City Council

City of Hesperia City Council Chambers 9700 Seventh Ave. Hesperia CA, 92345 www.cityofhesperia.us Meeting Agenda Tuesday, August 15, 2017 6:30 PM City Council City Council Meeting Agenda August 15, 2017 REGULAR MEETING AGENDA HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HESPERIA HOUSING AUTHORITY HESPERIA COMMUNITY DEVELOPMENT COMMISSION HESPERIA FIRE PROTECTION DISTRICT HESPERIA WATER DISTRICT HESPERIA PUBLIC FACILITIES CORPORATION - ANNUAL MEETING HESPERIA JOINT PUBLIC FINANCE AUTHORITY - ANNUAL MEETING As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you. Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar. Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items. In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting. CLOSED SESSION - 5:30 PM Roll Call Mayor Paul Russ Mayor Pro Tem Russell Blewett Council Member Larry Bird Council Member Bill Holland Council Member Rebekah Swanson Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9(d)1 1. Victor Valley Family Resource Center, et al. v. City of Hesperia et al. Personnel Matters - Performance Evaluations Government Code Section 54957 1. City Manager Evaluation CALL TO ORDER - 6:30 PM A. Invocation B. Pledge of Allegiance to the Flag City of Hesperia Page 2 Printed on 8/10/2017 City Council Meeting Agenda August 15, 2017 C. Roll Call Mayor Paul Russ Mayor Pro Tem Russell Blewett Council Member Larry Bird Council Member Bill Holland Council Member Rebekah Swanson D. Agenda Revisions and Announcements by City Clerk E. Closed Session Reports by City Attorney ANNOUNCEMENTS/PRESENTATIONS 1. Presentation to the City Council by Mayor Rich Kerr from the City of Adelanto 2. Community Events Calendar by Mayor Paul Russ GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items. In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting. 1) City Council 2) Fire District 3) Water District JOINT CONSENT CALENDAR 1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, August 1, 2017 Recommended Action: It is recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesday, August 1, 2017. Staff Person: City Clerk Melinda Sayre Attachments: Draft CC Min 2017-08-01 2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Fire - Water) Recommended Action: City of Hesperia Page 3 Printed on 8/10/2017 City Council Meeting Agenda August 15, 2017 It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Warrant Run Report 8-15-2017 Attachment 1 - Warrant Runs 3. Treasurer’s Cash Report for the unaudited period ended June 30, 2017 Recommended Action: It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Treasurer's Report 8-15-2017 Attachment 1 - Investment Reports 4. Award a contract to American Asphalt South, Inc. for the Construction of the FY 2016-17 Annual Street Improvement Project (CO #7135) Recommended Action: It is recommended that the City Council award a construction contract to the lowest responsive/responsible bidder, American Asphalt South, Inc., for the FY 2016-17 Annual Street Improvement Project in the amount of $216,991.66; award Add Alternate Item 1, Hickory Avenue, in the amount of $6,414.09; award Add Alternate Item 2, Walnut Street, in the amount of $13,755.01; award Add Alternate Item 3, Cottonwood Avenue, in the amount of $58,140.60; approve a 10% contingency in the amount of $29,530.14 for a total authorized contract amount of $324,831.36; approve the design of the project represented by the plans and specifications; and authorize the City Manager to execute the contract. Staff Person: Director of Development Services Michael Blay Attachments: SR Annual Street Improvement Project CO 7135 8-15-2017 Attachment 1 - Bid Results 5. Amendment of Professional Services Agreement with the Buxton Company Recommended Action: It is recommended that the City Council and Commissioners of the Hesperia Community Development Commission (HCDC) approve and authorize an amendment to Professional Services Agreement (PSA) 2015-16-049 with The Buxton Company (Buxton), increasing the contract amount from $150,000 to $157,500 for enhanced consumer spending data services. Staff Person: Economic Development Manager Rod Yahnke and Management Analyst Lisa LaMere City of Hesperia Page 4 Printed on 8/10/2017 City Council Meeting Agenda August 15, 2017 Attachments: SR Buxton Contract Amendment 8-15-2017 6. Local Transportation Fund - Article 8a Claim Recommended Action: It is recommended that the City Council adopt Resolution No. 2017-39, authorizing the City Manager to file the FY 2016-17 Local Transportation Fund - Article 8a claim in the amount of $2,209,696 with San Bernardino County Transportation Authority (SBCTA). Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Article 8a Claim 8-15-2017 Resolution 2017-39 7. Amendment to PSA 2017-18-016 with White Nelson Diehl Evans LLP Recommended Action: It is recommended that the City Council authorize the City Manager to approve a contract amendment with White Nelson Diehl Evans LLP (WNDE) in the amount of $30,000 to perform an audit of the Transient Occupancy Tax (TOT) operators within the City. Upon approval of the contract amendment, the revised contract will total a not-to-exceed amount of $119,450. Staff Person: Budget/Finance Manager Casey Brooksher and Assistant City Manager/Management Services Brian Johnson Attachments: SR White Nelson Diehl Evans Amendment 8-15-2017 8. 