Hendersonville Planning Commission

HPC Minutes 06/04/2024 HENDERSONVILLE PLANNING COMMISSION MINUTES Main Meeting Room Tuesday, June 4, 2024 6:30 PM Vice Chairman Tim Altizer called the meeting to order at 6:30 PM in the City Hall Main Meeting Room, 101 Maple Drive North, Hendersonville, TN. 1. OPENING PRAYER Commissioner Hasty led the opening prayer. 2. ROLL CALL (YouTube Link) Present: Tim Altizer, John Evans, Barry Hardwick, Charles Hasty, Beth Longmire, and Wendy Slatery. Absent: Jeff Coker, Michael Martin, Vanessa Silkwood Also Present: Keith Free, Planning Director; Timothy Whitten, Assistant Planning Director; Stephen Winzenread, Assistant Public Works Director/City Engineer; Chris Willyard, Deputy Fire Marshall, and Caitlin Shinn, Assistant Planner. 3. ACCEPTANCE OF AGENDA (YouTube Link) MOTION by Slatery, seconded by Longmire, to accept the Hendersonville Planning Commission Meeting Agenda of Tuesday, June 4, 2024. Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) 1  HPC Minutes 06/04/2024 BRIEF ACTION SUMMARY A. Acceptance of Agenda (YouTube Link) MOTION by Slatery, seconded by Longmire, to accept the Hendersonville Planning Commission Meeting Agenda of Tuesday, June 4, 2024. Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) B. Minutes (YouTube Link) MOTION by Hasty, seconded by Slatery, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, May 7, 2027. Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) C. Consent Agenda (YouTube Link) MOTION by Hasty, seconded by Evans, to approve the consent agenda with the following project with all staff comments: (1) Alexander Commercial Project Phase 1 – Site Plan (2) AutoZone – Site Plan (3) Chick Fil A (Mayfair) – Site Plan (4) Premier Park Lot 1 Revision – Final Plat Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) D. Resolution 2024-05: A Resolution recommending acceptance of the competed streets in Durham Farms, Phase 3, Section 28B, Hendersonville, Sumner County, Tennessee. (YouTube Link) 2  HPC Minutes 06/04/2024 MOTION by Slatery, seconded by Longmire, to approve the Glen Oak Commons Retail – FDP Add-Use (Recreational Training School), with all staff comments as listed below. Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) E. Resolution 2024-06: A Resolution recommending acceptance of the competed streets in North Parrish Place Right-Of-Way, Hendersonville, Sumner County, Tennessee. (YouTube Link) MOTION by Longmire, seconded by Slatery, to approve the TBN Music City – Preliminary Development Plan, with all staff comments and listed findings of fact. Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) F. Adjournment (YouTube Link) MOTION by Slatery, seconded by Hasty, to adjourn the Hendersonville Planning Commission Meeting at 7:11 PM. Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) 4. PUBLIC COMMENT (AGENDA ITEMS ONLY) (YouTube Link) Public Comment opened at 6:32 PM. Wayne Hines spoke and had questions/concerns for AutoZone Site Plan. Public Comment closed at 6:36 PM. 3  HPC Minutes 06/04/2024 5. MINUTES: (YouTube Link) MOTION by Hasty, seconded by Slatery, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, May 7, 2024. Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) 6. CONSENT AGENDA (YouTube Link) MOTION by Hasty, seconded by Evans, to group and approve the consent agenda with the following projects with all staff comments: (1) Alexander Commercial Project Phase 1 – Site Plan (2) AutoZone – Site Plan (3) Chick Fil A (Mayfair) – Site Plan (4) Premier Park Lot 1 Revision – Final Plat Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) 24-039-001: Alexander Commercial Project Phase 1 – Site Plan Owner: R & C Enterprises Location: 255, 261, 267 East Main St, Parcel 159J A 016, 017, 018 Lead Planning Staff: Timothy Whitten 4  HPC Minutes 06/04/2024 STAFF REPORT This is a combined site plan for two lots located within the Alexander Commercial planned development. The lots are located on the south side of East Main Street, between Regions Bank and Simmons Bank. It is zoned General Commercial Planned Development (GC-PD). The Alexander Commercial Combined Development Plan was approved by the Planning Commission last fall. The proposed uses and layout are in substantial compliance with the approved master plan. The proposed use for lot 1 (adjacent to Regions Bank) is a 3,714sf Fast Pace urgent care facility. The proposed use for lot 3 (adjacent to Simmons Bank) is a 2,503sf Starbucks restaurant. The middle lot will remain undeveloped at this time. Per the approved master plan, access to the three lots will be via a new right-in/right-out access to be constructed on East Main Street, and an existing full-access in front of Simmons Bank. A third access is being provided to Maple Row Boulevard running between Regions Bank and Innova Dermatology. Additional parking for Innova Dermatology is being provided behind Fast Pace. 5  HPC Minutes 06/04/2024 6  HPC Minutes 06/04/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Approval is conditioned on submittal and approval of a final plat. 2. If lot 1 is to have a ground sign, show the proposed location. 