Hendersonville Planning Commission

HPC Minutes 07/02/2024 HENDERSONVILLE PLANNING COMMISSION MINUTES Main Meeting Room Tuesday, July 2, 2024 6:30 PM Chairman Jeff Coker called the meeting to order at 6:30 PM in the City Hall Main Meeting Room, 101 Maple Drive North, Hendersonville, TN. 1. OPENING PRAYER (Youtube Link) Commissioner Hardwick led the opening prayer. 2. ROLL CALL (Youtube Link) Present: Jeff Coker, John Evans, Barry Hardwick, Charles Hasty, Beth Longmire, Vanessa Silkwood, and Wendy Slatery. Absent: Michael Martin Also Present: Keith Free, Planning Director; Timothy Whitten, Assistant Planning Director; Trey Lavender, Assistant City Engineer; Chris Willyard, Deputy Fire Marshall; J. Ritterbeck, Economic Development Coordinator & Community Planner; and Caitlin Shinn, Assistant Planner. BRIEF ACTION SUMMARY A. Acceptance of Agenda (Youtube Link) MOTION by Hasty, seconded by Longmire, to accept the Hendersonville Planning Commission Meeting Agenda of Tuesday, July 2, 2024. 1  HPC Minutes 07/02/2024 Altizer, Coker, Evans, Hardwick, Hasty, Longmire, Silkwood, and Slatery voted aye. Nay: None. Absent: Martin. MOTION PASSED. (8-0-0) B. Minutes (Youtube Link) MOTION by Hasty, seconded by Altizer, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, June 4, 2024 with minor errors to be corrected. Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Coker and Silkwood abstained. Nay: None. Absent: Martin. MOTION PASSED. (6-0-2) C. Consent Agenda (Youtube Link) MOTION by Longmire, seconded by Altizer, to approve the consent agenda with the following project with all staff comments: (1) Molly Walton Industrial – Site Plan Altizer, Coker, Evans, Hardwick, Hasty, Longmire, Silkwood, and Slatery voted aye. Nay: None. None abstained. Absent: Martin. MOTION PASSED. (8-0-0) D. 24-055-001: Music City Studios – Molly Walton Industrial – CDP Add Use (Light Manufacturing) (Youtube Link) MOTION by Coker, seconded by Silkwood, to approve the Music City Studios – Molly Walton Industrial – CDP Add Use (Light Manufacturing), with all staff comments. Altizer, Coker, Evans, Hardwick, Hasty, Longmire, Silkwood, and Slatery voted aye. Nay: None. None abstained. Absent: Martin. MOTION PASSED. (8-0-0) E. Adjournment (Youtube Link) MOTION by Altizer, seconded by Slatery, to adjourn the Hendersonville Planning Commission Meeting at 7:10 PM. 2  HPC Minutes 07/02/2024 Altizer, Coker, Evans, Hardwick, Hasty, Longmire, Silkwood, and Slatery voted aye. None voted nay. None abstained. Absent: Martin. MOTION PASSED. (8-0-0) 3. PUBLIC HEARING (Youtube Link) Request by Lincoln Property Company, to amend Music City Studios Comprehensive Development Plan to add Light Manufacturing to the List of Permitted Uses. The property is located at 157 Molly Walton Drive, on the south side of Molly Walton Drive, and on the north side of Forest Retreat Road, as identified by Sumner County Tax Map 160 043.01 and 160 043.02. Public Hearing opened at 6:32 PM. Richard Markum and Jerry Gray spoke during the Public Hearing. Public Hearing was closed at 6:36 PM. 4. PUBLIC COMMENT (AGENDA ITEMS ONLY) (Youtube Link) No one spoke during the public comments. 5. ACCEPTANCE OF AGENDA (Youtube Link) MOTION by Hasty, seconded by Longmire, to accept the Hendersonville Planning Commission Meeting Agenda of Tuesday, July 2, 2024. Altizer, Coker, Evans, Hardwick, Hasty, Longmire, Silkwood, and Slatery voted aye. Nay: None. Absent: Martin. MOTION PASSED. (8-0-0) 3  HPC Minutes 07/02/2024 6. MINUTES: (Youtube Link) MOTION by Hasty, seconded by Altizer, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, June 4, 2024 with minor errors to be corrected. Altizer, Evans, Hardwick, Hasty, Longmire, and Slatery voted aye. Coker and Silkwood abstained. Nay: None. Absent: Martin. MOTION PASSED. (6-0-2) 7. CONSENT AGENDA (Youtube Link) 24-052-001: Molly Walton Industrial – Site Plan Owner: Lincoln Property Company Location: 157 Molly Walton Dr, Parcel 160 043.01, 160 043.02 Lead Planning Staff: Timothy Whitten MOTION by Longmire, seconded by Altizer, to approve the consent agenda with the following project with all staff comments: (1) Molly Walton Industrial – Site Plan Altizer, Coker, Evans, Hardwick, Hasty, Longmire, Silkwood, and Slatery voted aye. Nay: None. None abstained. Absent: Martin. MOTION PASSED. (8-0-0) 4  HPC Minutes 07/02/2024 STAFF REPORT This is the site of the Music City Studio (Stonecutter Capital Management, LLC) media production facility proposed a couple of years ago on Molly Walton Drive. The site is zoned Industrial – Planned Development (I-PD). Stonecutter no