Board of Commissioners Regular Meeting

March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 1 of 16 Minutes Board of Commissioners Regular Meeting 7 p.m. March 13, 2023 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Absent: Commissioner Mark Bell Staff: Planning and Economic Development Manager Shannan Campbell, Assistant Town Manager and Community Services Director Matt Efird, Budget and Management Analyst Josh Fernandez, Police Chief Duane Hampton, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson, Senior Communications Specialist Cheryl Sadgrove and Utilities Director Marie Strandwitz Opening of the meeting Mayor Jenn Weaver called the meeting to order at 7 p.m. 1. Public charge Weaver did not read public charge. 2. Audience comments not related to the printed agenda Jeff Martin addressed the board. He expressed a desire to see a sidewalk on U.S. 70/Cornelius Street and an interest in Orange County’s multimodal study of the U.S. 70 corridor. He also told the board that he thinks the town’s digital sign that informs drivers of their speed is helping to reduce speed. He has concerns about engine braking on Cornelius Street, and he would like the town to post a sign that engine braking is prohibited. 3. Agenda changes and approval Item 6.C was moved from the consent agenda for discussion. Motion: Commissioner Kathleen Ferguson moved to approve the agenda as amended. Commissioner Matt Hughes seconded. Vote: 3-0. 4. Presentations A. Orange County Partnership to End Homelessness Presentation and Annual Report Orange County Homeless Programs Manager Rachel Waltz gave a presentation highlighting information from the Orange County Partnership to End Homelessness annual report. Commissioner Evelyn Lloyd joined the meeting at 7:09 p.m. 5. Appointments A. Water and Sewer Advisory Committee — Appointment of Mohisin “Mo” Rasheed to fill vacancy for a term expiring March 13, 2027 Motion: Hughes moved to approve the appointment. Ferguson seconded. Vote: 5-0.  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 2 of 16 6. Items for decision – consent agenda A. Minutes – Regular meeting Feb. 13, 2023 – Regular meeting closed session Feb. 13, 2023 – Special meeting Feb. 27, 2023 – Work session Feb. 27, 2023 – Work session closed session Feb. 27, 2023 B. Miscellaneous budget amendments and transfers C. Revisions to Appendix F of Town Code of Ordinances: Technical Specifications for Water and Sewer Systems D. Unified Development Ordinance text amendment – Section 6.7.10 Roof Pitch E. Unified Development Ordinance text amendment – Adding Brewery and Micro-Brewery as land uses F. Water and Sewer Extension Contract (WSEC) for Research Triangle Logistics Park (RTLP) G. Resolution to Authorize the Mayor to Execute a Memorandum of Understanding Creating the Intergovernmental Climate Council of Orange County H. Classification and pay amendment Motion: Ferguson moved to approve all items on the amended consent agenda. Hughes seconded. Vote: 4-0. Nays: None. 7. Items for decision - regular agenda A. General use rezoning: 1509 Orange Grove Rd. (PIN 9864924639); R-10 to Multifamily The board considered approval of an ordinance amending the Zoning Map, rezoning a parcel on Orange Grove Road from R-10 to Multifamily. The board also considered approval of the consistency statement that the rezoning is consistent with the Future Land Use Map. Ferguson expressed concern about the project. Lloyd agreed with her, particularly because it may be challenging for the town to provide sewer services to the site due to topographical challenges. Hughes said he was in favor of approving the rezoning because right now single-family housing is already allowed on that land. English agreed with Hughes and noted this is an opportunity to increase density within walking distance to downtown. When the board asked for a summary of the sewer service possibility, Utilities Director Marie Strandwitz said the Utilities Department has told the developer that the town does not want another pumping station for sewage, so the developer would have to figure out how to make gravity work. Water is available, and the developer could explore installing a septic system. Strandwitz also said she had reminded the developer that there are sewer basin