Hendersonville Planning Commission

MINUTES HENDERSONVILLE REGIONAL PLANNING COMMISSION TUESDAY, FEBRUARY 2, 2021, 2021 6:30 P.M. – ZOOM VIDEO CONFERENCE Chairman David Jenkins called the meeting to order at 6:30 p.m. via a Zoom video conference. OPENING STATEMENT/VOTE: “It has been determined that meeting electronically is necessary to protect the public health, safety, and welfare in light of the coronavirus. A recording of this meeting will be made available to the public online.” MOTION BY Longmire, seconded by Lea, to approve the above statement and hold the meeting electronically. Altizer, Bryant-McCormick, Hardcastle, Jenkins, Lea, Longmire, Peterson, and Silkwood voted aye. Nay: None. Abstained: None. Absent: Hardwick and Stringfellow. Motion carried. (8-0-0) OPENING PRAYER: Commissioner Charles Lea led the opening prayer. ROLL CALL: Present: Tim Altizer, Kee Bryant-McCormick, Owen Hardcastle, David Jenkins, Charles Lea, Beth Longmire, Lee Peterson, and Vanessa Silkwood. Absent: Darlene Stringfellow. Also Present: Keith Free, Planning Director; Timothy Whitten, Assistant Planning Director; Grant Green, Senior Planner; Sydny Simpson, Planner; Rick Mayo, Assistant City Engineer; Shane Nolan, Fire Inspector; and Lauren Beery, Planning Assistant. PUBLIC HEARINGS: Request by Entrust Tennessee to rezone property from Suburban Residential, Medium Density, Planned Development (SR-2 PD) to Multi-Family Residential, Planned Development (MFR-PD), and to approve a Preliminary Development Plan called Anderson Hill. The property is located at 201 Anderson Lane, on the north side of Anderson Lane, as identified by Sumner County Tax Map 159N K 018.00. Chairman Jenkins read the Public Hearing Notice.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 2 Lauren Beery listed the following names of those who had submitted mailed/emailed comments to be included in the record: 1. Caitlin LaBonte – 232 Anderson Lane 2. Judy Pack – 125 Legends Drive 3. Steven Adkins – 4. Pamela DiMaria – 120 Legends Drive 5. Donnie Gordon – 260 Anderson Lane 6. Peggy Underwood – 156 Vintage Circle 7. Rob Williams – 130 Ervin Drive 8. Andrew Covington – 128 Lake Valley Road 9. Janis Barber Rockey – 127 Vintage Circle 10. Laine Williams – 11. Trey Early – 327 Deerpoint Drive 12. Charles Yearout – 105 Choctaw Court 13. Karen Maddox – 247 Lake Terrace Drive 14. Elissa Williams – 15. Tim & Jennie Northcutt – 172 Vintage Circle 16. Corie & Angie Tucker – 17. Anthony Martin – 18. Phil & Laura Steen – 112 Buckhaven Court 19. Lauren Mullen – 20. Angela Smith – 21. Tom & Barbara Brennan – 116 Jefferson Drive 22. PL Phillips – 23. James Patterson – 24. Tom & Silvia Stewart – 152 Vintage Circle 25. Miguel Oviedo – 113 Ridgecrest 26. Natasha Tice – 27. Marguerite Rhatigan – 446 Sanders Ferry Road 28. Keon Wimsatt – 101 Mansker Park Drive 29. Sandra Adkins – 422 Deer Point Circle 30. Linda Thornton – 347 Deerpoint Circle 31. Lucy Fox – Maples Homeowners Association All of these comments recommended denial of the proposed project. Also included in the packet was a petition from surrounding neighbors recommending denial of the proposed project. These items will also be provided to BOMA, should the project move forward.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 3 Donnie Gorden, Pamela Dimaria, Henry Puckett, and Brian Rose spoke regarding this public hearing. Hearing was declared closed at 6:58 p.m. REQUEST FOR INFORMATION AND ASSISTANCE: None. ADDITIONS TO AGENDA: None. MINUTES: MOTION BY Altizer, seconded by Silkwood, to approve the Hendersonville Regional Planning Commission Meeting Minutes of January 5, 2021. Altizer, Bryant-McCormick, Hardwick, Jenkins, Lea, Longmire, Peterson, and Silkwood voted aye. Nay: None. Abstained: None. Absent: Hardwick and Stringfellow. Motion carried. (8-0-0) CONSENT AGENDA ITEMS: MOTION BY Longmire, seconded by Altizer, to group and approve the following Consent Agenda Items, with all staff comments as listed below: (1) Durham, Phase 4, Section 35A – Final Plat; (2) Durham, Phase 4, Section 35B – Final Plat; (3) Durham, Phase 4, Section 36 – Final Plat; (4) Meadows of Indian Lake, Phase 3A – Final Plat; (5) Old Shackle Island Cottages – Preliminary Plat. Altizer, Bryant-McCormick, Hardwick, Jenkins, Lea, Longmire, Peterson, and Silkwood voted aye. Nay: None. Abstained: None. Absent: Hardwick and Stringfellow. Motion carried. (8-0-0) 21-002-001: DURHAM, PHASE 4, SECTION 35A – FINAL PLAT: STAFF REPORT A Final Plat for Section 35 of Durham Farms has been previously approved with the Developer agreeing to staff comments. The Developer is requesting to break the plat into sections (35A and 35B), which will separate the Estate Villas in Section 35A from the Cottage and Carriage homes in Section 35B.