longer has plans to build at this location. In its place, Lincoln Property Company (LPC) is proposing to build a facility that will accommodate mainly warehousing and light manufacturing businesses. Five buildings are proposed, totaling 496,080 square feet. In comparison, Music City Studios had 4 buildings totaling 678,620 square feet, including a 90-foot-tall building on the north side of Molly Walton. LCP is proposing a tractor-trailer parking lot on the north side of Molly Walton instead of a building. The proposed maximum height of the buildings is about 45 feet. A total of 4 curb cuts are proposed on Molly Walton, vs 5 that were proposed with the Music City Studios plan. The emergency-only access on Forest Retreat will be retained. The landscape buffer along the east side of the development will be retained. 5  HPC Minutes 07/02/2024 Old Music City Studios layout Proposed Molly Walton Industrial layout 6  HPC Minutes 07/02/2024 7  HPC Minutes 07/02/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Stamp all plans. 2. Provide a site survey stamped by a registered surveyor. 3. Dumpster facilities do not appear to be adequate for this size development – please address. 4. Provide sample of retaining wall block for review and approval. The retaining wall along Molly Walton especially will require a decorative type block. 5. Provide a detail of the pedestrian safety fence. Specify finish/color. 6. Provide a detail of the guardrail. Specify finish/color. 7. Revise grading plan along east property line to show no grading or land disturbance within the required 30ft. buffer. 8. Sheet C4-11 – north arrow shown incorrectly. 9. Sheet C4-12 – slope along Molly Walton shall not exceed 3:1. 10. Provide NES-approved electric service plan. 11. On tree plan, show all trees >10dbh to be removed and saved. Provide calculations showing required replacement. Provide plan for replacement and/or payment into tree bank. Show replacement trees in a separate plant schedule from the main schedule, and designate with 8  HPC Minutes 07/02/2024 “R” on planting plan. Required parking lot trees and street trees to not count towards tree replacement. 12. Provide irrigation plan. 13. Height-to-caliper ratio must meet Am. Standard for Nursery Stock, latest edition. 14. Provide some taller columnar shrubs/trees within building foundation planting beds to help break up wall expanses. 15. Plants intended to screen the trailer parking area must be of sufficient quantity and height to substantially screen the parking lot at planting. 16. Detention pond screening should take into account the road elevation about the pond; adjust heights and locations to provide more effective screening from road. Also, it is not required to provide screening between the pond and the stream buffer. 17. Indicate proposed light pole heights. 18. Lights closest to residence on Forest Retreat may need glare shields. 19. Show outlines of RTUs on each elevation. Building parapet walls must be at least as tall as tallest units, or provide sight-line study showing proposed parapet height is sufficient to screen units from street. 20. Please correct the scale on the building elevations. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (June 27, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. See Markups. 2. Site Plan - Label all easements as indicated on the plat. - Provide a smooth horizontal alignment at the tie in for the extension of Molly Walton Drive. Ensure that the horizontal and vertical alignment are designed in accordance with the AASHTO Policy on Geometric Design of Highways and Street. - There are several unresolved comments on each ESPC sheet which the engineer has stated will be addressed in future revisions. - There are several instances where the invert elevations for proposed headwalls does not tie into the adjacent proposed grading in the EPSC Plans and in the Grading and Drainage plans. Please revise. - Flood Zone AE on the northwest corner of the site currently has no regulatory floodway designated. Because the stream is upstream and discharges directly into the flood zone, it is considered an unmapped stream and potentially the floodway for the flood zone in the northwest corner. In accordance with Municipal Code 18-420.D and 18-425.I, please ensure that there is no fill or structures placed within twice the width of the stream from either bank, and verify with hydrologic and hydraulic analyses that there is no more than 1' of rise at any point along the stream within the property boundary or in the adjacent Flood Zone AE. 9  HPC Minutes 07/02/2024 - Please provide a culvert analysis to verify that the existing culvert encapsulating the stream onsite and the culvert downstream of the site outfall under Molly Walton Blvd. have capacity to convey the 25-year storm. - There are several instances where the slopes of accessible facilities exceed what is allowed per ADA design standards. Please revise accordingly. 