limits in place due to capacity issues, so duplexes may have to be built one or two at a time instead of all at once. The board did not reach a unanimous decision to rezone. Ferguson and Lloyd decided to vote against the project, expressing concern that the land was not a good location for multifamily housing because of topography that could make a gravity sewer connection difficult or impossible. Commissioner Mark Bell was absent, so the mayor broke the tie with a vote in favor of the rezoning, noting that she was voting this way because of walkability to downtown and other locations along Churton Street. Motion: Hughes moved to adopt rezoning ordinance and consistency statement. English seconded.  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 3 of 16 Vote: 3-2. Ayes: English, Hughes and Weaver. Nays: Ferguson and Lloyd. B. Hot topics for work session March 27, 2023 At the work session on March 27, the board plans to review priority transportation projects. C. Revisions to Appendix F of Town Code of Ordinances: Technical Specifications for Water and Sewer Systems Motion: Hughes moved to adopt the revised document into town code Appendix F by reference and to note the document will be updated periodically, not requiring board approval. Ferguson seconded. Vote: 4-0. Nays: None. 8. Updates A. Board members Board members gave updates on the committees and boards on which they serve. B. Town manager There was none. C. Staff (written reports in agenda packet) There were no additional updates. 9. Adjournment Mayor Weaver adjourned the meeting at 8:07 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 TOWN OF HILLSBOROUGH Page 4 of 16 FY 2022-2023 BUDGET CHANGES REPORT DATES: 03/13/2023 TO 03/13/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Financial10-10-4400-5100-020 SALARIES Services To cover accounting assistance 34236 03/13/2023 EBRADFORD 338,398.00 -35,000.00 352,199.00 To cover accounting assistance 34242 03/13/2023 EBRADFORD 338,398.00 -18,000.00 334,199.00 Financial 10-10-4400-5300-459 C.S./ACCOUNTING ASSISTANCE Services To cover accounting assistance 34237 03/13/2023 EBRADFORD 25,200.00 35,000.00 285,754.16 To cover accounting assistance 34243 03/13/2023 EBRADFORD 25,200.00 18,000.00 303,754.16 Public 10-10-6300-5300-080 TRAINING/CONF./CONV. Space To cover training 34238 03/13/2023 EBRADFORD 1,000.00 300.00 1,300.00 Public 10-10-6300-5300-154 MAINTENANCE - GROUNDS Space To cover tree removal 34241 03/13/2023 EBRADFORD 239,356.00 10,000.00 254,356.00 Public 10-10-6300-5300-155 MAINTENANCE - PARKS Space To cover tree removal 34240 03/13/2023 EBRADFORD 75,000.00 -10,000.00 70,853.19 Public 10-10-6300-5300-570 MISCELLANEOUS Space To cover training 34239 03/13/2023 EBRADFORD 7,000.00 -300.00 6,700.00 WTP 30-80-8120-5300-112 POSTAGE To cover postage costs. 34233 03/13/2023 JFernandez 150.00 100.00 250.00 WTP 30-80-8120-5300-570 MISCELLANEOUS To cover postage costs. 34232 03/13/2023 JFernandez 1,200.00 -100.00 611.94 Restr. 72-00-4900-3301-004 RESTRICTED REV- MPO Revenue To fund S Churton St Improv Cost Share 34234 03/13/2023 EBRADFORD 181,600.00 160,000.00 461,600.00 Restr. 72-10-4900-5300-359 METROPOLITAN PLANNING ORGANIZATION Revenue To fund S Churton St Improv Cost Share 34235 03/13/2023 EBRADFORD 181,600.00 160,000.00 461,600.00 320,000.00 APPROVED: 4/0 DATE: 3/13/23 VERIFIED: ___________________________________ JFernandez 03/03/2023 1:58:50PM Page 1 of 1 fl142r03  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 5 of 16 Town Board’s Statement per N.C. Gen. Stat. 160D-605 The Hillsborough Board of Commissioners has received and reviewed the application of Planning staff to amend the Town of Hillsborough Unified Development Ordinance as follows: Amend UDO Section 6.7.5 to require that parapet walls be installed to screen rooftop equipment and to allow for flat and varied pitch roofs. The Hillsborough Board of Commissioners has determined that the proposed action is consistent with the Town of Hillsborough’s comprehensive plan and the town board’s proposed action on the amendment is reasonable and in the public interest for the following reason(s): These amendments are consistent with Vision 2030 goal of ensuring that future development is compatible with the special character of Hillsborough Adopted by the Hillsborough Board of Commissioners this 13th day of March 2023. _________________________________________ Sarah E. Kimrey, Town Clerk  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 6 of 16 ORDINANCE NUMBER: 20220313-6.D ORDINANCE Amending the Unified Development Ordinance of the Town of Hillsborough The Hillsborough Board of Commissioners ordains the following amendments: 6.7.10. ROOF PITCH 6.7.10.1 Flat roofs shall be capped by a parapet wall to provide screening of rooftop equipment. The backside of a parapet wall shall not be visible from a street. 