Hendersonville Planning Commission

HPC Minutes 02/06/2024 HENDERSONVILLE PLANNING COMMISSION MINUTES Main Meeting Room Tuesday, February 6, 2024 6:30 PM Chairman Jeff Coker called the meeting to order at 6:31 PM in the City Hall Main Meeting Room, 101 Maple Drive North, Hendersonville, TN. 1. OPENING PRAYER Commissioner Hasty led the opening prayer. 2. ROLL CALL Present: Jeff Coker, John Evans, Barry Hardwick, Charles Hasty, Beth Longmire, Michael Martin, Vanessa Silkwood, and Wendy Slatery. Absent: Tim Altizer Also Present: Keith Free, Planning Director; Timothy Whitten, Assistant Planning Director; Stephen Winzenread, Assistant Public Works Director/City Engineer; Chris Willyard, Deputy Fire Marshall, and Caitlin Shinn, Assistant Planner. 3. ACCEPTANCE OF AGENDA MOTION by Silkwood, seconded by Slatery, to accept the Hendersonville Planning Commission Meeting Agenda of Tuesday, January 2, 2024. Coker, Evans, Hardwick, Hasty, Longmire, Martin, and Silkwood voted aye. Nay: None. Absent: Altizer. MOTION PASSED. (8-0-0) Youtube 1  HPC Minutes 02/06/2024 BRIEF ACTION SUMMARY A. Acceptance of Agenda MOTION by Silkwood, seconded by Slatery, to accept the Hendersonville Planning Commission Meeting Agenda of Tuesday, January 2, 2024. Coker, Evans, Hardwick, Hasty, Longmire, Martin, and Silkwood voted aye. Nay: None. Absent: Altizer. MOTION PASSED. (8-0-0) Youtube B. Minutes MOTION by Hasty, seconded by Longmire, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, January 2, 2024. Coker, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, and Slatery voted aye. None abstained. Nay: None. Absent: Altizer. MOTION PASSED. (8-0-0) (YoutubeLink) C. Consent Agenda MOTION by Silkwood, seconded by Martin, to approve the consent agenda with the following project with all staff comments: (1) Sentry Steel – Site Plan Coker, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, and Slatery voted aye. Nay: None. None abstained. Absent: Altizer. MOTION PASSED. (8-0-0) (YoutubeLink) D. 24-001-001: Futbol5 – FLUTP Amendment MOTION by Hardwick, seconded by Silkwood, to approve the Futbol5 – FLUTP Amendment, with all staff comments and the finding of fact: (1) Conditions affecting the area have changed to a sufficient extent to warrant an amendment to the area’s Land Use Plan, if required, and subsequently, the Zoning Map. 2  HPC Minutes 02/06/2024 Hardwick, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: Evans, and Hasty. None abstained. Absent: Altizer. MOTION PASSED. (6-2-0) (YoutubeLink) E. 24-005-001: Futbol5 – Comprehensive Development Plan MOTION by Hardwick, seconded by Coker, to approve the Futbol5 – Comprehensive Development Plan, with all staff comments, condition of outdoor fields not used until noon on Sundays, and the following findings of fact:. (1) The amendment is in agreement with the Land Use Plan. (2) There will be no significant adverse effect upon adjoining property owners, unless such effect can be justified by the overwhelming public good or welfare. Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: Evans. None abstained. Absent: Altizer. MOTION PASSED. (7-1-0) (YoutubeLink) There was discussion about lighting on the outdoor fields and that the lights would need to be in the Site Plan. F. 24-002-001: Jen-Hill Construction Detached Addition – Site Plan MOTION by Hasty, seconded by Silkwood, to approve the Jen-Hill Construction Detached Addition – Site Plan, with all staff comments. Coker, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, and Slatery voted aye. Nay: None. None abstained. Absent: Altizer. MOTION PASSED. (8-0-0) (YoutubeLink) G. 23-110-001: Little Sunshine’s Playhouse – Site Plan MOTION by Coker, seconded by Hasty, to approve the Little Sunshine’s Playhouse – Site Plan, with all staff comments. Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. None abstained. Absent: Altizer. MOTION PASSED. (8-0-0) 3  HPC Minutes 02/06/2024 (YoutubeLink) H. Street Acceptance MOTION by Coker, seconded by Slatery, to group and approve the following Resolutions: (1) Resolution 2024-01: A resolution recommending acceptance of the completed streets in Durham Farms, Phase 1, Section 16, Hendersonville, Sumner County, Tennessee. (2) Resolution 2024-02: A resolution recommending acceptance of the completed streets in Durham Farms, Phase 3, Section 28A, Hendersonville, Sumner County, Tennessee. (3) Resolution 2024-03: A resolution recommending acceptance of the completed streets in Durham Farms, Phase 3, Section 29, Hendersonville, Sumner County, Tennessee. Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. None voted nay. None abstained. Absent: Altizer. MOTION PASSED. (8-0-0) (YoutubeLink) I. Adjournment MOTION by Longmire, seconded by Martin, to adjourn the Hendersonville Planning Commission Meeting at 8:13 PM. Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. None voted nay. None abstained. Absent: Altizer. MOTION PASSED. (8-0-0) (YoutubeLink) 4. PUBLIC HEARING (YoutubeLink) Request by Rob Cushman to rezone 1.85 acres from Industrial (I) to General Commercial (GC). This request also includes an amendment to the General Framework Map of the Hendersonville Land Use and Transportation Plan to change the character area designation of the property from Westlake Industrial Flex to Westlake Community Retail. This property is located at 110 Taylor Industrial Drive, on the north side of West Main Street, and the west side of Maple Street, as identified on Sumner County Tax Map 160M A 022.00. 4  HPC Minutes 02/06/2024 *The applicant has withdrawn the project. The public hearing continued from the January 2, 2024 meeting is listed for reference only.* Request by Talbot Real Estate Holdings, LLC, to rezone 6.59 acres from Industrial (I) to General Commercial, Planned Development (GC-PD) and to make an amendment to the General Framework Map of the Hendersonville Land Use and Transportation Plan to change the character area designation of the property from Employment Center to Suburban Center. This property is located at 240 Innovation Way, on the northeast side of New Shackle Island Road, and the north side of Innovation Way, as identified on Sumner County Tax Map 160M A 005.00. Public Hearing opened at 6:33 PM. Ray Moore and John Moore spoke at the hearing. Public Hearing closed at 6:44 PM. 5. PUBLIC COMMENT (AGENDA ITEMS ONLY) No one spoke during the public comments. 6. MINUTES: MOTION by Hasty, seconded by Longmire, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, January 2, 2024. Coker, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, and Slatery voted aye. None abstained. Nay: None. Absent: Altizer. MOTION PASSED. (8-0-0) (YoutubeLink) 7. CONSENT AGENDA 23-107-001: Sentry Steel – Site Plan Owner: K & G Company Location: 167 S Center Point Rd, Parcel 161L A 002.00 Lead Planning Staff: Sydny Simpson 5  HPC Minutes 02/06/2024 MOTION by Silkwood, seconded by Martin, to approve the consent agenda with the following project with all staff comments: (2) Sentry Steel – Site Plan Coker, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, and Slatery voted aye. Nay: None. None abstained. Absent: Altizer. MOTION PASSED. (8-0-0) (YoutubeLink) STAFF REPORT In April of 2023, three lots were consolidated to create one 12.73-acre lot in the Industrial Zoning District. Sentry Steel is expanding their storage area from the previous area shown as Lot 1 into the former Galco Property along South Center Point Road. A site plan is needed to show the new area to be utilized for storage, including screening as this is a new use for this 6  HPC Minutes 02/06/2024 portion of the property. There will be no parking lot or additional construction. The storage is to occur over the almost 17,000 square foot area labeled as a parking lot on the site plan. STAFF COMMENTS – PLANNING DEPARTMENT: 1. Provide full irrigation plans with site plan. 2. Provide stacking height of stored material. 3. Ambiguous note on sheet 4: Note 10 does not exist on this page. Provide clear notation/references. 4. Add note – “No storage will occur in easements.” 5. The address on the boundary survey changed from recorded plat. If E911 changed the address, a plat amendment will be needed to correct the address. 6. A fence is not shown. If a fence is to be installed, provide details. 7. Arrange pages to align with Title Page index. 8. Evergreen spacing should be tightened to reflect mature width of Brodie Cedars (4’). 9. Location of one of the street trees may need to be adjusted to avoid conflict with nearby power line. 10. Will need to resubmit a corrected set addressing all staff comments. 7  HPC Minutes 02/06/2024 Submitted by Sydny Simpson, Planner (February 2, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. No comment. