City Board

CITY OF HIGHLAND HAVEN 510 Highland Drive, Suite A Highland Haven, Texas 78654-8278 Telephone: 830-265-4366 MINUTES – BOARD OF ALDERMAN MEETING DATE: Tuesday, October 3, 2023 TIME: 7:00 p.m. PLACE: Highland Haven Community Center 1. Open Meeting and Establish Quorum/Roll Call– Mayor Mayor Pro Tem Terry Nuss Present ☐Absent Alderperson Don Hagans Present ☐Absent Alderperson Bruce Robertson Present ☐Absent Alderperson Lynn Smith Present ☐Absent Alderperson Terry Smith Present ☐Absent 2. Pledge of Allegiance & Thought Mayor Kelley led in the Pledge of Allegiance. 3. Recognize Visitors Visitors present were Kellie Coppenger, Tom Weaver, and Judy Kelley 4. Announcements, Proclamations or Recognition Teachers’ Day Proclamation Mayor Kelley presented Kellie Coppenger with a proclamation proclaiming The City of Highland Haven recognizes October 5, 2023, Teacher’s day. 5. Public Comment (At this time, any person with business before the BOA not scheduled on the agenda may speak to the Board. No formal action can be taken on these items at this meeting. No discussion or deliberation can occur. Comments regarding specific agenda items should occur when the item is called.) ACTION ITEMS 6. Consider Consent items: The items listed are considered to be routine and non-controversial by the Board of Aldermen and will be approved by one motion, there will be no separate discussion of these items unless a Board member so requests, in which case the item will be removed from the Consent Agenda prior to a motion and vote. The item will be considered in its normal sequence of the regular agenda. a. Meeting Minutes for September 19, 2023 Motion to approve consent items made by Terry Nuss, seconded by Don Hagans Vote 5-0 7. Discussion with Possible Action – Revisions to Ordinance # 56 Motion to approve Ordinance # 56 made by Terry Smith, seconded by Lynn Smith. Vote 5-0 8. Discussion with Possible Action – Revisions to Ordinance # 74 Motion to approve Ordinance # 74 made by Terry Nuss, seconded by Bruce Robertson. Vote 5-0 9. Discussion with Possible Action – Revisions to Ordinance # 99 Motion to approve Ordinance # 99 made by Terry Nuss, seconded by Bruce Robertson with a recommended change to remove capitalization of building code inspections, change accepted by Terry Nuss. Vote 5-0 10. Discussion with Possible Action – Resolution # 352 Adoption of Human Resources Policy Manual. Motion to approve Resolution # 352 Adoption of Human Resources Policy Manual made by Lynn Smith, seconded by Don Hagans. Vote 5-0 11. Discussion with Possible Action – 2024 Contract with Sunset Utilities. Motion to approve 2024 Contract with Sunset Utilities made by Terry Nuss, seconded by Terry Smith. Vote 5-0 12. Convene into Executive Session as per Texas Govt. Code §551.074 to discuss personnel matters – City Administrator and Texas Municipal Retirement System (TMRS).  a. Closed Session: Discuss personnel matters for the city administrator position. The Board moved to Executive Session at 7:24pm. b. Open Session: Reconvene into open session. The Board reconvened at 7:53pm following the Executive Session. 13. Discuss with Possible Action – City Administrator Motion to advertise the position of City Administrator with a salary range of $75,000 - $85,000 made by Terry Nuss, seconded by Lynn Smith. Vote 5-0 14. Discussion with Possible Action – Ordinance # 126 City Participation with Texas Municipal Retirement System Motion to approve an 8% salary increase for current staff to offset the loss of income resulting from joining TMRS and approval of Ordinance # 126 City Participation with Texas Municipal Retirement made by Terry Smith, seconded by Terry Nuss. Vote 5-0 DISCUSSION / INFORMATION ITEMS 15. Personnel - 16. Review Planning and Zoning Commission Recommendations to BOA 17. Review assignments for the Planning and Zoning Commission a. Review of current Planning and Zoning assignments b. The next P&Z meeting is scheduled for October 12, 2023. 18. Legislative Updates – 19. Drainage Issues – 20. Central Texas Groundwater public hearing, penalties and reporting requirements. 21. Review Water System – a. Maintenance and Operations Issues b. Portable generator connections c. Central Texas Groundwater Conservation District i. Pumping Permit ii. Drought Status – Stage 4 iii. 15% Mandatory Pump Restrictions d. Drought Contingency Plan 22. Review Solid Waste Services – Kelley 23. Discuss Technology/Communications Improvements - a. Community Center technology improvements 24. Mayor’s Reports a. Codification Project Update b. Accounting Software Conversion Project 25. Aldermen Comments Next regular meeting – Tuesday October 17, 2023, at 7:00 p.m., Highland Haven Community Center Adjournment. Motion to adjourn made by Terry Smith, seconded by Lynn Smith. Vote 5-0 Meeting adjourned at 8:15 pm ____________ _______ Olan Kelley, Mayor ATTEST ____________ _______ Lezley Baum, City Secretary