City Board

CITY OF HIGHLAND HAVEN 510 Highland Drive, Suite A Highland Haven, Texas 78654-8278 Telephone: 830-265-4366 MINUTES – BOARD OF ALDERMAN MEETING DATE: Tuesday, August 1, 2023 TIME: 7:00 p.m. PLACE: Highland Haven Community Center 1. Open Meeting and Establish Quorum/Roll Call– Mayor Mayor Pro Tem Terry Nuss Present ☐Absent Alderperson Don Hagans Present ☐Absent Alderperson Bruce Robertson Present ☐Absent Alderperson Lynn Smith Present ☐Absent Alderperson Terry Smith Present ☐Absent Mayor Kelley opened the meeting at 7:00pm 2. Pledge of Allegiance & Thought – Mayor Mayor Kelley led the Pledge of Allegiance 3. Recognize Visitors Visitors Present – Liz Hawkins, Teresa Smith, Judy Kelley 4. Announcements, Proclamations or Recognition 5. Public Comment (At this time, any person with business before the BOA not scheduled on the agenda may speak to the Board. No formal action can be taken on these items at this meeting. No discussion or deliberation can occur. Comments regarding specific agenda items should occur when the item is called.) No Public Comments ACTION ITEMS 6. Consider Consent items: The items listed are considered to be routine and non-controversial by the Board of Aldermen and will be approved by one motion, there will be no separate discussion of these items unless a Board member so requests, in which case the item will be removed from the Consent Agenda prior to a motion and vote. The item will be considered in its normal sequence of the regular agenda. a. Meeting Minutes for July 18, 2023 b. July 2023 Sales Tax Report Motion to approve consent agenda made by Terry Smith seconded by Lynn Smith Vote 5-0 7. Public Hearing Regarding Proposed Budget for FY October 1, 2023, through September 30, 2024. Public Hearing Opened at 7:03 pm, with no comments from the public the Public Hearing closed at 7:03 pm. a. Discuss with Possible Action – Ordinance #124 Adoption of City Budget for Fiscal Year 2023-2024 Terry Smith “I move for approval of Ordinance No. 124 adopting the Fiscal Year 2023-2024 Annual Budget.” Motion seconded by Terry Nuss Record Vote recorded below. Mayor Pro Tem Terry Nuss For ☐Against ☐Absent Alderperson Don Hagans For ☐Against ☐Absent Alderperson Bruce Robertson For ☐Against ☐Absent Alderperson Lynn Smith For ☐Against ☐Absent Alderperson Terry Smith For ☐Against ☐Absent  b. Discuss with Possible Action – Ordinance # 068 Establishing Water Rates and Fees for 2024 Motion to approve Ordinance # 068 Establishing Water Rates and Fees for 2024 made by Terry Nuss, seconded by Lynn Smith Vote 5-0 c. Discussion with Possible Action – Ordinance #105 Fee Schedule for Solid Waste Services for 2024 Motion to approve Ordinance #105 Fee Schedule for Solid Waste Services for 2024 made by Don Hagans seconded by Bruce Robertson Vote 5-0 d. Discussion with Possible Action – Ordinance #104 Fee Schedule for Building Permit, Inspection, Construction Compliance Deposit and Administrative Fees for FY24. Motion to approve Ordinance #104 Fee Schedule for Building Permit, Inspection, Construction Compliance Deposit and Administrative Fees for FY24 made by Lynn Smith, seconded by Terry Smith Vote 5-0 8. Discuss with Possible Action – Ratify the ad valorem total property tax revenue increase for 2023. Terry Nuss “I move to ratify the ad valorem rate of .1260 that will provide for a total property tax revenue increase reflected in the adopted 2023-2024 budget.” Motion seconded by Lynn Smith Record Vote recorded below. Mayor Pro Tem Terry Nuss For ☐Against ☐Absent Alderperson Don Hagans For ☐Against ☐Absent Alderperson Bruce Robertson For ☐Against ☐Absent Alderperson Lynn Smith For ☐Against ☐Absent Alderperson Terry Smith For ☐Against ☐Absent 9. Discussion with Possible Action – City of Highland Haven FY 24 Holiday Schedule Motion to approve City of Highland Haven FY 24 Holiday Schedule made by Lynn Smith seconded by Bruce Robertson Vote 5-0 DISCUSSION / INFORMATION ITEMS 10. Personnel - a. Human Resources Policy Manual 11. Review Planning and Zoning Commission Recommendations to BOA 12. Review assignments for the Planning and Zoning Commission a. Review of current Planning and Zoning assignments b. The next P&Z meeting is scheduled for August 10th, 2023. 13. Legislative Updates – 14. Drainage Issues – 15. Review Water System – a. Maintenance and Operations Issues b. Portable generator connections c. Central Texas Groundwater Conservation District i. Pumping Permit ii. Drought Status – Stage 4 iii. 15% Mandatory Pump Restrictions d. Drought Contingency Plan 16. Review Solid Waste Services – Kelley 17. Discuss Technology/Communications Improvements - a. Community Center technology improvements 18. Mayor’s Reports a. TML Annual Conference October 4 – October 6, 2023 b. Central Texas Groundwater Stakeholder meeting. c. Codification Project Update d. Accounting Software Conversion Project 19. Aldermen Comments Next meeting – Special Meeting Friday August 11, 2023, at 9:00 am at Highland Haven City Hall Next regular meeting – Tuesday August 15, 2023, at 7:00 p.m., Highland Haven Community Center Adjournment. Motion to adjourn made by Terry Nuss seconded by Terry Smith Vote 5-0 Meeting was adjourned at 8:17 pm ____________ _______ Olan Kelley, Mayor ATTEST ____________ _______ Lezley Baum, City Secretary