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 4 For the critical access to Long Hollow Pike to be completed, a number of items remain to be worked out as part of this plat in terms of contingencies. This includes a request from the developer to be added into the city’s urban growth boundary (UGB) being approved by the Tennessee Economic and Community Development’s Local Government Policy Advisory Council (LGPAC), and a subsequent annexation request will need to be provided to incorporate two parcels included in Section 36 into the City of Hendersonville. This section includes 17 of the remainder of the Estate Villa lots and two open space tracts (the other Estate Villas were approved in Sections 16 and 27). This includes the previously agreed to 25’ Tree Preservation and Planting Buffer adjacent to Long Hollow Pointe. STAFF COMMENTS PLANNING DEPARTMENT 1. Add note stating approval of this plat voids and vacates the approved plat for Section 35. 2. Amend note 30 to state $250 per lot will be paid for 53 additional lots as part of the re- entitlement of Section 35. $13,250 will be paid to the city prior to the recording of Section 35A or 35B, whichever is recorded first.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 5 3. Amend note 32 to state “per approved site plan/construction plans”. Submitted by Grant Green, Senior Planner (February 1, 2021) PUBLIC WORKS 1. No comments. Submitted by Rick Mayo, Assistant City Engineer (January 28, 2021) FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (January 28, 2021) UTILITY DISTRICT 1. WHUD. Submitted by David Brigance, HUD Construction Supervisor (July 16, 2020) 21-003-001: DURHAM, PHASE 4, SECTION 35B – FINAL PLAT: STAFF REPORT A Final Plat for Section 35 of Durham Farms has been previously approved with the Developer agreeing to staff comments. The developer is requesting to break the plat into sections (35A and 35B), which will separate the Estate Villas in Sections 35A from the Cottage and Carriage homes in Section 35B.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 6 For the critical access to Long Hollow Pike to be completed, a number of items remain to be worked out as part of this plat in terms of contingencies. This includes a request from the Developer to be added into the city’s urban growth boundary (UGB) being approved by the Tennessee Economic and Community Development’s Local Government Policy Advisory Council (LGPAC), and a subsequent annexation request will need to be provided to incorporate two parcels included in Section 36 into the City of Hendersonville. This section includes 102 lots (47 Carriage and 55 Cottage) and two open space tracts. This includes the previously agreed to 25’ Tree Preservation and Planting Buffer adjacent to Long Hollow Pointe. STAFF COMMENTS PLANNING DEPARTMENT 4. Add note stating approval of this plat voids and vacates the approved plat for Section 35. 5. Amend note 30 to state $250 per lot will be paid for 53 additional lots as part of the re- entitlement of Section 35. $13,250 will be paid to the city prior to the recording of Section 35A or 35B, whichever is recorded first.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 7 6. Amend note 32 to state “per approved site plan/construction plans”. 7. Add note stating that all water meters will be located outside of sidewalks, and all transformers will be located outside of driveways. 8. Show the number of cottage and carriage lots in the notes. 9. Section 35B building permits may be halted by the City at the City’s discretion until Drakes Creek Blvd. of Section 36 is sufficiently underway. Submitted by Grant Green, Senior Planner (February 1, 2021) PUBLIC WORKS 1. No comments. Submitted by Rick Mayo, Assistant City Engineer (January 28, 2021) FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (January 28, 2021) UTILITY DISTRICT 1. WHUD. Submitted by David Brigance, HUD Construction Supervisor (July 16, 2020) 21-004-001: DURHAM, PHASE 4, SECTION 36 – FINAL PLAT: STAFF REPORT This is the final section of Durham Farms, which includes the connection of Drakes Creek Blvd. to Long Hollow Pike. Several items remain to be worked out as part of this plat in terms of contingencies. This includes a request from the developer to be added into the city’s urban growth boundary (UGB) being approved by the Tennessee Economic and Community Development’s Local Government Policy Advisory Council (LGPAC), and a subsequent annexation request will need to be provided to incorporate two parcels included in Section 36 into the City of Hendersonville.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 8 There are no building lots associated with this section. There is one existing turn lane to turn left on Long Hollow Pike north to Somerset Downs Blvd., and this project will add another left-hand turn lane on Long Hollow Pike to enter Drakes Creek Boulevard to the south. In addition, Drakes Creek Boulevard will also have a left-hand turn lane to assist motorists turning westbound onto Long Hollow Pike. Grading work on the road connection is to be started and the roadway in place prior to the completion of building permits in Phase 35B at the discretion of the city.