Board of Commissioners Regular Meeting

Aug. 8, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 12, 2022 Page 1 of 9 Minutes Board of Commissioners Regular Meeting 7 p.m. Aug. 8, 2022 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Budget Director Emily Bradford, Police Chief Duane Hampton, Assistant Town Manager and Community Services Director Margaret Hauth, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson, Utilities Director Marie Strandwitz, Public Space and Sustainability Manager Stephanie Trueblood and Communications Manager Catherine Wright Opening of the meeting Mayor Jenn Weaver called the meeting to order at 7:02 p.m. 1. Public charge Weaver did not read the public charge but noted it was available on the agenda. 2. Audience comments not related to the printed agenda There was none. 3. Agenda changes and approval Item 6.C was removed, and a closed session was added as authorized by North Carolina General Statute Section 143-318.11(a)(1) as it potentially involves criminal investigation or an intelligence report that otherwise would not be a public record. A motion was made to approve the amended agenda. Motion made by Commissioner Matt Hughes, seconded by Commissioner Kathleen Ferguson. Voting Yea: Commissioners Mark Bell, Robb English, Ferguson, Hughes and Evelyn Lloyd 4. Appointments A. Board of Adjustment – Reappointment of Jenn Sykes for a term ending April 30, 2025 B. Parks and Recreation – Reappointment of Cole Kenworthy for a term ending Aug. 31, 2025 A motion was made to approve reappointments. Motion made by Ferguson, seconded by Bell. Voting Yea: Bell, English, Ferguson, Hughes and Lloyd 5. Items for decision – consent agenda A. Minutes - Regular meeting June 13, 2022 - Regular meeting closed session June 13, 2022 - Work session June 27, 2022 B. Miscellaneous budget amendments and transfers C. Fees and Charges Schedule Update  Aug. 8, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 12, 2022 Page 2 of 9 D. Letter of support for regional Safe Streets grant application E. Special Event Permit – Carolina Tarwheels Bike Fest F. Classification and Pay Amendments G. Resolution exempting design work for the skate spot at Cates Creek Park from the Mini-Brooks Act requirements for qualification-based selection H. Joint Letter to North Carolina Utilities Commission Concerning Duke Energy’s Carolinas Carbon Plan A motion was made to approve consent agenda. Motion made by Hughes, seconded by Ferguson. Voting Yea: Bell, English, Ferguson, Hughes and Lloyd 6. Items for decision - regular agenda A. Orange County Food Council Progress Report and MOU Renewal This item was delayed to allow the presenter to arrive. Presentation of Item 6B was started and then stopped and this item was returned to when the Orange County Food Council Coordinator Ashley Heger arrived at 7:08 p.m. Heger presented the council’s progress and accomplishments since 2020, including: • A food access assessment that started in October and is expected to be complete in September. • An 18-month pilot program funded by Orange County that is to start this fall to expand local food markets by connecting about eight growers with regional buyers. Heger also presented a memorandum of understanding between the council and the county's jurisdictions. She noted the current agreement was signed in 2019 and was for two years. The proposed agreement would be for five years and includes the following other recommendations from the Executive Committee of the council: • Update funding percentages with 2020 Census population data. • Update number of council seats to match the bylaws. • Include reference to racial equity work. • Clarify