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (February 2, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. No comment. Submitted by Chris Willyard, Deputy Fire Marshal (February 2, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (February 2, 2024) 8. FLUTP AMENDMENT / REZONING: 23-104-001: 110 Taylor Industrial Drive – FLUTP Amendment Character Area Change from Westlake Industrial Flex to Westlake Community Retail Lead Planning Staff: Sydny Simpson *Applicant withdrew project – reference only* 23-105-001: 110 Taylor Industrial Drive – Rezoning (I > GC) Owner: 110 Taylor Industrial LLC Location: 110 Taylor Industrial Drive, Parcel 160M A 002.00 Lead Planning Staff: Sydny Simpson 8  HPC Minutes 02/06/2024 *Applicant withdrew project – reference only* 24-001-001: Futbol5 – FLUTP Amendment Character Area Change from Employment Center to Suburban Center Lead Planning Staff: Timothy Whitten MOTION by Hardwick, seconded by Silkwood, to approve the Futbol5 – FLUTP Amendment, with all staff comments and the finding of fact: (1) Conditions affecting the area have changed to a sufficient extent to warrant an amendment to the area’s Land Use Plan, if required, and subsequently, the Zoning Map. Hardwick, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: Evans, and Hasty. None abstained. Absent: Altizer. MOTION PASSED. (6-2-0) (YoutubeLink) 24-005-001: Futbol5 – Comprehensive Development Plan (CDP) Owner: Talbot Real Estate Holdings, LLC Location: 240 Innovation Way, Parcel 160N A 005.02 Lead Planning Staff: Timothy Whitten MOTION by Hardwick, seconded by Coker, to approve the Futbol5 – Comprehensive Development Plan, with all staff comments, condition of outdoor fields not used until noon on Sundays, and the following findings of fact:. (3) The amendment is in agreement with the Land Use Plan. (4) There will be no significant adverse effect upon adjoining property owners, unless such effect can be justified by the overwhelming public good or welfare. Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: Evans. None abstained. Absent: Altizer. MOTION PASSED. (7-1-0) (YoutubeLink) There was discussion about lighting on the outdoor fields and that the lights would need to be in the Site Plan. 9  HPC Minutes 02/06/2024 STAFF REPORT Futbol 5 is proposing to locate on a 6.59 acre parcel at the end of Innovation way, off of New Shackle Island Road. The parcel is adjacent to and east of the recently approved Grace Place development. Futbol 5 is a multi-sport complex featuring a full regulation indoor soccer field, a full-size outdoor soccer field, 4 indoor pickle ball courts, and a weightlifting/cardio gym. The building containing the indoor soccer field will be 20,000 square feet and 35 feet in height. This parcel is currently zoned Industrial (I), which does not allow Outdoor Recreation Facilities, and only allows Indoor Recreation Facilities as a conditional use. Futbol 5 is requesting to rezone the parcel from Industrial to General Commercial Planned Development (GC-PD). GC allows both Indoor and Outdoor Recreational Facilities. This parcel is adjacent to existing GC-zoned lots to the north, north-west and north-east which contain such uses as auto-repair, church, office and the Sumner County Humane Society. None of these uses are served by the road from which the subject lot obtains its access. The lot to the east (Celebrity Coach, a custom bus outfitter) is zoned Industrial and has its access off of 10  HPC Minutes 02/06/2024 Tennessee Way. The lots to the south (vacant) and south-west (Service Pro) are zoned Industrial and obtain their access off of Innovation Way. The lot to the west is the future Grace Place development, which is zoned MFR-PD. It obtains its main access off of New Shackle Island, but also will have an emergency access through the driveway of the subject property. The existing Future Land Use Plan (FLUTP) designates this general area as Employment Center, which corresponds to Industrial zoning. For the parcel to be rezoned to GC, the FLUTP must first be amended to Suburban Center. Existing FUTURE LAND USE PLAN 11  HPC Minutes 02/06/2024 Existing Zoning Districts Conceptual exterior building elevations have been provided. The elevations do not comply with the commercial building design standards found in the Hendersonville Zoning Ordinance. With the change in zoning from Industrial to General Commercial, the design standards require considerably more wall articulation and glazing, minimize the amount of metal that can be used, and encourage the majority of the exterior materials to be brick and stone. The building will be expected to fully comply with all such requirements. 12  HPC Minutes 02/06/2024 Proposed CDP 13  HPC Minutes 02/06/2024 Conceptual Exterior Building Elevations ESTIMATED NEXT STEPS IN THIS COMPREHENSIVE DEVELOPMENT PLAN APPROVAL PROCESS: 1. BOMA General Committee Meeting (February 13, 2024 estimated) 2. BOMA Regular Meeting – 1st Reading (February 27, 2024 estimated). 3. BOMA Regular Meeting – 2nd Reading and Public Hearing (March 26, 2024 estimated). 14  HPC Minutes 02/06/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Maximum building height in the bulk data chart should show 45”. 2. Comply with requirements for landscape islands. 3. Proposed building elevations do not comply with the building design standards for commercial zones (including wall articulation, materials, and glazing). Revise building elevations to comply with all requirements. 4. Show required landscape buffers. 5. All utilities shall be underground. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (February 2, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. A new plat shall be submitted with the site plan. On the new plat, show an easement for the proposed sanitary sewer, the stream buffer, and PUDE's offset from the lot lines in accordance with Section 3.9.1 of the Subdivision Regulations. 2. Stream buffer shall be measured from the top of bank, not from the stream centerline. Provide redelineated 15' minimum and 30' average stream buffer with next submittal with no disturbance or permanent features proposed within the buffer. 3. Does the stream continue upgradient? If so, continue minimum 15' and average 30' buffer measured from top of bank Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (February 2, 2024 STAFF COMMENTS – FIRE DEPARTMENT: 1. IFC 2018 D103.4 – Dead-end fire apparatus access roads in excess of 150 feet shall be provided with width and turnaround provisions in accordance with Table D103.4. 2. IFC 2018 503.1.1 - Provide Apparatus access to within 150 feet of all portions of the facility and all portions of the exterior walls of the first story of the building as measured by an approved route around of the exterior of the building or facility. (Measured from the center of the roadway area, not the edge). 3. IFC 2018 D104.1 – Buildings exceeding 30 feet or three stories in height. Buildings or facilities exceeding 30 feet (9144 mm) or three stories in height shall have not fewer than two means of fire apparatus access for each structure. 4. NFPA 2016 6.4.5.4* Fire department connections shall be located not more than 100 ft (30.5 m) from the nearest Fire hydrant connected to an approved water supply. 15  HPC Minutes 02/06/2024 5. IFC 2018 503.2.4 -Turning Radius: Provide a truck turning template using the Hendersonville Fire Department template. 6. IFC 2018 D105.3 - Proximity to building. One or more of the required access routes meeting this condition shall be located not less than 15 feet (4572 mm) and not greater than 30 feet (9144 mm) from the building and shall be positioned parallel to one entire side of the building. The side of the building on which the aerial fire apparatus access road is positioned shall be approved by the fire code official. 7. IFC 2018 912.2.1 - Provide Sprinkler system FDC on street (address) side of building. 8. Hendersonville Subdivision Regulations 3.7.1– Provide a utility plan that indicates the location of the proposed hydrants, fire service main sizes, lengths, locations, weights, materials, point of connection to city main; the sizes, types and locations of valves, valve indicators, regulators, meters and valve pits; and the depth that the top of the pipe is laid below grade. Submitted by Chris Willyard, Deputy Fire Marshal (February 2, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (February 2, 2024) 9. SITE PLANS: 24-002-001: Jen-Hill Construction Detached Addition – Site Plan Owner: Jennifer Hines Location: 1025 Avondale Road, Parcel 146 016.00 Lead Planning Staff: Timothy Whitten MOTION by Hasty, seconded by Silkwood, to approve the Jen-Hill Construction Detached Addition – Site Plan, with all staff