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 9 STAFF COMMENTS PLANNING DEPARTMENT 1. This section is contingent on inclusion of parcels into UBG being approved by the Hendersonville Board of Mayor and Aldermen and State ECD/LGPAC Board and subsequent annexation into the city. 2. Roadway connection to Long Hollow Pike will be required and Section 35B permits may be halted by the city at the city’s discretion until Drakes Creek Blvd. is sufficiently underway. 3. Remove note 17. Durham fees are more complicated and are not collected as part of this plat. Submitted by Grant Green, Senior Planner (January 5, 2021) PUBLIC WORKS 1. No comments. Submitted by Rick Mayo, Assistant City Engineer (January 28, 2021) FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (January 28, 2021) UTILITY DISTRICT 1. WHUD. Submitted by David Brigance, HUD Construction Supervisor (July 16, 2020) 21-007-001: MEADOWS OF INDIAN LAKE, PHASE 3A – FINAL PLAT: STAFF REPORT The Meadows of Indian Lake was originally approved as an SR-1 Alternative Open Space subdivision in February 2001.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 10 At the time of the approval, this 1.97-acre section of the subdivision in front of Indian Lake Elementary School was designated as a daycare area. It did not develop that way, and in August 2010, original Preliminary Plat approval was given showing the area converted to 5 residential lots. This Final Plat is in substantial compliance with the Development Plan, the Preliminary Plat approved in 2010, and the Preliminary Plat approved on January 5, 2021. STAFF COMMENTS PLANNING DEPARTMENT 1. No comments. Submitted by Sydny Simpson, Planner (January 28, 2020) PUBLIC WORKS 1. Show type of corner markers set or found. Submitted by Rick Mayo, Assistant City Engineer (January 28, 2021)  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 11 FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (January 28, 2021) UTILITY DISTRICT 1. Will need to submit water and sewer as-built drawings to HUD before we will sign plat. Submitted by David Brigance, HUD Construction Supervisor (January 12, 2021) 20-100-001: OLD SHACKLE ISLAND COTTAGES – PRELIMINARY PLAT: STAFF REPORT This submittal includes 8 single-family homes and 1 Open Space lot, located on Old Shackle Island Road, between Wessington Place and New Shackle Island Road. The property is zoned Multi-Family Residential (MFR), and the Applicant was approved for a 14-unit Townhome Site Plan in 2020. The Developer has indicated the multifamily development costs for the property are not feasible due to the slope, curvature of the road, and other issues. The new plan proposes shared access driveways to limit the number of connections along the inside of the curve to four as opposed to eight. In addition, a 5’ sidewalk with a 5’ grass strip is proposed, as well as street trees between the sidewalk and home in an easement to assist with visibility and sight distance, as the street trees normally required in the grass strip in the curve could create safety issues. This will require a Final Plat approval prior to construction.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 12 STAFF COMMENTS PLANNING DEPARTMENT 1. Add Note stating, “MFR zoning requires a minimum 35% brick/stone exterior for dwellings.” 2. Add Note stating, “Each lot will be required to have two 9’x18’ minimum spaces or a minimum 18’x36’ pad to provide the required parking as garages do not count toward parking requirement.” (also need to make sure shared drive does not create block to vehicles coming and going). Current drawing does not reflect the required driveway and should be amended to show flexibility until further information is available. 3. Applicant will need to submit layouts for the proposed homes and driveways in order to determine how the drive access will function and how far the joint access easements will need to extend. This will need to be provided before Final Plat approval. 4. Identify critical lots with steep slopes with an asterisk and a add a plat note stating that a site plan will be required. 5. Confirm with USPS what form of mail receptable will be allowed. If a kiosk is required, provide a turnaround area with a minimum of 2 spaces accessible to the kiosk. 6. Rather than the typical easement diagram, note that those areas will be a PUDE in a plat note. 7. Show the distance of the lot frontages and ensure that each lot will have 50’ minimum width at the building setback line. 8. Add note stating that this will nullify any previous approvals for the property including the approved site plan for Old Shackle Island Townhomes. 9. Add to note #14 the HOA shall maintain “open space and landscaping areas”. 10. Due to water line and sight distance conflicts, at a note stating that one canopy tree will be provided in the front yards per lot, between the proposed homes and a minimum of 6’ from the existing water line location. Open space will also need a minimum of 3 canopy trees. 