Board of Commissioners Regular Meeting

Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 1 of 15 Minutes Board of Commissioners Regular Meeting 7 p.m. Feb. 13, 2023 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Assistant Town Manager and Community Services Director Matt Efird, Assistant Town Manager and Community Services Director Margaret Hauth, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Finance Director Dave McCole, Town Manager Eric Peterson, Senior Communications Specialist Cheryl Sadgrove, Utilities Director Marie Strandwitz and Police Major Jason Winn Opening of the meeting Mayor Jenn Weaver called the meeting to order at 7 p.m. 1. Public charge Weaver did not read the public charge. 2. Audience comments not related to the printed agenda There was none. 3. Agenda changes and approval Motion: Commissioner Kathleen Ferguson moved to remove items 6D and 6E from the consent agenda for discussion. Commissioner Mark Bell seconded. Vote: 4-0. Absent: Commissioner Evelyn Lloyd. 4. Presentations A. Orange County Schools’ 2021-2026 Strategic Plan Lloyd joined the meeting at 7:14 p.m. Orange County Schools Superintendent Dr. Monique Felder gave a presentation highlighting the strategic plan for Orange County Schools. 5. Appointments A. Parks and Recreation – Appointment of Paul Weinberg for a term ending Feb. 28, 2026 B. Parks and Recreation – Appointment of David Weinberg for a term ending Feb. 28, 2026 Motion: Commissioner Robb English moved to approve both appointments. Ferguson seconded. Vote: 5-0. 6. Items for decision – consent agenda A. Minutes – Regular meeting Jan. 9, 2023 – Regular meeting closed session Jan. 9, 2023,  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 2 of 15 – Work session Jan. 23, 2023 – Budget retreat Jan. 28, 2023 B. Miscellaneous budget amendments and transfers C. Resolutions amending Fiscal Year 2022 and 2023 HOME Annual plans D. Interlocal agreement with Orange County to provide enforcement services under the town’s non- discrimination ordinance E. Ordinance amending town code to remove employment reference from the non-discrimination ordinance F. Resolution rescinding acceptance of Berry Brick House from 2019 G. Resolution endorsing updates to the Street Standards document H. Professional Services Contract for RND Architects for Adron F. Thompson Facility Design I. Resolution appointing finance officer and deputy finance officers and designating bank depository signatories J. Ordinance amending town code Section 6A-12, speed limits K. Resolution supporting North Carolina Medicaid Expansion L. Resolution in support of the LGBTQ+ community Motion: Ferguson moved to approve all items on the amended consent agenda. Commissioner Matt Hughes seconded. Vote: 5-0. Nays: None. 7. Items for decision – regular agenda A. Update on project close-out for Corbinton Commons Town Attorney Bob Hornik and Assistant Town Manager and Community Services Director Margaret Hauth informed the board that the town is continuing to press the developer of the Corbinton Commons neighborhood to complete the final development requirements for the neighborhood. The last house was issued a certificate of occupancy in August 2020, and the developer needs to do many things to finish neighborhood construction by repairing streets, sidewalks and stormwater and utility infrastructure. The board expressed support for the town’s intention to call the performance bonds associated with the project to complete the work. The developer’s performance bonds total more than $300,000. Richard Carmody, president of the homeowners association, briefly addressed the board. He said the developer was leaving things undone and the few things that had been done were not done correctly. B. Lawrence Road Project Proposal Update and Feedback The board expressed concern about a project proposed near the intersection of U.S. 70-A and Lawrence Road. After approaching the Hillsborough Board of Commissioners and receiving negative feedback, the developer chose to pursue Orange County’s rezoning process for the project. The board plans to prepare comments for the county’s public hearing regarding the project. The public hearing date has not been set. Consent agenda Item 6D. Interlocal agreement with Orange County to provide enforcement services under the town’s non - discrimination ordinance Motion: Bell moved to approve interlocal