6.7.10.2 Sloped roof structures must maintain a pitch of at least 5:12, not including awning, canopy, entrance, or porch roofs. 6.7.10.2 Rooftop equipment shall be screened from view when standing at ground level 20 feet from the structure. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 13th day of March in 2023. Ayes: 4 Noes: 0 Absent or excused: 1 Sarah E. Kimrey, Town Clerk  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 7 of 16 Town Board’s Statement per N.C. Gen. Stat. 160D-605 The Hillsborough Board of Commissioners has received and reviewed the application of Town of Hillsborough, North Carolina to amend the Town of Hillsborough Official Zoning Map as follows: Rezone approx. 1.7 ac at 1509 Orange Grove Road (PIN 9864924639) from R-10 to Multifamily. The Hillsborough Board of Commissioners has determined that the proposed action is consistent with the Town of Hillsborough’s comprehensive plan and the town board’s proposed action on the amendment is reasonable and in the public interest for the following reason(s): The rezoning is consistent with the Vision 2030 plan as it provides increased and diverse housing options and supports future connectivity and connectedness in this area of town. Adopted by the Hillsborough Board of Commissioners this 13th day of March, 2023. ______________________ Sarah E. Kimrey, Town Clerk  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 8 of 16 ORDINANCE NUMBER: 20220313-6.E ORDINANCE Amending the Unified Development Ordinance of the Town of Hillsborough The Hillsborough Board of Commissioners ordains the following amendments:  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 9 of 16  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 10 of 16 The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 13th day of March in 2023. Ayes: 4 Noes: 0 Absent or excused: 1 Sarah E. Kimrey, Town Clerk  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 11 of 16 RESOLUTION #20230313-6.G RESOLUTION Authorizing the Mayor to Execute a Memorandum of Understanding to Create the Intergovernmental Climate Council of Orange County WHEREAS, in January 2019, at the Assembly of Governments meeting, Orange County and the towns of Carrboro, Chapel Hill, and Hillsborough (herein “towns”) discussed the creation of a climate committee; and WHEREAS, in the fall of 2019, a climate council was formed by the county and towns and began meeting; and WHEREAS, the county and towns agree that there is an opportunity to clarify the purpose and function of the climate council by formally establishing an Intergovernmental Climate Council; and WHEREAS, the county and towns developed a Memorandum of Understanding that describes the charge, goals, terms, membership, meetings, staffing and responsibilities of an Intergovernmental Climate Council of Orange County; NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners authorizes the mayor to execute a Memorandum of Understanding to create the Intergovernmental Climate Council of Orange County. Approved this 13th day of March in the year 2023. Jenn Weaver, Mayor Town of Hillsborough  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 12 of 16 Regular (Non-Law Enforcement) Positions Salary FLSA Grade Minimum Midpoint Maximum Status Class Code Classification 1 34,205 44,467 54,728 2 35,915 46,690 57,465 N 201 ADMINISTRATIVE SUPPORT SPECIALIST 2 35,915 46,690 57,465 N 202 METER SERVICES TECHNICIAN 3 37,711 49,024 60,338 N 302 EQUIPMENT OPERATOR I 3 37,711 49,024 60,338 N 303 UTILITY MAINTENANCE TECHNICIAN I 4 39,597 51,476 63,355 N 401 CUSTOMER SERVICE REPRESENTATIVE 4 39,597 51,476 63,355 N 402 UTILITY MAINTENANCE TECHNICIAN II 4 39,597 51,476 