City Board

CITY OF HIGHLAND HAVEN 510 Highland Drive, Suite A Highland Haven, Texas 78654-8278 Telephone: 830-265-4366 AGENDA – BOARD OF ALDERMAN MEETING DATE: Tuesday, September 19, 2023 TIME: 7:00 p.m. PLACE: Highland Haven Community Center 1. Open Meeting and Establish Quorum/Roll Call– Mayor Mayor Pro Tem Terry Nuss ☐Present ☐Absent Alderperson Don Hagans ☐Present ☐Absent Alderperson Bruce Robertson ☐Present ☐Absent Alderperson Lynn Smith ☐Present ☐Absent Alderperson Terry Smith ☐Present ☐Absent 2. Pledge of Allegiance & Thought 3. Recognize Visitors 4. Public Comment (At this time, any person with business before the BOA not scheduled on the agenda may speak to the Board. No formal action can be taken on these items at this meeting. No discussion or deliberation can occur. Comments regarding specific agenda items should occur when the item is called.) 5. Presentations, Announcements, Recognitions and Proclamations. Informational only; no action to be taken. • Anthony Mills, Director of Education Services - Texas Municipal Retirement System (TMRS) ACTION ITEMS 6. Consider Consent items: The items listed are considered to be routine and non-controversial by the Board of Aldermen and will be approved by one motion, there will be no separate discussion of these items unless a Board member so requests, in which case the item will be removed from the Consent Agenda prior to a motion and vote. The item will be considered in its normal sequence of the regular agenda. a. Meeting Minutes for September 5, 2023 b. August 2023 Financials c. August 2023 Utility Report d. September 23 Sales Tax Report 7. Discuss with Possible Action – Adoption of Human Resources Policy Manual 8. Convene into Executive Session as per Texas Govt. Code §551.074 to discuss personnel matters – City Administrator and Texas Municipal Retirement System (TMRS). a. Closed Session: Discuss personnel matters for the city administrator position. b. Open Session: Reconvene into open session. 9. Discuss with Possible Action – City Administrator 10. Discuss with Possible Action - Texas Municipal Retirement System (TMRS). DISCUSSION / INFORMATION ITEMS 11. Review Planning and Zoning Commission Recommendations to BOA 12. Review assignments for the Planning and Zoning Commission a. Review of current Planning and Zoning assignments b. The next P&Z meeting is scheduled for October 12, 2023. 13. Legislative Updates – 14. Drainage Issues – 15. Water Storage Tank Project Report 16. Review Water System – a. Maintenance and Operations Issues b. Central Texas Groundwater Conservation District i. Pumping Permit ii. Drought Status – Stage 4 iii. 15% Mandatory Pump Restrictions c. Drought Contingency Plan 17. Review Solid Waste Services – Kelley 18. Discuss Technology/Communications Improvements a. Community Center technology improvements b. City Hall phone System 19. Mayor’s Reports a. CERT Training Thursday October 5, 2023 – November 16, 2023 b. Codification Project Update c. Accounting Software Conversion Project 20. Aldermen Comments Next regular meeting – Tuesday October 3, 2023, at 7:00 p.m., Highland Haven Community Center Adjournment. Posted: September 14, 2023 CERTIFICATION OF POSTING I, LEZLEY BAUM, CERTIFY THAT THE FOREGOING AGENDA HAS BEEN POSTED AT HIGHLAND HAVEN CITY HALL, 510 HIGHLAND DRIVE, SUITE A; HIGHLAND HAVEN, TX ON THE INDOOR AND OUTDOOR NOTICE BOARDS OF CITY HALL WHICH ARE ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THE CITY WEBSITE AT WWW. HIGHLANDHAVENTX.COM ON THURSDAY, SEPTEMBER 14, 2023, BY 5:00 PM AND REMAINED SO POSTED FOR AT LEAST 72 HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING. _______________ Lezley Baum, City Secretary THIS MEETING SHALL BE CONDUCTED PURSUANT TO THE TEXAS GOVERNMENT CODE SECTION 551.001 ET SEQ. AT ANY TIME DURING THE MEETING THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION ON ANY OF THE ABOVE POSTED AGENDA ITEMS IN ACCORDANCE WITH THE SECTIONS 551.071 (Advice of Counsel), 551.072 (Real Property), 551.073 (Gifts or Donations), 551.074 (Personnel), 551.076 (Security), 551.087 (Economic Development) and/or 418.183 (Homeland Security).