11. Provide flares at driveway connections for easier access. 12. Add note stating overhead utility will be relocated or moved underground. No easement is shown. Submitted by Grant Green, Senior Planner (January 28, 2021) PUBLIC WORKS 1. The finished floor elevations should be noted as minimum finished floor elevations. 2. Note the easements in the typical lot layout as PUDE’s. 3. Dimension the proposed sidewalk and grass strip along the street. 4. Clearly delineate the limits of the floodway from the floodplain. 5. Show size of new iron pins in legend.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 13 6. Show existing streetlights, if applicable. Submitted by Rick Mayo, Assistant City Engineer (January 28, 2021) FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (January 28, 2021) UTILITY DISTRICT 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (December 7, 2020) FINAL PLATS: None. PRELIMINARY AND FINAL DEVELOPMENT PLANS: 21-008-001: ANDERSON HILL – PDP: Grant Green summarized the Staff Report. Cal Gentry, representative for Southeastern Building Corporation, addressed public comments related to the development, including unit values, blasting, stormwater and runoff, cemetery maintenance, and traffic through the adjacent subdivision. He also offered to design the entrance onto Legends Drive as a forced left-turn only. David Jenkins expressed concern about traffic along Anderson Lane and asked what kind of road improvements would be required on Anderson Lane associated with the development. Rick Mayo said the Public Works Department is in the process of conducting a signage study in the Anderson Lane area to help slow traffic down, etc. The sight distance requirements would need to be addressed at a later review. Sidewalks and curb and gutter would also be required with the site plan. Charles Lea expressed concerns about traffic, blasting, and drainage. Vanessa Silkwood asked for more information on how stormwater would be managed.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 14 Gentry said stormwater will be managed with two detention areas and berms on the lower areas of the property. Owen Hardcastle discussed the development’s proposed entrances. Gentry said they are willing to pay payment-in-lieu fees to be used for Anderson Lane improvements, but if it’s better to make some improvements on Anderson in front of the site, they’d be happy to do that. They could also limit access on that entrance. Lee Peterson asked if the cemetery requires special zoning. Green said cemeteries are regulated by the State and don’t require separate zoning, but must be protected and cannot be built upon. MOTION BY Lea, seconded by Longmire, to recommend denial of the Anderson Hill – PDP to the Board of Mayor and Aldermen, with all staff comments as listed below. Motion withdrawn. MOTION BY Lea, to recommend approval of the Anderson Hill – PDP to the Board of Mayor and Aldermen, with all staff comments as listed below. Motion died for lack of second. MOTION BY Lea, seconded by Silkwood, to recommend denial of the Anderson Hill – PDP to the Board of Mayor and Aldermen, with all staff comments as listed below, based on the following Findings of Fact: (1) traffic concerns; (2) drainage plans not fully determined; (3) the proposed project would have adverse effects on the adjoining property owners; (4) the proposed project would not be in the overwhelming good interest for the community. Altizer, Bryant- McCormick, Hardcastle, Jenkins, Lea, Longmire, Peterson, Silkwood voted aye. Nay: None. Abstained: None. Absent: Hardwick and Stringfellow. Motion carried. (8-0-0) STAFF REPORT The Developer is proposing a new Preliminary Development Plan (PDP) for Anderson Hill, with 44 multi-family units on 4.25 acres (10.35 units/acre), accessed from Legends Drive and Anderson Lane. This PDP proposal includes a rezoning of the property to Multi-Family Residential, Planned Development (MFR-PD). Currently, the property is zoned Suburban Residential, Medium Density, Planned Development (SR-2 PD) and approved for 12 single- family residential units (2.82 units/acre) that have not been constructed.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 15 Proposed Anderson Hill Development (44 Units) The proposed density is 10.35 units per acre, which is less than the maximum 15 units per acre density requirements of MFR-PD. There are 94 parking spaces per the plan, 4 of which are shown to be ADA compliant (88 spaces are required). The initial submittal included 43 units and was redesigned drastically to meet staff comments with a much more functional layout, and the resubmittal now includes 44 units. The Developer has stated that these units will not include garages. At Staff request, a playground area has been added as an amenity, and dedicated parking to the community mailbox kiosk has also been provided. Street trees are being shown along the road frontages, and a 20’ buffer type B is shown adjacent to single family homes (Vintage Knoll) and the two properties to the southwest. A 10’ buffer Type C is labeled along the multifamily development to the east (Deer Point). The Applicant has stated the development will be 55% Open Space, which would meet the 35% minimum requirement; however, Staff has not determined what areas are considered in the 55% Open Space calculation and how much of these areas would be considered as approved Open Space by Planning Staff (see Staff Comment #4).  