role of the Executive Committee, the county manager’s supervision of the coordinator, and the annual invoicing process. Board members suggested some text changes regarding the racial equity work. A revised memorandum of understanding will be presented to the board later this fall. B. Update on board project list Assistant Town Manager and Community Services Director Margaret Hauth reviewed that board members generated the project list in February of items they would like staff to work on. She said staff provided responses in April regarding which projects already were being worked on, needed clarification or direction, needed a longer response time or were not recommended for further pursuit. Discussion at a board meeting was not able to occur earlier. The mayor asked the board to keep in mind that staff has a large list of projects they already are working on. Board members provided the following guidance: • Continue using the current broadcast method for board meetings now and look in the long term into possible improvements. • Discuss a review of appointed boards’ procedures and onboarding for consistency with requirements or best practices before the end of the calendar year and look into adding an agreement on  Aug. 8, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 12, 2022 Page 3 of 9 expectations to the onboarding process for appointed boards and adding an oath to statutorily created boards. • Provide a map of where current accessory dwelling units are located, look at the parameters for these units and discuss possible changes to encourage more development. The map is available to share now. Discussion about ordinance changes will follow any recommendations in the Comprehensive Sustainability Plan. • Revisit a code of ethics ordinance before the November 2023 election cycle. • Receive research by the end of the calendar year from the town attorney regarding any possible changes to the firearm regulation and regarding administering the nondiscrimination ordinance. Town Attorney Bob Hornik said he may have a draft amendment to the nondiscrimination ordinance for the board to review in September. • Provide a listing of current town contracts when time allows within the Financial Services Department to help determine what type of contracts might be included in an online depository. • Monitor what the City of Apex does regarding implementing dark sky friendly language in its development ordinance. • Poll bars and restaurants in the winter regarding their interest in creating social districts, areas where alcoholic beverages can be purchased from a licensed Alcoholic Beverage Control permittee and then taken outdoors. • Continue looking at what neighbors are doing regarding alternatives to traditional engagement and determine if it is scalable. • Investigate making emails sent to the town board through the town website visible on the website. • Discuss incorporating neighborhood block grants into future budget discussions. Staff noted that: • An assessment of the community’s bicycle/pedestrian friendliness and recommendations for handling problem areas would be part of the Comprehensive Sustainability Plan. • Moving board meetings to different community locations creates additional work for staff and confusion for the public. • Staff are working on providing public Wi-Fi at town parks. • Teen interest in engagement with the town is largely dependent on the topic. • To deter noise, a noise ordinance has to be paired with enforcement, which would require significant staff additions. C. Update on Berry Brick House gift D. Hot topics for work session Aug. 22, 2022 The mayor said a joint meeting of the