Board of Mayor & Aldermen

MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING October 22, 2024, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT JAMIE CLARY, MAYOR JIM WATERS, ALDERMAN, VICE-MAYOR MARK BURGDORF, ALDERMAN RACHEL COLLINS, ALDERMAN KAREN DIXON, ALDERMAN JANNA GARTON, ALDERMAN BOB GARZA, ALDERMAN TERRI GOODWIN, ALDERMAN MICHAEL MARTIN, ALDERMAN LEEPETERSON,ALDERMAN EDDIE ROBERSON, ALDERMAN JEFF SASSE, ALDERMAN MARK SKIDMORE, ALDERMAN LANCE WRAY, CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE The October 22, 2024, BOMA meeting was opened with prayer led by Eddie Hodges, Retired Pastor of Hendersonville Freewill Baptist Church. The Pledge of Allegiance was led by Mayor Clary. AGENDA Waters moved; Sasse seconded a motion to accept the October 22, 2024, agenda. Clary proposed to add an Executive Session after the BOMA Report. Garton moved; Garza seconded a motion to amend the agenda by adding an Executive Session after the BOMA Report. There was no discussion. There was a unanimous vote to approve the amendment to the agenda. Clary declared the motion carried. Waters moved; Goodwin seconded to group Items 5a - 7c together for a vote. There was no discussion. MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE2 There was a unanimous vote to approve the grouping ofltems Sa- 7c. Clary declared the motion carried. Ordinance 2024-16 was withdrawn by all sponsors. The motion to accept the agenda as amended was approved unanimously. Clary declared the motion carried. PRESENTATIONS There was a presentation of October 2024 Beautification Awards by Beautiful Hendersonville. Business award - TriStar Hendersonville Medical Center - 355 New Shackle Island- Michael Russell, Facilities Maintenance Manager accepted the award. Ward 1 - Paul Broussard - 175 Rebecca Ward 2 - John and Stacey Crockett - 107 Blue Ridge Trace Ward 3 - Steve and Pat Owensby - 1003 Alexandrea Place Ward 4 - Janelle Wine - 152 Nathan Forest Ward 5 - Mike and Joy Valdez - 185 and 195 Caudill Ward 6 - Robert and Barbara Reyburn - 138 Ashington Circle Gift cards were available for the residential winners courtesy of Greg Yandell of Ace Hardware. The city-wide clean-up held on October 19, 2024, was a success. There was not as much to clean this time as the Clean Team has been doing a great job and litter awareness seems to have been put into practice. PUBLIC HEARING The guidelines for a Public Hearing were read to hear comments on Ordinance 2024-18, a proposed rezoning of 4.84 acres located at the intersection of Saundersville Road and Wyncrest Way from Suburban Residential Low-Density (SR-1) to General Commercial, Planned Development Plan (GC-PD), to be known as Wyncrest (Moon Nursery) Commercial Plaza. Carrie Marlin of 116 Highland Ridge addressed the Board first thanking her aldermen for being responsive when she reached out to them. Ms. Marlin spoke in opposition to Ordinance 2024-18 citing traffic and commercial strain on the area. She is not opposed to the idea of a nursery; she doesn't feel the proposed location is appropriate and urged the Board to vote against the ordinance. Maddox Marlin of 116 Highland Ridge addressed the Board and thanked the aldermen for having a dialogue with citizens to discuss the proposed ordinance. Mr. Marlin spoke in opposition to Ordinance 2024-18 citing traffic concerns he feels would be detrimental to MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE3 the citizens who live off Saundersville Road. He supports commercial development, just not in this proposed location. He expressed that the zoning should stay what it is as this area does not have the infrastructure needed to handle a commercial business. Ryan Servey of 115 Huntington Place addressed the Board in support of Ordinance 2024- 18 citing he feels it is a good plan that will not degrade the area. He feels the developer and Moon Valley executives did a great job speaking with the neighbors and hearing concerns and made all requested changes to alleviate the concerns. He feels the rezoning would be the lowest impact on the area and urged the Board to support the ordinance. Karen Tapp of 135 Brierfield Way addressed the Board in opposition of Ordinance 2024- 18 due to traffic concerns. She doesn't feel it is suitable to accept any more traffic on Saundersville Road. She asked that the rezoning be pushed back a few years to allow for more time to evaluate the impact of the additional traffic. Michele Tyndall of 120 Wyncrest Way addressed the Board in opposition of Ordinance 2024-18. She stated she and her husband chose this area to live in for quality and peacefulness and does not want that destroyed. She feels the entrance to Wyncrest Way will become a main thoroughfare. She asked the Board to consider the repercussions of putting a commercial business at that location. Manny Tyndall of 120 Wyncrest Way addressed the Board in opposition of Ordinance 2024-18 due to concerns of environmental impacts. He stated high concentration of plants attract insects and disease, pesticides bring many concerns, waste will be produced by plastic pots and trays, irrigation concerns with potentially contaminated run-off and the detriment it could cause, and traffic concerns were among the topics of concerns expressed. He