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 16 The elevations have been updated from the initial submittal to show brick as a significant portion of the exteriors. The percentages of exterior materials used will need to be provided. Two-thirds of all sides is required to be brick or stone for multi-family, and vinyl would not be permitted. In addition, the rear of the units do not meet the required minimum percentage. This could be shown for all units as one elevation or alternate the units and specify with a plan sheet which buildings are specified by elevation. At staff request, rear stoops and increased architectural features have been added to better conform to design guideline requirements which require both horizontal and vertical articulation. CURRENT APPROVAL OF PROPERTY The property is currently SR-2 PD and approved for 12 single-family home lots on a cul-de-sac, with Open Space (2.82 units/acre). This 2008 approval was named the Enclave at Anderson Lane, zoned R-15 PD at the time. The proposed Anderson Hill PDP would rezone the property to MFR-PD and would be an increase of 32 dwelling units on the 4.25 acres.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 17 The Enclave at Anderson Lane (2008) SURROUNDING ZONING AND LAND USE The properties to the north and west are zoned SR-2 (Suburban Residential). This development is single-family residential. To the east, the property is zoned MXR (Mixed Residential), and the use is primarily multi-family residential. To the south, the properties across Anderson Lane are zoned SR-1 (Suburban Residential), and are single family homes. The future land use outlined for the property in the 2009 City of Hendersonville Land Use and Transportation Plan is Suburban Living. The Suburban Living Character Area supports multi- family residential as a secondary use, corresponding with the requested MFR-PD zoning, and thereby does not require an amendment to the Future Land Use Map. The adjacent multi- family Deer Point development is zoned MXR and does not correspond with Suburban Living but was existing prior to the adoption of the 2009 Land Use and Transportation Plan.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 18 Zoning Map: The Enclave at Anderson Lane Final Development Plan (2008) 2009 Land Use and Transportation Plan Future Land Use Classification: Suburban Living  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 19 ESTIMATED NEXT STEPS IN THIS REZONING PROCESS: 1. BOMA General Committee Meeting (February 9, 2021, estimated) 2. BOMA Regular Meeting – 1st Reading (February 23, 2021 estimated) 3. BOMA Regular Meeting – 2nd Reading & Public Hearing (March 23, 2021, estimated) STAFF COMMENTS PLANNING DEPARTMENT 1. Remove all allowed uses in chart on C-1 except for the proposed Use (e.g. dwelling, multi- family). 2. Consider a covered area and a brick enclosure for aesthetics on the sides, rear, and above the mailbox kiosk. 3. Include the percentage of brick vs. hardie for the elevations. 66% brick/stone is required for multi-family units. 4. Show how the open space calculation was arrived at 55%. This graphical information is needed for Staff to determine how much of the declared 55% Open Space would be allowed to be counted towards the total requirements.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 20 5. Show a detail of the proposed fence around the cemetery. 6. Show a detail of the proposed entrance fencing. 7. Will the development be phased? If show, show a phasing plan. 8. Show elevations for the 5-unit structures that meet the required exterior percentages. 9. The rear of the units do not meet the required minimum percentage of brick or stone. !!IMPORTANT!! The Planning Commission in its review and recommendation and the Board of Mayor and Aldermen (BOMA) in its deliberations shall determine if the planned development is in the public interest and make specific findings with regard to the following grounds for an amendment to change the existing zoning classification: a. The zone change amendment is in agreement with the Land Use Plan. b. There will be no significant adverse effect upon adjoining property owners, unless such effect can be justified by the overwhelming public good or welfare. c. Conditions affecting the area have changed to a sufficient extent to warrant an amendment to the area’s Land Use Plan, and subsequently, the Zoning Map. 8.8.3.2| PROCEDURAL REQUIREMENTS FOR PRELIMINARY DEVELOPMENT PLAN B. The Planning Commission shall determine if the planned development is or is not in the public interest based on the following: 1. Is the site or zoning lot upon which the planned development is to be located adaptable to the unified development proposed? 