Hendersonville Planning Commission

HPC Minutes 05/07/2024 HENDERSONVILLE PLANNING COMMISSION MINUTES Main Meeting Room Tuesday, May 7, 2024 6:30 PM Chairman Jeff Coker called the meeting to order at 6:32 PM in the City Hall Main Meeting Room, 101 Maple Drive North, Hendersonville, TN. 1. OPENING PRAYER Commissioner Hasty led the opening prayer. 2. ROLL CALL (YouTube Link) Present: Tim Altizer, Jeff Coker, John Evans, Barry Hardwick, Charles Hasty, Beth Longmire, Michael Martin, Vanessa Silkwood, and Wendy Slatery. Absent: None Also Present: Keith Free, Planning Director; Timothy Whitten, Assistant Planning Director; Stephen Winzenread, Assistant Public Works Director/City Engineer; Chris Willyard, Deputy Fire Marshall, and Caitlin Shinn, Assistant Planner. 3. ACCEPTANCE OF AGENDA (YouTube Link) MOTION by Slatery, seconded by Silkwood, to accept the Hendersonville Planning Commission Meeting Agenda of Tuesday, May 7, 2024. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery and Coker voted aye. Nay: None. Absent: None. MOTION PASSED. (9-0-0) 1  HPC Minutes 05/07/2024 BRIEF ACTION SUMMARY A. Acceptance of Agenda (YouTube Link) MOTION by Slatery, seconded by Silkwood, to accept the Hendersonville Planning Commission Meeting Agenda of Tuesday, May 7, 2024. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery and Coker voted aye. Nay: None. Absent: None. MOTION PASSED. (9-0-0) B. Minutes (YouTube Link) MOTION by Altizer, seconded by Longmire, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, April 2, 2024. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery and Coker voted aye. None abstained. Nay: None. Absent: None. MOTION PASSED. (9-0-0) C. Consent Agenda (YouTube Link) MOTION by Longmire, seconded by Altizer, to approve the consent agenda with the following project with all staff comments: (1) 24-026-001: Cove at Old Hickory – Final Plat (2) 24-028-001: Grace Apostolic Church – Site Plan (3) 24-030-001: Grace Place Ministry - Site Plan (4) 24-029-001: Millstone Phase 7 Section 2 – Preliminary Plat Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery and Coker voted aye. Nay: None. None abstained. Absent: None. MOTION PASSED. (9-0-0) 2  HPC Minutes 05/07/2024 D. 24-020-001: Crowley Tool Office & Warehouse – Site Plan (YouTube Link) MOTION by Hasty, seconded by Altizer, to approve the Crowley Tool Office & Warehouse – Site Plan, with all staff comments. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery and Coker voted aye. Nay: None. None abstained. Absent: None. MOTION PASSED. (9-0-0) E. Other (YouTube Link) MOTION by Silkwood, seconded by Martin, to approve Resolution 2024-04 to recommend acceptance of the completed streets of Durham Farms, Phase 4, Section 36, Hendersonville, Sumner County, Tennessee. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery and Coker voted aye. Nay: None. None abstained. Absent: None. MOTION PASSED. (9-0-0) F. Adjournment (YouTube Link) MOTION by Martin, seconded by Slatery, to adjourn the Hendersonville Planning Commission Meeting at 7:01 PM. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery and Coker voted aye. None voted nay. None abstained. Absent: None. MOTION PASSED. (9-0-0) 4. PUBLIC COMMENT (AGENDA ITEMS ONLY) (YouTube Link) No one spoke during the public comments. 5. MINUTES: (YouTube Link) MOTION by Altizer, seconded by Longmire, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, April 2, 2024. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery and Coker voted aye. 3  HPC Minutes 05/07/2024 None abstained. Nay: None. Absent: None. MOTION PASSED. (9-0-0) 6. CONSENT AGENDA (YouTube Link) MOTION by Longmire, seconded by Altizer, to approve the consent agenda with the following project with all staff comments: (5) 24-026-001: Cove at Old Hickory – Final Plat (6) 24-028-001: Grace Apostolic Church – Site Plan (7) 24-030-001: Grace Place Ministry - Site Plan (8) 24-029-001: Millstone Phase 7 Section 2 – Preliminary Plat Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery and Coker voted aye. Nay: None. None abstained. Absent: None. MOTION PASSED. (9-0-0) 24-026-001: Cove at Old Hickory – Final Plat Owner: Cakebread LLC Location: Hazelwood Dr @ Elissa Dr, Parcel 170M H 016.00 & 016.01 Lead Planning Staff: Grant Green 4  HPC Minutes 05/07/2024 STAFF REPORT The applicant has submitted a final plat for the Cove at Old Hickory. The 10-lot subdivision has previously received preliminary plat and construction plan approval, and is vested by the previous zoning ordinance. The developer has provided a parking area for the USPS required community mailbox. 5  HPC Minutes 05/07/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. No Comments. Submitted by Grant Green, AICP, Senior Planner (May 2, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. No comment. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (May 2, 2024) 6  HPC Minutes 05/07/2024 STAFF COMMENTS – FIRE DEPARTMENT: 1. No comment. Submitted by Chris Willyard, Deputy Fire Marshal (May 2, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (May 2, 2024) 24-028-001: Grace Apostolic Church – Site Plan Owner: Grace Apostolic Church Location: 102 & 104 Bluegrass Dr, Parcel 159E B 025.02 & 025.03 Lead Planning Staff: Timothy Whitten 7  HPC Minutes 05/07/2024 STAFF REPORT This 2.6 acre site is located on Bluegrass Drive, behind Christian Brothers Auto and Discount Tire. It is zoned General Commercial (GC). The lots to the north are zoned GC. The lots to the west (Clubhouse Bay subdivision) and south (Carrington Ridge apartments) are zoned Multi-Family Residential (MFR). Across Bluegrass Drive to the east (Bluegrass Commons Office Park) is zoned Office-Planned Development (O-PD). The proposed use is a church. The 11,249sf building is proposed to accommodate 258 seats in the auditorium. 65 parking spaces are required; 78 spaces are proposed. 8  HPC Minutes 05/07/2024 EXISTING ZONING 9  HPC Minutes 05/07/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Include both parcels in the tax map/parcel line in the site data table. 2. Remove encroachments in PUDE or go through process to have the PUDE abandoned. 3. Show platted setbacks on site plan. 4. Add note to dumpster detail sheet: Top of dumpster wall and gate shall be 2ft taller than top of dumpster. 5. Provide evidence of utility easements for proposed offsite utility work. 10  HPC Minutes 05/07/2024 6. The interior parking lot light pole should be located within a landscape island. 7. Provide NES-approved electric service plan. All utilities shall be underground. 8. Continue to work with Planning staff to reduce the amount of fiber cement board. 9. It is unclear to what degree the proposed pilasters project from the wall plane. The building footprint indicates there is no projection at all. Please indicate proposed projection. 10. On the building elevations, it is unclear if the second horizontal band from the top is masonry or fiber cement board – please clarify. 11. On sheet A1.00, the photo for material HB1 seems to show a board-and-batten pattern for the proposed fiber cement board, but the description indicates a smooth pattern. Please clarify. 12. The windows on the front wall should extend further to the ground. 13. Parking lot perimeter shrubs shall meet requirements of Zoning Ordinance 11.2.6. 14. Parking lot trees and street trees do not count towards required tree remediation. 15. Up to 25% of tree remediation may be understory type trees. Cryptomeria and Nellie hollies count as understory trees. 16. Evergreen tree height-to-caliper conversion is as follows: 6'-7.5' ht. = 2.0" cal. 8'-9.5' ht. = 2.5" cal. 10'-11.5' ht. = 3.0" cal. 12'-14' ht. = 3.5" cal. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (May 2, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. See markups on the Site Plan and Drainage Report. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (May 2, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. Hendersonville Subdivision Regulations 3.7.2.1 – Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate. 2. IFC 2018 503.1.1 - Provide Apparatus access to within 150 feet of all portions of the facility and all portions of the exterior walls of the first story of the building as measured by an approved route around of the exterior of the building or facility. (Measured from the center of the roadway area, not the edge) Submitted by Chris Willyard, Deputy Fire Marshal (May 2, 2024) 11  HPC Minutes 05/07/2024 STAFF COMMENTS – UTILITY DISTRICT: 1. Need to change plat note 7 and water system signature to Hendersonville Utility District. Submitted by David Brigance, HUD Construction Supervisor (May 2, 2024) 24-029-001: Grace Place Ministry – Site Plan Owner: Grace Place Ministry Inc Location: 126 New Shackle Island Rd, Parcel 160M A 005.00 Lead Planning Staff: Timothy Whitten 12  HPC Minutes 05/07/2024 STAFF REPORT This 4.5 acre site is located at 126 New Shackle Island Road, adjacent to and south of Lakeview Church of Christ. It is zoned MFR-PD (Multi-Family Residential Planned Development). A Comprehensive Development Plan (CDP) was approved for Grace Place Ministries in November of 2023. The proposed site plan is in substantial compliance with the approved CDP. EXISTING ZONING 13  HPC Minutes 05/07/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Dumpster enclosure shall be faced with brick to match building. 2. Top of dumpster enclosure and gate shall be 2’ taller than top of dumpster. 