City Council

City of Hesperia City Council Chambers 9700 Seventh Ave. Hesperia CA, 92345 www.cityofhesperia.us Meeting Agenda Tuesday, June 7, 2016 6:30 PM City Council City Council Meeting Agenda June 7, 2016 REGULAR MEETING AGENDA HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HESPERIA HOUSING AUTHORITY HESPERIA COMMUNITY DEVELOPMENT COMMISSION HESPERIA FIRE PROTECTION DISTRICT HESPERIA WATER DISTRICT As a courtesy, please silence your cell phones, pagers, and other electronic devices while the meeting is in session. Thank you. Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar. Comments are limited to three (3) minutes for Public Comments, Consent Calendar and New Business and five (5) minutes for Public Hearings. PLEASE SUBMIT A COMMENT CARD TO THE CITY CLERK WITH THE AGENDA ITEM NUMBER NOTED. CLOSED SESSION - 6:00 PM Roll Call Mayor Bill Holland Mayor Pro Tem Paul Russ Council Member Russell Blewett Council Member Mike Leonard Council Member Eric Schmidt Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9(d)1 1. Briggs Claim No. HS1608 - Settlement 2. Center for Biological Diversity, et al. v. City of Hesperia 3. Crestline Sanitation District v. City of Hesperia 4. Victor Valley Family Resource Center, et al. v. City of Hesperia Conference with Real Property Negotiators – Property Negotiations Government Code Section – 54956.8 1. Negotiating Parties: J. Lamoreaux and City of Hesperia Locations: APN 0413-021-03 Under Negotiation: Price and Terms CALL TO ORDER - 6:30 PM A. Invocation by Mark Marcos of Hesperia United Methodist Church B. Pledge of Allegiance to the Flag C. Roll Call Mayor Bill Holland Mayor Pro Tem Paul Russ Council Member Russell Blewett Council Member Mike Leonard City of Hesperia Page 2 Printed on 6/1/2016 City Council Meeting Agenda June 7, 2016 Council Member Eric Schmidt D. Agenda Revisions and Announcements by City Clerk E. Closed Session Reports by City Attorney ANNOUNCEMENTS/PRESENTATIONS 1. Community Events Calendar by Rachel Molina, Community Relations and Media Coordinator PUBLIC COMMENTS Please complete a “Comment Card” and give it to the City Clerk. Comments are limited to three (3) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. Under the provisions of the Brown Act, the Council is prohibited from taking action on oral requests. However, Council/Agency/Authority/Commission/Board Members may respond briefly or refer the communication to staff. The Council/Agency/Authority/Commission/Board may also request the City Clerk to calendar an item related to your communication at a future meeting. 1) City Council 2) Fire District 3) Water District JOINT CONSENT CALENDAR 1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, May 17, 2016 Recommended Action: It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, May 17, 2016. Staff Person: City Clerk Melinda Sayre Attachments: Draft Min CC 2016-05-17 2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Fire - Water) Recommended Action: It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Warrant Run 6-7-2016 Attachment 1 - Warrant Run City of Hesperia Page 3 Printed on 6/1/2016 City Council Meeting Agenda June 7, 2016 3. Agreement with Faust Media Services Recommended Action: It is recommended that the City Council authorize the City Manager to execute a contract with Faust Media Services in an amount not to exceed $ 62,416 over three years for printing of the Hesperia Horizon newsletter. Staff Person: Community Relations & Media Coordinator Rachel Molina Attachments: SR Horizon Newsletter Printing Services 6-7-2016 4. Community Facilities District (CFD) 94-01, Annexation 179 Recommended Action: It is recommended that the Fire District Board of Directors adopt Resolution No. HFPD 2016-10 admitting Annexation 179 (3 Commercial Structures) into the Community Facilities District (CFD) 94-01 and direct the Secretary of the Board to file the addition with the County Recorder. Staff Person: Fire Chief Ron Walls Attachments: SR Annexation 179 6-7-2016 Resolution HFPD 2016-10 Attachment 2 - Location Map 5. Extend Contract for Warehouse Commodity - Romac Parts Recommended Action: It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to execute an extension to the contract with Ferguson Enterprises for Romac water products in the amount of $ 43,000 for an additional year with a new not-to-exceed amount of $75,000. Staff Person: Interim Public Works Director Mark Faherty Attachments: SR Contract for Warehouse Commodity - Romac Parts 6-7-2016 6. Contract Extension with the CoStar Group for Property Database, Leasing Analysis and Related Services Recommended Action: It is recommended that the Commissioners of the Hesperia Community Development Commission (HCDC) approve an extension of a sole-source contract in the amount of twelve thousand, two hundred fifty dollars ($12,250) per year for a two-year subscription with CoStar Group for access to their on-line database of real estate property information. This data is used by the City’s Economic Development staff allowing access to commercial real estate analysis for business attraction, retention, and expansion efforts. Staff Person: Interim Economic Development Director Rod Yahnke and Management Analyst Lisa