63,355 N 403 WASTEWATER PLANT OPERATOR I 4 39,597 51,476 63,355 N 404 WATER PLANT OPERATOR I 5 41,576 54,049 66,522 N 502 EQUIPMENT OPERATOR II 5 41,576 54,049 66,522 N 503 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST 5 41,576 54,049 66,522 N 504 UTILITY MAINTENANCE TECHNICIAN III 5 41,576 54,049 66,522 N 505 WASTEWATER PLANT OPERATOR II 5 41,576 54,049 66,522 N 506 WATER PLANT OPERATOR II 6 43,655 56,752 69,848 N 605 ACCOUNTS PAYABLE TECHNICIAN 6 43,655 56,752 69,848 N 601 PLANNING TECHNICIAN 6 43,655 56,752 69,848 N 602 PLANT MAINTENANCE MECHANIC I 6 43,655 56,752 69,848 N 604 UTILITY SYSTEMS MECHANIC I 7 45,838 59,589 73,341 N 706 ACCOUNTING TECHNICIAN 7 45,838 59,589 73,341 N 701 CREW LEADER/EQUIPMENT OPERATOR III 7 45,838 59,589 73,341 N 702 PLANT MAINTENANCE MECHANIC II 7 45,838 59,589 73,341 N 703 UTILITY SYSTEMS MECHANIC II 7 45,838 59,589 73,341 N 704 WASTEWATER PLANT OPERATOR III 7 45,838 59,589 73,341 N 705 WATER PLANT OPERATOR III 8 48,130 62,569 77,008 N 801 FLEET MECHANIC 8 48,130 62,569 77,008 N 802 PLANT MAINTENANCE MECHANIC III 8 48,130 62,569 77,008 N 803 UTILITY SYSTEMS MECHANIC III 9 50,536 65,697 80,858 E 901 BILLING & CUSTOMER SERVICE SUPERVISOR 9 50,536 65,697 80,858 N 902 METER SERVICES SUPERVISOR 9 50,536 65,697 80,858 N 903 UTILITIES INSPECTOR 9 50,536 65,697 80,858 E 904 PUBLIC WORKS SUPERVISOR 10 53,063 68,982 84,901 N 1001 BACKFLOW/FOG SPECIALIST 10 53,063 68,982 84,901 N 1002 CHIEF WASTEWATER PLANT OPERATOR 10 53,063 68,982 84,901 N 1003 COMMUNICATIONS SPECIALIST 10 53,063 68,982 84,901 N 1004 FACILITIES COORDINATOR 10 53,063 68,982 84,901 N 1005 OPERATOR IN RESPONSIBLE CHARGE 11 55,716 72,431 89,146 E 1101 PLANNER 12 58,502 76,053 93,604 E 1201 BUDGET & MANAGEMENT ANALYST 12 58,502 76,053 93,604 E 1202 FINANCIAL ANALYST 12 58,502 76,053 93,604 E 1203 FLEET MAINTENANCE SUPERVISOR 12 58,502 76,053 93,604 E 1204 HUMAN RESOURCES ANALYST 12 58,502 76,053 93,604 E 1205 MANAGEMENT ANALYST 12 58,502 76,053 93,604 N 1206 STORMWATER PROGRAM COORDINATOR 12 58,502 76,053 93,604 N 1207 WASTEWATER LABORATORY SUPERVISOR 12 58,502 76,053 93,604 N 1208 SENIOR COMMUNICATIONS SPECIALIST  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 13 of 16 13 61,427 79,856 98,284 E 1301 CIVIL ENGINEERING TECHNICAN 13 61,427 79,856 98,284 E 1302 SENIOR PLANNER 13 61,427 79,856 98,284 E 1303 UTILITY MAINTENANCE SUPERVISOR 13 61,427 79,856 98,284 E 1304 UTILITY SYSTEM SUPERVISOR 14 64,499 83,848 103,198 E 1401 TOWN CLERK/HUMAN RESOURCES TECHNICIAN 15 67,724 88,041 108,358 E 1501 SAFETY & RISK MANAGER 16 71,110 92,443 113,776 E 1601 WATER PLANT SUPERINTENDENT 17 74,665 97,065 119,465 E 1701 PUBLIC WORKS MANAGER 17 74,665 97,065 119,465 E 1702 STORMWATER & ENVIRONMENTAL SERVICES MANAGER 17 74,665 97,065 119,465 E 1703 UTILITY SYSTEM SUPERINTENDENT 18 78,399 101,918 125,438 E 1801 ASSISTANT FINANCE DIRECTOR 18 78,399 101,918 125,438 E 1802 COMMUNICATIONS MANAGER 19 82,319 107,014 131,710 E 1901 INFORMATION TECHNOLOGY MANAGER 20 86,434 112,365 138,295 E 2001 BUDGET DIRECTOR 20 86,434 112,365 138,295 E 2002 ENVIRONMENTAL ENGINEERING SUPERVISOR 20 86,434 112,365 138,295 E 2003 HUMAN RESOURCES MANAGER 20 86,434 112,365 138,295 E 2004 PLANNING & ECONOMIC DEVELOPMENT MANAGER 20 86,434 112,365 138,295 E 2005 PUBLIC SPACE & SUSTAINABILITY MANAGER 20 86,434 112,365 138,295 E 2006 DEPUTY UTILTIES DIRECTOR - WATER TREATMENT 21 90,756 117,983 145,210 22 95,294 123,882 152,470 23 100,059 130,076 160,094 24 105,062 136,580 168,099 E 2401 ADMINISTRATIVE SERVICES DIRECTOR 24 105,062 136,580 168,099 E 2402 ASSISTANT TOWN MANAGER/COMMUNITY SERVICES DIRECTOR 24 105,062 136,580 168,099 E 2403 FINANCE DIRECTOR 25 110,315 143,409 176,504 E 2501 UTILITIES DIRECTOR Sworn Law Enforcement Officer Positions Salary FLSA Grade Minimum Midpoint Maximum Status Class Code Classification 100 45,138 58,679 72,220 N 100 POLICE OFFICER TRAINEE 102 51,912 67,485 83,059 N 102 POLICE OFFICER/POLICE OFFICER FIRST CLASS 201 54,508 70,860 87,212 N 203 SENIOR POLICE OFFICER 202 57,233 74,403 91,573 N 204 POLICE CORPORAL 303 59,619 77,505 95,390 N 304 MASTER POLICE OFFICER 402 65,730 85,449 105,168 N 405 POLICE SERGEANT 502 72,467 94,207 115,947 E 507 POLICE LIEUTENANT 601 83,700 108,809 133,919 E 606 POLICE MAJOR 701 105,062 136,580 168,099 E 707 CHIEF OF POLICE  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 14 of 16 Town Board’s Statement per N.C. Gen. Stat. 160D-605 The Town of Hillsborough Town Board has received and reviewed the application of Town of Hillsborough, North Carolina to amend the Town of Hillsborough Official Zoning Map as follows: Rezone approx. 