2. Will the proposed planned development be detrimental to or endanger the public health, safety, comfort, or general welfare of any portion of the community? 3. Will the proposed planned development be injurious to the use and enjoyment of other property in the vicinity for the purposes already permitted? 4. Will the proposed planned development diminish or impair property values within the neighborhood? 5. Will the proposed planned development impede the normal and orderly development and improvement of surrounding property for uses permitted in the zoning district? 6. Is there provision for adequate utilities, drainage, off street parking and loading, pedestrian access and all other necessary facilities? 7. Is there provision for adequate vehicular ingress and egress designed to minimize traffic congestion upon public streets? 8. Are the location and arrangement of structures, parking areas, walks, lighting and appurtenant facilities, compatible with the surrounding neighborhood and adjacent land uses? 9. Is there suitable landscaping for the portions of the proposed planned development which are not to be used for structures, parking and loading areas, or access ways?  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 21 10. Is the planned development, in the specific location proposed consistent with the spirit and intent of this Ordinance and the Land Use and Transportation Plan? Submitted by Grant Green, Senior Planner (January 28, 2021) PUBLIC WORKS 1. Show proposed curb and gutter and sidewalk along Anderson Lane and connect proposed sidewalk to it or add a note that a payment-in-lieu will be required instead of construction of these improvements. 2. Existing sidewalk along Legends Drive frontage will need to be checked for ADA compliance and replaced in locations where compliance is not met. Submitted by Rick Mayo, Assistant City Engineer (January 28, 2021) FIRE DEPARTMENT 1. IFC 2018 503.2.4 – Turning Radius: Provide a truck turning template using the Hendersonville Fire Department template. Submitted by Shane Nolan, Fire Inspector (January 28, 2021) UTILITY DISTRICT 1. This development will be master metered. Submitted by David Brigance, HUD Construction Supervisor (January 12, 2021) SITE PLANS: 21-012-001: BAKER ROOFING, FENCE ADDITION – SITE PLAN: MOTION BY Altizer, seconded by Silkwood, to approve the Baker Roofing, Fence Addition – Site Plan, with the requested architectural waiver and with all staff comments as listed below. Altizer, Bryant-McCormick, Hardwick, Jenkins, Lea, Longmire, Peterson, and Silkwood voted aye. Nay: None. Abstained: None. Absent: Hardwick and Stringfellow. Motion carried. (8-0-0) STAFF REPORT Baker Roofing has just finished up construction of their building at 105 Tennessee Way, located off of Volunteer Drive. It is adjacent to and north of 84 Lumber Company.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 22 The Baker Roofing lot is zoned Heavy Commercial (HC). Lots to the north, west and south are zoned Industrial (I). The lot to the east is zoned Heavy Commercial Planned Development (HC- PD).  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 23 This lot was rezoned in 2019 from Industrial to Heavy Commercial to accommodate the Baker Roofing Company use. Baker Roofing has erected approximately 520 linear feet of galvanized chain-link fence around the rear part of their lot (see highlighted below). The fence was not shown on the approved Site Plan. During a site inspection for the site construction, Planning staff informed the general contractor that while the fence could be approved, it would have to be black or dark-green vinyl coated fencing in order to comply with the City’s Zoning Ordinance, which does not permit un-coated fencing in commercial zones. Rather than pull up the entire line of fencing, they are requesting a waiver to allow them to keep the existing fencing. They are proposing that the section of fencing and gate facing the street will be compliant with the requirement for vinyl- coated fencing. Baker Roofing has provided the attached photos showing the existing un-coated fencing on their property. They have also provided photos of un-coated fencing on the lots surrounding them. These lots are zoned Industrial, which allows for un-coated chainlink. STAFF COMMENTS PLANNING DEPARTMENT 1. No comments. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (January 28, 2021)  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 24 PUBLIC WORKS 1. No comments. Submitted by Rick Mayo, Assistant City Engineer (January 28, 2021) FIRE DEPARTMENT 1. IFC 2018 503 – Security Gates: Provide gates as discussed. Submitted by Shane Nolan, Fire Inspector (January 28, 2021) UTILITY DISTRICT 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (January 12, 2021) 21-005-001: CAMEL CAR WASH – SITE PLAN: Kee Bryant-McCormick disclosed a Conflict of Interest and excused herself from the discussion and vote. MOTION BY Lea, seconded by Altizer, to approve the Camel Car Wash – Site Plan, with all staff comments as listed below. Altizer, Hardwick, Jenkins, Lea, Longmire, Peterson, and Silkwood voted aye. Nay: None. Abstained: None. Absent: Bryant-McCormick (COI), Hardwick and Stringfellow. Motion carried. (7-0-0) STAFF REPORT This site is located on the south side of West Main Street, east of South Center Point Road and east of Rockland Road. It is zoned Mixed Commercial (MXC-PD) and is in the Festival Center Planned Development. The PDP was amended in September of last year to allow a car wash on this lot. The FDP was approved last month.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 25 The graphic below shows the layout plan for the site. The primary car wash building is highlighted in blue; the car pay bay is highlighted in green; the canopies over the vacuum stations are highlighted in yellow.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 26 The site plan is in substantial compliance with the FDP. No waivers are being requested.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 27  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 28 STAFF COMMENTS PLANNING DEPARTMENT 1. Rip rap is not permitted in publicly visible areas. Provide green stabilization solution. 2. Vegetative screening around front detention pond shall be sufficiently tall at planting to effectively hide the pond. 3. Provide a scale on sheet L1.0 4. Irrigation plan does not cover all required green areas. 5. Provide 5’ foundation planting beds on northwest and southeast sides of building. 6. Sign and date surveyor’s seals. 7. Landscape island at southwest end of parking bay must be 9’ wide, exclusive of sidewalk. 8. Show underground electric service to buildings/structures. Provide NES-approved electric service plan. 9. Provide photometric plan for site lighting.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 29 10. Provide cut sheets for each lighting type. 11. Maximum height for pole and fixture is 22’. 12. Provide street trees. 13. Show areas of sod/seed. Sod should be provided in grass areas in front of primary building. 14. Provide detail of brick vacuum enclosure. 15. Vacuums should be relocated to the southwest ends of the front parking bays. 16. Dumpster requires 40’ straight-line approach to face of enclosure. 17. Provide dumpster enclosure detail. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (January 28, 2021) PUBLIC WORKS 1. Part of one of the storm sewers is shown on adjacent property. 2. Include stormwater calculations for the pipes, ditches, and inlets sized for the 25-year storm. 3. The stormwater calculations should include a narrative that clearly summarizes the features of the project, list concisely in a table the pre- and post-development flows and maximum pond elevations for each of the design storms, pre- and post-development drainage area maps, and title sheet signed and sealed by a Professional Engineer. 4. The topo survey should be signed and dated. 5. Show existing utilities on the survey. 6. Add the standard City of Hendersonville notes (sent to engineer). 7. Show the existing inlet and storm sewer in Rockland Road. 8. Use engineered soil stabilization instead of riprap for permanent erosion protection. 9. The maximum slope of the detention ponds should be 3:1. 10. Show a drainage easement around the detention ponds and all PUDE’s as shown on the current submittal of the revised final plat. 11. One of the storm sewers is shown as curved. 12. Show accessible parking sign details in accordance with ADA, TN Code Annotated and MUTCD. 13. Show the contact information (phone and email) for the developer, owner, and engineer. 14. Add yellow truncated domes to frontage road pedestrian crossing and add detail. 15. Sidewalk and Heavy Duty Concrete details should comply with City of Hendersonville minimum standards. Submitted by Rick Mayo, Assistant City Engineer (January 28, 2021)  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 30 FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (January 28, 2021) UTILITY DISTRICT 1. Need to change to a 6-inch water tap. Submitted by David Brigance, HUD Construction Supervisor (January 12, 2021) 20-086-001: TRACTOR SUPPLY SIDE LOT RENOVATIONS – SITE PLAN: MOTION BY Silkwood, seconded by Altizer, to approve the Tractor Supply Side Lot Renovations – Site Plan, with all staff comments as listed below. Altizer, Bryant-McCormick, Hardwick, Jenkins, Lea, Longmire, Peterson, and Silkwood voted aye. Nay: None. Abstained: None. Absent: Hardwick and Stringfellow. Motion carried. (8-0-0) STAFF REPORT Tractor Supply Co. is located at 911 Centerpoint Road. It is zoned General Commercial Planned Development (GC-PD) and is located in the Mansker Creek Planned Development.