LaMere Attachments: SR CoStar Group Contract Extension 6-7-2016 City of Hesperia Page 4 Printed on 6/1/2016 City Council Meeting Agenda June 7, 2016 7. Award Contract: ADA Improvements - Year 1 & 2, C.O. No. 7400 & 7401 Recommended Action: It is recommended that the City Council award the construction contract for ADA Improvements - Year 1 & 2 (C.O. No. 7400 & 7401) to the lowest responsive, responsible bidder, S&H Civilworks for the Base Bid amount of $419,000 plus the amount of $56,000 for all Add Alternate Bid Items for a total amount of $475,000; approve a contingency in the amount of $118,750 for a total construction budget of $593,750; approve the design of the project represented by the specifications; and authorize the City Manager to execute the contract. Staff Person: Director of Development Services Michael Blay Attachments: SR Award Contract ADA Improvements 6-7-2016 8. Award PSA for Broker Services for NSP and FRIP properties Recommended Action: It is recommended that the City Council and the Commissioners of the Hesperia Housing Authority (HHA) Board award a Professional Services Agreement (PSA) for Broker Services to sell the Neighborhood Stabilization Program (NSP) and Foreclosure Remediation Implementation Program (FRIP) rehabilitated homes to Coldwell Banker Home Source, and authorize the City Manager to execute the contract. Staff Person: Senior Management Analyst Juli Rull Attachments: SR Broker Services 6-7-2016 9. Award of Agreement for City-wide Printing Sevices Recommended Action: It is recommended that the City Council, Hesperia Housing Authority Board, Community Development Commission, and Hesperia Water District Board authorize the City Manager to execute a three (3) year agreement with Wirz and Company Printing Inc. in an amount not-to-exceed $248,557 for City-wide printing services. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR City-Wide Printing Contract 6-7-2016 Attachment 1 - Bid Comparison 10. Adopt Resolution 2016-019 and approve the application for the Bear Valley Road Bicycle Bypass Gap Closure Project Cycle 3 Active Transportation Program (ATP) Grant Application Recommended Action: It is recommended that the City Council adopt Resolution 2016-019 approving the application for grant funds from the Cycle 3 Active Transportation Program (ATP) for the Bear Valley Road Bicycle Bypass (BVRBB) Gap Closure Project and approve the commitment for matching funds. City of Hesperia Page 5 Printed on 6/1/2016 City Council Meeting Agenda June 7, 2016 Staff Person: Director of Development Services Michael Blay Attachments: SR Cycle 3 Active Transportation Program 6-7-2016 Resolution 2016-019 Attachment 2 - Map of Project Area 11. Parcel Map 19699 Recommended Action: It is recommended that the City Council adopt Resolution No. 2016-020 approving Parcel Map No. 19699 to create two parcels from an existing 2.8 gross acre lot designated Limited Agriculture (A-1) located on the south side of Olive Street, 300 feet west of Cottonwood Avenue (APN: 0409-012-20). Staff Person: Director of Development Services Michael Blay Attachments: SR Parcel Map 19699 6-7-2016 Resolution 2016-020 Attachment 2 - Parcel Map 12. Warehouse Commodity - Mueller Parts Recommended Action: It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to approve an annual contract for Fiscal Year 2016-17 to purchase Mueller parts for the Water Operations Distribution and Pipeline divisions replacement program in the not-to-exceed amount of $185,036. Staff Person: Interim Public Works Director Mark Faherty Attachments: SR Warehouse Commodity-Mueller Parts 6-7-2016 Attachment 1 - Bid Comparison 13. Amend and Increase Contract with Cannon Pacific Services, Inc. for Street Sweeping Services Recommended Action: It is recommended that the City Council authorize the City Manager to execute an increase in the current contract and execute an amendment to contract number 2012-13-045 with Cannon Pacific Services, Inc., thereby extending the contract for an additional year (Fiscal Year 2016-17) and increasing the contract authority by an additional $160,000 with a new not-to-exceed amount of $722,514. Staff Person: Interim Public Works Director Mark Faherty Attachments: SR Contract with Cannon Pacific Services, Inc. 6-7-2016 14. Approve Parcel Map No. 19686 Recommended Action: It is recommended that the City Council adopt Resolution No. 2016-021 City of Hesperia Page 6 Printed on 6/1/2016 City Council Meeting Agenda June 7, 2016 approving Parcel Map No. 19686 to create two parcels and a remainder on approximately 65.5 gross acres within the Regional Commercial (RC) zone of the Main Street Freeway Corridor Specific Plan located generally east of Mariposa Road between Sultana Street and Emerald Street (APN: 3057-011-35). Staff Person: Director of Development Services Michael Blay Attachments: SR Parcel Map 19686 6-7-2016 Resolution 2016-021 Attachment 2 - Parcel Map 15. National Meter and Automation, Inc. Contract Increase for Fiscal Year 2016-17 Recommended Action: It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to increase the current contract 2015-16-060 with National Meter and Automation Inc. in the not-to-exceed amount of $400,000 for the purchase of Badger water