3. Convert hatched area to landscape island. 4. Detention pond slopes should not exceed 3:1. 5. Ponds should be graded so as not to require a railing or fence along the street sidewalk. 6. Detention pond structures should be faced with brick. 7. Provide retaining wall details. 8. Signage shall meet requirements of sign ordinance. A sign permit is required prior to construction of any part of the sign. 9. Provide the survey sheet. Address all markups from previous review of the survey sheet. 7  HPC Minutes 06/04/2024 10. Provide irrigation plan. 11. Provide detention pond landscaping. 12. Provide missing permeability calculations on sheet L2.1 and L3.1 13. Provide the required landscape buffer along the south property line (all lots). 14. Show saved trees on the grading plan. To receive credit for saved trees, there can be no grading within the dripline of saved trees. 15. Provide required landscaping and irrigation for parking lot located on middle lot. 16. Provide photometric plan for the Fast Pace lot. 17. Starbuck awning supports must be brick wrapped. 18. With the increased height of the Starbucks, more needs to be done to break up the significant wall expanse. Work with staff to resolve this. 19. The mono-color applied to all the brick tends to wash out the brick detailing. Provide some contrasting tonal colors for the brick accents and wainscot 20. Show outlines of RTUs on each building elevation. 21. Additional glazing is needed on the north-east side elevation of Starbucks. Glazing can be spandrel glass. Work with staff to find a solution. 22. Provide an NES-approved electric service plan showing underground electric service to each building. 23. As stated in the staff comments that are part of the Combined Development Plan approval, the building architecture and materials are expected to meet and exceed the building standards outlined chapter 12 of the zoning ordinance. Continue to work with staff to improve the Fast Pace building architecture, such as increasing wall articulation on the east side, slightly beefing up the cornice, and adding glazing on the side elevations. 24. The top of Fast Pace dumpster enclosure and gate shall be 2’ taller than the top of the dumpster. Gate height shall match enclosure height. 25. Lights located behind buildings may need shields to avoid light glare onto adjacent lots. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (May 30, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. See markups and Drainage Report. 2. Sheet C3.0 - There are two adjacent, existing culverts at this location under East Main St.: 36" RCP and 24" CMP. Please show both and provide invert elevations. - It appears that additional survey information is needed to clarify the pavement tie-in to the Simmons Bank parking lot. Please provide clarification. - Will a typical TDOT pavement section be utilized at the access to Main St.? - What does this (see markups) hatched pattern indicate? - Considering the location of the entrance to the proposed Fast Pace Health Clinic, is the proposed location of accessible parking appropriate? What pavement section is being utilized here? 3. Sheet C3.1 8  HPC Minutes 06/04/2024 - It appears that additional survey information is needed to clarify the pavement tie-in to the Simmons Bank parking lot. Please provide clarification. - The pattern for light duty pavement does not match the pattern provided on the plans. Please clarify. 4. Sheet 3.2 - What pavement section is being proposed for the accessible parking stalls? - Will a typical TDOT pavement section be utilized at the access to Main St.? 5. Sheet C4.0 - Please provide fire truck turning movements throughout the proposed development. 6. Sheet C6.0 - Due to the lack of vertical separation between the proposed sewer and stormwater pipes, should the sewer line be encapsulated? 7. Sheet C7.0 - Can construction access be provided on Maple Row Blvd.? - See markups for additional EPSC comments. 8. Sheet C8.0 - Please provide a forebay at the inlet for each detention pond. The forebay needs to be a minimum 10% of the design volume of the pond per the MS4. The inlets and forebay should be configured so that the forebay is not short-circuited. - Label curb cuts and provide a curb cut detail. Will the outfall from the curb cuts erode the bank of the detention pond? - Runoff from the joint access in front of Lot 2 and from the access off Main St. will not be routed through a WQU. To be compliant with the MS4, runoff from all impervious surfaces need to be treated for 80% TSS removal. The volume by-passing the water-quality treatment train can be accounted for by treating an additional, equivalent volume in the other ponds. 