stated the plan suggests seven (7) visitors per day, but the number of parking spaces allowed could be an indication of more than seven (7). The name "plaza" gives the connotation of multiple businesses. He feels the zoning change does not benefit the citizens and urged the Board not to pass the ordinance. Daniel Stephens of 114 Wyncrest Way addressed the Board first by thanking them for their service. Mr. Stephens spoke in support of Ordinance 2024-18. He and others were against the gas station and hotel use but supports this zoning for a high-end nursery. He will be directly affected by the development as he lives directly across the road from it. He feels the engineer, developer and owner have done everything in their power to make the neighbors happy and have been transparent. He feels the traffic is a moot point. He is afraid of what this could be if this option is not approved. Beth Pickel of 113 Wyncrest Court addressed the Board regarding Ordinance 2024-18 stating her preference would be for it to remain residential, but if it does change to commercial, she still has the same concerns of traffic and big trucks using the neighborhood entrance. She asked for clarification on the use of the entrance for the big trucks and what guarantee was there to impose the same restrictions if the nursery was to not remain. MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE4 Annika Mantell of 103 Huntington Place addressed the Board in opposition of Ordinance 2024-18 due to the concern of the rezoning to commercial lowering her property value and setting a dangerous precedent. Her other concerns related to traffic, sounds, seven days a week of operations, and rain making run-off with fertilizers and pesticides going into the soil and creeks. She feels the zoning should remain residential as that is why she and her husband chose the area to move into. Robert Mantell of 103 Huntington Place addressed the Board by opening with he feels the City has the best interest of the citizens at heart and thanked them for that. Mr. Mantell spoke in opposition of Ordinance 2024-18. He didn't think homeowners would have to defend their home from landowners that request zoning changes. Traffic is a concern and he feels the rezoning will alter the character of the neighborhood. He feels it should remain residential as commercial doesn't go with residential. The buffer of trees will take a while to develop as evergreens take from six (6) to thirty (30) years to mature. He feels the change in zoning will have an adverse effect on the neighborhood. Scott Denney of 121 Wyncrest Way addressed the Board in support of Ordinance 2024-18. He feels the nursery is a high-quality development and products. He doesn't want rental homes to be on the property. The entrance to the neighborhood is going to be enhanced by the developer. It will be better for the neighborhood in the end. Vincent Berkey of 114 Highland Ridge addressed the Board in opposition of Ordinance 2024-18. He feels there is no infrastructure to support the commercial development and feels the City is putting developers wants in front of citizens wants. Jaci Kirkham of 204 Ettington Drive addressed the Board and thanked them for serving and working to keep the City attractive. Ms. Kirkham spoke in opposition of Ordinance 2024-18. Traffic is a concern as she commutes daily through the area. The nursery seems to be a low impact option. She questioned what the guarantee is for what goes into this location once it is zoned commercial and what is the plan for infrastructure to alleviate the traffic concerns. Christine Garner of 107 Huntington Place addressed the Board in support of Ordinance 2024-18. She has spoken with the developers and neighbors along the tree line. All but one neighbor she has spoken with are in support of the ordinance. The number of homes that could go there would generate a lot more traffic than the nursery. Ms. Gamer reiterated some points that have been agreed to with the developer and owner including the agreement to use lights on the forklifts instead of the beeping noise. There will be a couple of trucks a month as opposed to many vehicles daily as would be seen with homes or a gas station. Jerald Barrett of 182 Wynbrooke Place addressed the Board thanking them for the opportunity to speak and for listening and answering questions. Mr. Barrett is in a neutral position but asks there be a pause taken until more is learned about the dynamics of the traffic. Commercial traffic has a different dynamic than residential. Mr. Barrett suggested taking a step back, have a traffic engineer come in and evaluate. He encouraged approval be tabled. MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGES MINUTES Waters moved; Dixon seconded a motion to approve the October 8, 2024, minutes. There was no discussion. There was a unanimous vote to approve the October 8, 2024, minutes. Clary declared the motion carried. CITIZENS' COMMENTS Bryan DeMoy of 146 Macy Drive addressed the Board regarding Resolution 2024-38 and his opposition to extending the road at the end of his cul-de-sac to become a through street to connect to Phase 3 to add thirty-one (31) new homes. His position was that on the original proposed development there was not a Phase 3. He stated