board and the Water and Sewer Advisory Committee will not take place at the work session as planned. The next joint session will be at the committee’s regular meeting in November. A salary study presentation and vote are planned for the work session. The mayor said it was determined that a special meeting of the town board should be called to discuss the recommendations of the Mayor’s Task Force on Re-imagining Public Safety. The board selected Aug. 29. A motion was made to call a special meeting at 7 p.m. Aug. 29 to discuss the Mayor’s Task Force on Re- imagining Public Safety’s recommendation on establishing an advisory board. Motion made by Ferguson, seconded by Hughes. Voting Yea: Bell, English, Ferguson, Hughes and Lloyd  Aug. 8, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 12, 2022 Page 4 of 9 7. Updates A. Board members Board members gave updates on the committees and boards on which they serve. B. Town manager Town Manager Eric Peterson gave a status update on the audit and the recruitment process for a finance director and community services director. C. Staff (written reports in agenda packet) The community services director noted that Labor Day is not in the original schedule for the display of flags. She said flag banners will be displayed for Veterans Day. A motion was made to move into closed session at 9:23 p.m. Motion made by Hughes, seconded by Lloyd. Voting Yea: Bell, English, Ferguson, Hughes and Lloyd 8. Closed session (added item) A. Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(1) potentially involves criminal investigation or an intelligence report that otherwise would not be a public record A motion was made to return to open session at 9:48 p.m. Motion made by Ferguson, seconded by Bell. Voting Yea: Bell, English, Ferguson, Hughes and Lloyd 9. Adjournment Weaver adjourned the meeting at 9:49 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  Aug. 8, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 12, 2022 TOWN OF HILLSBOROUGH Page 5 of 9 FY 2022-2023 BUDGET CHANGES REPORT DATES: 08/08/2022 TO 08/08/2022 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF- 10-00-9990-5300-000 CONTINGENCY Contingency To fund increased HOME match 27786 08/08/2022 EBRADFORD 300,000.00 -2,286.00 297,714.00 Admin. 10-10-4200-5300-113 LICENSE FEES To cover Neogov 27783 08/08/2022 EBRADFORD 16,950.00 279.00 17,229.00 Admin. 10-10-4200-5300-451 C.S./PRINTING Additional utilities inserts. 27743 08/08/2022 JFernandez 5,256.00 2,136.00 7,392.00 Admin. 10-10-4200-5300-530 DUES & SUBSCRIPTIONS Additional Associated Press Style Book su 27742 08/08/2022 JFernandez 7,677.00 27.00 7,704.00 Admin. 10-10-4200-5300-570 MISCELLANEOUS AP Style Book subscript. and utilities inse 27741 08/08/2022 JFernandez 31,253.00 -2,163.00 29,090.00 To cover Neogov 27784 08/08/2022 EBRADFORD 31,253.00 -279.00 28,811.00 Planning 10-10-4900-5300-750 HOME FUNDS GRANT MATCH To adj per actual 27785 08/08/2022 EBRADFORD 4,200.00 2,286.00 6,486.00 Police 10-20-5100-5300-490 C.S./ALARM SERVICE To cover alarm services contract. 27737 08/08/2022 JFernandez 370.00 120.00 490.00 Police 10-20-5100-5300-570 MISCELLANEOUS To cover alarm services contract. 27738 08/08/2022 JFernandez 3,500.00 -120.00 3,380.00 WFER 30-80-8130-5300-412 C.S./MONITORING MISSION UNIT To cover monitoring services at West Fork 27739 08/08/2022 JFernandez 625.00 16.40 641.40 WFER 30-80-8130-5300-570 MISCELLANOUS To cover monitoring services at West Fork 27740 08/08/2022 JFernandez 2,600.00 -16.40 2,583.60 Water 30-80-8140-5300-351 RENTAL - EQUIPMENT Distribution Increase for Apple Electronics and Securit 27735 08/08/2022 JFernandez 4,000.00 -50.00 3,950.00 Water 30-80-8140-5300-490 C.S./ALARM Distribution Increase for Apple Electronics and Securit 27736 08/08/2022 JFernandez 400.00 50.00 450.00 Water 30-80-8140-5300-583 MISC.