City Council

City of Hesperia City Council Chambers 9700 Seventh Ave. Hesperia CA, 92345 www.cityofhesperia.us Meeting Agenda Tuesday, December 1, 2015 6:00 PM Special Meeting City Council City Council Meeting Agenda December 1, 2015 SPECIAL MEETING AGENDA HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HESPERIA HOUSING AUTHORITY HESPERIA COMMUNITY DEVELOPMENT COMMISSION HESPERIA FIRE PROTECTION DISTRICT HESPERIA WATER DISTRICT As a courtesy, please silence your cell phones, pagers, and other electronic devices while the meeting is in session. Thank you. Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar. Comments are limited to three (3) minutes for Public Comments, Consent Calendar and New Business and five (5) minutes for Public Hearings. PLEASE SUBMIT A COMMENT CARD TO THE CITY CLERK WITH THE AGENDA ITEM NUMBER NOTED. CLOSED SESSION - 5:30 PM Roll Call Mayor Eric Schmidt Mayor Pro Tem Bill Holland Council Member Russell Blewett Council Member Mike Leonard Council Member Paul Russ Conference with Legal Counsel - Potential Litigation: Government Code Section 54956.9(d)2 1. One (1) case Conference with Labor Negotiator Government Code Section 54957.6 1. Negotiations between the City of Hesperia and the San Bernardino Public Employees Association (SBPEA) and non-represented employees with the City's Negotiator. (Staff person: Brian D. Johnson, Assistant City Manager / Management Services) Government Code Section 54957 1. Public Employee Appointment Title: City Manager CALL TO ORDER - 6:00 PM A. Invocation by Pastor David Penn of Hesperia Church of the Nazarene B. Pledge of Allegiance to the Flag C. Roll Call City of Hesperia Page 2 Printed on 11/24/2015 City Council Meeting Agenda December 1, 2015 Mayor Eric Schmidt Mayor Pro Tem Bill Holland Council Member Russell Blewett Council Member Mike Leonard Council Member Paul Russ D. Agenda Revisions and Announcements by City Clerk E. Closed Session Reports by City Attorney MAYOR'S 2015 HEALTH & FITNESS CHALLENGE RESULTS 1. Presentation to the winners of the Mayor's 2015 Health & Fitness Challenge by Mayor Schmidt STAFF ANNOUNCEMENTS/PRESENTATIONS 1. Presentation to retiring Public Works Supervisor Jeff Bennington by the Mayor, Council Members and City Manager 2. Presentation to retiring Public Works Director Dale Burke by the Mayor, Council Members and City Manager 3. Presentation to retiring City Manager Mike Podegracz by the City Council 4. Community Events Calendar by Rachel Molina, Community Relations and Media Coordinator OUTGOING MAYORAL PRESENTATION 1. Presentation to outgoing Mayor, Eric Schmidt by outgoing Mayor Pro Tem, Bill Holland COUNCIL/BOARD REORGANIZATION 1. Election of Officers: A. Selection of the Mayor/Chair to serve for the City Council, Successor Agency to the Hesperia Community Redevelopment Agency, Community Development Commission, Housing Authority, Hesperia Fire Protection District and Hesperia Water District (term to expire at the first regular meeting held in December 2016). B. Selection of the Mayor Pro Tem/Vice Chair to serve for the City Council, Successor Agency to the Hesperia Community Redevelopment Agency, Community Development Commission, Housing Authority, Hesperia Fire Protection District and Hesperia Water District (term to expire at the first regular meeting held in December 2016). Staff Person: City Clerk Melinda Sayre Attachments: SR Council and Board Reorganization 12-1-2015 PUBLIC COMMENTS City of Hesperia Page 3 Printed on 11/24/2015 City Council Meeting Agenda December 1, 2015 Please complete a “Comment Card” and give it to the City Clerk. Comments are limited to three (3) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. Under the provisions of the Brown Act, the Council is prohibited from taking action on oral requests. However, Council/Agency/Authority/Commission/Board Members may respond briefly or refer the communication to staff. The Council/Agency/Authority/Commission/Board may also request the City Clerk to calendar an item related to your communication at a future meeting. 