contact the ADA Coordinator at 615-822-1016 at least 24 hours prior to the meeting. 1 MINUTES OF REGULAR MEETING APRIL 9, 2024 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING April 9, 2024, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT JAMIE CLARY, MAYOR JIM WATERS, ALDERMAN, VICE-MAYOR MARK BURGDORF, ALDERMAN KAREN DIXON, ALDERMAN JANNA GARTON, ALDERMAN BOB GARZA, ALDERMAN TERRI GOODWIN, ALDERMAN MICHAEL MARTIN, ALDERMAN LEE PETERSON, ALDERMAN EDDIE ROBERSON, ALDERMAN JEFF SASSE, ALDERMAN MARK SKIDMORE, ALDERMAN LANCE WRAY, CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE ABSENT RACHEL COLLINS, ALDERMAN The April 9, 2024, BOMA meeting was opened with prayer led by Socrates Holguin, Pastor of Maranatha Assemblies of God. Mayor Clary led the Pledge of Allegiance. AGENDA Goodwin moved; Sasse seconded a motion to approve the April 9, 2024, agenda. Peterson moved; Burgdorf seconded a motion to amend the agenda by waiving the two- week rule and adding Resolution 2024-17, a resolution to apply for the Local Parks and Recreation Fund Grant for Heritage Park, & Resolution 2024-18, resolution to apply for the State of Tennessee Recreational Trails Program Grant to fund a bicycle pump track in Veteran’s Park as Items 2B and 2C respectively under Ordinances and Resolutions. Discussion included whether to waive the two-week rule and a request that the resolutions first go to Finance. There was a tie vote of six (6) to six (6) on the amendment with voting as follows: 2 MINUTES OF REGULAR MEETING APRIL 9, 2024 PAGE 2 Aye: Burgdorf, Garza, Martin, Peterson, Skidmore, and Clary. Nay: Dixon, Garton, Goodwin, Roberson, Sasse, and Waters. Clary declared the motion to amend failed. There was a majority vote of nine (9) to three (3) to approve the April 9, 2024, agenda as originally presented with voting as follows: Aye: Burgdorf, Dixon, Garton, Garza, Goodwin, Roberson, Sasse, Waters, and Clary Nay: Martin, Peterson, and Skidmore. Clary declared the motion carried. PRESENTATIONS None PUBLIC HEARING None MINUTES Waters moved; Garza seconded a motion to approve the March 26, 2024, minutes. There was no discussion. There was a unanimous vote to approve the minutes. Clary declared the motion carried. CITIZENS’ COMMENTS None CONSENT AGENDA None ORDINANCES AND RESOLUTIONS The caption was read for second and final reading of Ordinance 2024-04, an ordinance amending Hendersonville Municipal Code Title 2, Chapter 1, Section 2-101, relative to appointing member to various boards and commissions. Sasse moved; Goodwin seconded a motion to approve Ordinance 2024-04. There was no discussion. 3 MINUTES OF REGULAR MEETING APRIL 9, 2024 PAGE 3 There was a unanimous vote to approve Ordinance 2024-04 on second and final reading. Clary declared the motion carried. The caption was read for Resolution 2024-16, a resolution approving the Board of Parks And Recreation’s updated policies and fees for programs and leagues. Goodwin moved; Martin seconded a motion to approve Resolution 2024-16. Without objection Peterson was added as a sponsor. Brief discussion included clarification for the charge for Sports Camps. There was a unanimous vote to approve Resolution 2024-16. Clary declared the motion carried. OTHER AGENDA ITEMS Sasse moved; Peterson seconded a motion to reappoint Phillip Fryman to the Hendersonville Arts Council, reappoint Beth Longmire to the Historic Zoning Commission, and appoint Mike Wessel to the Citizen’s Stormwater Appeals Board. There was no discussion. There was a unanimous vote to approve the two (2) reappointments and the one (1) appointment. Clary declared the motion carried. REPORTS Brief Committee Reports General-Peterson (Report Given by Jason Gallo) • Met April 9, 2024. • Discussed Resolution 2024-17, a resolution to apply for the Local Parks and Recreation Fund Grant for Heritage Park. The park land can be used as collateral for grant match. • Discussed Resolution 2024-18, a resolution to apply for the State of Tennessee Recreational Trails Program Grant to fund a bicycle pump track in Veteran’s Park. 80/20 grant. Rotary and the local Bicycle Club is in support and have already started raising funds. Public Safety-Goodwin • Met April 9, 2024. • Discussed FY25 Budget presented by Director Ingersoll and COO Eckenroth. 