October 2, 2024 Council Meeting

OFFICIAL PROCEEDINGS CITY OF HERREID, SOUTH DAKOTA Monday, October 2, 2024 The Herreid City Council was called to order by council Mayor Gary Weismantel on the above date at 7:30pm at City Hall. The following members were present: Adrienne Dupper; Canaan Winthrop; Bob Rossow; and Kim Rossow with Brady Vander Vorst and Troy Fuehrer being absent. Also present were: Keith Hall, Finance Officer; Brett Van Vugt; Maintenance; Alan Allbee, Deputy Finance Officer; Orland Geigle, Prairie Pioneer and joining later was Lacy Fuhrer, Herreid Concrete. Moved by Dupper, seconded by K. Rossow to approve the agenda. All members present voted aye; motion carried. Moved by K. Rossow, seconded by B. Rossow to approve the minutes from the Sept 4th meeting. All members present voted aye; motion carried. Moved by Dupper, seconded by Winthrop to approve the normal September claims. All members voted aye; motion carried. Moved by Dupper, seconded by Winthrop to approve one unusual September claim for $60,781.25 to Maguire Iron Inc. for first annual installment payment for the water tower refurbish project. All members present voted aye; motion carried. September 2024 Claims 24/7 Gas Fuel $142.94 Agtegra Fuel & Repairs $542.68 Campbell County Bank Fees $21.90 Campbell County Sheriff Services $3,112.80 Code Enforcement Specialist Services $672.56 Curtis Rud Oil LP Fuel $1,338.75 Dakota One Coating Community Center Refurbish $8,000.00 DANR Fees $60.00 Ferguson Waterworks Supplies $2,273.78 Financial Agent Payroll Taxes $3,811.39 Heartland Waste Garbage Collection $5,670.00 Herreid Lumber Supplies & Materials $29.61 Herreid Super Stop Fuel $10.56 Christopher Huber Repairs to Community Center $1,225.00 Huber & Son Repairs & Maintenance $539.61 Kathy Bohle Fitness Center Cleaning $100.00 Kroontje Law Offices Legal Services $1,088.25 MDU Utilities $2,870.65 Maggie Neeley Lifeguard Cert Reimbursement $50.00 Mason Neeley Lifeguard Cert Reimbursement $50.00 Matthew Neeley Lifeguard Cert Reimbursement $50.00 Prairie Pioneer Publishing $242.34 Premier Equipment Parts $78.71 Quill Corp Supplies $309.68 Runnings Supplies $27.98 Schilling Excavating Services $1,294.24 SD Dept of Health Sampling Fees $45.00 SD Dept of Revenue Sales Tax $520.36 SD Dept of Transportation Welcome Sign $16.00 SD Municipal League Registration Fees $250.00 SD One Call Locates $13.44 SD Retirement Retirement $1,158.98 Servall Rugs $37.21 USDA Loan Payments for Sewer Projects $7,727.00 Valley Telco Utilities $386.18 Visa Supplies $301.58  WEB Water Bulk Water $9,870.64 Payroll Finance Dept $3,628.02 Streets Dept $2,047.75 Water Dept $1,498.11 Sewer Dept $1,498.11 Cemetery Dept $123.03 Parks Dept $483.37 Pool $7,678.80 Public Comments: Held discussion about the stray cats problem and a possible plan being worked on to deal with the issue. Also, heard about a perspective buyer of Rieker’s Electric and the potential request for hooking up water/sewer to part of the property. Also, heard about water pooling up in one of the alleys in town. OLD BUSINESS: - Pool – Heard that city attorney Mark Kroontje has been in negotiations on the city’s behalf with the general contract of the project. The negotiations are to determine a final payment to finalize the project. Also learned that Associated Pools will be coming to assist and train on the winterization of the new plumbing/piping system. - Additional Emergency Siren Update – Heard from Layne Perman from the Sheriff’s Office on potential grants to help fund a new siren and possibly upgrade the existing siren so that they can be activated simultaneously. The newer sirens available allow for the controller to activate the sirens by the push of a button on a handheld device. Perman noted that these have been successful in other surrounding communities. Learned that the cost of a new siren could vary substantially depending on the system and features. Perman told the council that he will help by actively researching grant opportunities and by talking with the company that makes the sirens. He will update the council as he learns new information concerning costs and grants. - Water Tower Update - Learned that the wind has played a big factor in completion of the project, but that the crew was hopeful to finish within the next week or two. - Code Enforcement Update – Heard that FO Hall had not received the latest update list from code enforcement but that he did learn that there had been many that have complied with previous notices. - Lead Free SD Project Update – Heard that several residents have complied with the state & federal mandate to test their water pipes. Also heard that Hall will be submitting the final results to the state by mid-October as required. Hall noted that he had been informed that the state and feds will continue moving forward with the project in the months ahead until they know the results from every resident, so Herreid residents should expect more information on the project in the weeks to come. - 2025 Appropriation Budget Ordinance (2nd Reading) – Held the second reading of the 2025 Appropriation Budget Ordinance. A motion was made by K. Rossow and seconded by B. Rossow to accept the ordinance as read. All members present voted aye; motion carried. NEW BUSINESS: -- 2024-02 Opposition to IM28 Resolution – Mayor Weismantel read the 2024-02 Opposition to IM28 Resolution which states that the City of Herreid is opposed to IM28 which would repeal sales tax on “items sold for human consumption.” The resolution points out the negative effects that the passage of IM28 would have on the