2017 Edward Byrne Justice Assistance Grant (JAG) Recommended Action: It is recommended that the Council adopt Resolution No. 2017-033, accepting the appropriation of $23,528.00 from the US Department of Justice, for the purpose of partially funding operational overtime and training. Staff Person: Captain Gregg Wielenga Attachments: SR 2017 JAG Award 8-15-2017 Resolution 2017-033 Attachment 2 - MOU 2017 Justice Assistance Grant 9. HESPERIA JOINT PUBLIC FINANCE AUTHORITY ANNUAL MEETING ITEM Consideration of the Draft Minutes from the Authority Annual Meeting held September 6, 2016 Recommended Action: It is recommended that the Board of Directors approve the Draft Minutes of the Authority Annual Meeting held September 6, 2016 Staff Person: City Clerk Melinda Sayre Attachments: Draft HPFA Min 9-6-2016 10. HESPERIA PUBLIC FACILITIES CORPORATION ANNUAL MEETING ITEM City of Hesperia Page 5 Printed on 8/10/2017 City Council Meeting Agenda August 15, 2017 Consideration of the Draft Minutes of the Corporation Annual Meeting held September 6, 2016 Recommended Action: It is recommended that the Board of Directors approve the Draft Minutes from the Annual Meeting held September 6, 2016. Staff Person: City Clerk Melinda Sayre Attachments: Draft HPFC Min 9-6-2016 PUBLIC HEARINGS Individuals wishing to comment on public hearing items must submit a speaker slip to the City Clerk with the numbered agenda item noted. Speaker slips should be turned in prior to an agenda item being taken up. Comments will be limited to five minutes for Public Hearing items. WAIVE READING OF ORDINANCES Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. PUBLIC HEARING 11. General Plan Amendment GPA16-00002 and Conditional Use Permit CUP16-00009 to Construct a Gas Station; Applicant: Harp Verma; APN: 0412-172-01 Recommended Action: The Planning Commission recommends that the City Council adopt Resolution Nos. 2017-37 and 2017-38, approving GPA16-00002 and CUP16-00009 to change the designation of the subject property from Limited Agricultural with a minimum lot size of 2.5 acres (A1-2 ½) to General Commercial (C2) to construct a gas station with six fuel islands, a 5,784 square foot convenience store that includes the sale of beer, wine and liquor for off -site consumption, a 1,560 square foot automated car wash tunnel, a 3,300 square foot drive-thru restaurant and a 19,000 square foot multi-tenant commercial building located on 3.46 acres at the northeast corner of Ranchero Road and Seventh Avenue. Staff Person: Associate Planner Ryan Leonard City of Hesperia Page 6 Printed on 8/10/2017 City Council Meeting Agenda August 15, 2017 Attachments: SR GPA16-00002 & CUP16-00009 8-15-2017 Attachment 1 - Site Plan Attachment 2 - General Plan Map Attachment 3 - Aerial Photo Attachment 4 - Floor Plans Attachment 5 - Color Renduring Attachment 6 - Building Elevations Attachment 7 - Census Tract Map Attachment 8 - Negative Declaration Resolution 2017-37 Attachment 10 - Exhibit A Resolution 2017-38 Attachment 12 - Conditions of Approval Attachment 13 - Comments Received 12. Specific Plan Amendment SPLA16-00004 & Site Plan Review SPR16-00006 to Construct a Multiple Family Residential Development; Applicant: FH II, LLC (Frontier Communities); APN: 0405-072-59 Recommended Action: The Planning Commission recommends that the City Council introduce and place on first reading Ordinance No. 2017-14 approving Specific Plan Amendment SPLA16-00004 from Regional Commercial (RC) to High Density Residential (HDR) and adopt Resolution No. 2017-040 approving Site Plan Review SPR16-00006, to construct a two-story, 160-unit multiple family residential development located 1,650 feet east of Mariposa Road on the north side of Live Oak Street (Applicant: FH II, LLC; APN: 0405-072-59). Staff Person: Senior Planner Daniel Alcayaga Attachments: SR Multiple Family Residential Development 8-15-2017 Attachment 1 - Site Plan Attachment 2 - Corridor Specific Plan Attachment 3 - Aerial photo Attachment 4- P.C. Minutes Attachment 5 - Floor plan Attachment 6 - Building Elevations Attachment 7 - Building Elevations (Recreation Building) Attachment 8 - Updated Patio/Balcony Designs Ordinance No 2017-14 Exhibit "A" Resolution No. 2017-040 Conditions of Approval City of Hesperia Page 7 Printed on 8/10/2017 City Council Meeting Agenda August 15, 2017 COUNCIL COMMITTEE REPORTS AND COMMENTS The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City. CITY MANAGER/CITY ATTORNEY/STAFF REPORTS The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public. ADJOURNMENT I, Melinda Sayre, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Thursday, August 10, 2017 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________ Melinda Sayre, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. City of Hesperia Page 8 Printed on 8/10/2017