comments. Coker, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, and Slatery voted aye. Nay: None. None abstained. Absent: Altizer. MOTION PASSED. (8-0-0) (YoutubeLink) 16  HPC Minutes 02/06/2024 STAFF REPORT Jen-Hill is a construction services company located at 1025 Lavern Circle. The lot is zoned Heavy Commercial (HC). It is bounded on the north, east, south, and south-west by HC zoning. To the west is the Millstone development, which is zoned MXR-PD (Mixed Residential Planned Development). The portion of Millstone that backs up to Jen-Hill is zoned General Commercial Planned Development (GC- PD) and is shown on the final development plan as a mini-storage lot. Jen-Hill is proposing to add a 3,600sf storage facility behind their existing building. The storage facility will be open on three sides. The west side of the facility (facing the future Millstone self-storage facility) is proposed to be metal siding. The building design standards state: 17  HPC Minutes 02/06/2024 Facades of buildings which will not be visible to the public realm (front a street, primary entrance to the building, or primary entrance of another building) and do not abut a residential development/zoning district are considered remote walls. In these instances, the following materials may be approved on a case by case basis which would otherwise not be approved for the primary building facades: 1. Any material approved for primary, trim and accent materials, including those which may be approved on a case by case basis. Metal is an approved material for trim areas such as soffits and wall caps. The Planning Commission has been pretty consistent in not approving metal siding in commercial areas, unless it is a high-quality architectural metal panel. This proposed metal is not such a panel, but is typical of the metal siding found generally in this older industrial park. The building to the north of Jen-Hill is entirely metal siding. The building to the south of Jen-Hill has brick on the front and wrapping around the corners, and has metal on the sides and rear. The Jen-Hill primary building has brick on the front and front sides, and metal on the sides and rear. The Millstone self-storage lot had a site plan approved on it in 2016 (which has since expired). That site plan approval allowed the self-storage buildings not visible from the street to have split-face block (a type of CMU) siding. The Planning Commission should determine if metal is an appropriate request for this building addition. Existing zoning 18  HPC Minutes 02/06/2024 Jen-Hill proposed storage facility 19  HPC Minutes 02/06/2024 Jen-Hill proposed storage facility - this side would face Millstone Street view of the existing Jen-Hill primary building 20  HPC Minutes 02/06/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. No comments. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (February 2, 2024) 21  HPC Minutes 02/06/2024 STAFF COMMENTS –PUBLIC WORKS: 1. No comments. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (February 2, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. 1. No comments. Submitted by Chris Willyard, Deputy Fire Marshal (February 2, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (February 2, 2024) 23-110-001: Little Sunshine’s Playhouse – Site Plan Owner: Brett Roubal Location: 179 Maple Drive N, Parcel 159J A 021.11 Lead Planning Staff: Grant Green MOTION by Coker, seconded by Hasty, to approve the Little Sunshine’s Playhouse – Site Plan, with all staff comments. Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. None abstained. Absent: Altizer. MOTION PASSED. (8-0-0) (YoutubeLink) 22  HPC Minutes 02/06/2024 STAFF REPORT The applicant submitted an Add Use application for a daycare in the Indian Lake Center, Phase 3 (Sholodge) Planned Development, which is part of the overall Indian Lake Center Planned Development and is located at the intersection of Maple Drive North and Indian Lake Boulevard. It is zoned GC-PD, as are all surrounding properties. This application was approved on October 3, 2023. The current submittal includes a site plan for a 12,400 square foot daycare facility at this property, located at 179 Maple Drive North. This proposal includes a dual drop off lane, a 2,500 square foot infant playground, and a 5,000 square foot general playground. The front rendering submitted is generally similar to the approved add use rendering, but showing more of a tan stone and hardie as opposed to the original gray stone and hardie. Sides and rear renderings are required at this stage, and have been provided. 23  HPC Minutes 02/06/2024 Rendering submitted with FDP Add Use, approved Oct. 2023: 24  HPC Minutes 02/06/2024 Current renderings with site plan, including rear and sides: 25  HPC Minutes 02/06/2024 26  HPC Minutes 02/06/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. The rear drive must be extended to the property line. 2. A final plat showing access easements through the front of the parking lot from Maple to the property to the southeast, and through to the end of the rear drive to the property line needs to be submitted. Site plan approval and the building permit should be contingent on the recording of the final plat. 3. The side renderings do not meet the standard amount of brick/stone seen in commercial planned development. However, the sides are architecturally significant. 4. The rear rendering does not meet the standard amount of brick/stone seen in commercial planned development. 5. The rear rendering is flat and is architecturally insufficient. Staff would suggest a rear entryway feature with an overhang that incorporates stone, breaks up the monotonous roofline, and provides shelter. 6. Some of the tree species may need to be adjusted in the parking lot islands to accommodate fire truck access. 7. Provide tree survey. 8. Street tree spacing should be ~40’ on-center. 9. Street tree species should be ‘Legacy’ sugar maple, 3” cal. min., with minimum clear trunk of 6’. 27  HPC Minutes 02/06/2024 10. Transformer should not be located within the landscape island, if possible. Relocate to side yard. Provide a tree within vacated landscape island. Submitted by Grant Green, AICP, Senior Planner (February 2, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. C1.0 - Label 30’ PUDE. 2. C2.0 - Will the proposed detention pond act as a sediment basin at any point between the initial and intermediate EPSC phases? If the detention pond is intended to accept runoff prior to final stabilization and the installation of inlet protection, the detention pond shall comply with sediment basin design guidelines given in the TDEC Erosion and Sediment Control Handbook. - How will flow from the spillway be conveyed to a drainage easement or public right of way so that it does not impact the adjacent lot? Stormwater from the spillway shall be contained within lot line drainage/easements to the downgradient stream. In other words a grass swale or channel is needed to prevent directly discharging to the neighboring property. - Is there an inlet grate shown on top of the water quality unit? The detail does not show any inlets on top of the unit. Please clarify. - Pipe is shown as CMP in the drainage report and on the plat. Revise accordingly. - There is an existing double curb inlet in this area. Show how the new curb inlet will tie into the existing. The existing CMP shall be replaced with RCP from the proposed inlet to the box culvert. 3. C4.0 - Provide at least 1' of freeboard between the top of bank and emergency spillway. 4. Drainage Report Cover: - I have attached a presentation from CEC on how to calculate WQTV for each SCM treatment type. The 4th column is applicable to this design. 5. Page 2: - Include the 100-year, 24-hr storm in the pre- vs post-development analysis. - Refer to the Water Quality Treatment Volume Table in the jurisdictional MS4 permit (attached). The treatment volume shall be the maximum runoff generated from the 1 year, 24 hr design storm when a manufactured treatment device is used to address water quality. 6. Page 11 - Provide a similar summary for the 5, 10, 25, and 100 year storms. 7. Page 32 - There will be 0.36" of freeboard between the peak elevation of the 25-year pool level and the emergency spillway. This provides very little tolerance for the pond to be built such that it detains and properly treats that 25-year storm. Provide at least 1' of freeboard between the top of bank 28  HPC Minutes 02/06/2024 and peak elevation of the 25-year pool level. Also, revise the elevations of the emergency spillway and riser such that 1' of freeboard is provided. 