Board of Mayor & Aldermen
Regular MeetingHendersonville, TN · May 14, 2024
Minutes
MINUTES OF REGULAR MEETING
MAY 14, 2024
PAGE 1
CITY OF HENDERSONVILLE
BOARD OF MAYOR AND ALDERMEN
MINUTES OF REGULAR MEETING
May 14, 2024, at 7:00 P.M.
101 Maple Drive North, Hendersonville, TN 37075
PRESENT
JAMIE CLARY, MAYOR
IlM WATERS, ALDERMAN, VICE-MAYOR
MARK BURGDORF, ALDERMAN
RACHEL COLLINS, ALDERMAN
KAREN DIXON, ALDERMAN
BOB GARZA, ALDERMAN
TERRI GOODWIN, ALDERMAN
MICHAEL MARTIN, ALDERMAN
LEEPETERSON,ALDERMAN
EDDIE ROBERSON, ALDERMAN
MARK SKIDMORE, ALDERMAN
LANCE WRAY, CITY ATTORNEY
ANNETTE HUNTER, CITY RECORDER DESIGNEE
ABSENT
JANNA GARTON, ALDERMAN
JEFF SASSE, ALDERMAN
The May 14, 2024, BOMA meeting was opened with prayer led by Ben Baxley, Associate
Pastor & Minister to Adults at First Baptist Church Hendersonville.
Mayor Clary led the Pledge of Allegiance.
AGENDA
Goodwin moved; Dixon seconded a motion to approve the May 14, 2024, agenda.
Burgdorf moved; Skidmore seconded a motion to amend the agenda by adding
discussion and consideration of the summer BOMA meeting schedule after the BOMA
Report.
There was no discussion and the motion to amend the agenda was declared by
Clary to be unanimously approved.
The motion to approve the May 14, 2024, agenda as amended was unanimously
approved.
Clary declared the motion carried.
MINUTES OF REGULAR MEETING
MAY 14, 2024
PAGE2
PRESENTATIONS
The Student Government Officers of Hendersonville middle schools and high schools were
introduced. Those in attendance represented Ellis Middle School, Station Camp Middle
School, T.W. Hunter Middle School, Hendersonville High School, and Pope John Paul II
Preparatory School.
There was a presentation from consultant James Dunn, Counsel with Frost Brown Todd
Attorneys and Government Relations Professional for the City of Hendersonville. Mr.
Dunn shared accomplishments garnered during the legislature sessions acting on behalf of
the City. The option to reduce sales tax on groceries was presented and granted. Legislation
was stopped that would have preempted local governments from being able to control
zoning of low-income housing and high density. Exit 8 and Traffic Synchronization are
large projects that TDOT is involved in with the City. The relationship with Comptroller
Mumpower was furthered as a result of meeting with him. Mr. Dunn stressed the.
importance of having a registered lobbyist as representation with the State government.
Roberson asked Mr. Dunn about a bill presented but failed giving Municipal Courts the
ability to raise speeding fees from the current $50 to $1,000.00. Mr. Dunn expounded on
that proposed legislation and took a moment to thank leader William Lamberth, speaker
pro tempore Ferrell Haile, Representative William Slater, and Representative Johnny
Garrett as a great force working for the City. Roberson also conveyed the importance of
regular communication with the legislative delegation. Mr. Dunn shared that regularly
hosted political action committee meetings were being held at the state level and thought it
would be a good idea to happen at the City level along with potential communications with
Federal representatives as well. Goodwin asked the Mayor to consider retaining Mr. Dunn
year-round. Collins asked Mr. Dunn to explain the difference between services offered by
him and services offered by Forward Sumner. Mr. Dunn explained that while Forward
Sumner was a great organization, they were focused on economic community development
and would not have bridges with all the law makers. Mr. Dunn has been appointed by
the governor and his services are ongoing at the state level, which is an enhancement to
Forward Sumner.
PUBLIC HEARING
None
MINUTES
Waters moved; Peterson seconded a motion to approve the April 23, 2024, minutes.
There was no discussion.
There was a vote approving the minutes with all members present voting "aye" and Dixon
abstaining.
Clary declared the motion carried.
MINUTES OF REGULAR MEETING
MAY 14, 2024
PAGE3
CITIZENS' COMMENTS
The guidelines for Citizens' Comments were read by Mayor Clary.
Frank Pinson of 166 Ashland Point addressed the Board and spoke in support of Ordinance
2024-07 increasing paramedic certification pay. As an insurance underwriter for local
governments and fire departments, he has had lots of involvement with local governments
and councils. He emphasized that paramedics are qualified to do more than EMTs. The
goals are to find qualified people and retain qualified people. He referenced Chief Bush's
Strategic Plan for 2023-2028 and how beneficial that was to the citizens with expectations
of a well-trained staff and quick response.
Larken Lech of 545 Indian Lake Road addressed the Board regarding illegal short-term
rentals, one of which is located across the street from her home. This particular rental has
been operating for three years and even after reports and documentation it remains active
as a short-term rental. Ms. Lech reported there were 1,000 homes that were listed in
Hendersonville as short-term rentals on Airbnb.com Nightly rates range up to $1 ,050.00.
She provided the Board with a map showing the proximity of Airbnbs to each of the Board
members' residences. She is very concerned for the safety of her family. She offered
solutions as well such as a short-term rental committee, a portal to report an illegal short-
term rental through the City website, a community awareness marketing campaign put out
from the City to the residents regarding keeping the community safe, affordable housing,
etc. that directs them to the portal, a separate portal for legal rentals, have the committee
work with the state to increase the fines, allocate additional resources to law enforcement
to monitor and address safety concerns, provide subsidies or tax incentives to owners who
commit to long-term leases.
