Charter School Oversight Committee

Committee Members: CITY OF HIALEAH CHARTER SCHOOL Jose F. Caragol Katharine Cue-Fuente OVERSIGHT COMMITTEE Oscar De La Rosa Paul B. Hernández Mayor Carlos Hernandez, Chair Monica Perez Vivian Casáls-Muñoz, Vice Chair Carl Zogby CHARTER SCHOOL OVERSIGHT COMMITTEE MEETING MINUTES November 12, 2019 6:30 p.m. Call to Order REPORT: Chair, Mayor Carlos Hernandez called the meeting to order at 7:12 p.m. Roll Call of Oversight Committee Members. REPORT: City Clerk, Marbelys Fatjo called the roll with the following Committee Members present: o Chair Carlos Hernandez o Vice Chair Vivian Casals-Munoz o Committee Member Jose Caragol o Committee Member Katherine Cue-Fuente o Committee Member Oscar De La Rosa o Committee Member Paul Hernandez o Committee Member Monica Perez o Committee Member Carl Zogby Invocation given by Marbelys Fatjo, City Clerk Pledge of Allegiance led by Councilmember Caragol  City of Hialeah Charter School Oversight Committee Meeting November 12, 2019 MEETING GUIDELINES The following guidelines have been established by the City Council:  ALL LOBBYISTS MUST REGISTER WITH THE CITY CLERK  As a courtesy to others, please refrain from using cellular telephones or other similar electronic devices in the Council Chamber.  A maximum of three (3) speakers in favor and three (3) speakers in opposition will be allowed to address the Council on any one item. Each speaker’s comments will be limited to three (3) minutes.  No signs or placards, in support of or in opposition to an item or speaker, shall be permitted within the Council Chamber.  Members of the public may address the City Council on any item pertaining to City business during the Comments and Questions portion of the meeting. A member of the public is limited to one appearance before the City Council and the speaker’s comments will be limited to three (3) minutes. REPORT: The meeting guidelines were read into the record by Marbelys Fatjo, City Clerk, and in Spanish by Brigette Leal, Office Coordinator, Office of the City Clerk. 1) ANNOUNCEMENT OF AMENDMENTS/CORRECTIONS TO THE AGENDA  Items N, O, P and Q have been added to today’s agenda and placed on the dais for the Board’s review. 2) CONSENT AGENDA All items listed with letter designations are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Committee Member or a resident so requests, in which case the item(s) will be removed from the consent agenda and considered along with the regular order of business. ACTION: Motion to Approve the Consent Agenda made by Vice Chair Casals-Munoz, and seconded by Committee Member Cue-Fuente. Motion passed 8-0. A. Request permission to approve the minutes of the City of Hialeah Charter School Oversight Committee meeting of August 27, 2019. APPROVED 8-0 2  City of Hialeah Charter School Oversight Committee Meeting November 12, 2019 B. Request permission to approve the executed 2019-2020 School Improvement Process (SIP) Signature Page Charter School form. APPROVED 8-0 C. Request permission to approve the executed Miami-Dade County Public System 2019- 2020 Charter School Teacher/Administrator Evaluation System Declaration form. APPROVED 8-0 D. Request permission to approve the executed City of Hialeah Educational Academy Performance Goals form. APPROVED 8-0 E. Request to approve the Miami-Dade County Public Schools Agreement for Charter School Teachers Requirements for the ESOL Endorsement forms. APPROVED 8-0 F. Request permission to approve the executed Miami-Dade County Public Schools Charter School Attestation Form Regarding Employee Contracts. APPROVED 8-0 G. Request permission to approve the executed Charter School Policies form. APPROVED 8-0 H. Request to approve the Miami-Dade County Public Schools Agreement for Charter School Teachers Accepting Out-of-Field Assignment forms. APPROVED 8-0 I. Request to approve the Active Assailant Response Plan and Mandatory Staff Training on Emergency Procedures packet. APPROVED 8-0 J. Request permission to approve the executed Management Representation letter regarding the audit for the City of Hialeah Educational Academy. APPROVED 8-0 K. Request permission to increase in the annual expenditure for licenses for the City of Hialeah Educational Academy to Curriculum Associates, from $18,000 to $25,000. Funding for this expenditure will be drawn from fiscal year 2019-2020 budget against account number 522. APPROVED 8-0 L. Request permission to increase in the annual expenditure for computer hardware for the City of Hialeah Educational Academy to IT Savvy, from $35,000 to $45,000. Funding 3  City of Hialeah Charter School Oversight Committee Meeting November 12, 2019 for this expenditure will be drawn from fiscal year 2019-2020 budget against account number 643. APPROVED 8-0 M. Request permission to approve the Employee Agreements for the 2019-2020 school year for the City of Hialeah Educational Academy. APPROVED 8-0 N. Request permission to increase in the annual expenditure for professional services for the management services for the City of Hialeah Educational Academy to Franklin Covey, from $15,000 to $40,000. Funding for this expenditure will be drawn from Fiscal 2019-2020 budget against account number 315. APPROVED 8-0 O. Request permission to increase in the annual expenditure for professional services (Audio Visual) for the City of Hialeah Educational Academy to Layer 8 Security, from $40,000 to $55,000. Funding for this expenditure will be drawn from Fiscal 2019-2020 budget against account number 641. APPROVED 8-0 P. Request permission to approve the Miami Dade County Public Schools Additional Safe Schools Allocation Budget Narrative and Certification form in the total amount of $27,960.00. APPROVED 8-0 Q. Request permission to approve the 2019-2020 SY Charter School Safe School Officer Monthly Attestation Form. APPROVED 8-0 3) PRESENTATION OF FINANCIAL REPORTS BY ACADEMICA DADE LLC a) Request permission to approve the quarterly financials which includes the updated Campus Budget for 2019-2020 as of November 2019, the Balance Sheet Standard and Balance Sheet Unaudited as of September 2019, the Income Statement Profit & Loss Standard through September 2019, the Statement of Revenue, Expenditures, and Changes in Fund Balance through September 2019, and the General Ledger report from July- September 2019. APPROVED 8-0 REPORT: Ana Martinez, Chief Financial Officer, Academica, addressed the Committee. ACTION: Motion to Approve Item 3A made by Committee Member Cue-Fuente, and seconded by Committee Member Zogby. Motion passed 8-0. 4  City of Hialeah Charter School Oversight Committee Meeting November 12, 2019 4) PRESENTATION OF PRINCIPAL’S REPORT BY IVELISSE PUENTE OCAMPO, VICE PRINCIPAL OF THE CITY OF HIALEAH EDUCATIONAL ACADEMY. REPORT: The Principal’s report was presented by Vice Principal Ivelisse Puente Ocampo. 5) UNFINISHED BUSINESS None. 6) NEW BUSINESS None. 7) COMMENTS AND QUESTIONS  Jose Azze, 788 SE Park Drive, addressed the City Council and welcomed Committee Member De La Rosa and Committee Member Perez. REPORT: Meeting was adjourned by Chair Hernandez at 7:24 p.m. In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodations to participate in the proceeding should contact the Office of the City Clerk for assistance no later than two (2) days prior to the proceeding at telephone number (305) 883-5820; if hearing impaired, telephone the Florida Relay Service numbers, (800) 955-8771 (TDD) or (800) 955- 8770 (Voice). NEXT CHARTER SCHOOL OVERSIGHT COMMITTEE MEETING: February 25, 2020, at 6:30 p.m. 5