meters and related Badger water meter parts from National Meter and Automation Inc. Staff Person: Interim Public Works Supervisor/Water Jeremy McDonald Attachments: SR National Meter and Automation, Inc. Contract 6-7-2016 16. Amend and Increase Contract with Safeway Sign Company for Purchase of Traffic Signs Recommended Action: It is recommended that the City Council authorize the City Manager to execute an increase in the current contract and to execute an amendment to contract number 2010-11-086 with Safeway Sign Company, thereby extending the contract for an additional year (Fiscal Year 2016-17) and increasing the contract authority by an additional $50,000 with a new not-to-exceed amount of $313,000. Staff Person: Interim Public Works Director Mark Faherty Attachments: SR Contract with Safeway Sign Company 6-7-2016 17. Adopt Resolution HWD 2016-012 Authorizing Award of Contract for the Appaloosa Avenue Reclaimed Water Line Project (C.O. No. 8088) Recommended Action: It is recommended that the Board of Directors of the Hesperia Water District adopt Resolution HWD 2016-012 authorizing award of a construction contract for Appaloosa Avenue Reclaimed Water Line (C.O. No. 8088) to W.M. Lyles Company for the bid amount of $82,160; approve a contingency in the amount of $7,840 for a total construction budget of $90,000; and authorize the City Manager to execute the contract. Staff Person: Director of Development Services Michael Blay City of Hesperia Page 7 Printed on 6/1/2016 City Council Meeting Agenda June 7, 2016 Attachments: SR - Contract Reclaimed Water Line Project 6-7-2016 Attachment 1 - W.M. Lyles Company Proposal Resolution HWD 2016-012 18. Amend and Increase Contract with American Traffic Products, Inc. Recommended Action: It is recommended that the City Council authorize the City Manager to execute an increase in the current contract and to execute an amendment to contract number 2010-11-094 with American Traffic Products, Inc. thereby extending the contract for an additional year (Fiscal Year 2016-17) and increasing the contract authority by an additional $29,000 with a new not-to-exceed amount of $151,717. Staff Person: Interim Public Works Director Mark Faherty Attachments: SR Contract with American Traffic Products, Inc. 6-7-2016 19. Calling November 8, 2016 General Municipal Election Recommended Action: It is recommended that the City Council adopt Resolution Nos. 2016-015 calling for the holding of the General Municipal Election and 2016-016 requesting consolidation with the statewide General Election with the San Bernardino County Registrar of Voters. Staff Person: City Clerk Melinda Sayre Attachments: SR Calling November Election 6-7-2016 Resolution 2016-015 Resolution 2016-016 NEW BUSINESS NEW BUSINESS 20. Award a contract to Hardy & Harper, Inc. for the Construction of the FY 2015-16 Annual Street Improvement Project (CO #7130) Recommended Action: It is recommended that the City Council award a construction contract to the lowest responsive/responsible bidder, Hardy & Harper, Inc., for the FY 2015-16 Annual Street Improvement Project in the amount of $1,676,000; approve a 10% contingency in the amount of $167,600 for a total authorized contract amount of $1,843,600; approve the design of the project represented by the plans and specifications; and authorize the City Manager to execute the contract. Staff Person: Director of Development Services Michael Blay City of Hesperia Page 8 Printed on 6/1/2016 City Council Meeting Agenda June 7, 2016 Attachments: SR Contract Hardy & Harper 6-7-2016 Attachment 1 - Bid Results 21. Approve extension and increase of Professional Services Agreement (PSA) with David Evans and Associates, Inc. for professional plan review services and support Recommended Action: It is recommended that the City Council authorize the City Manager to execute an increase of the Professional Services Agreement (PSA) with David Evans and Associates, Inc. for continued professional plan review services and additional engineering services/advice in the amount of $250,000 for a total contract amount of $300,000; and extend the contract until June 30, 2017; and authorize the City Manager to execute said agreement. Staff Person: Director of Development Services Michael Blay Attachments: SR David Evans and Associates Contract 6-7-2016 22. Animal Control and Shelter Evaluation Recommended Action: It is recommended that the City Council receive and file the report and information provided by staff relating to the Hesperia Control and Shelter Evaluation. Staff Person: Director of Development Services Michael Blay Attachments: SR Animal Control and Shelter Evaluation 6-7-2016 COUNCIL COMMITTEE REPORTS AND COMMENTS The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City. CITY MANAGER/CITY ATTORNEY/STAFF REPORTS The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public. ADJOURNMENT City of Hesperia Page 9 Printed on 6/1/2016 City Council Meeting Agenda June 7, 2016 I, Melinda Sayre, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, June 1, 2016 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________ Melinda Sayre, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. City of Hesperia Page 10 Printed on 6/1/2016