Dave Moomy of 971 Cherry Grove Drive spoke in favor of Ordinance 2024-07 supporting
the increase in paramedic certification pay. One of the roles of Public Safety is to take care
of the citizens. He gave the locations of the nearest fire station, fire station with an EMT
and the nearest ambulance services to the Millstone subdivision. He shared his concerns
about the time it could take for help to reach him and how his age and health issues would
require a fast response if emergency services were ever needed. Any of the emergency
services could be delayed if there happened to be a train at the Saundersville crossing. His
hope is to have a paramedic at each station for each shift.
Kenneth Verble of 110 The Landings addressed the Board with concerns of Airbnbs
becoming more prevalent in the city and the unpleasantries they are bringing to his
neighborhood.
Bob Brown of 587 Forest Retreat Road had signed up to speak but left before he did so.
John Wallace of 284 Raintree Drive addressed the Board with his concerns about an illegal
Airbnb and what it is bringing to their neighborhood such as late-night loud parties that
echo through the cove and excessive speeding and traffic through the neighborhood
endangering those who walk and the children that play. Mr. Wallace stated there is a
provision in the state law that when a property becomes a nuisance, it can be shut down. He
encouraged the City to shut them down as they truly have become a nuisance.
MINUTES OF REGULAR MEETING
MAY 14, 2024
PAGE4
He questioned whether there could be a tax placed on Airbnbs instead of a fine. He added
that Brentwood and Chattanooga both have exclusions for short-term rentals in which they
are not allowed.
CONSENT AGENDA
None
ORDINANCES AND RESOLUTIONS
The caption was read for first reading of Ordinance 2024-07, an ordinance amending
Hendersonville Municipal Code Title 4, Chapter 3, Section 4-303(4), relative to increasing
paramedic certification pay for public safety employees.
Collins moved; Goodwin seconded a motion to approve Ordinance 2024-07.
There was discussion including Goodwin commenting that this ordinance passed in the
Public Safety Committee with a positive recommendation. Collins added citizens that have
contacted her are in support of this ordinance and better pre-hospital care. Collins views
this as an opportunity for employees to better themselves in their career and asks for the
Board's support.
Without objection, Martin was added as a sponsor.
Roberson stated he was never opposed to this ordinance; he felt it should have followed
proper procedural form. Now that an ordinance has been presented, he is in full support.
He also put the Board on notice that he would be bringing to the Board an offer for new
police officers of a $2,500.00 bonus.
Collins moved; Roberson seconded a motion to amend Ordinance 2024-07 by changing the
effective date from "the earliest date allowed by law." to "July I 51, 2024."
There was no discussion.
There was a unanimous vote to amend Ordinance 2024-07.
Burgdorf shared that Ordinance 2024-07 was discussed and passed in the Finance
Committee.
Peterson also shared his support for Ordinance 2024-07. He questioned where the
additional $200/per month came from. Collins explained that the annual increase to
$6,000.00 equated to a difference (increase) of $200/per month. He shared his thoughts of
whether that was enough.
Clary declared the motion carried.
There was a unanimous vote to approve Ordinance 2024-07 as amended.
MINUTES OF REGULAR MEETING
MAY 14, 2024
PAGES
Clary declared the motion carried.
The caption was read for Resolution 2024-19, a resolution accepting the dedication of the
completed streets in Durham Farms, Phase 4, Section 36 in Hendersonville, Sumner
County, Tennessee.
Roberson moved; Skidmore seconded a motion to approve Resolution 2024-19.
There was no discussion.
There was a unanimous vote to approve Resolution 2024-19.
Clary declared the motion carried.
OTHER AGENDA ITEMS
There was an Executive Session on transportation improvements.
REPORTS
Brief Committee Reports
General-Peterson (Given by Jason Gallo)
• Met May 14, 2024.
• Discussed Ordinance 2024-09, an ordinance amending Hendersonville
Municipal Code Title 2, Chapter 4, Section 2-401 , extending the terms of
Golf Course Commission members. Deferred one month to go back to the next
General Committee meeting.
• Discussed Ordinance 2024-10, an ordinance authorizing the transfer of the
City ' s one-half ownership interest in the library to Sumner County.
• Discussed Resolution 2024-20, a resolution re-appointing the City's
representative to the Sumner County Board of Equalization. Passed unanimously.
Public Safety-Goodwin
• Met May 14, 2024.
• Discussed Ordinance 2024-07, an ordinance amending Hendersonville
Municipal Code Title 4, Chapter 3, Section 4-303(4), relative to increasing
paramedic certification pay for public safety employees.
• Deer carcass removal was discussed.
Planning-Martin
• Met May 7, 2024.
• Approved the following Site Plans:
1. Crowley Tool Office & Warehouse - Site Plan-Landscape buffer request.
2. Grace Apostolic Church - Site Plan
3. Grace Place Ministry - Site Plan
• Approved the following Plats:
MINUTES OF REGULAR MEETING
MAY 14, 2024
PAGE6
I. Cove at Old Hickory - Final Plat
2. Millstone Phase 7 Section 2 - Preliminary Plat
Capital Projects-Roberson
• Met over a month ago.
• Two objectives of the Capital Projects committee: I.) Ensure progress on capital
projects and 2.) Monitor costs of projects to make sure they stay on budget.
• Staff provided a strategic infrastructure plan for Stop 30 and Sanders Ferry Road.
• Staff recommended a process for infrastructure investments as well as an
infrastructure resiliency plan to help quickly recover from catastrophic natural
events. Some of these items mentioned in the plan are in the Mayor's budget.
• There are currently thirty (30) projects identified by staff.
• Called attention to page 26 of the BOMA report which showed the ROW chart.
Finance-Dixon
• Met May 13, 2024, for a Special Called Finance Committee meeting.
• Discussed the reading of Ordinance 2024-08, an ordinance of the City of
Hendersonville, Tennessee adopting the annual budget and tax rate for the fiscal
year beginning July I, 2024, and ending June 30, 2025. Passed unanimously with
no amendment.
BOMA Report-Eckenroth
• There is a short-term rental report portal on the City's website .
• Eckenroth turned the floor over to Chief Jones who addressed the Board in response
to some concerns posed by citizens during the comments at tonight's meeting. He
first thanked the Board for the position of the second Codes Enforcement Officer.