3. Provide storage shed exterior elevations. 4. Provide NES-approved electric service plan. 5. On utility plan show overhead power pole drop to underground. 14  HPC Minutes 05/07/2024 6. Prior to site plan being stamped or building permit being issued, provide sample retaining wall block for review and approval. 7. Revise parking calculation table per ordinance requirements. 8. Provide vegetative screening between transformer and street. 9. Provide perimeter parking shrubs at back of parking lot curb from entry to the cemetery fence. 10. Approval is conditioned on obtaining off-site access easement and off-site utility easement. 11. Consider adding a wainscot to the home elevations. This could be as simple as adding a brick rowlock course. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (May 2, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. See Markups and Drainage Report. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (May 2, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. No comment. Submitted by Chris Willyard, Deputy Fire Marshal (May 2, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No additional comments. Submitted by David Brigance, HUD Construction Supervisor (May 2, 2024) 24-029-001: Millstone Phase 7 Section 2 – Preliminary Plat Owner: Schell Bros. Nashville LLC Location: East Side of Saundersville Rd, Parcel 146 004.00 Lead Planning Staff: Grant Green 15  HPC Minutes 05/07/2024 STAFF REPORT The applicant has submitted a 56-lot preliminary plat for single family homes, which corresponds with the approved final development plan for Millstone. This includes 13.35 acres of open space preserving the existing lake, with the addition of an 8’ paved walking trail around the perimeter. 16  HPC Minutes 05/07/2024 17  HPC Minutes 05/07/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. No Comments. Submitted by Grant Green, AICP, Senior Planner (May 2, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. No comments. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (May 2, 2024 STAFF COMMENTS – FIRE DEPARTMENT: 1. No Comments. Submitted by Chris Willyard, Deputy Fire Marshal (May 2, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (May 2, 2024) 7. SITE PLANS: (YouTube Link) 24-020-001: Crowley Tool Office & Warehouse – Site Plan *Waiver Requested* Owner: Ed Crowley Location: 256 Rockland Rd, Parcel 160O C 033.00 18  HPC Minutes 05/07/2024 Lead Planning Staff: Timothy Whitten MOTION by Hasty, seconded by Altizer, to approve the Crowley Tool Office & Warehouse – Site Plan, with all staff comments. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. None abstained. Absent: None. MOTION PASSED. (9-0-0) STAFF REPORT 19  HPC Minutes 05/07/2024 This 0.67 acre site is located on the north side of the Rockland Road and Rockland Heights intersection. It is zoned General Commercial (GC). The lots to the north, east and west are also zoned GC. The lots to the south across Rockland Road are zoned Suburban Residential Low-Density (SR-1). The proposed use is a construction office and warehouse. Two buildings are proposed. The one closest to the street is 4,950 square feet; the one located to the rear is 2,400 square feet. A total of 8 parking spaces are required; 8 spaces are proposed. WAIVER REQUEST: The lot to the west is currently being used as residential, even though it is zoned GC. The residential use is grandfathered. The zoning ordinance requires the proposed development to provide a minimum 20 foot landscape buffer adjacent to residential, along the west property line. Buildings, pavement, and utilities are not allowed to encroach into the required buffer. The proposed buildings are EXISTING ZONING MAP proposed to encroach into the required buffer about 8 feet. The proposed water, sewer and electric utilities encroach about 7 feet into the buffer, along most of its length. The parking lot nearest the street encroaches about 9 feet into the required buffer. The rear parking lot encroaches about 19 feet into the required buffer. The developer is requesting that the required 20-foot buffer be waived, and instead have a 5 foot landscape buffer 20  HPC Minutes 05/07/2024 (except at the rear parking lot where the buffer would only be 1 foot). The developer has submitted a letter from the adjacent property owner supporting the request (enclosed in packet). 21  HPC Minutes 05/07/2024 22  HPC Minutes 05/07/2024 23  HPC Minutes 05/07/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Unless a waiver is granted by the Planning Commission, provide the required 20’ buffer along the west property line, or a reduced buffer width corresponding to a provided wood privacy fence or a brick/stone wall. 2. Street sidewalk should be located within the street ROW, unless otherwise allowed by Public Works. 