Board of Mayor & Aldermen

MINUTES OF REGULAR MEETING OCTOBER 8, 2024 PAGE l CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING October 8, 2024, at 7:00 P.M. IOL Maple Drive North, Hendersonville, TN 37075 PRESENT JAMIE CLARY, MAYOR JIM WATERS, ALDERMAN, VICE-MAYOR MARK BURGDORF, ALDERMAN RACHEL COLLINS, ALDERMAN KAREN DIXON, ALDERMAN JANNA GARTON, ALDERMAN BOB GARZA, ALDERMAN TERRI GOODWlN, ALDERMAN MICHAEL MARTIN, ALDERMAN LEE PETERSON, ALDERMAN EDDIE ROBERSON, ALDERMAN JEFF SASSE, ALDERMAN MARK SKIDMORE, ALDERMAN LANCE WRAY, CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESTGNEE The October 8, 2024, BOMA meeting was opened with prayer led by Father Austin Gilstrap, Pastor of Our Lady of the Lake Catholic Church. The Pledge of Allegiance was led by Mayor Clary. AGENDA Goodwin moved; Dixon seconded a motion to accept the October 8, 2024, agenda. There was no discussion. The motion to accept the agenda was approved unanimously. Clary declared the motion carried. PRESENTATIONS None PUBLIC BEARING None MINUTES OF REGULAR MEETING OCTOBER 8, 2024 PAGE2 MINUTES Waters moved; Sasse seconde.d a motion to approve the September 24, 2024, minutes. There was no discussion. There was a unanimous vote to approve the September 24, 2024, minutes. Clary declared the motion carried. CITIZENS' COMMENTS Mark Evans, 1567 Drakes Creek Road, addressed the Board regarding Ordinance 2024-16, known as the Safe Neighborhoods Ordinance. He is not opposed to the ordinance, but he shared concerns and comments regarding the implementation of the changes as to how the citizens would be informed of the change and how the changes would be enforced. He referenced the last BOMA report which reflected increased calls in the pol ice department. This will increase those calls because there are lots of speeders through the Durham farms Subdivision alone, especially since it is now connected to Long Hollow Pike. CONSENT AGENDA Roberson moved; Martin seconded a motion to approve the Consent Agenda to consider Resolutions 2024 -35, 2024-36, and 2024-3 7 together. There was no discussion and there was a unanimous vote to approve consideration of the three resolutions together. Clary declared the motion carried. Skidmore noted the resolutions were unanimously passed by the Public Works Committee. Roberson moved; Martin seconded a motion to approve the following resolutions: • Resolution 2024-35, a resolution accepting the dedication of the completed streets in Durham Farms, Phase 2, Section 27 in Hendersonville, Sumner County, Tennessee • Reading of Resolution 2024-36, a resolution accepting the dedication of the completed streets in Durham Farms, Phase 3, Sections 30 and 32 in Hendersonville, Sumner County, Tennessee • Reading of Resolution 2024-37, a resolution accepting the dedication of the completed streets in Durham Fanns, Phase 4, Section 35A in Hendersonville, Sumner County, Tennessee There was a unanimous vote to apprnvc all items on the Consent Agenda Clary declared the motion carried. MTNUTES OF REGULAR MEETING OCTOBER 8, 2024 PAGE3 ORDINANCES AND RESOLUTIONS The capt ion was read for first reading of Ordinance 2024-16, an ordinance to be known as The Safe Neighborhoods Ordinance, amending the Hendersonville Municipal Code, Title 15, Motor Vehicles, Traffic and Parking, Chapter 3, Speed Limits, to review and address speed limits particularly in residential areas of the City of Hendersonville, Tennessee. Roberson moved; Waters seconded a motion to approve Ordinance 2024-16. Roberson noted the ordinance was passed unanimously by both the Public Works Committee and the Public Safety Committee with positive recommendations from both. Roberson included an explanation of a default speed limit which is what is in effect if a speed limit is not posted. He noted that newer subdivisions have speed limits posted at 25 mph while older ones have postings of 30 mph - 35 mph. Currently the default is 30 mph; this ordinance will change the default speed limit to 25 mph. As there is some cost to this change, implementation will happen when the Mid-Year Budget is presented. Director Ingersoll confirmed a surplus is anticipated at mid-year due to sales tax coming in stronger than anticipated. As long as something