Short-term rentals will be prioritized by the officer placed in that position. There
will be warning letters written and citing into Court if necessary.
• Chief Jones spoke with some of the citizens afterward and will be addressing those
issues posed. Standard operating procedures were addressed with Patrol just this
morning. Reports will be written, and loopholes pointed out tonight will be
addressed tomorrow.
• Eckenroth stated that the Codes Enforcement Officer will be providing information
regarding short-term rentals and the City's stance on those to Real Estate offices.
• Eckenroth thanked Jerald Barrett of the Deer Monitoring Committee for holding
meetings with the USDA and TWRA regarding deer issues. There will be a public
information launch along with TWRA who has a Public Information Officer as
well.
• Eckenroth turned the floor over to PIO LaMarr to discuss the two mailings
regarding trash collection.
• There have been 400 or so medical waivers submitted. Deadline is May 31, 2024.
• Per Waste Pro, several citizens have signed up for cart purchases, back door service
as well as a second day for pickup.
• Waste Pro will be sending out a mailer this week reminding citizens of the add on
services, deadline and additional services offered.
• Residents do not have to buy a new can; Waste Pro will continue to service the old
cans.
MINUTES OF REGULAR MEETING
MAY 14, 2024
PAGE?
• Waste Pro will have some tags they will be using for the first two months for those
citizens that do not follow the limit of cans and bags. They will pick up the excess
during a grace period of a month or two after the new contract starts but will not
continue to do so.
• Collins inquired as to how the clean up in Parks was going.
• Andy and his team are working a lot and it is a challenge and is having an impact.
• Insurance and FEMA are working on things now, finishing up with the tornado
claims.
• Director Gilley shared that Mary's Magical Place was still closed and that it is
looking like only part of the surface will need to be replaced. All the concrete
curbing will have to be replaced. The goal is to be open next weekend, but no
promises.
• ETA-Shelters at the volleyball courts should open this weekend.
• Drakes Creek ball fields (3) that were completely destroyed will have a temporary
fix to get them usable within a month. After summer, at strategic times work will be
done to repair the infields. It takes two-three days to repair one field.
• Weed eating will be contracted out so staff can focus on getting the Parks back to
the expected standard.
• Collins inquired as to whether the Clean Team could be utilized to help in the
Parks. Director Gilley thought that would be great.
• Inmates were valuable labor as they were the main weed eaters; hopeful the City
can get their services back.
• The Greenway cannot be sprayed with weed killer because it's close to the water.
Goodwin moved; Dixon seconded a motion to cancel the June 25th, 2024, and July 23 rd ,
2024 BOMA meetings.
Clary reminded of the Police Memorial Thursday May 16, 2024, happening at
Hendersonville Church of Christ at 5 :30 pm. The City has lost 5 officers in the line of duty .
There was no discussion and Clary declared the motion carried with a unanimous vote.
Upon motion by Waters and second by Peterson there was a unanimous vote for
approval to adjourn.
red the meeting adjourned at 8:57 p.m.
A
Agenda
CITY OF HENDERSONVILLE
BOARD OF MAYOR AND ALDERMEN
May 14th, 2024, at 7:00 p.m.
101 Maple Drive North, Hendersonville, TN 37075
I. Call to Order by the Mayor
II. Acceptance of Agenda
III. Presentations
A. Introduction of student government officers of Hendersonville schools
B. Presentation from consultant James Dunn 3-4
IV. Public Hearing
V. Minutes
A. Approval of the April 23rd, 2024, meeting minutes 5-10
VI. Citizens’ Comments
VII. Consent Agenda
VIII. Ordinances and Resolutions
Collins, 1. First reading of Ordinance 2024-07, an ordinance amending Hendersonville Municipal 11-14
Garton, Garza, Code Title 4, Chapter 3, Section 4-303(4), relative to increasing paramedic certification
and Goodwin pay for public safety employees
Roberson 2. Reading of Resolution 2024-19, a resolution accepting the dedication of the completed 15-19
streets in Durham Farms, Phase 4, Section 36 in Hendersonville, Sumner County,
Tennessee
IX. Other Agenda Items
3. Executive Session on transportation improvements
X. Reports
4. Brief Committee Reports:
1. General – Peterson
2. Public Safety – Goodwin
3. Planning – Martin
4. Capital Projects – Roberson
5. Finance - Dixon
1
5. BOMA Report 20-27
XI. Adjournment
Information Re: Board/Committee Nominations for Next Agenda
A. Consideration of the appointment of Ron Zellem to the Historic Zoning
Commission
Anyone needing accommodations due to disabilities, please contact the ADA Coordinator at 615-822-1016 at least 24 hours
prior to the meeting.
2
James H. Dunn
Counsel
615.251.5578 (t)
615.251.5551 (f)
jdunn@fbtlaw.com
April 19, 2024
VIA ELECTRONIC MAIL AND FIRST-CLASS MAIL
City of Hendersonville
101 Maple Drive North
Hendersonville, TN 37075
Attn: Mayor Jamie Clary
Dear Mayor Clary:
I am writing on behalf of myself and Frost Brown Todd to send our gratitude collectively to you,
your Counsel in Lance Wray, and to the Board of Alderman for the opportunity to serve as
government relations professionals for the City of Hendersonville (‘City”).
While the legislature is in session periodically for the duration of session and special sessions on
occasion, the executive branch continues its business year around. With twenty-three (23) state
executive branch departments, less commissions and agencies, there is a constant need for savvy
clients to retain government relations representation year around. In fact, all our clients are
contracted year-round, except for the City. As our contract soon ends for services at the end of
this month, April, I want to extend the offer to continue our partnership by making the
contract long-term and year around.
A resident of Sumner County, I bring twenty years of experience to understanding the complexities
of state and federal government, and through the years, I have developed invaluable relationships
that I leverage on behalf of my clients to achieve their visions and to share in their success.