3. Provide NES-approved electric service plan. Transformer shall be screened from street. 4. Provide retaining wall detail. 5. Thuja screening plants should be 8’ ht minimum at planting. 6. Provide irrigation of all green spaces. 24  HPC Minutes 05/07/2024 7. Full irrigation plan shall be submitted to and approved by Planning prior to site plans being stamped or building permit application. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (May 2, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. Per previous comment, provide an analysis of the next two downstream structures to ensure adequate capacity: The culvert under the driveway for 270 Rockland Rd. and the culvert passing under Rockland Rd. into Old Hickory Lake. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (May 2, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. Hendersonville Subdivision Regulations 3.7.2.1 – Fire hydrants shall be supplied by not less than a six (6) inch diameter main installed on a looped system, or not less than an eight (8) inch diameter main if the system is not looped, or the fire hydrants is installed on a dead-end main exceeding three hundred (300) feet in length. 2. Hendersonville Subdivision Regulations 3.7.2.1 – Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate. Submitted by Chris Willyard, Deputy Fire Marshal (May 2, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. Will need HUD and TDEC approval for public fire hydrant installation. Submitted by David Brigance, HUD Construction Supervisor (May 2, 2024) 25  HPC Minutes 05/07/2024 8. OTHER: (YouTube Link) Resolution 2024-04: A resolution recommending acceptance of the completed streets in Durham Farm, Phase 4, Section 26, Hendersonville, Sumner County, Tennessee. MOTION by Silkwood, seconded by Martin, to approve Resolution 2024-04 to recommend acceptance of the completed streets in Durham Farms, Phase 4, Section 36, Hendersonville, Sumner County, Tennessee. Altizer, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, Slatery and Coker voted aye. Nay: None. None abstained. Absent: None. MOTION PASSED. (9-0-0) 26  HPC Minutes 05/07/2024 27  HPC Minutes 05/07/2024 9. STAFF-LEVEL PROJECTS, APPROVED: (YouTube Link) The Hendersonville Planning Commission acknowledged staff’s approval of the following projects. No action was taken. 24-032-001: AutoSmith Premium Inc Exterior Color Change (751 West Main St) – Site Plan 24-025-001: Life.Church Exterior Remodel (120 Indian Lake Blvd) – Site Plan 24-017-001: Indian Lake Village Phase 8 Section B Lot 52 & 56 Resub (190D Saundersville Rd) – Final Plat 24-015-001: Ma & Paws Parking Lot Plan (379 East Main St) – Site Plan 24-022-001: Mayfair Phase 2 Lot 2 Resub (266 & 268 East Main St) – Final Plat 10. STAFF-LEVEL PROJECTS, PENDING: 24-027-001: Alfieri 1009 West Main St (1009 West Main St) – Site Plan / A 04/12 28  HPC Minutes 05/07/2024 24-009-001: BP Pulse EV Charging Stations (768 East Main St) – Site Plan / A 02/02 23-103-001: Broken Paddle Outfitters Outbuilding (167 E Main St) – Site Plan / A 04/16 24-031-001: Caudill Estates Lot 12 Resub (200 Caudill Dr) – Final Plat / A 4/12 24-038-001: Lakeview Market (157 West Main St) – Site Plan / S 05/07 24-033-001: Verizon Small Cell (1101 Forest Retreat Rd) – Site Plan / A 05/02 24-034-001: Verizon Small Cell (203B N Anderson Lane) – Site Plan / A 05/02 24-035-001: Verizon Small Cell (215A Indian Lake Blvd) – Site Plan / A 05/02 13. PLANNING DIRECTOR COMMENTS: (YouTube Link) Director Free read the response from the Firefighters First Credit Union for reason of choosing Hendersonville. “The reason we chose Hendersonville was because it was a safe city, in close proximity to many of our firefighter families that live within the state, and the homes and businesses take pride in their neighborhood. We anticipate between 16 and 20 positions in the building.” These remarks were also shared at the Mayor’s City Address. Director Free mentioned Alexander Commercial Phase 1, AutoZone, and Chick-Fil-A (Mayfair) were going to be on next month’s meeting agenda. Director Free read a statement from a real estate agent to our office on how well our staff assisted them in finding out information and mentioned how hard the staff works with the public. 29  HPC Minutes 05/07/2024 14. ADJOURNMENT (YouTube Link) MOTION by Martin, seconded by Slatery, to adjourn the Hendersonville Planning Commission Meeting at 7:01 PM. Altizer, Coker, Evans, Hardwick, Hasty, Longmire, Martin, Silkwood, and Slatery voted aye. None voted nay. None abstained. Absent: None. MOTION PASSED. (9-0-0) CHARLES HASTY, Vice Secretary TIM ALTIZER, Vice Chairman KEITH L. FREE, MPA, AICP, Planning Director 30