-TAX, TAGS, ETC. Distribution To re-appropriate FY22 tax/tag funds 27780 08/08/2022 EBRADFORD 0.00 2,250.00 2,250.00 WW 30-80-8200-5300-583 MISC-TAX, TAGS, ETC. Collection To re-appropriate FY22 tax/tag funds 27781 08/08/2022 EBRADFORD 0.00 2,250.00 2,250.00 WWTP 30-80-8220-5300-413 C.S./DI WATER SYSTEM SERVICE To cover actual contract cost for DI System 27744 08/08/2022 JFernandez 3,280.00 567.00 3,847.00 WWTP 30-80-8220-5300-570 MISCELLANEOUS To cover actual contract cost for DI System 27745 08/08/2022 JFernandez 4,300.00 -567.00 3,733.00 W&S 30-80-9990-5300-000 CONTINGENCY Contingency To re-appropriate FY22 tax/tag funds 27782 08/08/2022 EBRADFORD 400,000.00 -4,500.00 395,500.00 0.00 APPROVED: 5/0 DATE: 8/8/22 VERIFIED: ___________________________________ EBRADFORD 08/01/2022 3:57:09PM Page 1 of 1 fl142r03  Aug. 8, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 12, 2022 Page 6 of 9  Aug. 8, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 12, 2022 Page 7 of 9 RESOLUTION #20220808-5.G RESOLUTION Resolution Exempting Design Consultation for the Skate Spot at Cates Creek Park, 1445 Cates Creek Parkway, from NCGS 143-64.31 WHEREAS, N.C.G.S. 143-64.31 requires the initial solicitation and evaluation of firms to perform architectural, engineering, surveying, construction management-at-risk services, and design-build services (collectively “design services”) to be based on qualifications and without regard to fee; and WHEREAS, the town proposes to enter into one contract for design services to inform to the design program; and WHEREAS, G.S. 143-64.32 authorizes units of local government to exempt contracts for design services from the qualifications-based selection requirements of G.S. 143-64.31 if the estimated fee is less than $50,000; and WHEREAS, estimated fee for design services for the above-described project is less than $20,000; NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners be it resolved the Hillsborough Board of Commissioners: Section 1. The above-described project is hereby made exempt from the provisions of G.S. 143-64.31. Section 2. This resolution shall be effective upon adoption. Approved this 8th day of August 2022. Jenn Weaver, Mayor Town of Hillsborough Attestation: Sarah Kimrey, Town Clerk  Aug. 8, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 12, 2022 Page 8 of 9 Regular (Non-Law Enforcement) Positions Salary FLSA Class Grade Minimum Midpoint Maximum Status Code Classification 1 33,209 42,571 51,934 N 0100 CUSTOMER SERVICE REPRESENTATIVE 1 33,209 42,571 51,934 N 0101 METER SERVICES TECHNICIAN 1 33,209 42,571 51,934 N 0102 UTILITY MAINTENANCE TECHNICIAN I 2 34,769 44,600 54,431 N 0204 ACCOUNTS PAYABLE TECHNICIAN 2 34,769 44,600 54,431 N 0205 ADMINISTRATIVE SUPPORT SPECIALIST 2 34,769 44,600 54,431 N 0206 EQUIPMENT OPERATOR I 2 34,769 44,600 54,431 N 0207 UTILITY MAINTENANCE TECHNICIAN II 3 36,408 46,730 57,052 N 0304 EQUIPMENT OPERATOR II 3 36,408 46,730 57,052 N 0305 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST 3 36,408 46,730 57,052 N 0307 UTILITY MAINTENANCE TECHNICIAN III 3 36,408 46,730 57,052 N 0308 WASTEWATER PLANT OPERATOR I 3 36,408 46,730 57,052 N 0309 WATER PLANT OPERATOR I 4 38,128 48,967 59,805 N 0403 CREW LEADER/EQUIPMENT OPERATOR III 4 38,128 48,967 59,805 N 0405 PLANNING TECHNICIAN 4 38,128 48,967 59,805 N 0406 UTILITY SYSTEMS MECHANIC I 4 38,128 48,967 59,805 N 0407 WASTEWATER PLANT OPERATOR II 4 38,128 48,967 59,805 N 0408 WATER PLANT OPERATOR II 4 38,128 48,967 