City Council Meeting

OFFICIAL PROCEEDINGS CITY OF HERREID, SOUTH DAKOTA July 6, 2021 The Herreid City Council was called to order by Mayor Gary Weismantel on the above date at 7:30pm at City Hall. The following members were present: A. Dupper and K. Rossow, R. Rossow, P. Weisbeck, Lacy Fuehrer, with K. Haar absent. K. Harr joined the meeting via Zoom at 7:59PM. Also, present were: M. Neeley, Finance Officer; R. Goehring, Maintenance Supervisor; and Tim McNeil, citizen; Dick Werner, HAHD. Moved by K. Rossow, seconded by R. Rossow to approve the agenda. All members present voted aye, motion carried. Moved by Weisbeck, seconded by Fuehrer to approve the minutes from the June 7, 2021 meeting and the June 21, 2021 special meeting. All members present voted aye, motion carried. K. Rossow moved, Weisbeck seconded to approve the following regular and additional claims except for the B&B, Helms & Associates, and Abbie Howell-McNeil claims. All members present voted aye, motion carried. June Claims STREETS PAYROLL $2,203.74 SEWER PAYROLL $1,686.04 WATER PAYROLL $1,620.76 FINANCE OFFICE PAYROLL $2,573.82 POOL PAYROLL $440.46 COUNCIL PAYROLL $1,847.00 MAYOR PAYROLL $332.46 A&B REPAIR LLC SERVICES $132.00 ASSOCIATED SUPPLY C SUPPLIES $126.47 BAUMANNS SERVICE ST SUPPLIES $397.04 CAMPBELL COUNTY BANK FEES $29.70 CAMPBELL COUNTY-SHERIFF SERVICES $2,062.46 CAROL OTTENBACHER SERVICES $80.00 DAKOTA PUMP & CONTR REPAIRS/MAINT $306.12 FINANCIAL AGENT PAYROLL TAXES $1,905.84 FRESH START MARKET SUPPLIES $14.12 HAWKINS, INC. SUPPLIES $10.00 HEARTLAND WASTE MA GARBAGE COLLECT $4,725.00 HELMS AND ASSOCIATE SERVICES $11,635.20 HERREID CONCRETE SUPPLIES $166.12 HERREID LUMBER SUPPLIES $155.92 HERREID SUPER STOP SUPPLIES $93.26 HUBER & SON SUPPLIES $67.50 KROONTJE LAW OFFICE SERVICES $239.60 LESTER GOEHRING HEADSTONES-VETS $150.00 MONTANA DAKOTA UTIL UTILITIES $1,610.57 NEWMAN SIGNS SUPPLIES-SIGNS $3,691.75 PRAIRIE PIONEER PUBLISHING $265.43 RITEWAY BUSINESS FOR SUPPLIES $135.44 SD DEPT OF HEALTH SVCS $15.00 SD DEPT OF REVENUE SALES TAX $322.85 SD ONE CALL LOCATES $7.84 SD RETIREMENT RETIREMENT $942.30 SERVALL SUPPLIES $68.20  SLATER OIL & LP POOL-PROPANE $591.50 TOWN N COUNTRY GALS FIT CENTER CALENDAR $40.00 USDA - RURAL DEVELOP WASTEWATER/WATER LOANS $7,727.00 VALLEY TELCO UTILITIES $286.66 VISA SVCS/POSTAGE/SUPPLIES $1,558.26 WEB WATER DEVELOPM WATER $6,524.07 Additional Claims B & B Construction Pymt #7-Final $308,531.90 CAG Grant-griddles $300.00 Summerfest Grant-roasters $350.00 Jensen Rock & Sand Asphalt Patching $9,533.09 Elmers Welding Tree removal/stump grinding $300.00 Pudwill & Sons Service install-Vander Vorst lot $4,800.00 Abbie Howell-McNeil Pool Consultant fees $960.00 Helms & Associates Final Sewer Proj fees $21,913.10 Moved by Dupper, seconded by K. Rossow to pay Abbie Howell-McNeil for FO Neeley to pay retroactively, $12.00/hour for all hours on the timesheets previously submitted as worked up to the date of the City Council meeting on June 7, 2021. The pay is to be in the form of a supplemental paycheck, providing wages representing the difference between the original payment and the new rate of $12.00/hr. Regarding the payment of the tree removal, discussion involved the city’s payment due to Maintenance Goehring contacting Elmer’s for assistance. Maintenance Goehring has been asked to notify homeowner that any other tree removal will be at the homeowner’s cost. Regarding the B&B and Helms payment requests, Council will re-visit the payment requests at their July 12, 2021 special meeting, as some questions remain regarding the project. Sheriff’s Reports for May and June 2021 were reviewed. Problem Resolution Forms-none received. Building Permits Moved by K. Rossow, seconded by Fuehrer, all present voted aye (Dupper abstained from own permit request), motion carried to approve 4 building permits as