3. Drainage Report - This project will involve alterations to potential Waters of the United States, therefore coordination with USACE is needed and a concurrence letter from them is required. - Please provide an explanation on what design parameters were considered to ensure that the overall pond design achieves 80% TSS removal, with supporting references to literature. 4. SWPPP - The EPSC plans included in this document are not consistent with those provided in the Site Plan. Please revise. - It appears that the sediment basins were designed based on the post-development conditions. The sediment basins should be designed based on the worst-case scenario which is likely EPSC Stage 1 with bare soil within the limits of disturbance. 5. TIS - Staff has no comments on the TIS. Based on the analysis provided, there will be a negligible impact to the delays experienced at the intersections of Free Hill Road and Molly Walton Drive, and Free Hill Road and W Main St. such that the level of service will remain the same. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (June 27, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. Hendersonville Subdivision Regulations 3.7.2.1 – For commercial districts or commercial subdivisions, there shall be one (1) or more hydrants at each street intersection depending on the required fire flow, with intermediate hydrants so that they are not over three hundred (300) feet apart. ACTION: For commercial districts or commercial subdivisions, one (1) or more hydrants at each street intersection depending on the required fire flow, with intermediate hydrants so that they are not over three hundred (300) feet apart per Hendersonville Subdivision Regulations 3.7.2.1 2. Hendersonville Subdivision Regulations 3.7.2.2– The type and location of each fire hydrant shall be designated by the Hendersonville Fire Department and approved by the governing utility district. Hydrant specifications in 3.7.2. ACTION: The type and location of each fire hydrant shall be designated by the Hendersonville Fire Department and approved by the governing utility district. Hydrant specifications in 3.7.2 10  HPC Minutes 07/02/2024 3. NFPA 2016 6.4.5.4* Fire department connections shall be located not more than 100 ft (30.5 m) from the nearest Fire hydrant connected to an approved water supply. ACTION: Fire department connections shall be located not more than 100 ft (30.5 m) from the nearest Fire hydrant connected to an approved water supply per code NFPA 2016 6.4.5.4* 4. Area of building 1 should be used for this measurement. ACTION: IFC 2018 D104.3 Where two fire apparatus access roads are required, they shall be placed a distance apart equal to not less than one half of the length of the maximum overall diagonal dimension of the lot or area to be served, measured in a straight line between accesses. 5. IFC 2018 503.2.4 -Turning Radius: Provide a truck turning template using the Hendersonville Fire Department template. ACTION: Provide a truck turning template using the Hendersonville Fire Department template 6. IFC 2018 912.2.1 - Provide Sprinkler system FDC on street (address) side of building. ACTION: Provide Sprinkler system FDC on street (address) side of building per code IFC 2018 912.2.1 7. IFC 2018 D105.2 – Aerial fire apparatus access roads shall have a minimum unobstructed width of 26’, exclusive of shoulders, in the immediate vicinity of the building or portion thereof. ACTION: Aerial fire apparatus access roads have a minimum unobstructed width of 26’, exclusive of shoulders, in the immediate vicinity of the building or portion thereof per code IFC 2018 D105.2 8. Hendersonville Subdivision Regulations 3.7.2.1 – Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate. ACTION: Provide a hydrant layout that meets the fire flow requirements and identify each source and the calculated flow rate per Hendersonville Subdivision Regulations 3.7.2.1– Submitted by Chris Willyard, Deputy Fire Marshal (June 27, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. Water contact will be the same as sewer on sheet 1. Show water connections at Forest Retreat emergency entrance. Submitted by David Brigance, HUD Construction Supervisor (June 27, 2024) 