1) City Council 2) Fire District 3) Water District JOINT CONSENT CALENDAR 1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, November 17, 2015 Recommended Action: It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, November 17, 2015. Staff Person: City Clerk Melinda Sayre Attachments: Draft Min CC 2015-11-17 2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Fire - Water) Recommended Action: It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Warrant Report 12-1-2015 Attachment 1 - Warrant Runs 3. Smith, Dawson and Andrews Contract Extension Recommended Action: It is recommended that the City Council approve the contract extension of federal legislative advocates, Smith, Dawson and Andrews through calendar year 2017. Staff Person: Management Analyst Julie Ryan Attachments: SR Legislative Advocates Contract Extension 12-1-2015 Attachment 1 - SDA Monthly Report 4. Adopt Resolution No. 2015-067 Amending the Fiscal Year 2015-16 Budget and Affirm Approved Contract Change Order No. 002 for Animal Control City of Hesperia Page 4 Printed on 11/24/2015 City Council Meeting Agenda December 1, 2015 Facility - Site Improvements (C.O. No. 6524) Recommended Action: It is recommended that the City Council adopt Resolution No. 2015-067 amending the Fiscal Year 2015-16 Budget by appropriating additional funding in the amount of $50,576 to the Animal Control Facility - Site Improvements Project (C.O. No. 6524) for a total project cost of $474,088; and that the City Council affirm approved Change Order No. 002 in the amount of $50,576 to the $347,116 contract with Cooley Construction, Inc. and authorize a new total contract amount of $397,692. Staff Person: Interim Director of Development Services Joseph Lim Attachments: SR Animal Control Facility Change Order 12-1-2015 Resolution 2015-067 5. Adopt Resolution No. 2015-070 approving the Measure I Local Street Program Policy Maintenance of Effort Base Year Level Recommended Action: It is recommended that the City Council adopt Resolution No. 2015-070 approving the Measure I Local Street Program Policy Maintenance of Effort Base Year Level. Staff Person: City Engineer John Leveillee Attachments: SR Measure I Maintenance of Effort 12-1-2015 Resolution 2015-070 Attachment 2 - Determination Status Spreadsheet Attachment 3 - Annual MOE Base Year Template 6. Approve the Purchase of Equipment from Rhythm Engineering and a Contract with Urban Systems Associates, Inc. for the Main Street Traffic Signal Synchronization Project (CO #7133) Recommended Action: It is recommended that the City Council 1) approve the purchase of equipment from Rhythm Engineering at a cost of $243,800, and 2) award a contract to Urban Systems Associates, Inc. for the Main Street Traffic Signal Synchronization Project in the amount of $278,140; with a 10% contingency in the amount of $27,814 for a total authorized contract amount of $305,954; and authorize the City Manager to execute the contract. Staff Person: City Engineer John Leveillee Attachments: SR CO 7133 Equipment & Contract 12-1-2015 Attachment 1 - Rhythm Equipment Quote Attachment 2 - Urban Systems Proposal 7. Trailer Mounted Crack Patcher Purchase Recommended Action: City of Hesperia Page 5 Printed on 11/24/2015 City Council Meeting Agenda December 1, 2015 It is recommended that the City Council authorize the City Manager to execute a Purchase Order authorizing Crafco Inc., of Fontana California to provide a new trailer mounted crack patcher in the not-to-exceed amount of $71,868. Staff Person: Director of Public Works Dale Burke Attachments: SR Trailer Mounted Crack Patcher Purchase 12-1-2015 8. Support for Transportation Infrastructure Funding Recommended Action: It is recommended that the City Council approve Resolution No. 2015-074, supporting transportation infrastructure funding that focuses on existing resources. Staff Person: Management Analyst Julie Ryan Attachments: SR Transportation Funding 12-1-2015 Resolution 2015-074 Attachment 2 - ARC Transportation Plan COUNCIL COMMITTEE REPORTS AND COMMENTS The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City. CITY MANAGER/CITY ATTORNEY/STAFF REPORTS The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public. ADJOURNMENT I, Melinda Sayre, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, November 25, 2015 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________ Melinda Sayre, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. City of Hesperia Page 6 Printed on 11/24/2015