This year:
1). At the direction of the Mayor on behalf of the Alderman, we defeated SB 2124/HB 2292
through advocacy with lawmakers and interests. This bill would have compelled low-income
housing zoning on local government by the state resulting in historic changes to suburban
dynamics.
2). For the benefit of the Board of Alderman, we met with Comptroller Mumpower and the
Mayor directly to discuss the interests of the City and began working toward a positive
relationship.
3). For the benefit of the citizenry, we arranged a direct meeting with the Mayor and the
Commissioner of the Department of Transportation to further the City’s interest on the Exit
8 plan, and to further raise awareness regarding traffic light synchronization.
The Pinnacle at Symphony Place | 150 3rd Avenue South, Suite 1900 | Nashville, TN 37201 | 615.251.5550
Frost Brown Todd LLP | frostbrowntodd.com
3
City of Hendersonville
April 19, 2024
Page 2
4). At the request of the Mayor on behalf of the Board, I introduced and we passed HB
2641/SB 2641, a bill that expands on local government’s ability to reduce the grocery sales
tax portion of the local sales tax.
Things that I recommend we continue doing:
1) Plan for the next legislative year earlier so that we are even better prepared as this is to the
City’s advantage.
2) We should continue to meet regularly with TDOT in furtherance of Exit 8 and other
projects.
3) We should consider problems that face the city, which may benefit from state involvement
whether that involves the historic commission for needs of preservation or grants from
economic development, there is always a need for a state advocate in a government relations
professional.
4) I am currently working toward a bill signing with the Governor regarding the bill that we had
enacted this year concerning permissive tax reductions for groceries.
I believe strongly that the City only benefits from continued government relations representation.
Nearly twenty cities across the state have year-round lobbyists in addition to the representation of
the Tennessee Municipal League. And while Sumner County has one of the stronger delegations,
including the House Majority Leader, Senate Speaker Pro Tem, and House Majority Whip, friends of
mine, it makes a great deal of sense that you should have a government relations representative
working for you year-round in coordination and to focus on your interests so that we may maximize
what the State of Tennessee may do for the City.
Again, I am requesting of you and the Board of Mayor Alderman a contract extension. At the rate
charged, and because no FICA benefits or retirement is included, retention of value is a significant
bargain in light of experience and relationships which benefit the City. A final year-end report on the
more than 3,000 bills considered by the General Assembly will follow upon session adjournment
sine die – your City and your General Counsel, more than others, currently hold an advantage over
most cities and counties because of our partnership.
Sincerely,
James H. Dunn
JHD/kmh
cc: Lance Wray, City Attorney
0156162.0782224 4867-2224-7352v1
The Pinnacle at Symphony Place | 150 3rd Avenue South, Suite 1900 | Nashville, TN 37201 | 615.251.5550
Frost Brown Todd LLP | frostbrowntodd.com
4
MINUTES OF REGULAR MEETING
APRIL 23, 2024
PAGE 1
CITY OF HENDERSONVILLE
BOARD OF MAYOR AND ALDERMEN
MINUTES OF REGULAR MEETING
April 23, 2024, at 7:00 P.M.
101 Maple Drive North, Hendersonville, TN 37075
PRESENT
JAMIE CLARY, MAYOR
JIM WATERS, ALDERMAN, VICE-MAYOR
MARK BURGDORF, ALDERMAN
RACHEL COLLINS, ALDERMAN
JANNA GARTON, ALDERMAN
BOB GARZA, ALDERMAN
TERRI GOODWIN, ALDERMAN
MICHAEL MARTIN, ALDERMAN
LEE PETERSON, ALDERMAN
EDDIE ROBERSON, ALDERMAN
JEFF SASSE, ALDERMAN
MARK SKIDMORE, ALDERMAN
LANCE WRAY, CITY ATTORNEY
ANNETTE HUNTER, CITY RECORDER DESIGNEE
ABSENT
KAREN DIXON, ALDERMAN
The April 23, 2024, BOMA meeting was opened with prayer led by Joshua Strader, Senior
Pastor of Christ Methodist Church.
Mayor Clary led the Pledge of Allegiance.
AGENDA
Roberson moved; Goodwin seconded a motion to approve the April 23, 2024, agenda.
Burgdorf moved; Sasse seconded a motion to amend the agenda by postponing the Deer
Herd Monitoring and Control Committee presentation.
There was no discussion and the motion to postpone the presentation was declared by
Clary to be unanimously approved.
The motion to approve the April 23, 2024, agenda as amended was unanimously
approved.
Clary declared the motion carried.
5
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APRIL 23, 2024
PAGE 2
PRESENTATIONS
There was a presentation of a proclamation for National Prayer Day by Mayor Clary. The
presentation proclaimed May 2, 2024, a Day of Prayer in the City of Hendersonville. This
year’s theme is “Lift Up the Word, Light Up the World”. Prayer services will be held
around the City, but everyone is invited to attend First Baptist Hendersonville at 7:30 am in
Wilson Hall for the prayer event. There were six (6) area pastors present for the
presentation. Jacob Bell, Community Life Pastor at Christ Is Love Church, Adam Harris,
Executive Pastor at God Why Church, Daniel Johnson, Lead Pastor at Movement Church,
Joshua Strader, Lead Pastor at Christ Methodist Church, Jeff Phillips of Saundersville
United Methodist and Aaron Allison of Christ Is Love Church.
There was a presentation of the April Beautification Awards by Kathy Paschal on behalf of
Beautiful Hendersonville.
Recipients were as follows:
• Business-Goldie Hair Co., 117 Campus Drive. Randi Johnston, Misty Callaway, and
Bryce Callaway
• Ward 1-Ken Meyers and Paul Jones, 126 Lakeview Drive.
• Ward 2-Brad and Molly Copeland, 289, 291, and 296 Nokes Drive.
• Ward 3-John Ham, 124 Holly Drive.
• Ward 4-James and Deborah Gerock, 129 Glenn Hill Drive. Accepted by their son Jason.
• Ward 5-Tami and Jeff Pate, 100 Bluegrass Drive.