he paid more for his home to live on a cul-de-sac. He asked for a pause and asked the developer to find a new waym. CONSENT AGENDA None ORDINANCES AND RESOLUTIONS The caption was read for second reading of Ordinance 2024-18, an ordinance rezoning 4.84 acres located at the intersection of Saundersville Road and Wyncrest Way from Suburban Residential Low-Density (SR-1) to General Commercial, Planned Development Plan (GC- PD), to be known as Wyncrest (Moon Nursery) Commercial Plaza. Martin moved; Dixon seconded a motion to approve Ordinance 2024-18. Without objection the rules were suspended to hear from the developer of Moon Valley Nurseries. Garton asked Director Free what zoning the fifteen (15) acres was across from Wyncrest Way to which Free answered Neighborhood Commercial. The uses allowed are similar to commercial with some differences. Uses allowed would be cultural facility, health and fitness center, call center, office, retail goods, daycare center, bank, general business services, medical clinic or rehab facility, personal services, and a limited restaurant (sit- down restaurant) if it was part of a strip center. Across from Tamaras Way is a future phase of Millstone which is commercial and mini warehouses behind that. Garton noted there were a couple of additional emails that were included in the packet that weren't listed on the summary sheet showing who was for and against. MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE6 Garton inquired of Ben Paige of Peak Development Partners whether the truck entrance gate would be manual or electronic and how much time would the truck be sitting on the road waiting for the gate to be opened. Mr. Paige stated the gate could be either manual or electronic. He deferred to Mr. Jim Dix of Moon Valley to respond to the question of how long the trucks would be sitting waiting for the gate to be opened. Mr. Dix stated that all the trucks have trackers in them so the time of arrival can be easily monitored. Garton asked Mr. Dix how large the trees were that are going to be sold. Mr. Dix stated the trees to be sold will range from ten (10) to eleven (11) feet in height and will sit in 48" boxes. The size of the trees to be used as buffers will be six (6) to eight (8) feet and sit in 24-inch boxes and would be green 365 days a year. Garton asked if there would be thirteen (13) trucks per year to which Mr. Dix stated would depend on sales. With having a nursery in Franklin, if trees were to be needed, they could be moved back and forth with smaller trucks. The initial investment in product will be over $1 million dollars. There could be a couple of trucks per month to replenish. Garton inquired about the use of cranes to move/load/unload the trees and whether they would be housed on the property. Mr. Dix stated there would be no cranes housed on the property as they were utilized for much larger trees than would be sold at the Hendersonville nursery, upwards of$15,000.00 - $20,000.00. If a homeowner wanted trees of that size, they would more than likely be driven up from Dallas to the job site. Garton extended her thanks to Mr. Dix for modifying the hours of operation to be from 10:00 am to 6:00 pm, but inquired when deliveries would begin, and would staff be there early to load deliveries or would trucks be waiting until 10:00 am to load? Mr. Dix stated that trucks could be arriving at 8:30 am, but not as early as 6:30 am. Mr. Dix explained the company started in Arizona and moved to California. They have seventeen (17) farms with fifteen (15) of them being in California. The trees there are different than trees here in the east due to very different weather conditions. When the Franklin nursery was purchased, adjustments and adaptations had to be made. Dixon stated from the fifteen (15) neighbors heard from during the Public Hearing portion of tonight's meeting, eleven (11) were against, four (4) in favor of the nursery. She stated many emails had been received and the majority were against the nursery. Dixon went on to share she had voted no on the previous reading and would be voting no again. She is concerned that citizens distrust the leadership as some emails stated such. That should not be something a citizen has to worry about. Clary posed a question to Director Free if the rezoning is approved and the nursery does not move in, where does that leave the City. Free stated it would be a Combined Development Plan and the rezoning would be complete and limited to the six (6) or seven (7) uses, including the nursery. Then the Planned Development would serve as the Final Development Plan. If it was altered in any way and one of the other uses wanted to come in but had a much bigger footprint it would not be in substantial compliance. It would have MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE7 to go back to the Planning Commission with a revision and would come back to BOMA for approval. If someone wanted to add a use, they would go back to the to the Hendersonville Planning Commission but would not come back to BOMA for approval. Sasse addressed Mr. Paige stating he loved the concept, but he isn't sure if this is the right place for it. Sasse encouraged Mr. Paige to find another place in Hendersonville if this should not pass