city’s annual revenue and that the city is officially in opposition to it. The IM28 will be on the November general election ballet. Following the reading, a motion was made by Dupper, seconded by K. Rossow to accept the resolution as read. All members present voted aye; motion carried. -- 2024-03 Contingency Transfer Resolution – Mayor Weismantel read the 2024-03 Contingency Transfer Resolution which would allow the $20,000 appropriation to be transferred to the following departments: $7,000 to Sanitation, $7,000 to Swimming Pool, and $6,000 to Other-General Government. Moved by K. Rossow, seconded by B. Rossow to approve the resolution as read. All members present voted aye; motion carried -- Funds Transfer – Following a brief discussion, the motion was made by K. Rossow, seconded by Winthrop to transfer $50,000.00 from the General fund to the Water fund to cover the first installment payment on the water tower refurbish project. All members present voted aye; motion carried. -- Safety Deposit Box Signature Card Change – Moved by K. Rossow, seconded by Winthrop to remove former Finance Officer, Melinda Neeley form the city’s safety deposit box signature card at Campbell Co. Bank and place current Finance Officer, Keith Hall on the card. That would leave Mayor Weismantel, council members Dupper and K. Rossow on the card as the other signers. All members present voted aye; motion carried. - Main St Lights – Discussion was held on different options for dealing with reoccurring outages of the lights on Main Street. Several options were discussed and it was agreed to continue conversation on the topic as new information is gathered. -- Parking Issues – Discussion was briefly held on a continuing parking issue at one particular location in town. The council agreed to have city attorney, Kroontje send a violation letter to the resident. -- CD Renewals– Heard that two of the city’s 12-month CDs are set to mature in November; one for $350,000 and the other for $300,000. Following discussion, the motion was made by K. Rossow, seconded by B. Rossow to renew at a 5-month option with a higher interest rate. All members present voted aye; motion carried. - Desk –Moved by K. Rossow, seconded by B. Rossow to approve the purchase of a new desk in the finance office to replace the small older desk. Learned that the cost should be under $400. All members present voted aye; motion carried. - Rubble Site Quote – Heard that RTS Shearing from Jamestown, ND is in the area crushing rock. Also learned that they have given the city a quote for the cost to crush the concrete pile at the rubble site. Crushing the pile would reduce the size of the pile significantly and provide the city with years worth of gravel to use throughout the city and open up more room at the rubble site for additional pits. The quote included crushing the estimated 18,000 tons of concrete. At a rate of $10.50 per ton, the estimated total would around $189,000 for the project. During discussions, heard that if accepted, there were the options to sell the gravel or to use it for city projects. Heard from Lacy Fuehrer of Herreid Concrete that selling the crushed gravel would put the city in direct conflict with Herreid Concrete. After further discussion, it was agreed not to sell the crushed gravel to avoid any conflict. Also heard that there were a couple options to pay for the project. The quote included the option to pay 50% upon project completion and the remaining 50% in the spring of 2025. It was proposed that the city close out one of the CDs set to mature, and use the funds to pay for the project. Following much discussion, the motion was made by Winthrop, seconded by B. Rossow to accept the quote and move forward with the project. All members present voted aye; motion carried. Following that motion, another motion was made by K. Rossow, seconded by B. Rossow to rescind the earlier vote on the CD renewals. All members present voted aye; motion carried. Following that motion, the motion was made by B. Rossow, seconded by K. Rossow to renew the $350,000 CD the same as in the previous CD renewal vote at 5 months, but to only renew $200,000 of the $300,000 CD for 5 months and use the remaining $100,000 to pay the initial 50% of the rock crushing project. All members present voted aye; motion carried. Maintenance Report: None. Finance Report: Reviewed financial reports and heard an update on delinquent utility accounts form Hall. Heard cybersecurity update. Learned that the cybersecurity assessment project was roughly halfway complete and that FO Hall and Deputy FO Allbee have been and will continue addressing several issues that the assessment reveals. One of the matters being addressed is developing an Incident Response Plan (IRP) in the case of a cyber-attack. The plan outlines what action steps will take place and who fills what role should a cyber-attack ever occur. Hall and Allbee explained that developing an IRP is not only a critical thing to have in place, but it’s also required when applying for grant funds for security upgrades in the future. Also head that Hall will be gone the week of Oct. 7-11 to the SDML Annual Conference, but that Allbee will be available to cover the office for a portion of those days. The next regularly scheduled Council meeting is scheduled for Monday, November 4th at 7:30pm. With no further business, the meeting was adjourned at 9:15pm. APPROVED: ___________________________________ Gary Weismantel, Mayor ATTEST: __________________________________ Keith Hall, Finance Officer This institution is an equal opportunity provider.