Committee of the Whole Meeting

__________________________________________________________________________________ COMMITTEE OF THE WHOLE MINUTES TUESDAY, FEBRUARY 9, 2021 Mayor Greg Kubarski called the Committee of the Whole meeting to order at 7:00 p.m. on Tuesday, February 9, 2021. Committee members present at the time the meeting was called to order were: Liz Parish, Garth Hitselberger, Pat Moen, Randy Seeley, Darrow Novy, Rick Hanke, Mark Lankey, and Tom Hotek (via telephone). Others present included: City Administrator Adam Sonntag, Treasurer Lisa Johnson Police Officer Rachel Winch, Chris Scwartz from PAA, and Nicolette Nauman of the HSE. Mayor Kubarski asked if this meeting received proper public notice to which Administrator Sonntag confirmed that the meeting did receive proper notice. A motion was made by Hitselberger, second by Hanke, to approve the January 12, 2021 Committee of a Whole meeting minutes. Motion carried. Registered Public Comment – None. Chris Swartz from Public Administration Associates LLC was present to discuss the recruitment and selection process for the City Administrator position. Safety and Welfare Officer Winch presented the Police Chief’s Report. With no other items, the Committee moved to the Improvement and Services report. Improvement and Services The Committee was provided an update on the Elm Ave. and FVM Trail projects, including plans for the new pier. Sonntag provided an update on the dam project. The Committee discussed pursuing liquidated damages from the contractor due to significant delays in substantial completion of the project. Sonntag provided an update on the WWTP Upgrade, including a change order to abandon a second wet well. The Committee received an update on the Notice of Violation from the DNR regarding treatment plant violations from high strength industrial waste. With no other items, the Committee moved on to Finance and Personnel. Finance and Personnel City Hall • 123 Mechanic Street • P.O. Box 447 • Hillsboro, Wisconsin 54634 Phone: (608) 489-2521 • Fax: (608) 489-3905 • www.hillsborowi.com After reviewing the monthly bills, the Committee recommended moving the bills on to the Council agenda. Sonntag didn’t have anything for the Administrator’s report. The Committee was provided an update on the WEDC CDI Grant application for the Mr. B’s project. The Committee received an update on the Mitscher Ave. residential lot that is listed for sale. Sonntag discussed refunding the construction loan for the dam and dredging project. The Committee reviewed a sample loan schedule and the city’s financial advisor will be at the Common Council meeting. New Business – Novy discussed stocking the lake with fish. With no other items, a motion was made by Novy, second by Hanke to adjourn at 8:30 p.m. Motion carried. City Hall • 123 Mechanic Street • P.O. Box 447 • Hillsboro, Wisconsin 54634 Phone: (608) 489-2521 • Fax: (608) 489-3905 • www.hillsborowi.com