Board of Commissioners Work Session

June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 Page 1 of 18 Minutes Board of Commissioners Work Session 7 p.m. June 24, 2024 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Mark Bell and commissioners Meaghun Darab, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Planner II Molly Boyle, Assistant Town Manager and Community Services Director Matt Efird, Budget and Management Analyst Josh Fernandez, Environmental Engineering Supervisor Bryant Green, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Communications Specialist JC Leser, Town Manager Eric Peterson and Utilities Director Marie Strandwitz 1. Opening of the work session Mayor Mark Bell called the meeting to order at 7 p.m. 2. Agenda changes and approval The following changes were requested: • Additional budget amendments for Item 3A. • Add Item 3J – Water and sewer extension contract with cost share for Nash Place. • Add Item 6A – Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with the town attorney in order to preserve the attorney-client privilege (potential litigation). Motion: Commissioner Kathleen Ferguson moved to approve the agenda as amended. Commissioner Matt Hughes seconded. Vote: 5-0. 3. Items for decision – consent agenda A. Miscellaneous budget amendments and transfers B. Tourism Board Fiscal Year 2025 budget adoption C. Tourism Development Authority Fiscal Year 2025 budget adoption D. Fiscal Year 2025 Salary Schedule E. Ordinance amending Article II: Establishment of Stormwater Service Charge and Credits, Section 19-6 of the Code of Ordinances F. Resolution authorizing an updated memorandum of understanding for the Orange County Partnership to End Homelessness G. River Pump Station relocation and upgrade capital project ordinance amendment H. Churton Street main replacement capital project ordinance amendment I. Special Event Permit – Team PHenomenal Hope Walk/Run 5K J. Water and sewer extension contract with cost share for Nash Place (added item) Motion: Ferguson moved to approve all items on the amended consent agenda. Hughes seconded. Vote: 5-0. Nays: None.  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 Page 2 of 18 4. In-depth discussion and topics A. Annexation interest letter for 3013 Rippy Lane (voluntary, contiguous request) Planner II Molly Boyle gave a brief overview of the interest letter to the board. She shared that the property is significantly hindered by a floodplain, preventing any large development. The board discussed previous decisions on affordable housing in the area. B. Update on process of closeout of Corbinton Commons development Assistant Town Manager Matt Efird updated the board on the list of construction items to complete that the town had given to the Corbinton Commons developer and neighborhood association. Staff developed a list of proposed improvements to the alleys that would conform with the North Carolina Department of Transportation Traditional Neighborhood Development Standards. The cost estimate for the required improvements is about $150,000. The board asked for additional options to keep the developer responsible for some of the required improvements. Representatives from the neighborhood’s homeowners association asked the town to accept the alleys in their current state. The board chose to move forward with accepting the alleys and working through the town’s existing operational budget over the next several years to complete the work needed to bring the alleys up to town standards. C. Draft agenda for July affordable housing work session Efird presented the draft agenda for the July affordable housing work session. The board requested that Empowerment and the Home Builders Association attend. Members also discussed national housing supply issues. The board asked that a question on Hillsborough’s water and sewer limitation be discussed at the work session. When asked, Town Manager Eric Peterson shared that the town is working on developing a more accurate picture of the capabilities of the town’s water and sewer infrastructure. 