• Ward 6-Sandy and Steve Jackson, 1042 Gadwell Circle.
Submission of nominations was encouraged.
PUBLIC HEARING
None
MINUTES
Sasse moved; Peterson seconded a motion to approve the April 9, 2024, minutes.
There was no discussion.
There was a vote approving the minutes with all members present voting “aye” and Collins
abstaining.
Clary declared the motion carried.
CITIZENS’ COMMENTS
The guidelines for Citizens’ Comments were read by Mayor Clary.
6
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APRIL 23, 2024
PAGE 3
Robert Little of 314 Raindrop Lane addressed the Board and passed out photos regarding
signs recently added to Bonita Parkway at the roundabout informing citizens of how the
traffic should flow. He rhetorically questioned if a study was done to see if they were
needed. Citizens of Creekwood subdivision requested a stop sign at Creekwood and
Orchard Valley. A study was conducted, and Mr. Little stated Director Lock deemed a stop
sign was not necessary for that intersection of roadway. Mr. Little stated the citizens of the
Creekwood community had requested the speed limit be lowered to 25 mph for safety
reasons, citing the road of the golf course across town in the “rich” area has a 25-mph
speed limit and sidewalks which Creekwood does not have. Mr. Little questioned why it
was so hard for the City to care for the “poorer” parts of town, emphasizing again the need
for a stop sign and a reduced speed limit on Creekwood.
CONSENT AGENDA
None
ORDINANCES AND RESOLUTIONS
The caption was read for Resolution 2024-17, a resolution to apply for the Local Parks and
Recreation Fund Grant for Heritage Park.
Peterson moved; Garza seconded a motion to approve Resolution 2024-17.
Without objection, Goodwin was added as a sponsor.
There was discussion which included an explanation of the grant being a 50/50 grant with
the Heritage Park land value being used as the City’s matching 50%. The Master plan
shows that parking will be added, trails, restrooms, and potential renovation of the barn as
an event center.
Burgdorf noted the Finance Committee passed the Resolution to BOMA with a neutral
recommendation only because future cost of maintenance is unknown at this
time.
There was discussion which included clarification that the City currently owns 35 acres of
Heritage Park and citizens known as Friends of Indian Lake own the remaining 38 acres.
The citizens will eventually be donating the 38 acres to the City making the Park be 73
acres. The cost of maintenance of a park this size is a concern for Sasse.
Sasse moved; Burgdorf seconded a motion to postpone the vote on Resolution 2024-17
until more information could be gathered on maintenance costs.
Roberson relayed questions to Director Gilley as to what kind of events will be at the
Park. Director Gilley stated the events would be similar to those held at Sanders Ferry
Park, but Heritage Park will not have the infrastructure that Sanders Ferry has. Events
could include elementary cross country, Saturday afternoon festivities, and walking trails.
7
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APRIL 23, 2024
PAGE 4
Sasse called Point of Order as to relevance of Roberson’s questioning to his motion to
postpone. Roberson clarified he was trying to quantify the maintenance needed by
inquiring about the types of events possibly to be held at Heritage Park and whether the
present staff would be able to maintain it. Clary determined the questioning was in line
to the point Roberson was trying to make.
Director Gilley stated the park is currently being mowed by staff and will continue to be as
well as cleaning restrooms, trash, and general maintenance as needed.
Clary declared the motion to postpone failed two (2) to ten (10) with voting as follows:
Aye: Martin and Sasse.
Nay: Burgdorf, Collins, Garton, Garza, Goodwin, Peterson, Roberson, Skidmore,
Waters, and Clary.
Waters inquired of Director Gilley whether he knew of any additional costs of maintenance
outside of what had already been discussed.
Director Gilley stated he was unsure of what all maintenance would entail once the trails
were inherited from the acreage to be donated. This is a new venture for the entire City. He
feels help will be needed from the community.
Waters asked Director Gilley if he had received any negative responses regarding the grant.
Director Gilley stated he had received nothing but positive responses. Goodwin added she
had lots of constituents contacting her regarding the grant and the Park and all had been
positive responses as well. She is in support of the resolution. Burgdorf also supports the
project but is concerned about the maintenance.
Sasse inquired about the length of trails in the wooded area and whether the two
sections of the park would ever be connected. Director Gilley stated the trails on the City-
owned portion of the property would equate to approximately two (2) miles and with the
remainder of the trails, once the donated portion of the park was received, there would
possibly be around four (4) miles of trails. He stated there was an easement granted by the
property owner at the corner of Stewart Drive for when the donated acreage is received the
two parks will be connected.
Collins stated when the property was purchased, the Board promised it would be used as a
passive park and the City should follow through with their promise even though she too is
concerned about the maintenance cost. Director Gilley stated that if the grant is received
and the project completed, TDEC requires a Notice of Limitation of Use for Public
Recreation in Perpetuity. Meaning, it must remain a park forever.
Martin noted there was a deadline for the application which Gilley stated was May 22,
2024.
Sasse clarified with Director Gilley that only one LPRF grant can be in process at any
given time. Director Gilley stated the LPRF grant applied for three years ago was on
schedule to be completed by May 15, 2024. Sasse stated he was not in support of the
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MINUTES OF REGULAR MEETING
APRIL 23, 2024
PAGE 5
resolution to apply for the grant.
There was an eleven (11) to one (1) majority vote to approve Resolution 2024-17 with
voting as follows:
Aye: Burgdorf, Collins, Garton, Garza, Goodwin, Martin, Peterson, Roberson,
Skidmore, Waters, and Clary.
Nay: Sasse.
Clary declared the motion carried.
The caption was read for Resolution 2024-18, a resolution to apply for the State of
Tennessee Recreational Trails Program Grant to fund a bicycle pump track in Veteran’s
Park.
Peterson moved; Garza seconded a motion to approve Resolution 2024-18.
Peterson explained this grant is an 80/20 grant and the City’s 20% portion has already
been raised by private citizens.