tonight. He expressed concern from comments heard tonight and before that some felt threatened that rental homes could be in the location if this wasn't approved. He asked Mr. Paige ifhe knew where that came from. Mr. Paige stated it had been discussed that single family homes could be built on the property with the potential of being rentals. Sasse expressed concern that some citizens said they were not invited to the meetings. Mr. Paige referenced the meeting held at County Hills Golf Club which was recommended by one of the neighbors who said he easiest way to communicate with the neighborhood is to communicate through the neighborhood Facebook so it was posted there. There were no mailers mailed out by Moon Valley, but the information was provided to the aldermen. Sasse addressed comments that had been made by citizens that the aldermen didn't listen But he stated that they have heard what people had to say and it has changed their minds. He wants citizens to know that what they say does matter. Burgdorf said he had heard citizens use words such as "fear", "scared", and "worried" about what might happen in the future. He desires to mitigate those concerns. He inquired what the City's responsibility is for notification for a zoning change. Director Free stated notifications of Public Hearings are mailed out to all that are within 250 feet next to the property. Signs with QR codes are utilized and the notification is published in the paper. Burgdorf stated Metro [Nashville] sends notices out within a square mile from the zoning change. He inquired whether the sponsor would be willing to defer the vote until proper notification could be made. Roberson inquired of Director Lock regarding the fertilization of the plants and whether the runoff would reach the creeks and streams and affect the environment. Director Lock deferred Roberson's question to C. J. Murrell of 615 Design Group. He stated there were no streams immediately adjacent to the site however there would be discharge into the drainage infrastructure that is within Vietnam Veterans Boulevard. It ultimately drains into the creek at the south end of Vietnam Veterans that goes under Saundersville Road. The irrigation will be done through drip lines, there will be no spraying of pesticides so there will be no chemicals in the water. From the stormwater stance Mr. Murrell's opinion is there will be less run-off because of the plants as opposed to something that is fully paved. Mr. Murrell explained what would be involved with a detention pond requiring City and TDEC permits. MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE8 Director Lock said she has no concerns about stormwater run-off. Roberson asked about the other location they were looking to place the nursery and why TDOT rejected it. Mr. Paige stated they were under contract for 505 West Main Street but TDOT wanted them to use the access of a neighboring development. TDOT didn't care what went there, they didn't want to give another curb cut. Moon Valley did not like that idea and withdrew from that location. Mr. Paige clarified that he was the owner of Peak Development Partners, and he is making the land purchase and Moon Valley will be leasing from him as he will serve as the landlord. Roberson asked who owned Moon Valley to which Mr. Dix replied a private equity company known as Stonecourt owns 50% and the other 50% is owned by shareholders. They have been using the same business model for 25 years. Roberson asked what happens if the private equity company requires the nursery to be more profitable. Mr. Dix stated that they would stick to selling trees. They have grown the business from selling Christmas trees in a parking lot to a $350 million dollars a year business. The model has not changed due to profit. Roberson asked Director Free is there was any way to vest the business model to the zoning change. Director Free stated they could ask for more specific type of nursery use and would need to define those conditions. Roberson moved; Garza seconded a motion to take a ten (10) minute break at 8:47 pm. Roberson asked that during the break Director Free, Moon Valley, and Attorney Lance Wray discuss conditions and definitions language. There was a majority vote to approve the motion with Martin voting "nay". Clary declared the motion carried. After the break, Director Free stated it would be difficult to define a plant nursery from a high-end nursery. There is a current differentiation of no loose mulch, manure, or gravel to be sold. The amount of parking could be limited which would limit the scale of another nursery. Roberson inquired if the trucks would be going through the Wyncrest entrance. Mr. Paige stated only retail customers would come through that entrance. Delivery and pick-ups would be where the big trucks come in. Roberson inquired whether there could be a "No Trucks" sign at the entrance. Mr. Paige said that could be done and Director Lock said there could be truck restrictions. MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE9 Clary inquired to Directors Lock and Free if this could be done administratively or if it could be put in an amendment. Director Lock stated it could be done administratively at the Site Plan level. Goodwin posed the question if this particular nursery went out of business, could a different type of nursery could come in. Director Free stated that it could. Collins presented her amendments with Director Free giving explanation or clarification at certain points. Her amendments are as follows: 1. Supplement existing tree-line buffer backing up to the residential neighborhood homes with evergreens (as determined by the Planning Department Staff). Director Free stated that in this situation, "evergreen" was defined as a tree that is green 365 days a year. 2. No loose material such as rock, mulch, soil, and manure shall be sold and/or stored on the property. 