agreement with Orange County to authorize the county to investigate and enforce provisions of the town non-discrimination ordinance related to places of public accommodation. Ferguson seconded. Vote: 5-0. Consent agenda Item 6E. Ordinance amending town code to remove employment reference from the non-discrimination ordinance  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 3 of 15 The board discussed alternatives to address complaints around employment and did not vote to remove the employment reference from the ordinance. C. Hot topics for work session Feb. 27, 2023 At the work session on Feb. 27, the board may discuss a kayak rental pilot program and an allocation of $43,300 identified in the FY23 budget for affordable housing. 8. Updates A. Board members Board members gave updates on the committees and boards on which they serve. B. Town manager There was no additional report. C. Staff (written reports in agenda packet) There were no additional reports. Motion: Hughes moved to go into closed session at 9:23 p.m. Ferguson seconded. Vote: 5-0. 9. Closed session A. Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(5) regarding property acquisition Motion: Hughes moved to return to open session at 9:32 p.m. Ferguson seconded. Vote: 5-0. Motion: Ferguson moved to proceed with land acquisition as described and authorize costs of land surveying and associated legal fees. Hughes seconded. Vote: 5-0. 10. Adjournment Mayor Weaver adjourned the meeting at 9:34 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 TOWN OF HILLSBOROUGH Page 4 of 15 FY 2022-2023 BUDGET CHANGES REPORT DATES: 02/13/2023 TO 02/13/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF - 10-00-3900-3900-000 FUND BALANCE APPROPRIATION Fund Balance To cover P3 Cost Analysis. 34184 02/13/2023 JFernandez 743,482.00 4,500.00 2,043,212.39 Financial 10-10-4400-5100-010 OVERTIME COMPENSATION Services To cover yr-end overages 34191 02/13/2023 EBRADFORD 4,000.00 4,000.00 8,000.00 Financial 10-10-4400-5100-020 SALARIES Services To integrate Personnel Exp funds 34193 02/13/2023 EBRADFORD 338,398.00 123,801.00 387,199.00 Financial 10-10-4400-5100-021 PERSONNEL EXPANSION - SALARIES Services To integrate Personnel Exp funds 34192 02/13/2023 EBRADFORD 127,801.00 -127,801.00 0.00 Financial 10-10-4400-5300-110 TELEPHONE/INTERNET Services To cover yr-end overage 34195 02/13/2023 EBRADFORD 840.00 1,160.00 2,000.00 Financial 10-10-4400-5300-459 C.S./ACCOUNTING ASSISTANCE Services To cover yr-end overage 34196 02/13/2023 EBRADFORD 25,200.00 5,430.00 250,754.16 Financial 10-10-4400-5300-600 PERSONNEL EXPANSION - OP COSTS Services To integrate Personnel Exp funds 34194 02/13/2023 EBRADFORD 6,590.00 -6,590.00 0.00 Public 10-10-6300-5300-145 MAINTENANCE - BUILDINGS Space To cover Maint-Ground expenses 34181 02/13/2023 EBRADFORD 21,700.00 -5,000.00 16,700.00 Public 10-10-6300-5300-154 MAINTENANCE - GROUNDS Space To cover Maint-Ground expenses 34182 02/13/2023 EBRADFORD 239,356.00 5,000.00 244,356.00 Streets 10-30-5600-5300-080 TRAINING/CONF./CONV. To cover training 27940 02/13/2023 EBRADFORD 2,000.00 1,600.00 3,600.00 Streets 10-30-5600-5300-330 SUPPLIES - DEPARTMENTAL To cover training 34198 02/13/2023 EBRADFORD 29,500.00 -1,600.00 22,900.00 Special 10-60-6900-5300-475 C.S./UTILITY ANALYSIS AppropriationsTo cover P3 Cost Analysis. 34183 02/13/2023 JFernandez 5,000.00 4,500.00 9,500.00 Admin. 30-80-7200-5300-560 SERVICE MILESTONE RECOGNITION of Enterprise To cover Service Milestone Awards 34155 02/13/2023 EBRADFORD 0.00 225.00 225.00 Admin. 30-80-7200-5300-570 MISCELLANEOUS of Enterprise To cover Safety Awards 34159 02/13/2023 EBRADFORD 167,002.00 -38.00 166,964.00 Admin. 30-80-7200-5300-571 SAFETY AWARDS PROGRAM of Enterprise To cover Safety Awards 34157 02/13/2023 EBRADFORD 0.00 463.00 4,114.21 Admin. 30-80-7200-5300-580 CUSTOMER SERVICE & INNOVATION AWARD of Enterprise To cover Service Milestone Awards 34156 02/13/2023 EBRADFORD 4,000.00 -225.00 3,775.00 To cover Safety Awards 34158 02/13/2023 EBRADFORD 4,000.00 -425.00 3,350.00 Utilities 30-80-7220-5100-020 SALARIES Admin. To cover vehicle allotment 34161 02/13/2023 EBRADFORD 333,476.00 -1,700.00 331,776.00 Utilities 30-80-7220-5300-140 TRAVEL/VEHICLE ALLOTMENT Admin. To cover vehicle allotment 34160 02/13/2023 EBRADFORD 3,900.00 1,700.00 5,600.00 Utilities 30-80-7220-5300-320 SUPPLIES - OFFICE Admin. To cover metal detector for utilities inspec 34187 02/13/2023 JFernandez 750.00 -1,500.00 2,090.87 Utilities 30-80-7220-5300-330 SUPPLIES - DEPARTMENTAL Admin. To cover workwear order. 