4 MINUTES OF REGULAR MEETING APRIL 9, 2024 PAGE 4 Planning-Martin Approved the following Site Plans: • Firefighters First Credit Union Headquarters – Site Plan FDP Add Use Approved by Planning Commission: • The Triangle Phase 1 – Added Uses Retail Goods Establishment, Restaurant, Carry Out and Restaurant, Quick Service Director Free announced at the Planning Commission meeting that Sydny Simpson had taken the position of Assistant Planning Director at Sumner County. Applications are now being taken for the position of Planner. BOMA Report-Eckenroth • Casey LaMarr was given the floor to update the Board on the latest trash communication efforts. • Baby Box Dedication-April 24, 2024 • Opening of Fire Station #7-April 27, 2024 • Nearing completion of a video from the Deer Committee • Traffic Updates Video • Medical waivers have been submitted; the number of waivers is unknown. • Eckenroth noted the Hendersonville Arts Festival dates of May 11-12, 2024. 10:00 am -5:00 pm at Sanders Ferry Park. • The Budget was discussed at two (2) committee meetings tonight. • The Budget workshop is still on track to be held May 2, 2024. Upon motion by Skidmore and second by Burgdorf, there was a unanimous vote for approval to adjourn. Clary declared the meeting adjourned. The meeting was adjourned at 7:19 p.m. Approved: Jamie Clary, Mayor Attest: Tamara Ingersoll, City Recorder 5 RESOLUTION 2024-17 Sponsor: Peterson A RESOLUTION TO APPLY FOR THE LOCAL PARKS AND RECREATION FUND GRANT FOR HERITAGE PARK WHEREAS, the City of Hendersonville supports the need for continued recreational activities within Hendersonville; WHEREAS, the Tennessee Department of Environment and Conservation’s Recreation Education Services Division is accepting applications for the Local Parks and Recreation Fund (LPRF) Grant for the 2024 Public Parks and Recreation Grant Cycle; WHEREAS, the City’s Board of Parks and Recreation Board and the Board of Mayor and Aldermen have adopted a Master Site Plan for the city-owned portion of Heritage Park which has yet to be funded; WHEREAS, the City desires to fund this project with any award of the LPRF Grant; WHEREAS; the LPRF Grant is a 50/50 match, the City’s obligation of which may be in either dollars or land value, so long as if the latter, the land must be used for recreation in perpetuity; WHEREAS, if awarded, the City anticipates providing the required match for the LPRF Grant through the commitment of the land and without expenditures from the City’s general fund; and WHEREAS, any such project by the City and use of such Grant funds will meet all Federal, State, and Local regulations including, but not limited to, the Americans with Disabilities Act: NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF HENDERSONVILLE, TENNESSEE, that the City of Hendersonville will apply for 2024 Public Parks and Recreation grant funds through the State Department of Environment and Conservation for the purpose of funding the Master Site Plan at Heritage Park; and for which the Mayor is authorized to execute the necessary documents to make such application. Adopted this the ____ day of ________________, 2024. APPROVED: __________________________ ATTEST: JAMIE CLARY, Mayor _________________________________________ TAMARA INGERSOLL, City Recorder APPROVED AS TO FORM AND LEGALITY: _____________________________________ LANCE A. WRAY, City Attorney 6 LEGISLATIVE HISTORY Resolution 2024-17 Sponsor: Peterson Committee: General Date of Committee Meeting: April 9th, 2024 Committee Recommendation: Yes Committee: Public Works Date of Committee Meeting: April 23rd, 2024 Committee Recommendation: Committee: Finance Date of Committee Meeting: April 23rd, 2024 Committee Recommendation: BOMA Reading: April 23rd, 2024 7 DATE: 04/23/2024 ORDINANCE/RESOLUTION # Resolution 2024-17 Request for BOMA to give the authority to the Parks SPECIFIC REQUEST/ Department to apply for the 2024 Local Parks and RECOMMENDATION: Recreation Fund (LPRF) Grant Cycle from the State of STAFF Tennessee REPORT REPORT PREPARED BY: Andy Gilley – Parks Director BACKGROUND: 1 The Local Parks and Recreation Fund (LPRF) provides grants to eligible local government entities for the purchase of lands for parks, natural areas, greenways, and recreation facilities. Through the years the city of Hendersonville has applied for and received several of these grants which typically go on a two-year cycle. One of the requirements for this cycle to