Board of Commissioners Work Session

Feb. 27, 2023 Board of Commissioners Work Session Approved: ____________________ March 13, 2023 Page 1 of 3 Minutes Board of Commissioners Work Session 7 p.m. Feb. 27, 2023 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Planning and Economic Development Manager Shannan Campbell, Assistant Town Manager and Community Services Director Matt Efird, Town Manager and Community Services Director Margaret Hauth, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson, Senior Communications Specialist Cheryl Sadgrove and Utilities Director Marie Strandwitz 1. Opening of the work session Mayor Jenn Weaver called the meeting to order at 7 p.m. 2. Agenda changes and approval Addition of Uproar Festival of Public Art Presentation Motion: Commissioner Mark Bell moved to approve agenda as amended. Commissioner Kathleen Ferguson seconded. Vote: 5-0. 3. Presentation Uproar Festival of Public Art Presentation (added) Presenter: Katie Murray, Orange County Arts Commission Murray gave the board some details about Uproar, which will take place from July 14 to Aug. 12. Public art will be displayed in the downtown areas of Hillsborough, Carrboro and Chapel Hill. 3. Appointments A. Tourism Board – Appointment of Scott Czechlewski with a term ending Feb. 27, 2025 Motion: Ferguson moved to approve appointment. Commissioner Matt Hughes seconded. Vote: 5-0. 4. Items for decision – consent agenda A. Miscellaneous budget amendments and transfers B. Special Event Permit – Kevin Dendy Memorial 5K C. Authorization to request rezoning of Cates Creek Park to OI (Office Institutional) Motion: Ferguson moved to approve all items on the consent agenda. Bell seconded. Vote: 5-0. Nays: None. 5. In-depth discussion and topics A. Self-service kayak rentals in Kings Highway Park pilot program  Feb. 27, 2023 Board of Commissioners Work Session Approved: ____________________ March 13, 2023 Page 2 of 3 Planning and Economic Development Manager Shannan Campbell presented information about an opportunity to allow kayaks to be rented at Kings Highway Park. Traditionally, the town has not allowed commercial sales in its parks. The board was receptive to the idea. It was noted that there is not a lot of parking space at the park and there are no warning signs or ropes to help people avoid the dam. It was also noted that people regularly put their own kayaks in the water without issue. The town manager suggested checking with the North Carolina League of Municipalities regarding the liability coverage of offering kayaks on site. B. Allocation of $43,300 identified in the Fiscal Year 2023 budget for affordable housing The board continued a discussion from months ago about the possibility of allocating additional affordable housing funds to Inter-Faith Council and the Partnership to End Homelessness. Jackie Jenks of Inter-Faith Council and Rachel Waltz of the Partnership to End Homelessness spoke in support of funding their respective organizations. The board discussed the possibility of partially funding both requests or funding only one. It was noted that if the town gives more money to either organization for affordable housing then the board would be giving more than the percentage agreed upon by the other towns in Orange County and Orange County. The mayor said the board should decide what it is comfortable with and proceed without expecting that the mayors and chairs will sort out a new formula for contributions. Several commissioners expressed the thought that social services should be provided by Orange County. No action was taken. 6. Committee updates and reports Board members gave updates on the committees and boards on which they serve. Motion: Ferguson moved to go into closed session. Hughes seconded. Vote: 5-0. 7. Closed session A. Closed Session as authorized by North Carolina General Statute Section 143-318.11 (a)(4) regarding economic development Motion: Hughes moved to return to open session at 9 p.m. Ferguson seconded. Vote: 5-0. 8. Adjournment Mayor Weaver adjourned the meeting at 9 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  Feb. 27, 2023 Board of Commissioners Work Session Approved: ____________________ March 13, 2023 TOWN OF HILLSBOROUGH Page 3 of 3 FY 2022-2023 BUDGET CHANGES REPORT DATES: 02/27/2023 TO 02/27/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Facility 10-10-5000-5300-145 MAINTENANCE - BUILDINGS Management To cover PD ATS 34220 02/27/2023 EBRADFORD 201,896.00 -11,066.00 188,287.00 Facility 10-10-5000-5300-158 MAINTENANCE - EQUIPMENT Management To cover PD ATS 34221 02/27/2023 EBRADFORD 0.00 11,066.00 13,609.00 Safety & 10-10-6600-5300-330 SUPPLIES - DEPARTMENTAL Risk Mgmt For 12 AEDs in Safety & Risk Mgmt. 34200 02/27/2023 JFernandez 6,000.00 13,000.00 24,377.07 Police 10-20-5100-5300-330 SUPPLIES - DEPARTMENTAL For 12 AEDs in Safety & Risk Mgmt. 34199 02/27/2023 JFernandez 54,100.00 -13,000.00 41,100.00 WTP 30-80-8120-5700-741 CAPITAL - EQUIPMENT To cover automatic transfer switch. 34212 02/27/2023 JFernandez 0.00 52,200.00 52,200.00 Water 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL Dist. For purchase of Locator LOGiX utility so 34216 02/27/2023 JFernandez 102,000.00 -980.00 109,490.92 Water 30-80-8140-5300-458 DATA PROCESSING SERVICES Dist. For purchase of Locator LOGiX utility so 34217 02/27/2023 JFernandez 8,500.00 980.00 9,480.00 WW 30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL Collect. For purchase of Locator LOGiX utility so 34218 02/27/2023 JFernandez 60,000.00 -980.00 56,610.00 WW 30-80-8200-5300-458 DATA PROCESSING SERVICES Collect. For purchase of Locator LOGiX utility so 34219 02/27/2023 JFernandez 7,800.00 980.00 8,780.00 WWTP 30-80-8220-5300-323 SUPPLIES - CHEMICALS To cover uniform costs. 34201 02/27/2023 JFernandez 92,500.00 -300.00 89,950.00 WWTP 30-80-8220-5300-350 UNIFORMS To cover uniform costs. 34202 02/27/2023 JFernandez 600.00 300.00 900.00 W&S 30-80-9990-5300-000 CONTINGENCY Contingency To cover automatic transfer switch. 34211 02/27/2023 JFernandez 400,000.00 -52,200.00 217,178.79 0.00 APPROVED: 5/0 DATE: 2/27/23 VERIFIED: ___________________________________ JFernandez 02/17/2023 2:07:37PM Page 1 of 1 fl142r03