3. Applicant agrees to landscape (as determined by the Planning Department Staff), light (with solar lights) and maintain the existing Wyncrest Brick wall at the southwest corner of Wyncrest Way & Saundersville Road. Maintain shall include: a. Keeping the existing brick wall well repaired or replaced to exactly the design and condition that it currently is in (as determined by the Planning Department Staff). b. Add to and maintain landscaping and mulch bed around the brick wall (as determined by the Planning Department Staff). c. Maintain solar lights in good working order (as determined by the Planning Department Staff). Collins asked Director Free if the issue of not being able to enforce the upkeep of the entrance with the former developer was because it was not defined. Director Free affirmed Collins comments and stated this gives Planning staff the authority to determine whether it is being maintained. If not, would be in violation of the Combined Development Plan. Collins inquired as to what happens if they violate the conditions agreed to by this business. Director Free explained the Zoning Enforcement Officer would notify them of the violation and give them a chance to make the necessary corrections in a timely manner. If the corrections were not made, they would be cited into Municipal Court. If the corrections are still not made, there will be citations every couple of weeks, then once a week, then daily. Injunctions would follow if there were still non-compliance. The amendment would go with the development plan, not just Moon Valley. Collins continued with her amendments: 4. Forklifts shall have flashing lights for backing up and shall not have beeping noise. MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE 10 Collins stated she had been told by several people that OSHA required the beeper on forklifts. Mr. Dix stated there were a number of mitigations that can be taken that are approved by OSHA. Employee safety is a priority, and they wouldn't do anything that would jeopardize employee safety. 5. Agree to make the following roadway improvements to Saundersville Road: a. Provide a center left turn lane from Exit 8 to Wyncrest Way (as determined by the City Engineer) b. To be completed prior to the issuance of a temporary or permanent Use and Occupancy. 6. Limit heavy truck traffic along Wyncrest Way as determined by the City Engineer. 7. The number of parking spaces is limited to the current number of parking spaces on the CDP. Collins moved; Garza seconded a motion to amend Ordinance 2024-18 with the amendments outlined above. Garton stated trucks turning right would still be a problem. C. J. Murrell, engineer with 615 Design Group, pointed out that the drawing in the packet was old and did not reflect the alignment with Avondale. The newest turning template was not included with the latest Site Plan submittal. A third-party traffic consultant was hired, and the study came back that no improvements or changes had to be made to Saundersville Road as the hours were outside of the peak hours even though the study was done through the school year. Peterson asked if the amendments could be taken care of at the final site plan level. Keith said it was ok to add the amendments to the ordinance, but it could be handled at the Site Plan level with the exception of the loose gravel and the sign maintenance conditions. Peterson stated he would not be supporting the amendments. Roberson expressed support for the amendments. Waters inquired whether this could be sent back to the Planning Commission. Director Free said it could not. It will go back to the Planning Commission when the Site Plan is submitted. There was a majority vote of eight (8) to five (5) to approve the amendments to Ordinance 2024-18 with voting as follows: Aye: Collins, Garton, Garza, Martin, Roberson, Sasse, Skidmore, and Clary. Nay: Burgdorf, Dixon, Goodwin, Peterson, and Waters. Clary declared the motion carried. MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE 11 Burgdorf moved; Dixon seconded a motion to defer Ordinance 2024-18 for three weeks. Burgdorf asked if the developer would be willing to defer. After a brief discussion with Mr. Dix, Mr. Paige stated they had been under contract for six (6) months and had been speaking with neighbors since May and are not willing to defer. Skidmore reminded that at the next meeting there could be six (6) new faces on the Board who potentially would not be as familiar with this project as the current sitting Board. He encouraged fellow aldermen to vote against the deferral as he will. Martin encouraged to move forward with the vote on the