apply was to complete and adopt a Park Master Plan, which we have completed. We are currently finishing up a grant from the 2022 grant cycle for a turf soccer field, rugby lights and ADA parking and viewing improvements. We recently (end of March) were advised by TDEC that we would be potentially eligible to apply for the 2024 grant cycle due to our great progress in the completion of our current grant project. For the 2024 Grant Cycle for the LPRF Funding we are requesting to fund the Master Site Plan that was adopted by the Parks Board and BOMA for Heritage Park on the city-owned portion of the property. This site plan was completed after much public input and planning following the purchase of the property by the city in 2019. DISCUSSION: 2 The LPRF is a 50/50 match. Either cash considerations or land value match must be used for the city’s portion of the matching funds. Any land that the projects are completed on must be used for recreation in perpetuity. It should be important to note that the value of the land will determine the value of the grant in this case. We are currently having an updated appraisal of the property completed which will show the current value of the city- owned portion of Heritage Park. For example, if the land is valued at $3.5 million, then that is the amount of the grant that we will apply for, and the scope of the project will be a $3.5 million project that will be funded by the state. This resolution is only requesting permission to apply. We will not find out if we are successful in this application until later in the fall. Funds for these projects would need to be appropriated in the FY 25 budget as both Revenue and Expenses. FISCAL IMPACT: 3 The City is responsible for 50 percent of this grant either in the value of the land or cash considerations. We will be applying for a grant to match the value of the land in this case and do not anticipate using general fund dollars above the grant revenue received to complete the grant project. ATTACHMENTS: 4 • Heritage Park Master Site Plan 8 TRAILHEAD & PARKING NATURAL SURFACE HIKING TRAILS MOUNTAIN BIKE TRAILHEAD, ACCESSIBLE PARKING TRAILS AND RESTROOMS PAVILION HANDICAP HIKING LOOP OVERLOOK STRUCTURE PAVED WALKING TRAIL NATURAL SURFACE WALKING TRAILS NATURAL SURFACE HIKING TRAILS TRAILHEAD MOUNTAIN BIKE TRAILS MAINTAIN EXISTING VEGETATIVE BUFFER NATURAL SURFACE PICNIC AREA WALKING TRAILS ME AD OW NAT ER I VE I V E B U FF V EG ETAT I N G TA IN EXIST M A I N BARN VENUE/EVENT SPACE PATIO WITH FOUNTAIN AY ENW ON GRE NECTI ADOW OPEN PLAY AREA CON M E T IVE NA EXISTING TREES TO BE EXISTING VEGETATION F E R PROTECTED (TYP.) F TRAILHEAD & PARKING BU PAVILION VEGETATIVE BUFFER AN RIP NATIVE AR I MEA DO W R EA A N BIORETENTION AREA N TIO VEGETATIVE E R ET BUFFER BIO LOOP TRAIL - 12’ PAVED SHARED USE PATH AGRICULTURAL PROGRAM AREA PARK MAIN ENTRANCE NATURE/WELCOME CENTER WITH DROP-OFF -PARKING LOT: 132 SPACES NATURE PLAY AREA -RESTROOM BUILDING -GATED ACCESS -SECURITY LIGHTING & CAMERAS -TRAILHEAD - EDUCATIONAL SIGNAGE AT TRAILHEAD AND OTHER KEY LOCATIONS This Conceptual Master Plan was developed based on results from a public survey and a collaborative design approach. Thank you to everyone who has participated in the process. Jerry Grubbs Landscape Architecture • Engineering • Architecture • Planning • Natural Resources • Surveying HENDERSONVILLE TENNESSEE CONCEPTUAL PARK MASTER PLAN November 6, 2020 \\corp.bwsc.net\data\Projects\P95\P951880 Hendersonville\04_CAD\CIVL\Graphics 9 RESOLUTION 2024-18 Sponsor: Peterson A RESOLUTION TO APPLY FOR THE STATE OF TENNESSEE RECREATIONAL TRAILS PROGRAM GRANT TO FUND A BICYCLE PUMP TRACK IN VETERAN’S PARK WHEREAS, the City of Hendersonville supports the need for continued recreational activities within Hendersonville; WHEREAS, the Recreational Trails Program (RTP) is a federally funded, state administered grant program, providing grant funding for land acquisition for trails, trails maintenance and restoration/rehabilitation, trail construction, and trail head support facilities; WHEREAS, the City has received many requests and much feedback for a bicycle pump track to be installed in the City; WHEREAS, the grant is an 80/20 matching grant with the State of Tennessee providing 80 percent of the funding; and it is anticipated that the remaining 20 percent funding will be provided by donations