1.7 ac at 1509 Orange Grove Road (PIN 9864924639) from R-10 to Multifamily. The Hillsborough Town Board has determined that the proposed action is consistent with the Town of Hillsborough’s comprehensive plan and the Town Board’s proposed action on the amendment is reasonable and in the public interest for the following reason(s): The rezoning is consistent with the Vision 2030 plan as it provides increased and diverse housing options and supports future connectivity and connectedness in this area of town. Adopted by the Town of Hillsborough Board of Commissioners this 13th day of March, 2023. ______________________ Sarah E. Kimrey, Town Clerk  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 15 of 16 ORDINANCE NUMBER: 20230313-7.A ORDINANCE Amending the Zoning Map of the Town of Hillsborough The Hillsborough Board of Commissioners ordains: Section 1. An application has been made for the zoning map amendment of the property herein. Section 2. The application has been referred to the town Planning Board for its recommendation and the Planning Board has provided the town board with a written recommendation addressing the consistency of the proposed rezoning amendment with the town’s comprehensive plan and such other matters as the Planning Board deemed appropriate. Section 3. The town board has, prior to acting on the application, adopted a statement describing the consistency of the proposed rezoning with the town’s comprehensive plan and explaining why the action contemplated by the town board as reflected herein is reasonable and in the public interest. Section 4. The Official Zoning Map of the Town of Hillsborough is hereby amended to rezone 1.7 ac PIN 9864924639 from R-10 (Residential-10) to MF (Multifamily). Section 5. The legal description of the parcel area of PIN 9864924639 to be zoned MF is as follows: BEING all of that tract or parcel of land labeled as “AREA LOT 3 OUTSIDE R/W 1.70 ACRES 74,012SF”, as shown on plat of survey entitled “PROPERTY SURVEYED FOR CHRIS WACHOLZ” by Summit Consulting Engineers, which plat is recorded in Plat Book 101, Page 194, in the Orange County Registry and to which plat reference is hereby made for a more particular description of the same. A map of the property is located in Plat Book 101, Page 194. Section 6. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 7. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 13th day of March in 2023. Ayes: 3 Noes: 2 Absent or excused: 1 Sarah E. Kimrey, Town Clerk  March 13, 2023 Board of Commissioners Regular Meeting Approved: ____________________ April 10, 2023 Page 16 of 16 ORDINANCE #20230313-7.C ORDINANCE Revisions to Appendix F of Town Code of Ordinances: Technical Specifications for Water and Sewer Systems The Hillsborough Board of Commissioners ordains: Section 1. Appendix F of Chapter 14 of the Town Code of Ordinances is amended as follows: After the listing of the various amendment dates to this appendix, strike the remainder of the appendix language and replace with the following language: “The Board of Commissioners has adopted the Town of Hillsborough Technical Specifications and Design Standards for Water and Sewer Systems on March 13, 2023. This document replaces any prior version of such specifications (previously entitled, “Technical Specifications for Water and Sewer Systems”) and shall be binding as town code. Due to length, this document is not reproduced here. Appendices to the document may be amended as necessary without board adoption, but significant changes to the main document body in the future will be brought for adoption. This document shall be filed in the office of the town clerk and the utilities department and posted on the town utilities department web page.” Section 2. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote, and was duly adopted this 13th day of March in the year 2023. Ayes: 4 Noes: 0 Absent or excused: 1 Sarah E. Kimrey, Town Clerk