9. Sheet 7.2 - Callout for proposed headwall needs to be moved into view (see markups). 10. Sheet 7.4 and 7.5 - Additional spot elevations are needed to confirm ADA design standards are met for the proposed accessible parking for both properties. 11. Sheet 7.7 - Can A-1 rip rap withstand the velocities and shear stresses from this outlet? Please provide supporting calculations. - No sediment protection is provided at the access to Maple Row Blvd. 12. Sheet C8.0 - Are these concrete pavement sections being utilized? If so, where? 13. Sheet C8.1 - Please specify the size of the rip rap for the stone filter ring. - Specify the height of the check dams to ensure that the ditches are not overtopped with the check dam installed during the design storm event. - Specify the bypass flow rates of the water quality units. - The design water quality treatment flow rate should be based on the peak discharge of the contributing drainage area during the 1 yr, 24 hr storm. 14. Sheet C8.4 9  HPC Minutes 06/04/2024 - The water quality design storm elevation should not be equal to the top of the structure. This does not allow for any freeboard during the water quality event. - What size, number, and spacing of perforations should be provided for the riser? - A smaller drilled orifice located in the outlet structure will make maintenance difficult. Please consider and alternative design. - No spillways are shown on the grading and drainage plans as indicated in this detail. Please revise. - A larger pipe size should be used for the outlet of these ponds considering the potential maintenance issues. 15. Drainage Report - See overarching comments on cover. 16. Page 3 - What design methodology will be used to ensure the detention ponds provide 60% TSS treatment? - There are two adjacent, existing culverts at this location under East Main St.: 36" RCP and 24" CMP. Please provide a capacity analysis for both. 17. Page 4 - Please note that the requirement in Hendersonville is based on the 2022 MS4 permit. 18. Page 5 - Please revise your water quality treatment volume (WQTV) in accordance with the MS4 WQTV Table. WQTV is calculated using the runoff generated by a portion, or the entirety, of the 1 yr, 24 hour storm based on the means of treatment proposed per the MS4 WQTV table. From the treatment-train method proposed, the WQTV should be taken as the full runoff volume resulting from the entire 1yr, 24hr storm. Please review the presentation on how to calculate WQTV using a variety of different treatment methods: - https://www.hvilletn.org/311/Post-Construction-Permanent-Stormwater-M - Please provide a hydrograph report for the 1-year, 24 hour storm for each drainage area. 19. Page 2 - Rotate pages with next submittal. 20. Page 29 - Please reduce the spread at CB#6. 21. Page 41 - The spread/depth at inlets CB#17 and CB#15 seem excessive. Can they be reduced? 22. Page 49 - How will excess tailwater impact the function of the water quality unit? 23. Page 52 - The spread/depth at inlets CB#22 and CB#21 seem excessive. Can they be reduced? 24. Page 81 - Provide pond discharge reports for each pond and hydrograph reports in color. 25. Page 122 - The oscillations in the hydrographs could indicate instability in the modeling. Please review and revise as needed. 26. Page 52 - The spread/depth at inlets CB#22 and CB#21 seem excessive. Can they be reduced? 10  HPC Minutes 06/04/2024 27. Page 196 - On the pre- and post- development drainage maps, label each outfall for each drainage area, delineate the time of concentration path, and label each drainage area as it is referenced in the preceding analysis. -Please provide drainage area maps for each inlet to confirm drainage areas utilized in the pipe report. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (May 30, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate. ACTION: Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate. 2. IFC 2018 503.2.4 -Turning Radius: Provide a truck turning template using the Hendersonville Fire Department template. ACTION: Provide a truck turning template using the Hendersonville Fire Department template, include landscape plan for potential obstructions of apparatus. 