from members of the bicycle community and the Hendersonville Rotary Club along with other in-kind and labor donations; WHEREAS, the City desires to use any award of this grant to install a bicycle pump track in Veterans Park near the current skate park; and WHEREAS, it is anticipated that the City would need to appropriate the full amount of funding for this grant in both revenue and expenses, in the FY 2025 budget, though being revenue neutral with the state grant funding and local contributions: NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF HENDERSONVILLE, TENNESSEE, that the City of Hendersonville will apply for State of Tennessee Recreational Trails Program (RTP) Grant for the purpose of funding a bicycle pump track in Veteran’s Park; and for which the Mayor is authorized to execute the necessary documents to make such application. Adopted this the ____ day of ________________, 2024. APPROVED: __________________________ ATTEST: JAMIE CLARY, Mayor _________________________________________ TAMARA INGERSOLL, City Recorder APPROVED AS TO FORM AND LEGALITY: _____________________________________ LANCE A. WRAY, City Attorney 10 LEGISLATIVE HISTORY Resolution 2024-18 Sponsor: Peterson Committee: General Date of Committee Meeting: April 9th, 2024 Committee Recommendation: Yes Committee: Public Works Date of Committee Meeting: April 23rd, 2024 Committee Recommendation: Committee: Finance Date of Committee Meeting: April 23rd, 2024 Committee Recommendation: BOMA Reading: April 23rd, 2024 11 DATE: 04/23/2024 ORDINANCE/RESOLUTION # Resolution 2024 - 18 Request for BOMA to authorize the Parks Department to SPECIFIC REQUEST/ RECOMMENDATION: apply for a State of Tennessee Recreational Trails Program (RTP) grant to install a Bike Pump Track at Veterans Park STAFF REPORT REPORT PREPARED BY: Andy Gilley – Parks Director BACKGROUND: 1 The Recreational Trails Program (RTP) is a federally funded, state administered grant program. RTP provides grant funding for land acquisition for trails, trails maintenance and restoration/rehabilitation, trail construction, and trail head support facilities. Many members of the community have requested a bike pump track to be installed in the city and the recent Parks Master Plan showed that this was something of significant interest in the community. This grant is an 80/20 grant with the state providing 80 percent of the funding. Members of the bicycle community and the Hendersonville Rotary Club will be providing the 20 percent match for this project in the form of both financial contributions and in-kind labor and materials. The pump track will be installed in Veterans Park beside the current skate park giving a nice compliment to the amenities there at Veterans Park. DISCUSSION: 2 The application for this grant, including matching funds, design and administration of the grant will be the responsibility of the City of Hendersonville. Part of the prerequisite for this grant was our city completing the recently adopted master plan showing a need for walking, hiking, and biking trails, a need that was shown during public response. • This resolution will be considered at the General Committee on April 9, the Parks Board on April 22, the Public Works Committee and BOMA on April 23 FISCAL IMPACT: 3 The City of Hendersonville will need to appropriate the full amount of funding for this grant in both revenue and expenses. These funds will be appropriated in the FY 25 budget. This will be a revenue neutral project with the state funding and local contributions paying for the project. ADDITIONAL INFORMATION / PHOTOS: 4 • N/A 12 Hendersonville Pump Track Dave Hardin, Grant Berkery, Dustin Collins, Matt Pomerenke 13 Overview A pump track is a multi-use paved recreational venue with banked turns, small hills (rollers, and small jumps). ● Bikes, skateboards, scooters, rollerblades, etc ● Young and old, beginner and skilled riders ● A fresh offering for the families of Hendersonville 14 Location Veterans Park ➔ Proximity Greenway access, nearby neighborhoods, Whitten Elementary, baseball families ➔ Visibility Highly visible from the bypass giving H-ville a bike friendly image ➔ Fun for All Compliments the skatepark. Multi Uses, a wonderful recreational outlet for the families of Hendersonville 15 Site Overview 16 WE R E D PO R P A LA S OL NS N Date: 02-28-2022 Revisions: 00-00-2022 Veterans