Burgdorf shared his support as well as Sasse who stated there will be minimal impact on
insurance cost for the pump track and his research revealed they are safe.
There was a unanimous vote to approve Resolution 2024-18.
Clary declared the motion carried.
OTHER AGENDA ITEMS
None
REPORTS
Brief Committee Reports
Finance-Dixon (Given by Vice-Chairman Mark Burgdorf)
• Met April 23, 2024.
• Discussed Ordinance 2024-07, an ordinance amending Hendersonville
Municipal Code Title 4, Chapter 3, Section 4-303(4), relative to increasing
paramedic certification pay for public safety employees. Passed to BOMA with the
condition that it be considered for next year’s budget as opposed to being
immediate.
• Discussed Resolution 2024-17, a resolution to apply for the Local Parks and
Recreation Fund Grant for Heritage Park. Passed to BOMA.
• Discussed Resolution 2024-18, a resolution to apply for the State of
Tennessee Recreational Trails Program Grant to fund a bicycle pump track in
Veteran’s Park. Passed to BOMA.
9
MINUTES OF REGULAR MEETING
APRIL 23, 2024
PAGE 6
Public Works-Skidmore
• Discussed Resolution 2024-17, a resolution to apply for the Local Parks
and Recreation Fund Grant for Heritage Park. Passed unanimously.
• Discussed Resolution 2024-18, a resolution to apply for the State of
Tennessee Recreational Trails Program Grant to fund a bicycle pump track
in Veteran’s Park. Passed unanimously.
• Budget Presentation-May 2, 2024, Workshop
BOMA Report-Eckenroth
• Bonita Parkway roundabout was evaluated against current engineering standards
and findings resulted in upgrades having to be made to bring it to operate like other
roundabouts in the City.
• Director Gilley was given the floor to discuss the Boat Ramp Project at Sanders
Ferry Park. The City’s portion of Old Hickory Lake has been designated as a Bill
Dance Lake and with that designation comes upgrades made by the State. The boat
ramp will be replaced with TWRA closing the current boat ramp for 60-90 days
beginning June 3, 2024, with intentions for project completion by the middle of
August 2024. Old Hickory is one of seven (7) lakes designated as such in the State
of Tennessee.
• Director Gilley shared notice was received that Rockland Park boat ramp is now
open. The Corps will be providing open boat ramps and their depth.
• Baby Box Dedication/Ribbon cutting at 3:00 pm at Station 5 on April 24, 2024.
• Ribbon cutting for the official opening of Fire Station #7 on April 27, 2024, at 9:30
am.
• Round two of the trash mailers go out in a week or two.
Upon motion by Garton and second by Goodwin, there was a unanimous vote for
approval to adjourn.
Clary declared the meeting adjourned.
The meeting was adjourned at 7:49 p.m.
Approved: Jamie Clary, Mayor
Attest: Tamara Ingersoll, City Recorder
10
ORDINANCE 2024-07
Sponsors: Collins, Garton, Garza, and Goodwin
AN ORDINANCE AMENDING HENDERSONVILLE MUNICIPAL CODE TITLE 4, CHAPTER
3, SECTION 4-303(4), RELATIVE TO INCREASING PARAMEDIC CERTIFICATION PAY FOR
PUBLIC SAFETY EMPLOYEES
WHEREAS, Hendersonville Municipal Code (HMC), Title 4, Chapter 4, Section 4-303(4) provides for
additional pay to public safety employees of have or attain and maintain Paramedic Certifications;
WHEREAS, the City desires to improve the quality of pre-hospital medical care in emergency situations;
WHEREAS, the City likewise wishes to maintain a competitive advantage in the sustainment and
recruitment of current and new employees qualified to provide such care;
WHEREAS, the City desires to increase paramedic pay to qualified public safety employees:
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF MAYOR AND ALDERMEN OF
THE CITY OF HENDERSONVILLE, TENNESSEE that the Hendersonville Municipal Code, Title 4,
Emergency Medical Technician and Paramedic Certification, is hereby amended as follows:
Section One: Section 4-303(4) is hereby amended by deleting the amount of $300 in the second sentence
and replacing therewith the amount of $500, so that it reads as follows:
4-303(4) Emergency Medical Technician and Paramedic Certification. Firefighters and certified
police officers who have or attain and maintain E.M.T. certification shall receive an additional $125 per
month. Firefighters and certified police officers who have or attain and maintain paramedic certification
shall receive an additional $300 $500 a month. A firefighter or certified police officer may receive either
EMT or Paramedic pay, but not both.
Section Two: This ordinance shall take effect at the earliest date allowed by law.
First Reading: ___________________________
Second Reading: ___________________________
APPROVED:
__________________________
ATTEST: JAMIE CLARY, Mayor
_________________________________________
TAMARA INGERSOLL, City Recorder
APPROVED AS TO FORM AND LEGALITY:
_____________________________________
LANCE A. WRAY, City Attorney
11
LEGISLATIVE HISTORY
Ordinance 2024-07
Sponsors: Collins, Garton, Garza, and Goodwin
Committee: Finance
Date of Committee Meeting: April 23rd, 2024
Committee Recommendation: Yes, with the condition that it be included in the FY2025 budget
First BOMA Reading: May 14th, 2024
12
DATE: May 14th, 2024
ORDINANCE/RESOLUTION # Ordinance 2024-07
SPECIFIC REQUEST/ That the BOMA consider amending the municipal code to
RECOMMENDATION: increase supplemental pay for paramedics. STAFF
REPORT
REPORT PREPARED BY: Jesse Eckenroth – Chief of Operations
BACKGROUND: 1
The City of Hendersonville Municipal Code defines supplemental pay in Title 4. Types of supplemental
pay are shown below, as copied from the Hendersonville Municipal Code.
4.303. Pay Benefits for Public Safety Employees.
(1) Shift differentials.
(a) Regular shifts. All non-exempt police department employees shall receive additional pay while
assigned on a regular, long-term basis to either of the following shifts in the following amounts:
(i) Second shift. Plus thirty cents ($0.30) per hour while so assigned.