follows: Chad & Cecelia Fjeldheim, 506 Tower St NW-8x16 concrete deck; Kim Shadwell, 307 Tower St NW-7x11 wood deck; Kevin Wientjes 204 10th Ave NE-concrete patio, fence, irrigation; Steve & Adrienne Dupper, 303 Ash St NE-30x56 pole shed. Public Comments Heard that Steve Berndt has requested the city move forward with surplussing the Senior Citizens Center. Following discussion, moved by Weisbeck, seconded by K. Rossow, all members present voted aye, motion carried that the city not surplus the Senior Citizens Center. K. Haar joined the meeting via zoom 7:59pm. Old Business Pool-no report/action taken Pool Project Engineer Moved by K. Rossow, seconded by Fuehrer, all members present voted aye, motion carried to sign the contract with EngTech for project oversight services, but to hold on expenditures until LWC provide final approval. Sewer Project Following discussion, approval of final claims and Certificate of Final Completion were tabled until the July 12, 2021 Special Meeting. Streets The Notice of Hearing on Proposed Resolution of Necessity for the Paving Project-North was reviewed, no action taken pending Special Meeting on July 12th. Drainage The need for basins to be installed in 3 locations was discussed: West side of Elm Street-100 block, SE corner of Elm & 2nd Ave S, and near 104 7th Ave NE. FO Neeley will reach out to concrete finishers to request estimates. Discussed concerns over standing water at the new HAHD twin home. Maintenance Goehring will work with adjacent homeowners to clear a path for water to drain. Emergency Siren Heard that the FAA has approved the request to place a siren at Camp 83, Andrew Van Kuren is moving forward with environmental studies to submit with grant request. Code Enforcement Heard that an invoice has been received for the spring inspection, but that no payment is due since the retainer has not been exhausted. Mosquito Grant Heard that the city has been awarded $1,824.00 from SDDOH to purchase mosquito control supplies. Marijuana Ordinance Following discussion moved by Dupper, seconded by K. Rossow to complete the first reading of Ordinance No. 2021-07 A Temporary Ordinance Regarding the Issuance of Local Medical Cannabis Establishment Permits And/or Licenses, all members present voted aye, motion passed. New Business None Maintenance Report Maintenance Goehring reported that he will be focusing on tree trimming, mosquito and weed spraying, and spreading the gravel delivered by B&B when it arrives. Over the past month, he has been working on the pool, water issues, assisting the Legion with the Vietnam Veterans Wall replica, and cleaning up storm damage. As a result of discussion, Goehring will work to get estimates on the cost to repair/replace the roof on the City Shop and will work on getting an overhead fill system in place at the City Well. In the Finance Report: Fund balances, expenditures, revenue accounts, sales tax receipts, and delinquent utility accounts were reviewed. Sales tax revenue continues to level off. The cemetery CD has been cashed and will be forwarded to the Community Foundation when more information is received about a potential match in funds. Moved by Dupper, seconded by Fuehrer to hire Jenna Jochim (Lifeguard) and Devan Brockel (non-certified) pool staff, all members present voted aye, motion passed. The next regularly scheduled Council meeting will be Monday, August 2nd at 7:30pm, a special meeting will be scheduled to discuss the sewer project claims with Brandon Smid of Helms & Associates, TBD. With no further business, moved by Dupper, seconded by R. Rossow, all members present voted aye, motion passed, meeting was adjourned at 8:45PM. _________________________________________ Gary Weismantel, Mayor ATTEST: __________________________________ Melinda Neeley, Finance Officer This institution is an equal opportunity provider.