City Council Meeting

OFFICIAL PROCEEDINGS CITY OF HERREID, SOUTH DAKOTA October 2, 2023 The Herreid City Council was called to order by council President, Dupper on the above date at 7:31pm at City Hall. The following members were present: A. Dupper, K. Rossow, L. Fuehrer, B. Rossow, B. Vander Vorst, and P. Weisbeck with Mayor Gary Weismantel being absent. Also present were: K. Hall, Finance Officer; Brett Van Vugt, Maintenance; Orland Geigle, Prairie Pioneer; and Karen Speidel, Selby Record. Moved by Fuehrer, seconded by Weisbeck to approve the agenda. All members present voted aye; motion carried. Moved by K. Rossow, seconded by B. Rossow to approve the minutes from the September 6, 2023 and September 27, 2023 meetings. All members present voted aye; motion carried. Vander Vorst moved, Fuehrer seconded to approve the following September claims. All members present voted aye; motion carried. 24/7 Gas Fuel $56.64 Agtegra Chemicals $661.48 Associated Pool Builders Chlorine/Chemicals $1,980.00 Cahill Bauer & Associates 2022 Audit $3,500.00 Campbell County Bank June/July ACH Fees $30.00 Campbell County Sheriff Services $2,828.96 David Nistler Concrete Sidewalk Repair Work $2,856.00 Ferguson Waterworks Parts $520.68 Financial Agent Payroll Taxes $5,647.58 Fresh Start Market Supplies $74.02 gWorks Software Setup & Dues $6,252.00 Heartland Waste Garbage Collection $4,725.00 Herreid Lumber Supplies $143.83 Herreid Super Stop Fuel $391.39 Kroontje LawOffice Services $1,264.57 Lester Goehring Veteran Headstone Services $100.00 MDU Utilities $2,435.83 Prairie Pioneer Publishing $351.37 Quill Corp Supplies $336.57 Runnings Parts $264.53 Schilling Excavating Repairs $1,280.62 Scarborough Tire LLC Payloader Tires $9,182.60 SD Dept of Health Sampling Fees $60.00 SD Dept of Revenue Sales Taxes $550.06 SD Dept of Transportation Dues for Welcome Sign $16.00 SD Retirement Retirement $1,034.62 SD One Call Locates $13.44 Selby Record Annual Subscription $38.00 Servall Rugs $33.68 USDA Sewer Project Loan Payments $7,727.00 Valley Telco Utilities $378.90 Visa Parts-Supplies-Equipment $1,353.87 WEB Water Bulk Water $10,180.64 Payroll Finance Dept $2,617.62 Streets Dept $2,533.76 Water Dept $1,451.02 Sewer Dept $1,451.02 Cemetery Dept $291.98 Parks Dept $291.98 Council / Mayor $2,354.92 Sheriff’s Report: No Report Problem Resolution Forms: None Building Permits: None Public Comments: None Old Business: Pool – Heard that Mayor Weismantel has been unsuccessful getting a response trying to confirm that Inside & Out would be here this week as promised to finish concrete repairs that were agreed on. New Business: Code Enforcement Update – Heard that several new violation letters have been sent out and that time will be given to see who complies before any further action. Also heard that the council would like to remind everyone that code enforcement is not a matter of singling out anyone, it’s a matter of everyone doing their part to help keep the community nice. Also discussed the possible need to revisit the code concerning unlicensed vehicles and vehicles without tags. Propane - Motion was made by K. Rossow, seconded by Fuehrer to accept the quote from Agtegra for propane fills for the 2023-2024 season. All members present voted aye; motion carried. The quotes received were: Agtegra at $1.39 per gallon, Slater Oil at $1.38 per gallon, and Performance Oil at $1.49 per gallon. Water Meter Replacements - A brief discussion was had on who is responsible for meter replacement when a water meter goes bad. It was agreed that in those rare instances, the city would cover the meter replacement. City Website - Heard from FO Hall that the company that provides the city’s website has changed ownership and that he was informed of future price increases. He noted that currently the city pays about $570 per year for a basic website. The new company will be charging over $2400 per year for almost the same site and that price will increase 6% every year. He also noted that the current contract does not expire until later in 2024. FO Hall informed the council that he had been in contact with an alternative company so we can plan for the future changes. The new company is called TownWeb and has offered to fully convert and completely redesign the city's website as well and honor the current $570 price for the first year (2024) so as not to affect the new 2024 budget. After that, the cost would be a flat rate of $2000 per year with a guaranteed no increase. FO Hall shared with the council that the new website would not only have a totally new look, but that it would have many additional features that the current website does not. Some of those features include a scroll bar at the top of the page that would show urgent messages from the city. Also a scroll bar at the bottom of the page that would include general messages to the public. It would also include the ability for residents to sign up to receive general messages and urgent alerts via text and/or email. This would allow important information to be shared much faster. These are just a few of the more notable features that would enhance the city’s online presence for both residents and visitors. After more discussion, K. Rossow motioned, B. Rossow seconded to accept the proposal and make the change because of future price increases coming and because we could keep the current $570 price for the first year. All members present voted aye; motion carried. Water Tower - No new discussion concerning the water tower upgrade or refurbish, but did hear that FO Hall was still waiting on an estimate from WEB Water of what the cost would be to separate Herreid Livestock and part of Agtegra from the city’s water system and so they would be supplied by WEB directly. No decisions or action was taken. Drain at 3rd & Elm - Heard that FO Hall was still waiting on more information from Rural Water concerning the drain at 3rd & Elm. The issue was tabled to a later meeting. Maintenance Report: Heard from Maintenance Van Vugt that he will be jetting drains and culverts this week in preparation for the winter season. Finance Report: Reviewed the financial reports and delinquent utility accounts. At 8:22pm Fuehrer moved, B. Rossow seconded to go into Executive Session pursuant to SDCL 1-25-2 (4) legal matters. All members voted aye, motion carried. At 8:49pm Council President Dupper declared the council out of Executive Session. No action was taken. The next regularly scheduled Council meeting is scheduled for Monday, November 6th at 7:30pm. With no further business, the meeting was adjourned at 8:50pm APPROVED: ___________________________________ Gary Weismantel, Mayor ATTEST: __________________________________ Keith Hall, Finance Officer This institution is an equal opportunity provider.