(ii) Third shift. Plus forty cents ($0.40) per hour while so assigned.
(iii) Rotating shifts. All employees who rotate shifts on a regular basis shall receive additional pay in
the amount of twenty-seven cents ($0.27) per hour; this amount represents a weighted average based on
established shift patterns and is in lieu of the shift differential paid qualifying employees regularly assigned
to either the second or third shift.
(2) H.E.A.T. and Negotiator assignments. Police department employees who are members of the
H.E.A.T. or Negotiator teams shall receive $35 per month while so assigned.
(3) Motorcycle, bicycle, K-9, mount patrol assignments. Police Department employees who operate
motorcycle, bicycle, K-9, or mounted patrol duty during their shifts of work shall receive an additional sixty-
five dollars ($65.00) per month while so assigned.
(4) Emergency Medical Technician and Paramedic Certification. Firefighters and certified police
officers who have or attain and maintain E.M.T. certification shall receive an additional $125 per month.
Firefighters and certified police officers who have or attain and maintain paramedic certification shall
receive an additional $300 a month. A firefighter or certified police officer may receive either EMT or
Paramedic pay, but not both.
(5) Call back. Occurs when non-exempt employees are "called back to work" by their department head
due to a bona fide emergency (accident, fire, flood, snow, civil disturbance, acts of God or related) after
completing their scheduled tour of duty and have returned home. Employees called back will be credited
with a minimum of 2 work hours or the hours actually worked (including up to 30 minutes travel time)
whichever is greater. Credited hours will count toward the overtime threshold.
(6) Court time. Whenever any employee in the non-exempt category is required to attend court in
connection with their official duties, that time counts toward their hours worked. If they are required to
attend court on scheduled time off, that time shall be compensated at the rate of 1 ½ times their regular
rate and a minimum of two hours credit given.
(7) Uniform Allowance. A uniform allowance of $700 per fiscal year is established for Criminal
Investigators. Receipts are required for reimbursements.
(8) Hazardous Materials (HazMat) Technician Certification. Firefighters who have or attain and
13
2
maintain HazMat Technician Certification shall receive an additional $75 per month.
(9) Dive Team Supplemental Pay. Fire Department employees who are certified Dive Team members
shall receive $30 per month while so assigned.
(10) Air Pack Technician Supplemental Pay. Fire Department employees who are certified Air Pack
Technicians shall receive $30 per month while so assigned.
(11) On Call Pay. Fire Inspectors shall receive $35 per month for on call pay while so assigned.
DISCUSSION: 2
The Public Safety Committee discussed the option of raising supplemental paramedic pay to incentive
firefighters to attain a paramedic certificate. Government agencies across middle Tennessee handle
paramedic pay individually, there is no uniform guidance on the application of pay. Some agencies
provide supplemental paramedic pay (at differing amounts) and some agencies do not offer paramedic
pay.
FISCAL IMPACT: 3
Existing paramedic pay is $300 per month or $3,600 per year, the proposed increase of an additional
$200 per employee per month or $2,400 per employee per year will bring the supplemental pay to $500
per month or $6,000 per year. The annual impact of supplemental paramedic pay is based on the total
number of employees who attain paramedic status. The current number of firefighters who receive
supplemental paramedic pay is eight (8). An annual increase of $2,400 per employee times eight (8)
equals an additional $19,200 per year. No budget adjustment is needed for the current fiscal year.
ADDITIONAL INFORMATION / PHOTOS: 4
N/A
ATTACHMENTS: 5
N/A
14
RESOLUTION 2024-19
Sponsor: Roberson
A RESOLUTION ACCEPTING THE DEDICATION OF THE COMPLETED STREETS
IN DURHAM FARMS, PHASE 4, SECTION 36 IN HENDERSONVILLE, SUMNER
COUNTY, TENNESSEE
WHEREAS, the developer, WFC Durham Holdings VII, LLC, a Delaware limited liability
company registered in Tennessee as a foreign entity, has formally requested the City of
Hendersonville accept the dedication of the completed streets in Durham Farms, Phase 4, Section
36;
WHEREAS, the streets and drainage have been inspected by the Public Works Director and City
Engineer and were found to meet all City specifications;
WHEREAS, the Public Works Committee has recommended acceptance; and
WHEREAS, the Hendersonville Planning Commission on _________, 2024, recommended
acceptance of the streets:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF MAYOR AND
ALDERMAN OF THE CITY OF HENDERSONVILLE, TENNESSEE, that dedication of the
completed streets in Durham Farms, Phase 4, Section, 36, are hereby accepted.
Adopted this the ____ day of ________________, 2024.
APPROVED:
__________________________
JAMIE CLARY, Mayor
ATTEST:
_________________________________________
TAMARA INGERSOLL, City Recorder
APPROVED AS TO FORM AND LEGALITY:
_________________________________________
LANCE A. WRAY, City Attorney
15
LEGISLATIVE HISTORY
Resolution 2024-19
Sponsor: Roberson
Committee: Public Works
Date of Committee Meeting: April 23rd, 2024
Committee Recommendation: Yes
BOMA Reading: May 14th, 2024
16
DATE: May 14th, 2024
ORDINANCE/RESOLUTION # Resolution 2024-19
A Resolution accepting the dedication of the completed
SPECIFIC REQUEST/
RECOMMENDATION:
streets in Durham Farms, Phase 4, Section 36,
Hendersonville, Sumner County, Tennessee
STAFF
REPORT
REPORT PREPARED BY: Sarah Lock, PE, Public Works Director
BACKGROUND: 1
The Subdivision Regulations for the City of Hendersonville establish a process for development within the
City. Once a residential subdivision is constructed and complete, the developer formally requests final
acceptance of improvements and streets by the City. Staff provides a final review of the subdivision after
punch list items have been addressed and recommends acceptance to the Public Works Committee,
Planning Commission and Board of Mayor and Alderman.