34185 02/13/2023 JFernandez 500.00 -20.00 480.00 To cover metal detector for utilities inspec 34188 02/13/2023 JFernandez 500.00 1,500.00 1,980.00 Utilities Admin. 30-80-7220-5300-350 UNIFORMS JFernandez 02/06/2023 11:49:49AM Page 1 of 2 fl142r03  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 TOWN OF HILLSBOROUGH Page 5 of 15 FY 2022-2023 BUDGET CHANGES REPORT DATES: 02/13/2023 TO 02/13/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET To cover workwear order. 34186 02/13/2023 JFernandez 200.00 20.00 420.00 Billing & 30-80-7240-5100-010 OVERTIME COMPENSATION Collections To cover overtime 34162 02/13/2023 EBRADFORD 2,000.00 2,000.00 4,000.00 Billing & 30-80-7240-5300-334 DEPT SUPP-METER READING Collections To cover overtime 34163 02/13/2023 EBRADFORD 125,000.00 -2,000.00 154,327.69 WFER 30-80-8130-5300-152 AQUATIC WEED CONTROL To cover TAWMSP dues 34169 02/13/2023 EBRADFORD 8,500.00 -500.00 16,376.55 To cover dam inspection fees 34170 02/13/2023 EBRADFORD 8,500.00 -3,000.00 13,376.55 WFER 30-80-8130-5300-153 DAM INSPECTION & EVALUATION To cover dam inspection fees 34171 02/13/2023 EBRADFORD 12,000.00 3,000.00 21,000.00 WFER 30-80-8130-5300-921 WATER QUALITY MONITORING To cover TAWMSP dues 34168 02/13/2023 EBRADFORD 24,000.00 500.00 24,500.00 WW 30-80-8200-5300-310 GASOLINE Collection To cover off-road diesel used in equipmen 34153 02/13/2023 JFernandez 20,535.00 3,150.00 23,685.00 WW 30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL Collection To cover off-road diesel used in equipmen 34152 02/13/2023 JFernandez 60,000.00 -3,150.00 57,590.00 Storm- 35-30-5900-5300-140 TRAVEL/VEHICLE ALLOTMENT Water To cover vehicle allotment 34164 02/13/2023 EBRADFORD 14.00 275.00 289.00 Storm- 35-30-5900-5300-560 SERVICE MILESTONE RECOGNITION Water To cover service milestone awards 34165 02/13/2023 EBRADFORD 0.00 150.00 150.00 Storm- 35-30-5900-5300-570 MISCELLANEOUS Water To cover milestone award & veh allotmen 34166 02/13/2023 EBRADFORD 24,874.00 -425.00 23,911.69 Valley 60-11-3870-3870-250 TRANSFER FROM POWBILL-VALLEY FORGE Forge Rd To adj to actual 34174 02/13/2023 EBRADFORD 325,737.00 -325,737.00 0.00 Valley 60-11-3870-3870-404 TRANSFER FROM GF-VALLEY FORGE Forge Rd To adj to actual 34175 02/13/2023 EBRADFORD 878,180.00 325,737.00 1,250,917.00 Valley 60-11-5600-5700-727 VALLEY FORGE RD - INFRASTRUCTURE Forge Rd To cover overage 34173 02/13/2023 EBRADFORD 1,128,817.00 -1,561.50 1,127,255.50 Valley 60-11-5600-5700-781 VALLEY FORGE RD - MISCELLANEOUS Forge Rd To cover overage 34172 02/13/2023 EBRADFORD 13,100.00 1,561.50 14,661.50 9,000.00 APPROVED: 5/0 DATE: 2/13/23 VERIFIED: ___________________________________ JFernandez 02/06/2023 11:49:49AM Page 2 of 2 fl142r03  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 6 of 15 RESOLUTION #20230213-6.C-1  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 7 of 15 RESOLUTION #20230213-6.C-1  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 8 of 15 RESOLUTION #20230213-6.C-2  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 9 of 15 RESOLUTION #20230213-6.C-2  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 10 of 15 RESOLUTION #20230213-6.F  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 11 of 15 RESOLUTION #20230213-6.G  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 12 of 15 RESOLUTION #20230213-6.I  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 13 of 15 ORDINANCE #20230213-6.J ORDINANCE Amending Town Code Section 6A Regarding Speed Limits The Hillsborough Board of Commissioners ordains: Section 1. Section 6A-12, Speed Limits, is amended as follows: Speed Limit (MPH) On Street From To 25 Cardinal Dr. S. Churton St. end 25 Cates Ct. Murdock Rd. end 25 College Park Rd. Cates Creek Parkway Waterstone Dr. 25 Daye St. Faucette Mill Rd. end 25 Murdock Rd. Cardinal Dr. Cheshire Dr. 25 Orange Grove St. South Churton St. 552 feet east to Gold Hill Way 25 Torain St. Lawndale Ave. Faucette Mill Rd. Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 13th day of February in 2023. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 14 of 15 RESOLUTION #20230213-6.K  Feb. 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ March 13, 2023 Page 15 of 15 RESOLUTION #20230213-6.L