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 31 It is bounded on the north, east and south by General Commercial (GC) zoning, and on the west by GC-PD zoning. The existing building is an all- brick structure, with EIFS on the front entry feature facing Center Point. Tractor Supply has made an application to add an outdoor garden center within their existing outdoor sales enclosure on the north side of the building. This enclosure consists of ornamental steel fencing with brick columns on the 3 non-building sides. Tractor Supply is requesting to build an overhead canopy structure and greenhouse within the existing outdoor sales area. Underneath a portion of the canopy, towards the rear of the building, they are proposing to add an enclosed feed storage area. The image below shows the proposed greenhouse and covered area hatched in red, and the enclosed feed storage area is  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 32 shown in light yellow. The dark green line shows the existing ornamental fencing and brick columns (which are to remain). The existing building is shown shaded in blue. The building front entry is at the bottom of the graphic. The proposed canopy would be a rigid structure on steel support posts. The greenhouse roof and walls would be covered with translucent polycarbonate panels, while the covered portion that forms a leg off of the greenhouse would have metal roofing and EIFS gable ends facing Centerpoint Road. The image below is of another Tractor Supply with a similar setup. The difference between the photo and what is proposed for the Hendersonville location is that the three gable ends towards the left side of the photo would be reduced to two, and would have not metal but EIFS gable ends. The first two gable ends in the photo and the elevations below show the polycarbonate panels that are proposed for this location. Also, the first and second rows of steel supports closest to the front parking lot will be bricked from grade to ceiling height. The remaining steel support poles will not be bricked.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 33 The existing ornamental steel fencing with brick columns would remain in front of the proposed structure, as indicated in the front elevation below. Red squares indicate locations of new brick columns. The enclosed feed storage area will be located at the back corner of the existing building and will have an EIFS skin on the rear (west) and side (north) wall. The south wall is proposed to be metal (but see staff comment #1 below).  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 34 STAFF COMMENTS PLANNING DEPARTMENT 1. Metal siding is not permitted. Change the east and north walls of the feed enclosure from metal to EIFS or Hardie. 2. Metal roofing must be standing seam. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (February 1, 2021) PUBLIC WORKS 1. No comments. Submitted by Rick Mayo, Assistant City Engineer (January 28, 2021) FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (January 28, 2021) UTILITY DISTRICT 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (January 12, 2021) PRELIMINARY PLATS: None. REZONING REQUEST: None. RELATED PROJECTS: None.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 35 STAFF-REVIEWED PROJECTS, APPROVED: The Hendersonville Regional Planning Commission acknowledged staff’s approval of the following projects. No other action was taken: 20-107-001: HAZEL PATH COMMONS EXHIBIT REVISION, PARCEL 3 – FDP AMENDMENT 21-001-001: MESSINGER & SILL PROPERTIES, RESUB. LOT 2 (CAMEL CAR WASH) – FINAL PLAT 20-102-0001: MILLSTONE, PHASES 1-12 – FDP AMENDMENT STAFF-REVIEWED PROJECTS, PENDING: 10-108-001: CONNOR SUBDIVISION (TN UNDERGROUND) – FINAL PLAT 20-106-001: FREE HILL PROPERTIES, PARKING LOT ADDITION – SITE PLAN 21-012-001: HURST WAREHOUSE, EXTERIOR REMODEL – SITE PLAN 21-011-001: JACKSON PROPERTY – FINAL PLAT 20-093-001: OSRAM-CONTINENTAL USA, LIQUID NITROGEN SYSTEM INSTALLATION – SITE PLAN 20-103-001: PNC ATM ADDITION (204 ANDERSON LANE NORTH) – SITE PLAN 20-104-001: STADIUM TOWNHOMES, REVISED ENTRANCE – SITE PLAN 21-010-001: THE TRIANGLE, RESUB. LOT 2 (SHACKLE WASH & SHINE) – SITE PLAN OTHER: None. PLANNING DIRECTOR COMMENTS: Director Keith Free commended Staff for their hard work in dealing with a heavy workload over the last few months. They are responsive to the public, and he has received high praise from several sources.  H.R.P.C. MINUTES FEBRUARY 2, 2021 PAGE 36 ADJOURNMENT: MOTION BY Bryant-McCormick, seconded by Longmire, to adjourn the Hendersonville Regional Planning Commission Meeting at 8:09 p.m. Altizer, Bryant-McCormick, Hardwick, Jenkins, Lea, Longmire, Peterson, and Silkwood voted aye. Nay: None. Abstained: None. Absent: Hardwick and Stringfellow. Motion carried. (8-0-0) ___________________________________ ___________________________________ DR. CHARLES LEA, Secretary DAVID JENKINS, Chairman ___________________________________ KEITH L. FREE, MPA, AICP, Planning Director