DISCUSSION: 2
The Developer, WFC Durham Holdings, LLC, formally requested the City of Hendersonville accept
dedication of the completed streets in Durham Farms, Phase 4, Sections 36. The streets and drainage
have been inspected by the Public Works Director and City Engineer and were found to meet all City
specifications.
FISCAL IMPACT: 3
n/a
ADDITIONAL INFORMATION / PHOTOS: 4
n/a
ATTACHMENTS: 5
• Resolution 2024-19
• Official Street Acceptance Map
• Final Plats Section 36
17
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OPEN SPACE 8
CITY OF HENDERSONVILLE
PUBLIC WORKS DEPARTMENT OPEN
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STREET ACCEPTANCE 7
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19
Hendersonville Metrics
May 2024
FINANCE
LOCAL SALES TAX REVENUE
July-March, 4.82%
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2022 FY 2023 FY 2024
March 2023 vs. March 2024
Local Sales Tax = $101,55 in growth
Investment Earnings = $156,935 up from $6,521 in March 2023
LOCAL SALES TAX REVENUE
July - March, $717,554 from Prior Year
18,000,000
16,000,000
15,595,660
14,000,000 14,878,106
13,554,643
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
-
FY 2022 FY 2023 FY 2024
20
LOCAL SALES TAX & PERMIT REVENUE
YTD 4.77%
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2022 FY 2023 FY 2024
GENERAL FUND OPERATING EXPENDITURES
YTD 8.32 %
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
-
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2022 FY 2023 FY 2024
21
PUBLIC SAFETY
FIRE - CALLS FOR SERVICE, YTD 5. 72 %
1,000
900
800
700
600
500
400
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2022 FY 2023 FY 2024
FY24 Fire and PD calls are generally trending with prior year activity.
POLICE - CALLS FOR SERVICE, YTD 2.62 %
4,500
3,500
2,500
1,500
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2022 FY 2023 FY 2024
CALLS FOR SERVICE, JULY - MARCH
50,400
40,400 35,844 34,906
33,836
30,400
20,400
10,400
7,171 6,943 6,546
400
FY 2022 FY 2023 FY 2024
YTD FIRE YTD POLICE
22
CODES
RESIDENTIAL PERMITS ISSUED COMMERCIAL PERMITS ISSUED
600 80
70
500
60
400
50
300 40
30
200
20
100
10
0 0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2022 FY 2023 FY 2024 FY 2022 FY 2023 FY 2024
RESIDENTIAL ACTIVITY
12,000 JULY - APRIL
10,000
7,003 7,666
6,257
8,000
6,000
4,000
3,101 3,064
2,000 2,435
0
FY 2022 FY 2023 FY 2024
YTD Permits YTD Inspections
23
PLANNING
USE & OCCUPANCY PERMITS ISSUED
40
35
30
25
20
15
10
5
0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2022 FY 2023 FY 2024
The U&O activity for FY24 is on par with FY22 & FY23 activity.
COMMERCIAL PROJECTS PROJECTS APPROVED - YTD
APPROVED 100
90
YTD from Prior Year 61%
80
14
70
12
60
10
50
8 40
6 30
4 20
2 10
0 0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 2022 FY 2023 FY 2024
FY 2022 FY 2023 FY 2024 YTD Residential YTD Commercial
Commercial activity is up, residential activity is down, compared to FY23.
24
PARKS
Upcoming Events
May Event Location Type of Event
3-5 Senior Women World Series Drakes Creek Park Softball
4 Grass Volleyball Tournament Volunteer Park Volleyball
4 WASCO Fishing Tournament Sanders Ferry Park Fishing Tournament
10-12 Senior Men World Series Drakes Creek Park Softball
11 Game 7 Baseball Drakes Creek Park Baseball
11 Rugby State Championships Rugby Rugby
12-14 Game 7 Baseball Drakes Creek Park Baseball
16-18 TMSAA State Tournament Drakes Creek Park Baseball/Softball
17-18 GMB Baseball Drakes Creek Park Baseball/Softball
19-25 Spring Carnival Veterans Park Community Event
24-26 Pastime Baseball Drakes Creek Park Baseball
25-26 Game 7 Baseball Drakes Creek Park Baseball
25-26 USSSA Softball Drakes Creek Park Softball
25 Bodies Half Marathon Veterans Park Community Event
25 Grass Volleyball Tournament Memorial Park Volleyball
27 The Issacs in Concert Veterans Park Community Event
25
PUBLIC WORKS
PAVING (IN LANE MILES) STORMWATER PROJECTS
35 30
30
25
25
20
20
15
15
10
10
5 5
0 0
Budgeted Completed Budgeted Completed
CAPITAL PROJECTS
RIGHT OF WAY (ROW)
Property Limits
Determined Survey Work Appraisals Offers
Project
Total
Tracts Complete Ordered Complete Ordered Complete Submitted Accepted
Walton Ferry /
Old Shackle 86 86 86 86 86 86 86 84
Realignment
Drakes Creek /
Durham Farms 5 5 5 5 5 5 5 3
Roundabout
Drakes Creek at 11 11 11 11 11 9 0 0
Stop 30
Exit 8 13 13 5 5 5 0 0 0
26
HUMAN RESOURCES
388 Budgeted Fulltime Positions by Department - FY2024
Police - 40%
Fire - 31% 2% 3%
1%
3%
Public Works - 11% 3%
Parks - 6% 6%
Codes - 3% 40%
11%
Finance - 3%
Planning - 2%
Central Admin - 3%
31%
Executive - 1%
LIST OF ACTIVE RECRUITMENTS
TITLE DEPARTMENT
Procurement / Contract Specialist Finance
Bus Driver - Seasonal Parks
Program Aide - Seasonal Parks
Program Assistant Supervisor - Seasonal Parks
Program Supervisor - Seasonal Parks
Program Worker - Seasonal Parks
Planner Planning
Administrative Assistant II Police
Police Officer (eligibility list) Police
Equipment Operator III Public Works
Traffic Engineer Public Works
27
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