ordinance. Garton expressed her agreement with Skidmore and Martin and will vote against the deferral. After discussion, Dixon withdrew her second to the motion. There was not another proper second to the motion. There was a majority vote of seven (7) to six (6) to approve Ordinance 2024-18 as amended with voting as follows: Aye: Collins, Garza, Martin, Peterson, Roberson, Skidmore, and Clary. Nay: Burgdorf, Dixon, Garton, Goodwin, Sasse, and Waters. Clary declared the motion carried. The caption was read for Resolution 2024-34, a resolution amending the Futbol5 Comprehensive Development Plan located at 240 Innovation Way, east of New Shackle Island Road and south of Volunteer Drive. Martin moved; Peterson seconded a motion to approve Resolution 2024-34. There was a unanimous vote to approve Resolution 2024-34. Clary declared the motion carried. The caption was read for Resolution 2024-38, a resolution approving the Norman Creek Phase 3 Final Development Plan located at O Anderson Lane. Clary moved; Waters seconded a motion to approve Resolution 2024-38. Collins inquired if the City has legal standing to deny this resolution. Director Free explained there was not a substantial change from the original Preliminary Development Plan which had more houses and the connection to the property behind it. This has no connection to the property in the County or to the future Forest Park. It will dead end into a circle. MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE 12 Attorney Wray stated what was being proposed was by right which Director Free agreed. Clary inquired whether the access is being changed with this resolution. Director Free stated the access was changed when Forest Park was approved. Without objection the rules were suspended to hear from Brian DeMoy. Mr. DeMoy raised a question earlier about the cul-de-sac. Mr. DeMoy shared dates of approvals for Norman Creek and stated there was no Phase 3 at the time of approvals. His claim is that Macy Drive ends in a cul-de-sac and the neighborhood consists of ninety-two (92) homes. Director Free stated when Norman Creek was approved as a Preliminary Development Plan it had Phase I, Phase 2, and Phase 3. Clary withdrew Resolution 2024-38 to return in three (3) weeks. OTHER AGENDA ITEMS Peterson moved; Sasse seconded a motion to approve the following appointments and reappointments: • The appointment of Patti Link to Beautiful Hendersonville, Ward 6 • The reappointment of Barbara Brennan to the Disability Board, At-Large, Healthcare Provider • The appointment of Marshall Boyd for Disability Board, At-Large, Construction • The appointment of Kori Langford to the Golf Course Commission • The reappointment of Tod Burnham to the Golf Course Commission • The reappointment of Rob Plenger to the Golf Course Commission Sasse inquired whether all the applicants live in the City Limits, specifically Marshall Boyd for the Disability Board as there was no ward indicated on his application. Clary stated they had to live in the City Limits. There was a unanimous vote to approve the appointments and reappointments to the assorted Boards and Commissions. Clary declared the motion carried. REPORTS Brief Committee Reports Finance-Dixon • No meeting. MINUTES OF REGULAR MEETING OCTOBER 22, 2024 PAGE 13 Public Works-Skidmore • Discussed Resolution 2024-41, a resolution establishing the "High Performer" Waste Collection Incentive Program. • Discussed Resolution 2024-39, a resolution accepting the dedication of the unnamed right of way, Indian Lake Subdivision Re-Sub Sections 4,5, & 8, located between 145 and 131 Indian Lake Blvd in Hendersonville, Sumner County, Tennessee. Coming to BOMA in two (2) weeks. • Discussed Resolution 2024-40, a resolution accepting the dedication of the completed streets in Savannah Phase 8, Section 2 in Hendersonville, Sumner County, Tennessee. • Discussion of the potential of having the traffic light at Merrol Hyde hold green longer around 3:00 pm - 3:30 pm due to excessive traffic backup. Director Lock will be looking into that possibility. • Waters asked to look at morning traffic conditions as well. BOMA Report-Eckenroth • Newly hired Traffic Engineer started this week. • Paving three (3) sections this week-Cherry Hill, Bay Drive, and Country Club. Rogers Group is finishing up a big project in Gallatin and will be back this week to pick up on the paving. • Pig Fest is this weekend with tickets still available for the Friday night concert. Pigfesttn.com. The Saturday event is open and free. Roberson inquired about the length of time between milling and paving as there have been some complaints in which some have been waiting five (5) or six (6) weeks for paving after the milling has been completed. Eckenroth stated they have had conversations with the paving company. Some paving equipment failed. Eckenroth stated the milling and paving companies are two different crews. He also stated our contract requires a 2-week window; five (5) and six (6) weeks is unacceptable and not in line with our contract. Executive session was entered into at 10: 17 pm and exited at 10:56 pm. Upon motion by Goodwin and second by Waters, there was a unanimous vote for approval to adjourn. Clzz::~ th~djoumed at 10:56 p.m. Approved: Jamie Clary, Mayor Attest: