Hendersonville Planning Commission

HPC Minutes 04/02/2024 HENDERSONVILLE PLANNING COMMISSION MINUTES Main Meeting Room Tuesday, April 2, 2024 6:30 PM Chairman Jeff Coker called the meeting to order at 6:31 PM in the City Hall Main Meeting Room, 101 Maple Drive North, Hendersonville, TN. 1. OPENING PRAYER (Youtube Link) Commissioner Altizer led the opening prayer. 2. ROLL CALL (Youtube Link) Present: Tim Altizer, Jeff Coker, John Evans, Barry Hardwick, Charles Hasty, Beth Longmire, Michael Martin, Vanessa Silkwood, and Wendy Slatery. Absent: None Also Present: Keith Free, Planning Director; Stephen Winzenread, Assistant Public Works Director/City Engineer; Chris Willyard, Deputy Fire Marshall, and Caitlin Shinn, Assistant Planner. 3. ACCEPTANCE OF AGENDA (Youtube Link) MOTION by Coker, seconded by Silkwood, to accept the Hendersonville Planning Commission Meeting Agenda of Tuesday, April 2, 2024, with motion to pull off Firefighters First Credit Union Headquarters Site Plan. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. Absent: None. MOTION PASSED. (9-0-0) 1  HPC Minutes 04/02/2024 BRIEF ACTION SUMMARY A. Acceptance of Agenda (YouTube Link) MOTION by Coker, seconded by Silkwood, to accept the Hendersonville Planning Commission Meeting Agenda of Tuesday, April 2, 2024, with motion to pull off Firefighters First Credit Union Headquarters Site Plan. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. Absent: None. MOTION PASSED. (9-0-0) B. Minutes (YouTube Link) MOTION by Hasty, seconded by Martin, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, March 5, 2024. Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Altizer abstained. Nay: None. Absent: None. MOTION PASSED. (8-0-1) C. Consent Agenda (YouTube Link) MOTION by Silkwood, seconded by Longmire, to approve the consent agenda with the following project with all staff comments: (1) Firefighters First Credit Union Headquarters – Site Plan Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. None abstained. Absent: None. MOTION PASSED. (9-0-0) D. 24-008-001: The Triangle (Phase 1) – FDP Add Use (Retail Goods Establishment, Restaurant, Full Service, and Restaurant, Quick Service) Reconsideration (Youtube Link) MOTION by Hasty, seconded by Slatery, to approve The Triangle (Phase 1) – FDP Add-Use (Retail Goods Establishment, Restaurant, Full Service, and Restaurant, Quick Service), with all staff comments as listed below. 2  HPC Minutes 04/02/2024 Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, and Slatery voted aye. None voted nay. Coker abstained. Absent: None. MOTION PASSED. (8-0-1) E. Adjournment (Youtube Link) MOTION by Longmire, seconded by Altizer, to adjourn the Hendersonville Planning Commission Meeting at 7:08 PM. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. None voted nay. None abstained. Absent: None. MOTION PASSED. (9-0-0) 4. PUBLIC HEARING (Youtube Link) Request by HAB Properties LLC, to amend The Triangle Final Development Plan to add Retail Goods Establishment, Restaurant, Carry Out, and Restaurant, Quick Service to the List of Permitted Uses. The property is located at 593 New Shackle Island Road, on the west side of New Shackle Island Road, and on the south side of Old Shackle Island Road, as identified by Sumner County Tax Map 145 057.02. Public Hearing opened and closed at 6:33 PM as no one signed up to speak. 5. PUBLIC COMMENT (AGENDA ITEMS ONLY) (Youtube Link) No one spoke during the public comments. 6. MINUTES: (Youtube Link) MOTION by Hasty, seconded by Martin, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, March 5, 2024. Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Altizer abstained. Nay: None. Absent: None. MOTION PASSED. (8-0-1) 3  HPC Minutes 04/02/2024 7. CONSENT AGENDA (Youtube Link) 24-019-001: Firefighters First Credit Union Headquarters – Site Plan Owner: Tenn Holdings Location: 190D Saundersville Rd, Parcel 145 093.02 Lead Planning Staff: Timothy Whitten MOTION by Silkwood, seconded by Longmire, to approve the consent agenda with the following project with all staff comments: (1) Firefighters First Credit Union Headquarters – Site Plan Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. None abstained. Absent: None. MOTION PASSED. (9-0-0) STAFF REPORT 4  HPC Minutes 04/02/2024 This 3.6 acre lot is located on the south side of Saundersville Road, just east of The Learning Experience daycare. It is zoned MXC-PD and is in the Indian Lake Village planned development. All the adjacent lots have the same zoning. The proposed use is Firefighter’s First Credit Union East Headquarters. The primary entry to the site will be a full access off of Saundersville Road. A secondary access will be through the parking lot to the south that has connectivity to the cul-de-sac to the west. STAFF COMMENTS – PLANNING DEPARTMENT: 1. Show RTU outlines on building elevations. Units must be fully screened by building parapet walls. 2. Flagpole shall meet all zoning ordinance requirements. 3. Revised photometric plan to show site layout. 4. There is an approximately 70’ linear section of the greenway that will require pavement as part of this site plan. 5. Address all conditions of approval from the ILV ARC. 6. Transformer will need to be relocated to west side of greenway. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (March 28, 2024) STAFF COMMENTS –PUBLIC WORKS: 5  HPC Minutes 04/02/2024 1. See Markups. 2. Provide a joint between the asphalt and the pervious pavers in accordance with the manufacturer’s specifications, and a corresponding detail. 3. How will these storm inlets tie into the proposed storm sewer system? 4. Please revise proposed contour labeling north of the proposed parking lot. 5. Line up sidewalk and install ADA compliant curb ramps. Ensure the cross slope is ADA compliant (it looks like this won't be an issue based on proposed grading). 6. Build connection to existing sidewalk. 7. Provide more detail on how roof drains will release onto pervious pavers. 8. It appears that the neighboring parking lot to the south may be flooded during the 100-year storm. The discharge onto the adjacent property would be close to 7 cfs, significantly exceeding the outfall under existing conditions, which is unacceptable. Please revise accordingly. 9. Provide a subsurface barrier to prevent water in the pervious pavement section from seeping into the subgrade of the neighboring parking lot. Provide a detail for the barrier. 10. What is the next downstream structure? Show connection to the next downstream structure on plan or in an inset sheet. Provide an analysis on the capacity of the connecting downstream structures. Drainage Report 11. See markups on the Grading and Drainage Plan and the Drainage Report. 12. The portion of the storage volume held in the reservoir layer needs to the proportional to the void ratio in the No. 2 stone. 13. The pervious paver section is 2.5' deep according to the detail provided. If the intent is to provide wet storage at these elevations, then this volume can not be modeled as available storage. Staging for storage should begin at 550'. 14. Shouldn't this be "Yes" for the multi-stage criteria for the 6” underdrain because it ties into the 15" pipe? 15. The information given for the 15” pipe in the pond report should correspond with the pipe downstream of the area being modeled, which in this case would be pipe S4-S5. 16. It appears that the neighboring parking lot to the south may be flooded during the 100-year storm. The discharge onto the adjacent property would be close to 7 cfs, significantly exceeding existing conditions, which is unacceptable. Please revise accordingly. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (March 28, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. IFC 2018 503.2.4 -Turning Radius: Provide a truck turning template using the Hendersonville Fire Department template. 2. NFPA 2016 6.4.5.4* Fire department connections shall be located not more than 100 ft (30.5 m) from the nearest Fire hydrant connected to an approved water supply. 6  HPC Minutes 04/02/2024 3. IFC 2018 912.2.1 - Provide Sprinkler system FDC on street (address) side of building. 