3. Hendersonville Subdivision Regulations 3.7.2.1 – For commercial districts or commercial subdivisions, there shall be one (1) or more hydrants at each street intersection depending on the required fire flow, with intermediate hydrants so that they are not over three hundred (300) feet apart. ACTION: For commercial districts or commercial subdivisions, one (1) or more hydrants at each street intersection depending on the required fire flow, with intermediate hydrants so that they are not over three hundred (300) feet apart per Hendersonville Subdivision Regulations 3.7.2.1 Submitted by Chris Willyard, Deputy Fire Marshal (May 30, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. See note on Master Utility Plan. Submitted by David Brigance, HUD Construction Supervisor (May 30, 2024) 24-040-001: AutoZone – Site Plan Owner: John McReynolds Location: 531 East Main St, Parcel 159E A 001.00 Lead Planning Staff: Timothy Whitten 11  HPC Minutes 06/04/2024 STAFF REPORT This is a 1.34-acre lot located at the intersection of East Main St. and Brittan St., in front of the Bluegrass Landing residential subdivision. It falls within the Bluegrass Yacht and Country Club planned development, and is zoned GC-PD. The planned development also includes the vacant property to the west of the proposed lot, as well as the developed outlots to the east of Brittan, including Dollar General, Smiles by Samanth (under construction), Kindercare, and Old Hickory Credit Union. Autozone is an allowed use in this development. Autozone is proposing a 6,816sf retail building. Access to the site will be via a full-access driveway off of Brittan St that aligns with the Dollar General driveway. The drive aisle running in front of the building will connect to future development to the west as it occurs. The master plan shows an access point off of East Main close to the west end of the vacant property, so that would eventually provide a second means of access to this site once those properties develop. The existing fence running behind the residential units in Bluegrass Landing encroaches onto this commercial property. Some homeowners have installed landscaping and other site features that also 12  HPC Minutes 06/04/2024 encroach on the property. The developer intends to remove the existing privacy fence and reestablish it on the common property line, and states that “Any items placed within the limits of our property will need to be moved by the adjacent property owner.” The landscape buffer that is required at the rear of the property has not yet been shown on the landscape plan, but the applicant has agreed to meet that requirement. See Planning staff comment #5. 13  HPC Minutes 06/04/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Dumpster screen wall shall be faced with brick to match the building. 2. Top of dumpster enclosure and gate shall be two feet above top of dumpster. 3. The left side elevation (east elevation) is missing from the resubmittal set – please provide. 4. Provide NES-approved electric service plan. 5. Required landscape buffer must be provided at rear of property. Revise proposed plans accordingly. 6. Provide full irrigation plan. 7. Provide glare shield on the area light and wall pack located closest to the south property line. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (May 30, 2024) 14  HPC Minutes 06/04/2024 STAFF COMMENTS –PUBLIC WORKS: 1. 1. See markups on the site plan and drainage report. 2. Sheet C2.0 - Should the detention pond area be used as a sediment trap during this stage and prior to the next stage of construction? Currently stormwater will be captured at the low point of the silt fence and could potentially cause a failure. - Please provide consistent tree protection around the entire area to be protected within the limits of disturbance. - Per previous comment, please center the check dams in the existing channel. 3. Sheet C2.1 - Check dam appears to be in the incorrected place. Please revise. - Based on the drainage report SC 250 is needed for this channel. - Considering the flows form the up-gradient ditch, does this slope need permanent erosion protection and/or energy protection. - Please provide an appropriate EPSC measure at the location of the outfall. 4. Sheet C2.2 - Please provide information regarding clean out of the detention pond once permanent stabilization of the up-gradient areas has occurred. - Please provide an appropriate EPSC measure at the location of the outfall. 5. Sheet C2.3 - Outflow ports will be necessary to ensure that flooding will not occur if a storm event greater than the design storm event occurs. - Please specify the height of the check dam to ensure that the channel with the check dam installed can convey the design storm without overtopping. 