8. Page 37 - There will be 0.12" of freeboard between the peak elevation of the 100-year pool level and the top of bank. This provides very little tolerance for the pond to be built such that the 100-year storm is contained in the pond. Provide at least 1' of freeboard between the top of bank and peak elevation of the 25-year pool level. Also, revise the elevations of the emergency spillway and riser such that 1' of freeboard is provided. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (February 2, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. IFC 2018 503.2.4 -Turning Radius: Provide a truck turning template (ON LANDSCAPE PLAN) using the Hendersonville Fire Department template. Submitted by Chris Willyard, Deputy Fire Marshal (February 2, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. Will need HUD and TDEC approved plans for public fire hydrant installation unless it is moved to private fire line. Submitted by David Brigance, HUD Construction Supervisor (December 21, 2023) 10. OTHER: MOTION by Coker, seconded by Slatery, to group and approve the following Resolutions: (1) Resolution 2024-01: A resolution recommending acceptance of the completed streets in Durham Farms, Phase 1, Section 16, Hendersonville, Sumner County, Tennessee. (2) Resolution 2024-02: A resolution recommending acceptance of the completed streets in Durham Farms, Phase 3, Section 28A, Hendersonville, Sumner County, Tennessee. 29  HPC Minutes 02/06/2024 (3) Resolution 2024-03: A resolution recommending acceptance of the completed streets in Durham Farms, Phase 3, Section 29, Hendersonville, Sumner County, Tennessee. Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. None voted nay. None abstained. Absent: Altizer. MOTION PASSED. (8-0-0) (YoutubeLink) Resolution 2024-01: A resolution recommending acceptance of the completed streets in Durham Farms, Phase 1, Section 16, Hendersonville, Sumner County, Tennessee. 30  HPC Minutes 02/06/2024 Resolution 2024-02: A resolution recommending acceptance of the completed streets in Durham Farms, Phase 3, Section 28A, Hendersonville, Sumner County, Tennessee. Resolution 2024-03: A resolution recommending acceptance of the completed streets in Durham Farms, Phase 3, Section 29, Hendersonville, Sumner County, Tennessee. 31  HPC Minutes 02/06/2024 11. STAFF-LEVEL PROJECTS, APPROVED: (YoutubeLink) The Hendersonville Planning Commission acknowledged staff’s approval of the following projects. No action was taken. 24-007-001: Community Church Blessing Box (381 West Main St) – Site Plan 23-112-001: Glen Oak Dumpster Enclosure (105 Glen Oak Blvd) – Site Plan 12. STAFF-LEVEL PROJECTS, PENDING: (YoutubeLink) 23-094-001: Bluegrass Landing Lot 1 Resub (520 East Main St) – Final Plat / A 10/13 23-103-001: Broken Paddle Outfitters Outbuilding (167 E Main St) – Site Plan / A 11/17 24-006-001: Mayfair Phase 2 Lot 1 Resub (262 & 264 East Main St) – Final Plat / A 2/2 23-101-001: Rancho Cantina Exterior Color Change (624 W Main St) – Site Plan / A 10/30 32  HPC Minutes 02/06/2024 24-004-001: Sholodge Tract B Subdivision (179 Maple Drive North) – Final Plat / A 2/2 23-088-001: Verizon Small Cell (203B N Anderson Ln) – Site Plan / A 10/13 23-089-001: Verizon Small Cell (215A Indian Lake Blvd) – Site Plan / A 10/13 13. PLANNING DIRECTOR COMMENTS: (YoutubeLink) Director Free thanked everyone that worked on the Westlake Plan along with the new Zoning Ordinance revisions over the last few years. The project was approved by the Board of Mayor and Aldermen. The Board of Mayor and Aldermen also approved a sign replacement program in the Westlake area. The program will offer incentives to replace non-conforming signs along West Main St. Director Free announced a presentation for residential impact fees were being presented at the February 13, 2024, General Committee meeting. Grant Green has been working with a consultant on the proposal and the revenue generated would go towards the Parks Department. Director Free stated the process for a 10-year transportation plan is being started between staff at the moment and will be developed over the next 4 to 6 months along with a capital plan. 14. ADJOURNMENT (YoutubeLink) MOTION by Longmire, seconded by Martin, to adjourn the Hendersonville Planning Commission Meeting at 8:13 PM. Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. None voted nay. None abstained. Absent: Altizer. MOTION PASSED. (8-0-0) VANESSA SILKWOOD, Secretary JEFF COKER, Chairman KEITH L. FREE, MPA, AICP, Planning Director 33