8. DEVELOPMENT PLANS: (Youtube Link) 24-055-001: Music City Studios – Molly Walton Industrial – CDP Add-Use (Light Manufacturing) Owner: Lincoln Property Company Location: 157 Molly Walton Drive, Parcel 160 043.01, 160 043.02 Lead Planning Staff: Timothy Whitten 11  HPC Minutes 07/02/2024 MOTION by Coker, seconded by Silkwood, to approve the Music City Studios – Molly Walton Industrial – CDP Add Use (Light Manufacturing), with all staff comments. Altizer, Coker, Evans, Hardwick, Hasty, Longmire, Silkwood, and Slatery voted aye. Nay: None. None abstained. Absent: Martin. MOTION PASSED. (8-0-0) STAFF REPORT This is the site of the Music City Studio media production facility proposed a couple of years ago on Molly Walton Drive. The site is zoned Industrial – Planned Development (I-PD). Music City Studio is no longer has plans to build at this location. Lincoln Property Company (LPC) is now proposing to construct five buildings that would accommodate warehousing and light manufacturing uses. Light manufacturing is not currently listed among the allowed uses on the Music City Studios master plan, so LPC is requesting that it be added as an allowed use. Light Manufacturing is a permitted use in the Industrial base zoning, and 12  HPC Minutes 07/02/2024 so is a by-right use for all the other existing Industrial-zoned properties on Molly Walton Dr. and Freehill Rd.. Other uses shown as allowed on the master plan are: Warehouse Distribution, Data Center, Medical/Dental Laboratory, Printing Shop, Research & Development Facility, Public Safety Facility, and Major Media Production Facility. In their application, LCP states: Existing Zoning 13  HPC Minutes 07/02/2024 Old Music City Studios layout Proposed Molly Walton Industrial layout 14  HPC Minutes 07/02/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. No comments. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (June 27, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. No comments. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (June 27, 2024) 15  HPC Minutes 07/02/2024 STAFF COMMENTS – FIRE DEPARTMENT: 1. 1. No comments. Submitted by Chris Willyard, Deputy Fire Marshal (June 27,, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (June 27, 2024) 9. STAFF-LEVEL PROJECTS, APPROVED: (Youtube Link) The Hendersonville Planning Commission acknowledged staff’s approval of the following projects. No action was taken. 24-027-001: Alfieri 1009 West Main St (1009 West Main St) – Site Plan 24-043-001: Birdie Bros Outdoor Patio (300 Indian Lake Blvd Ste E160) – Site Plan 24-009-001: BP Pulse EV Charging Stations (768 East Main St) – Site Plan 24-057-001: Edmonton State Bank Exterior Color Change (255 Indian Lake Blvd) – Site Plan 24-056-001: Millstone Phase 2 Lot 68 Parking Lot (471 Carriage House Ln) – Site Plan 24-037-001: Premier Park Phase 1 (98 Volunteer Dr) – FDP Amendment 24-051-001: Retreat at Indian Lake Parking Lot Expansion (908 Cardinal Ln) – Site Plan 16  HPC Minutes 07/02/2024 24-033-001: Verizon Small Cell (1101 Forest Retreat Rd) – Site Plan 10. STAFF-LEVEL PROJECTS, PENDING: (Youtube Link) 24-049-001: 1041 Avondale Parking Lot (1041 Avondale Rd) – Site Plan / A 6/28 24-054-001: Alexander Commercial (281 East Main St) – Site Plan / A 6/28 23-103-001: Broken Paddle Outfitters Outbuilding (167 E Main St) – Site Plan / A 4/12 24-045-001: Hendersonville High School Dugout Improvements (131 Conway Twitty – Field 3) – Site Plan / A 6/28 24-053-001: Music City Studios Molly Walton (157 Molly Walton Dr) – CDP Amendment / S 6/21 24-046-001: Saundersville Industrial Park Lot 41 Resub (104 Jessica Lauren Ct) – Final Plat / S 6/27 24-034-001: Verizon Small Cell (203B N. Anderson Ln) – Site Plan / A 5/2 24-035-001: Verizon Small Cell (215A Indian Lake Blvd) – Site Plan / A 5/2 13. PLANNING DIRECTOR COMMENTS: (Youtube Link) Director Free discussed there have been an increase in pre-application meetings and expecting to see more over the next few months. Director Free advised Jim’N Nick’s Restaurant had submitted for the August meeting agenda. Falcon Ridge also submitted to be on the August agenda to decrease the lot sizes and increase the open space. 17  HPC Minutes 07/02/2024 14. ADJOURNMENT (Youtube Link) MOTION by Altizer, seconded by Slatery, to adjourn the Hendersonville Planning Commission Meeting at 7:10 PM. Altizer, Coker, Evans, Hardwick, Hasty, Longmire, Silkwood, and Slatery voted aye. None voted nay. None abstained. Absent: Martin. MOTION PASSED. (8-0-0) VANESSA SILKWOOD, Secretary JEFF COKER, Chairman KEITH L. FREE, MPA, AICP, Planning Director 18