Park Pump Track Hendersonville, Sumner County, Tennessee +24" FILL GRADING FOR BOTH PUMP TRACKS GRASSED SWALE DRAINAGE FOR BOTH PUMP TRACKS PROPOSED LIGHTING MAIN PUMP TRACK AREA DRAINS AT LOW POINTS, TYPICAL TREES NOT YET FIELD A LOCATION SURVEYED KIDDIE TRACK ENTRY A & EXIT A BENCH SEATING A A A PICNIC TABLE MAIN ENTRANCE WITH BIKE RACK, TRASH SERVICE, & A STAGING AREA. A CONVERT THREE STALLS TO ACCESS LANE & STRIPED H.C. SPACES # PumpTrack Sheet: P1.0 1 of 1 17 Hendersonville Metrics March 2024 FINANCE LOCAL SALES TAX REVENUE July - February, 4.60% 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 2022 FY 2023 FY 2024 Local sales tax is up 4.60% YTD. Feb. 2023 vs. Feb. 2024 = $42,195 in growth. February 2024 investment earnings = $126,973, up from $4,779 in February 2023. LOCAL SALES TAX REVENUE July - February, $616,398 from PY 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 - FY 2022 FY 2023 FY 2024 18 LOCAL SALES TAX & PERMIT REVENUE YTD - 5.15% 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 2022 FY 2023 FY 2024 GENERAL FUND OPERATING EXPENDITURES YTD - 13.58% 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 2022 FY 2023 FY 2024 Operating expenditures up significantly in November from a large paving project, Decemeber through February have not seen significant deviations. 19 PUBLIC SAFETY FIRE - CALLS FOR SERVICE 1,000 900 800 700 600 500 400 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 2022 FY 2023 FY 2024 FY24 Fire and PD calls are generally trending with prior year activity. POLICE - CALLS FOR SERVICE 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 2022 FY 2023 FY 2024 CALLS FOR SERVICE, JULY - MARCH 40,400 35,400 30,400 25,400 20,400 15,400 10,400 5,400 400 FY 2022 FY 2023 FY 2024 YTD FIRE YTD POLICE 20 CODES RESIDENTIAL PERMITS ISSUED COMMERCIAL PERMITS ISSUED 600 80 70 500 60 400 50 300 40 30 200 20 100 10 0 0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 2022 FY 2023 FY 2024 FY 2022 FY 2023 FY 2024 RESIDENTIAL ACTIVITY, JULY - MARCH 10,000 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 FY 2022 FY 2023 FY 2024 YTD Permits YTD Inspections 21 PLANNING USE & OCCUPANCY PERMITS ISSUED 40 35 30 25 20 15 10 5 0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 2022 FY 2023 FY 2024 The U&O activity for FY24 is on par with FY22 & FY23 activity. COMMERCIAL PROJECTS PROJECTS APPROVED - YTD APPROVED 80 YTD 86% from PY 70 14 60 12 50 10 40 8 30 6 20 4 10 2 0 0 FY 2022 FY 2023 FY 2024 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 2022 FY 2023 FY 2024 YTD Residential YTD Commercial Commercial activity is up, residential activity is down, compared to FY23. 22 PARKS Upcoming Events April Event Location 5-7 Game 7 Baseball Drakes Creek Park 5-7 ECHO Youth-College Hockey Volunteer Park 6 Grass Volleyball Tournament Volunteer Park 6 SAF Anglers Bass Sanders Ferry Park 6 Borderless Arts Memorial Park 12-14 USSSA Softball Drakes Creek Park 12-14 Game 7 Baseball Drakes Creek Park 12 Putting for a Purpose Bluegrass CC 13 TN Bass Nation Kayak Fishing Sanders Ferry Park 18 Nerf Night Volunteer Park 19-21 Beech Softball Classic Veterans Park 19-21 Game 7 Baseball Drakes Creek Park 21 Grass Volleyball Tournament Volunteer Park 19-21 TN United Soccer Tournament Drakes Creek Park 25-28 HHS Baseball JV Tournament Drakes Creek Park 26-28 USSSA Softball Drakes Creek Park 27-28 Game 7 Baseball Drakes Creek Park 23 24 PUBLIC WORKS PAVING (IN LANE MILES) STORMWATER PROJECTS 35 30 30 25 25 20 20 15 15 10 10 5 5 0 0 Budgeted Completed Budgeted Completed CAPITAL PROJECTS FIREHALL #7 SANDERS FERRY GREENWAY $342,482 $233,962 6% 4% $5,169,318 $5,317,579 94% 96% Project Expense to Date Project Unspent to Date Project Expense to Date Project Unspent to Date SIGNAL SYNCHRONIZATION $42,668 2% $1,709,259 98% Project Expense to Date Project Unspent to Date 25 HUMAN RESOURCES 388 Budgeted Fulltime Positions by Department - FY2024 Police - 40% Fire - 31% 2% 3% 1% 3% Public Works - 11% 3% Parks - 6% 6% Codes - 3% 40% 11% Finance - 3% Planning - 2% Central Admin - 3% 31% Executive - 1% LIST OF ACTIVE RECRUITMENTS TITLE DEPARTMENT Data Analyst Administrative Services Administrative Assistant Fire Department Parks Maintenance Worker II Parks Planner Planning Police Officer Police Department Traffic Engineer Public Works 26

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