59,805 N 0409 PLANT MAINTENANCE MECHANIC I 4 38,128 48,967 59,805 N 0410 PLANT MECHANIC 5 39,934 51,315 62,695 N 0507 ACCOUNTING TECHNICIAN 5 39,934 51,315 62,695 N 0509 UTILITY SYSTEMS MECHANIC II 5 39,934 51,315 62,695 N 0510 PLANT MAINTENANCE MECHANIC II 6 41,831 53,781 65,730 N 0608 LABORATORY TECHNICIAN/WATER PLANT OPERATOR III 6 41,831 53,781 65,730 N 0609 UTILITY SYSTEMS MECHANIC III 6 41,831 53,781 65,730 N 0610 WASTEWATER LABORATORY SUPERVISOR 6 41,831 53,781 65,730 N 0611 WASTEWATER PLANT OPERATOR III 6 41,831 53,781 65,730 N 0612 WATER PLANT OPERATOR III 6 41,831 53,781 65,730 N 0613 PLANT MAINTENANCE MECHANIC III 7 43,823 56,370 68,916 N 0708 BACKFLOW/FOG SPECIALIST 7 43,823 56,370 68,916 N 0711 FLEET MECHANIC 7 43,823 56,370 68,916 N 0712 OPERATOR IN RESPONSIBLE CHARGE 8 45,914 59,088 72,262 N 0804 METER SERVICES SUPERVISOR 8 45,914 59,088 72,262 N 0806 COMMUNICATIONS SPECIALIST 8 45,914 59,088 72,262 N 0807 STORMWATER PROGRAM COORDINATOR 8 45,914 59,088 72,262 E 0808 BILLING & CUSTOMER SERVICE SUPERVISOR 9 48,110 61,942 75,775 N 0908 CHIEF WASTEWATER PLANT OPERATOR 9 48,110 61,942 75,775 E 0910 FINANCIAL ANALYST 9 48,110 61,942 75,775 E 0911 MANAGEMENT ANALYST 9 48,110 61,942 75,775 E 0912 PLANNER 9 48,110 61,942 75,775 N 0913 UTILITIES INSPECTOR 10 50,415 64,940 79,464 E 1013 HUMAN RESOURCES ANALYST 10 50,415 64,940 79,464 E 1016 WEB DEVELOPER/ASSISTANT COMMUNICATIONS MANAGER 10 50,415 64,940 79,464 N 1020 FACILITIES COORDINATOR 11 52,836 68,087 83,337 E 1107 UTILITY MAINTENANCE SUPERVISOR 11 52,836 68,087 83,337 E 1108 UTILITY SYSTEM SUPERVISOR 11 52,836 68,087 83,337 E 1109 BUDGET & MANAGEMENT ANALYST  Aug. 8, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 12, 2022 Page 9 of 9 12 55,378 71,391 87,404 E 1211 FLEET MAINTENANCE SUPERVISOR 12 55,378 71,391 87,404 E 1213 SENIOR PLANNER 13 58,047 74,860 91,674 E 1301 TOWN CLERK/HR TECH 13 58,047 74,860 91,674 E 1302 CIVIL ENGINEERING TECHNICAN 14 60,849 78,504 96,158 E 1407 SAFETY & RISK MANAGER 15 63,791 82,329 100,866 E 1507 UTILITY SYSTEM SUPERINTENDENT 15 63,791 82,329 100,866 E 1508 WASTEWATER PLANT SUPERINTENDENT 15 63,791 82,329 100,866 E 1509 WATER PLANT SUPERINTENDENT 16 66,881 86,345 105,809 17 70,125 90,562 111,000 E 1701 COMMUNICATIONS MANAGER 17 70,125 90,562 111,000 E 1702 PUBLIC SPACES & SUSTAINABILITY MANAGER 17 70,125 90,562 111,000 E 1703 PUBLIC WORKS MANAGER 17 70,125 90,562 111,000 E 1704 HR MANAGER 17 70,125 90,562 111,000 E 1705 STORMWATER & ENVIRONMENTAL SERVICES MANAGER 17 70,125 90,562 111,000 E 1706 IT MANAGER 17 70,125 90,562 111,000 E 1707 ENVIRONMENTAL ENGINEERING SUPERVISOR 17 70,125 90,562 111,000 E 1708 ASSISTANT FINANCE DIRECTOR 18 73,531 94,990 116,450 E 1801 PLANNING & ECONOMIC DEVELOPMENT MANAGER 19 77,108 99,640 122,172 20 80,863 104,522 128,181 E 2002 BUDGET DIRECTOR 21 84,806 109,648 134,490 22 88,947 115,031 141,114 E 2201 ADMINISTRATIVE SERVICES DIRECTOR 23 93,294 120,682 148,070 E 2301 FINANCE DIRECTOR 23 93,294 120,682 148,070 E 2302 UTILITIES DIRECTOR 24 97,859 126,616 155,374 E 2400 ASSISTANT TOWN MANAGER/COMMUNITY SERVICES DIRECTOR Sworn Law Enforcement Officer Positions Salary FLSA Class Grade Minimum Midpoint Maximum Status Code Classification P0 43,823 NA NA N P100 Police Officer Trainee P1 48,000 61,174 74,348 N P101 POLICE OFFICER/POLICE OFFICER FIRST CLASS P2 50,196 64,028 77,861 N P201 SENIOR POLICE OFFICER P3 52,501 67,026 81,550 N P301 POLICE CORPORAL P3 52,501 67,026 81,550 N P302 MASTER POLICE OFFICER P4 57,464 73,477 89,490 N P401 POLICE SERGEANT P5 62,935 80,590 98,244 E P501 POLICE LIEUTENANT P6 67,082 87,207 107,331 E P601 POLICE MAJOR P7 95,380 122,768 150,156 E P601 CHIEF OF POLICE