6. Sheet C5.0 - Please note that any encroachment within twice the width of the stream from top of bank to top of bank will require an analysis showing that there is no more than 1ft of rise between existing and proposed conditions for the base flood in accordance with the Floodplain Ordinance for unmapped streams. - It appears that this elevation should be labeled as 488’. Please clarify. - This outlet protection size and shape is different than as shown on the EPSC plans. Please revise. - Will the proposed ditch line along East Main St. not convey flow within TDOT ROW. 7. Sheet C5.1 - Provide truncated domes wherever a pedestrian leaves the accessible pathway to cross an area designated for vehicular travel. - Accessible ramp slope at the front of the building exceeds the 1:12 maximum slope per ADA design standards. Please revise. - Can the down gradient ditch convey the proposed form the up gradient ditch? - Previous comment regarding the need for additional stabilization was intended for the bank of the detention pond. Will the velocity of the flow exiting the swale erode the bank of the pond? - Provide spot elevations at all four corners of ramps and landings to confirm accessibility. 15  HPC Minutes 06/04/2024 8. Sheet C7.0 - The fine for unauthorized parking in the accessible parking stalls is $200 per TCA 55-21-108. 9. Sheet 7.3 - What is the TSS removal efficiency of the proposed water quality unit? - What is the treatment flow rate? 10. Drainage Report - See overarching comments on the cover. 11. Pages, 8, 12, 13 - Only one ROW swale is being proposed. Please revise. 12. Page 11 - Is 83 an appropriate curve number for the drainage area in the ROW? 13. Page 19 - Specify the dimensions obtained from this table for each rip rap apron proposed and provide the applicable parameters. 14. Pages 20 and 22 - Which swale does this analysis correspond with? 15. Page 33 - The 5” opening in the outlet control structure should be subtracted from the weir(s) at the top of the structure. 16. Page 74 - Include the outfall from the pond (A2-A1) in this analysis. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (May 30, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. Hendersonville Subdivision Regulations 3.7.2.1 – Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate. ACTION: Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate per Hendersonville Subdivision Regulations 3.7.2.1– 2. IFC 2018 D103.4 – Dead-end fire apparatus access roads in excess of 150 feet shall be provided with width and turnaround provisions in accordance with Table D103.4. ACTION: Meet standards per IFC 2018 D103.4 – Dead-end fire apparatus access roads in excess of 150 feet shall be provided with width and turnaround provisions in accordance with Table D103.4. (Provide temporary turn around until connection is made) 3. IFC 2018 912.2.1 - Provide Sprinkler system FDC on street (address) side of building. ACTION: Provide Sprinkler system FDC on street (address) side of building per code IFC 2018 912.2.1 (Brittan Street side for this location would be preferred) (not remote) 16  HPC Minutes 06/04/2024 4. IFC 2018 503.2.4 -Turning Radius: Provide a truck turning template using the Hendersonville Fire Department template. ACTION: Provide a truck turning template using the Hendersonville Fire Department template. Submitted by Chris Willyard, Deputy Fire Marshal (May 30, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (May 30, 2024) 24-041-001: Chick Fil A (Mayfair) – Site Plan Owner: Old McDonald LLC / D3 Hendersonville May LLC Location: 262 East Main St, Parcel 159J A 021.19 Lead Planning Staff: Timothy Whitten 17  HPC Minutes 06/04/2024 STAFF REPORT This is a 2.38 acre lot located at the intersection of East Main Street and Mayfair Boulevard (since renamed to Maple Row Blvd North). It is zoned GC-PD (General Commercial Planned Development), and is in the Mayfair planned development. An amended final development plan for Mayfair was approved by the Planning Commission and BOMA in the fall of 2023. The proposed site plan is in substantial compliance with that plan. Chick-fil-a is proposing a 6,108sf quick-service restaurant. 61 parking spaces are required, and 79 spaces are proposed. Entry to the site will be via a right-in/right-out off of East Main Street, and a full access at the rear off of Mayfair Boulevard (Maple Row Blvd N). Drive-thru queuing will start at the rear of the building (although longer queue lines can start within the parking lot on the east side of the building) and wrap around the west side of the building, and 18  HPC Minutes 06/04/2024 finish at the pick-up window located on the front façade of the building, facing East Main Street. Normally, staff discourages drive-thru windows on the front of a building, but Chick-fil-a was able to provide an architectural design solution that encapsulates the drive-thru traffic by way of a portico. Drive-thru traffic will queue at the pick-up point underneath the portico, and will be partially hidden from the street by the intervening brick knee wall, columns, and simulated windows. This configuration allows a greater stacking capacity than would otherwise be possible. 