doesn't change and the decision is made to spend the money on the signage as opposed to something else, funds should be availahle. Roberson moved; Collins seconded a motion to amend Ordinance 2024-16 by adding the following language: WHEREAS, according to the Transportation Plan for Hendersonville, city roads are characterized as either arterial, collector or local streets; WHEREAS, city local streets are most closely identified as within residential neighborhoods; Section Two. City's residential local streets speed lim it shall be no more than 25 miles per hour. Section Three. The Public Works Department shall replace existing speed limit signs on residential local streets in the city that exceed the default speed limit with new 25 miles per hour signs, in accordance with Section 5 of this ordinance. All other Sections shall be moved down one. There was a unanimous vote to approve the amendment to Ordinance 2024-16. Clary declared the motion carried. Several aldermen expressed their support of the ordinance. Without objection Garza, Martin, Skidmore and Burgdorf were added as sponsors. MINUTES OF REGULAR MEETING OCTOBER 8, 2024 PAGE4 Peterson expressed concern of making a change to the Hendersonville Municipal Code and the authority to do so. Attorney Wray ex.plained that by making a change by ordinance in turn legally changes the code. Enforcement of the new speed limit was also expressed as a concern. Roberson shared that topic had been discussed in the Public Safety Committee. Hendersonville Police Department will respond to citizens' complaints as they are expected to enforce the law. Goodwin stated the method of enforcement had been discussed as well in the Public Safety Committee, which should sec police responding to the areas of complaints, giving warnings first, then eventually issuing citations. Dixon mentioned when using GPS, the speed limits are shown. The question arose as to whether there is a cost associated with changing the speed limit for that use. Director Lock didn't know for certain but felt like there would be crowdsourcing data or information obtained by the Google vehicles that would take care of that issue. Martin stated in addition to notice being put on social media there have been discussions of placing large signs at both ends of Main Street at the entrances into Hendersonville. Sasse reiterated while there was zero-dollar fiscal impact at this time and the implementation wouldn't take place for a few more months, that gives opportunity for the infonnation to be distributed and perhaps partner with the community for subdivision residents to request radar signs be posted in the subdivisions. Attorney Wray noted the effective date would be 30 days aner the approval of the mid-year budget. Skidmore added his thanks and appreciation to Roberson for taking on the task of creating the ordinance addressing the speeding problem that has been in existence for quite some time. Garza suggested including funds in the mid-year budget to include a couple of mailers to citizens, like what was sent out to residents notifying of the changes to trash collection. Collins asked that PIO LaMarr put together a plan for communication to present at the next BOMA meeting. There was a unanimous vote to approve Ordinance 2024-16 as amended. Clary declared the motion carried. OTHER AGENDA ITEMS There was discussion on consideration of rescheduling the December 24, 2024, 13OMA meeting. Clary informed the Board that while he could not cancel a meeting, he could call a special meeting. He shared options of rescheduling the meeting or cancelling the meeting MTNUTES OF REGULAR MEETING OCTOBER 8, 2024 PAGE S knowing that if needed he could call a special meeting. Sasse moved; Martin seconded a motion to cancel the December 24, 2024, BOMA meeting. There was a unanimous vote to approve the motion to cancel the meeting. Clary declared the motion carrjed. REPORTS Brief Committee Reports General-Peterson • Met October 8, 2024. • Discussed Resolution 2024-34, a Resolution amending the Futbol5 Comprehensive Development Plan located at 240 Innovation Way, east of New Shackle Island Road and south of Volunteer Drive. Passed unanimously with a positive recommendation to BOMA. • Discussed Resolution 