Hendersonville Planning Commission

MINUTES HENDERSONVILLE REGIONAL PLANNING COMMISSION TUESDAY, JANUARY 5, 2021 6:30 P.M. – ZOOM VIDEO CONFERENCE Chairman David Jenkins called the meeting to order at 6:30 p.m. via a Zoom video conference. OPENING STATEMENT/VOTE: “It has been determined that meeting electronically is necessary to protect the public health, safety, and welfare in light of the coronavirus. A recording of this meeting will be made available to the public online.” OPENING PRAYER: Commissioner Kee Bryant-McCormick led the opening prayer. ROLL CALL: Present: Tim Altizer, Kee Bryant-McCormick, Owen Hardcastle, Barry Hardwick, David Jenkins, Charles Lea, Beth Longmire, Lee Peterson, Vanessa Silkwood, and Darlene Stringfellow. Absent: None. Also Present: Keith Free, Planning Director; Timothy Whitten, Assistant Planning Director; Grant Green, Senior Planner; Sydny Simpson, Planner; Rick Mayo, Assistant City Engineer; Shane Nolan, Fire Inspector; and Caitlin Shinn, Administrative Secretary. PUBLIC HEARINGS: None. REQUEST FOR INFORMATION AND ASSISTANCE: None. ADDITIONS TO AGENDA: None. MINUTES: MOTION BY Altizer, seconded by Silkwood, to approve the Hendersonville Regional Planning Commission Meeting Minutes of December 1, 2020. Altizer, Bryant-McCormick, Hardcastle, Hardwick, Jenkins, Lea, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: None. Motion carried. (10-0-0)  H.R.P.C. MINUTES JANUARY 5, 2021 PAGE 2 CONSENT AGENDA ITEMS: None. FINAL PLATS: None. PRELIMINARY AND FINAL DEVELOPMENT PLANS: None. SITE PLANS: None. PRELIMINARY PLATS: 20-099-001: MEADOWS OF INDIAN LAKE, PHASE 3A – PRELIMINARY PLAT: MOTION BY Altizer, seconded by Stringfellow, to approve the Meadows of Indian Lake, Phase 3A – Preliminary Plat, with all comments as listed below. Altizer, Bryant-McCormick, Hardcastle, Hardwick, Jenkins, Lea, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: None. Motion carried. (10-0-0) STAFF REPORT The Meadows of Indian Lake was originally approved as an SR-1 Alternative Open Space subdivision in February 2001.  H.R.P.C. MINUTES JANUARY 5, 2021 PAGE 3 At the time of the approval, this 1.97-acre section of the subdivision in front of Indian Lake Elementary School was designated as a daycare area. It did not develop that way, and in August 2010, original Preliminary Plat approval was given showing the area converted to 5 residential lots. This Preliminary Plat is in substantial compliance with the development plan and the Preliminary Plat approved in 2010. STAFF COMMENTS PLANNING DEPARTMENT 1. No comments. Submitted by Sydny Simpson, Planner (December 29, 2020) PUBLIC WORKS 1. Add the following Notes:  Driveways shall be placed to avoid conflict with drainage structures unless approved by the City Engineer.  It is the responsibility of each residence builder to design and construct in accordance with a suitable grading and drainage plan which will convey surface water, without ponding in the lot or under the house, from their building site to the drainage system constructed by the subdivision developer.  Driveway locations must be in compliance with the Hendersonville Subdivision Regulations. Corner lot driveway access is restricted to the minor street or as approved by the City Engineer.  Geotechnical data may be required prior to issuance of a building permit. Please contact the Hendersonville Building and Codes Department at 615-822-3802 for additional information. Submitted by Rick Mayo, Assistant City Engineer (December 31, 2020) FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (December 31, 2020)  H.R.P.C. MINUTES JANUARY 5, 2021 PAGE 4 UTILITY DISTRICT 1. Will need to submit water and sewer as-built drawings to HUD before we will sign plat. Submitted by David Brigance, HUD Construction Supervisor (December 7, 2020) REZONING REQUEST: None. RELATED PROJECTS: None. STAFF-REVIEWED PROJECTS, APPROVED: The Hendersonville Regional Planning Commission acknowledged staff’s approval of the following projects. No other action was taken: 20-084-001: HARBOR HILLS, SECTION 2, RESUB. LOTS 49A & 49B, PHASE 1 – FINAL PLAT 20-085-001: HARBOR HILLS, SECTION 2, RESUB. LOTS 49A & 49B, PHASE 2 – FINAL PLAT 20-098-001: OUR PLACE CAFÉ, OUTDOOR PATIO ADDITION – SITE PLAN 20-105-001: TRI-AURORA, EXTERIOR REMODEL – SITE PLAN STAFF-REVIEWED PROJECTS, PENDING: 10-108-001: CONNOR SUBDIVISION (TN UNDERGROUND) – FINAL PLAT 20-106-001: FREE HILL PROPERTIES, PARKING LOT ADDITION – SITE PLAN 20-107-001: HAZEL PATH COMMONS EXHIBIT REVISION, PARCEL 3 – FDP AMENDMENT 20-102-001: MILLSTONE, PHASES 1-12 – FDP AMENDMENT 20-093-001: OSRAM-CONTINENTAL USA, LIQUID NITROGEN SYSTEM INSTALLATION – SITE PLAN 20-103-001: PNC ATM ADDITION (204 ANDERSON LANE NORTH) – SITE PLAN 20-104-001: STADIUM TOWNHOMES, REVISED ENTRANCE – SITE PLAN  H.R.P.C. MINUTES JANUARY 5, 2021 PAGE 5 20-086-001: TRACTOR SUPPLY SIDE LOT RENOVATIONS – SITE PLAN OTHER: ELECTION OF OFFICERS: MOTION BY Lea, seconded by Stringfellow, to re-elect David Jenkins to serve as Chairman for the 2021 Hendersonville Regional Planning Commission. Altizer, Bryant-McCormick, Hardcastle, Hardwick, Lea, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: Jenkins. Absent: None. Motion carried. (9-0-1) MOTION BY Stringfellow, seconded by Longmire, to re-elect Kee Bryant-McCormick to serve as Vice-Chairman for the 2021 Hendersonville Regional Planning Commission. Altizer, Hardcastle, Hardwick, Jenkins, Lea, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: Bryant-McCormick. Absent: None. Motion carried. (9-0-1) MOTION BY Stringfellow, seconded by Bryant-McCormick, to re-elect Charles Lea to serve as Secretary for the 2021 Hendersonville Regional Planning Commission. Altizer, Bryant- McCormick, Hardcastle, Hardwick, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: Lea. Absent: None. Motion carried. (9-0-1) MOTION BY Longmire, seconded by Bryant-McCormick, to re-elect Darlene Stringfellow to serve as Assistant Secretary for the 2021 Hendersonville Regional Planning Commission. Altizer, Bryant-McCormick, Hardcastle, Hardwick, Jenkins, Lea, Longmire, Peterson, and Silkwood voted aye. Nay: None. Abstained: Stringfellow. Absent: None. Motion carried. (9-0-1) Elected Officers for 2021: Chairman – David Jenkins Vice-Chairman – Kee Bryant-McCormick Secretary – Charles Lea Assistant Secretary – Darlene Stringfellow PLANNING DIRECTOR COMMENTS: HRPC 2020 ACTION RECORD REPORT Keith Free gave a summary of the Planning Commission’s accomplishments in 2020.  H.R.P.C. MINUTES JANUARY 5, 2021 PAGE 6 STAFF REPORT The Hendersonville Planning Commission and Planning Department have reviewed a variety of projects this year. Below is a summarized list of HRPC- and staff-level projects that were submitted and reviewed in 2020. A more detailed list is attached to this report. PROJECT TYPE NUMBER REVIEWED Preliminary Plats 8 Final Plats 45 PDP/PDP 3 Amendments FDP/FDP 5 Amendments Site Plans 46 Rezonings 2 These numbers can be further divided as 55 HRPC- and 54 staff-level projects, for a total of 109 items. While project submittals were down about 10% from 2019, the total projects reviewed for the year is still among the top-performing in the last 15 years.  H.R.P.C. MINUTES JANUARY 5, 2021 PAGE 7 To accommodate social distancing requirements, the Planning Department transitioned to fully digital project submittals. Staff also used video conferencing with Zoom and Microsoft Teams to conduct pre-application meetings, staff reviews, and Planning Commission meetings. Submitted by Keith Free, MPA, AICP, Planning Director (December 28, 2020) ADJOURNMENT: MOTION BY Stringfellow, seconded by Altizer, to adjourn the Hendersonville Regional Planning Commission Meeting at 7:00 p.m. Altizer, Bryant-McCormick, Hardcastle, Hardwick, Jenkins, Lea, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: None. Motion carried. (10-0-0) ___________________________________ ___________________________________ DR. CHARLES LEA, Secretary DAVID JENKINS, Chairman ___________________________________ KEITH L. FREE, MPA, AICP, Planning Director