19  HPC Minutes 06/04/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Provide retaining wall block sample for review and approval. 2. Top of dumpster enclosure and gate shall be 2’ above top of dumpster. 3. Sheet C2.0 – add a “proposed” column to the bulk regulations table. 4. Provide NES-approved electric service plan. 5. Slender Silhouette sweetgums are not an appropriate species for the dumpster screening – provide evergreen plants. 6. Tree height-to-caliper ratios shown in the plant schedule should be per ANSI standards, latest edition. 7. Provide irrigation plan. 8. As previously requested, provide a tree remediation plan conforming to City requirements. 9. Provide a 5’ width foundation planting bed at the east side of the building. 10. Address all previous markups on the building elevations. 11. Show required/provided parking calculations. 12. Further comments may arise after reviewing the mass grading plans. 13. Street address shown on cover sheet does not match address shown on recorded plat – revise. 14. What is the heavy dashed line shown at the north-west corner of the building on sheet C2.0? If it is a canopy, submit exterior building elevations for review and approval. 15. Show removal of existing over-head line and pole at rear of property (or show on mass grading plan). 16. Mayfair Blvd has been renamed to Maple Row Blvd North – reflect on plans. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (May 30, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. See comments on markups. 2. Per previous comments, please submit a drainage report. 3. Cover - There are outstanding comments regarding the drainage analysis. A drainage report is required for a complete review to occur. Further comments may be generated upon receipt of drainage report. 4. Sheet C2.0 - Please provide clarity on what portion of the Mayfair extension will be constructed from this plan set. Consider shading back existing condition/phase 1 items. Additionally, provide all dimension necessary for layout of the proposed areas. - Door appears to swing over stairs without a landing. Does this meet accessibility standards? - Provide truncated domes wherever a pedestrian leaves the accessible pathway to cross an area designated for vehicular travel. 5. Sheet C4.0 - Outlet control structure detail not found in this set. Please revise. - Show the entirety of the detention pond with labeled contours. 20  HPC Minutes 06/04/2024 - Is outlet protection needed here? Provide rip rap apron sizing calculations in the drainage report. - Detail for the water quality unit was not included with this set. Please revise and provide general design specifications: the water quality design flow rate and design by-pass flow rate. - Mayfair Phase 2 plans show pipe layout different than shown. A revision on previous plans will be required. - Please address previous stormwater system comments after coordination with Barge that aligns with overall Mayfair Phase 1 plans. - Calculations showing the capacity of the pipe are needed. Please analyze the 25-year, 50-year, and 100-year, 24-hour design storms. - Infrastructure plans are to be updated with curb and gutter along frontage. Please update plans accordingly based on developer's plans. - Please provide spot shots at all corners of ramps and landings. - In the proposed Mayfair Infrastructure Site Plan, this portion of the roadside drainage is encapsulated and ties into the existing culvert under Main St. Show how the encapsulated roadside drainage will tie into the system proposed for Chikfila. Consider the sequence of construction. Will the encapsulated roadside drainage be an existing condition, meaning the pipe installed will need to be removed or cut to PROP GI D-3? 6. Sheet C4.3 and C4.4 - See markups for EPSC comments. 7. Sheet C4.6 - A sediment trap is shown, but not a sediment basin. Please remove and provide a detail for a sediment trap. - Provide the details listed in the markups. 8. Sheet C5.2 - Please provide pipe trenching detail. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (May 30, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. Hendersonville Subdivision Regulations 3.7.2.1 – Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate. ACTION: Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate per Hendersonville Subdivision Regulations 3.7.2.1– 2. Hendersonville Subdivision Regulations 3.7.2.1 – Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate. ACTION: Fire department connections shall be located not more than 100 ft (30.5 m) from the nearest Fire hydrant connected to an approved water supply per code NFPA 2016 6.4.5.4* 3. IFC 2018 912.2.1 - Provide Sprinkler system FDC on street (address) side of building. ACTION: Provide Sprinkler system FDC in location approved by fire official. 