2024-38, a Resolution Approving the Norman Creek Phase 3 Final Development Plan Located at O Anderson Lane. Passed unanimously with a positive recommendation to BOMA. Public Safety-Goodwin • Discussed Ordinance 2024-16, an ordinance to be known as the Safe Neighborhoods Ordinance, amending the Hendersonville Municipal Code, Title 15, Motor Vehicles, Traffic and Parking, Chapter 3, Speed Limits, to review and address speed limits particularly in residential areas of the City of Hendersonville, Tennessee. Passed to BOMA with a positive recommendation. Planning-Martin • Met October 1, 2024. • Appro ved the following Site-Plans: 1. Sumner County Health Dept @ Hendersonville - Site Plan. The Health Department will remain at 351 New Shackle Island Road. • Approved the fo llowing Development Plans: 1. FutbolS - CDP Amendment - provided 174 parki ng places out of220 required. 2. Norman Creek Phase 3 - FDP - Reduced number of lots from 78 to 46. • Deferred to November 4, 2024, HPC Meeting: 1. JLR Caldwell Dr - PDP • Approved the foUowing Concept Plans: L Heritage Park - Concept Plan • Staff Level Projects, Approved: 1. Alexander Commercial (281 East Main SL) - Final Plat 2. Drakes Creek Inn (179 West Main St) - Site Plan 3. Indian Lake Village Ph 8 Sec B Lot 52 Resub (190E Saundersville) - Final MINUTES OF REGULAR MEETING OCTOBER 8, 2024 PAGE 6 Plat 4. Tri star Hendersonville Medical Center Bed Expansion, Dietary, and Elevator Addition (355 New Shackle Island Rd) - Site Plan • Staff Level Projects, Pending: 1. Broken Paddle Outfitters Outbuilding (167 East Main St) Site Plan 2. Jackson Townhomes Phase 2 Elevations (670 East Main St) Site Plan • Welcomed newly hired Assistant Planner Zacc Jackson BOMA Report-Eckenroth • Appreciation was expressed to the Knights of Columbus who worked on the Sanders Ferry Greenway securing boards with screws provided by the Parks Department. • A new addition to the BOMA report was highlighted showing the status of the Employee Innovation Program. Ideas, the Implementation Phase, and the Estimated Cost Savings for the City were included points. • Director Lock gave an update on the paving progress noting that almost 19 lane miles of the 49 planned lane miles to be paved had been completed. That's approximately 40% of the paving list that has been completed to date. • 1n addition, 4 parking lots in Drakes Creek Park are being paved this week during Fall Break along with a reconfiguration of parking spaces in the triangular lot behind the soccer fields yielding more places to park. • Roberson inquired if the paving was under budget to which Director Lock replied it is under budget overall. • Burgdorf asked for an updated paving list to share with constituents. Director Lock will share the list with the entire Board. • Collins noted her appreciation that curbs were being repaired and ADA improvements were being made at the same time paving is happening. • Skidmore noted his appreciation to Trace Buerkett, Road Superintendent, the Board, Public Works, Jesse Eckenroth, and the Mayor in making this fiscal year's paving project a success. • Eckenroth added that $2.5 million - $3 million more is being spent on paving this fiscal year than has been spent the last several individual fiscal years. • Eckenroth noted that Chief Bush will be assisting with Incident Management in Unicoi County helping to coordinate efforts in response to the disaster of Hurricane Helene. • Mayor Clary has reached out to Hendersonville, NC offering assistance if needed. • Eckenroth addressed the staffing of new Fire employees as the current recruits wiJl he actively enrolled in December after their trnining has heen completed while HPD still has several vacancies. • Rogers Group won the bid for the Walton Ferry/Old Shackle Island realignment project coming in at $21 million dollars. TDOT is managing the project. Director Lock is inquiring to GNRC to see if more funds may be obtained for the project. Utility relocation has already begun. This project will span 3 years. Upon motion by Dixon and second by Peterson there was a unanimous vote for approval to adjourn. MINUTES OF REGULAR MEETING OCTOBER 8, 2024 PAGE7 Cla:-e:~djourned at 8:00 p.m. Approved: Jamie Clary, Mayor Attest: Tamara I