4. IFC 2018 D105.3 - Proximity to building. One or more of the required access routes meeting this condition shall be located not less than 15 feet (4572 mm) and not greater than 30 feet (9144 mm) from the building and shall be positioned parallel to one entire side of the building. The side of the building on which the aerial fire apparatus access road is positioned shall be approved by the fire code official. Submitted by Chris Willyard, Deputy Fire Marshal (March 28, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (March 28, 2024) 8. DEVELOPMENT PLANS: (Youtube Link) 24-013-001: The Triangle – FDP Add Use (Retail Goods Establishment & Restaurant, Carry Out / Quick Service) Reconsideration Owner: HAB Properties LLC Location: 593 New Shackle Island Rd, Parcel 145 057.02 Lead Planning Staff: Grant Green MOTION by Hasty, seconded by Slatery, to approve The Triangle (Phase 1) – FDP Add-Use (Retail Goods Establishment, Restaurant, Full Service, and Restaurant, Quick Service), with all staff comments as listed below. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, and Slatery voted aye. None voted nay. Coker abstained. Absent: None. MOTION PASSED. (8-0-1) STAFF REPORT The applicant submitted an add use application (below) to add a retail goods establishment and a quick service restaurant to the development plan for Phase 1 of The Triangle, located at the intersection of Old Shackle Island Rd./Stop 30, Goshentown Road, and New Shackle Road. This was considered at the previous Planning Commission meeting, in which the retail goods establishment request was denied, and the quick service restaurant was approved. 7  HPC Minutes 04/02/2024 Add Use Request The proposed tenant, Tommy Elsten, has since requested to provide more information for the retail goods component, and for it to be reconsidered. Mr. Elsten has stated that the retail request is for Volunteer Outfitters, and would carry the brands below in the promotional picture provided by Mr. Elsten: 8  HPC Minutes 04/02/2024 Below shows the Phase 1 of the Triangle Development Plan, where the BP is located: 9  HPC Minutes 04/02/2024 The Triangle Development Plan (RCW), with Phase 1 Highlighted in Red Streetview of the BP convenience store, located at 593 New Shackle Road 10  HPC Minutes 04/02/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Consider limiting proposed commercial uses to inside the existing building, and with no outdoor display. Submitted by Grant Green, AICP, Senior Planner (March 28, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. No comments. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (March 28, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. No comments. Submitted by Chris Willyard, Deputy Fire Marshal (March 28, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (March 28, 2024) 9. STAFF-LEVEL PROJECTS, APPROVED: (Youtube Link) The Hendersonville Planning Commission acknowledged staff’s approval of the following projects. No action was taken. 24-021-001: Bell Harbor Lot 11 & 12 Consolidation Plat (104 Bell Harbor) – Final Plat 11  HPC Minutes 04/02/2024 23-094-001: Bluegrass Landing Lot 1 Resub (520 East Main St) – Final Plat 24-016-001: Fountain Brooke Phase 2 Section 1 Lot 133-135 Revision (205, 207, 209 S. Malayna Dr) – Final Plat 24-014-001: Glen Oak Section 1 Part B Lot 21 & 22 Resub (130 Southern Trace) – Final Plat 24-006-001: Mayfair Phase 2 Lot 1 Resub (262 & 264 East Main St) – Final Plat 23-101-001: Rancho Cantina Exterior Color Change – Site Plan 24-004-001: Sholodge Tract B Subdivision (179 Maple Drive North) – Final Plat 10. STAFF-LEVEL PROJECTS, PENDING: (Youtube Link) 24-009-001: BP Pulse EV Charging Stations (768 East Main St) – Site Plan / A 2/16 23-103-001: Broken Paddle Outfitters Outbuilding (167 E Main St) – Site Plan / A 11/17 24-017-001: Indian Lake Village Phase 8 Section B Lot 52 & 56 Resub (190D Saundersville Rd) – Final Plat / S 3/28 24-015-001: Ma & Paws Parking Lot Plan (379 East Main St) – Site Plan / A 3/15 24-022-001: Mayfair Phase 2 Lot 2 Resub (266 & 268 East Main St) – Final Plat / S 3/28 24-024-001: Nashville Tempered Glass (1080 Lavern Circle) – Site Plan / S 3/28 13. PLANNING DIRECTOR COMMENTS: (Youtube Link) Director Free announced Planner Sydny Simpson, who had served with the City for the last 9 years, has taken the position of Assistant Planning Director at Sumner County Planning Department. Director Free stated the job application for a new Planner is open. 12  HPC Minutes 04/02/2024 14. ADJOURNMENT MOTION by Longmire, seconded by Altizer, to adjourn the Hendersonville Planning Commission Meeting at 7:08 PM. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. None voted nay. None abstained. Absent: None. MOTION PASSED. (9-0-0) VANESSA SILKWOOD, Secretary JEFF COKER, Chairman KEITH L. FREE, MPA, AICP, Planning Director 13