21  HPC Minutes 06/04/2024 4. IFC 2018 503.2.4 -Turning Radius: Provide a truck turning template using the Hendersonville Fire Department template. ACTION: Provide a truck turning template using the Hendersonville Fire Department template Submitted by Chris Willyard, Deputy Fire Marshal (May 30, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. See markups for comments. Submitted by David Brigance, HUD Construction Supervisor (May 30, 2024) 24-044-001: Premier Park Lot 1 Revision – Final Plat Owner: Pooyan Harbehband Location: 98 Volunteer Drive, Parcel 160M A 001.01 Lead Planning Staff: Timothy Whitten 22  HPC Minutes 06/04/2024 STAFF REPORT This is a final plat to subdivide one lot into three lots. The parcel is located at the intersection of Volunteer Drive and Old Shackle Island Road. It is zoned HC-PD (Heavy Commercial Planned Development). 23  HPC Minutes 06/04/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Provide cross-access easements for shared driveways. 2. Provide E-911 verified street addresses for each lot. 3. Water line conflicts with proposed building locations (see FDP amendment). 4. Label all proposed easements. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (May 30, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. No comments. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (May 30, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. 1. No comments. Submitted by Chris Willyard, Deputy Fire Marshal (May 30, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. See Markups. Submitted by David Brigance, HUD Construction Supervisor (May 30, 2024) 7. OTHER: Resolution 2024-05: A Resolution recommending acceptance of the completed streets in Durham Farms, Phase 3, Section 28B, Hendersonville, Sumner County, Tennessee. (YouTube Link) 24  HPC Minutes 06/04/2024 MOTION by Slatery, seconded by Longmire, to approve the Resolution 2024-05 to accept the completed streets of Durham Farms, Phase 3, Section 28B: Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) 25  HPC Minutes 06/04/2024 Resolution 2024-06: A Resolution recommending acceptance of the completed streets in North Parrish Place Right-Of-Way, Hendersonville, Sumner County, Tennessee. (YouTube Link) MOTION by Slatery, seconded by Longmire, to approve the Resolution 2024-05 to accept the completed streets of Durham Farms, Phase 3, Section 28B: Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) 26  HPC Minutes 06/04/2024 27  HPC Minutes 06/04/2024 8. STAFF-LEVEL PROJECTS, APPROVED: (YouTube Link) The Hendersonville Planning Commission acknowledged staff’s approval of the following projects. No action was taken. 24-036-001: Bluegrass Village Commercial #2 Lot 1 & 2 Consolidation (102/104 Bluegrass Drive) – Final Plat 24-031-001: Caudill Estates Lot 12 Resub (200 Caudill Drive) – Final Plat 24-042-001: Keke’s Breakfast Club Outdoor Patio (209 Indian Lake Blvd Ste 100) – Site Plan 24-038-001: Lakeview Market (157 West Main Street) – Site Plan 24-047-001: Lyric House of Beauty Exterior Color Change (330 West Main Street) – Site Plan 9. STAFF-LEVEL PROJECTS, PENDING: 24-049-001: 1041 Avondale Parking Lot (1041 Avondale Rd) - Site Plan / A 05/31/24 24-027-001: Alfieri 1009 West Main St (1009 West Main St) - Site Plan / A 05/31/24 24-043-001: Birdie Bros Outdoor Patio (300 Indian Lake Blvd Ste E160) – Site Plan / A 05/31/24 24-009-001: BP Pulse EV Charging Stations (768 East Main St) - Site Plan / A 05/17/24 23-103-001: Broken Paddle Outfitters Outbuilding (167 East Main St) - Site Plan / A 04/12/24 24-045-001: Hendersonville High School Dugout Improvements (131 Conway Twitty – Field 3) Site Plan / A 05/31/24 24-037-001: Premier Park Lot 1 (98 Volunteer Dr) - FDP Amendment / A 05/31/24 28  HPC Minutes 06/04/2024 24-046-001: Saundersville Industrial Park Lot 41 Resub (104 Jessica Lauren Ct) - Final Plat / A 05/31/24 24-048-001: State Farm 361 West Main Exterior Color Change (361 W Main St) - Site Plan / A 05/31/24 24-033-001: Verizon Small Cell (1101 Forest Retreat Rd) - Site Plan / A 05/31/24 24-034-001: Verizon Small Cell (203B N Anderson Lane) - Site Plan / A 05/02/24 24-035-001: Verizon Small Cell (215A Indian Lake Blvd) - Site Plan / A 05/02/24 13. PLANNING DIRECTOR COMMENTS: (YouTube Link) Director Free had no comments. 14. ADJOURNMENT (YouTube Link) MOTION by Slatery, seconded by Hasty, to adjourn the Hendersonville Planning Commission Meeting at 7:11 PM. Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Nay: None. Absent: Coker, Martin, Silkwood. MOTION PASSED. (6-0-0) VANESSA SILKWOOD, Secretary JEFF COKER, Chairman KEITH L. FREE, MPA, AICP, Planning Director 29