5. Committee updates and reports Board members gave updates on the committees and boards on which they serve. Motion: Ferguson moved to enter closed session at 8:41 p.m. Hughes seconded. Vote: 5-0. 6. Closed session A. Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with the town attorney in order to preserve the attorney-client privilege (potential litigation) Motion: Commissioner Robb English moved to return to open session at 9:03 p.m. Hughes seconded. Vote: 5-0. 7. Adjournment  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 Page 3 of 18 The mayor adjourned the meeting at 9:03 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 TOWN OF HILLSBOROUGH Page 4 of 18 FY 2023-2024 BUDGET CHANGES REPORT DATES: 06/24/2024 TO 06/24/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF 10-00-3900-3900-000 FUND BALANCE APPROPRIATION Fund Bal. Yr-end adj 42062 06/24/2024 EBRADFORD 1,133,221.00 10,000.00 2,641,039.61 Year-end adjustments. 42101 06/24/2024 JFernandez 1,133,221.00 6,801.00 2,647,840.61 Admin. 10-10-4200-5300-080 TRAINING/CONF./CONV. To cover office lighting upgrade. 41964 06/24/2024 JFernandez 22,050.00 -500.00 18,248.00 To cover lighting upgrades in Comms offi 41995 06/24/2024 JFernandez 22,050.00 -738.00 17,510.00 Admin. 10-10-4200-5300-145 MAINTENANCE - BUILDINGS To cover office lighting upgrade. 41965 06/24/2024 JFernandez 0.00 500.00 5,402.00 To cover lighting upgrades in Comms offi 41996 06/24/2024 JFernandez 0.00 738.00 6,140.00 Admin. 10-10-4200-5300-581 RECOGNITION PAY Year-end adjustments. 42087 06/24/2024 JFernandez 0.00 225.00 225.00 Public 10-10-6300-5120-050 FICA Space Year-end adjustments. 42096 06/24/2024 JFernandez 12,312.00 350.00 12,662.00 Public 10-10-6300-5125-060 HOSPITALIZATION Space Year-end adjustments. 42097 06/24/2024 JFernandez 19,829.00 1,000.00 20,829.00 Public 10-10-6300-5300-110 TELEPHONE/INTERNET Space Year-end adjustments. 42098 06/24/2024 JFernandez 1,452.00 500.00 1,952.00 Safety 10-10-6600-5127-071 401(K) RETIREMENT SUPP. & Risk Year-end adjustments. 42099 06/24/2024 JFernandez 4,909.00 300.00 5,209.00 Safety 10-10-6600-5300-332 SUPPLIES - OSHA & Risk To cover WWTP fall equipment 42074 06/24/2024 EBRADFORD 50,775.00 6,000.00 75,104.55 Safety 10-10-6600-5300-571 SAFETY AWARDS PROGRAM & Risk To cover WWTP fall equipment 42075 06/24/2024 EBRADFORD 15,120.00 -6,000.00 7,975.00 IT 10-10-6610-5300-458 DATA PROCESSING SERVICES Cyber Insurance 41988 06/24/2024 EBRADFORD 553,042.00 -1,341.00 551,701.00 IT 10-10-6610-5300-540 INSURANCE Cyber Insurance 41987 06/24/2024 EBRADFORD 9,700.00 1,341.00 11,041.00 Police 10-20-5100-5300-080 TRAINING/CONF./CONV. Yr-end adj 42077 06/24/2024 EBRADFORD 26,900.00 1,600.00 32,500.00 Police 10-20-5100-5300-161 MAINTENANCE - VEHICLES Correct radio expense account 42054 06/24/2024 EBRADFORD 1,000.00 -12,905.00 36,867.00 Police 10-20-5100-5300-570 MISCELLANEOUS Yr-end adj 42076 06/24/2024 EBRADFORD 15,500.00 -1,600.00 13,900.00 Police 10-20-5100-5300-574 MISC. - POLICE DOG Year-end adjustments. 42088 06/24/2024 JFernandez 4,100.00 75.00 9,876.00 Police 10-20-5100-5700-741 CAPITAL - EQUIPMENT Correct radio expense account 42055 06/24/2024 EBRADFORD 0.00 12,905.00 12,905.00 Fleet 10-30-5550-5125-062 DENTAL INSURANCE Maint. Year-end adjustments. 42089 06/24/2024 JFernandez 1,298.00 750.00 2,048.00 Fleet 10-30-5550-5127-070 RETIREMENT Maint. Year-end adjustments. 42090 06/24/2024 JFernandez 31,543.00 300.00 31,843.00 Fleet 10-30-5550-5127-071 401(K) RETIREMENT SUPP. Maint. Year-end adjustments. 42091 06/24/2024 JFernandez 12,460.00 1,000.00 13,460.00 JFernandez 06/18/2024 1:42:35PM Page 1 of 4 fl142r03  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 TOWN OF HILLSBOROUGH Page 5 of 18 FY 2023-2024 BUDGET CHANGES REPORT DATES: 06/24/2024 TO 06/24/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Fleet 10-30-5550-5300-130 UTILITIES Maint. Year-end adjustments. 42092 06/24/2024 JFernandez 8,600.00 550.00 9,150.00 Streets 10-30-5600-5300-140 TRAVEL/VEHICLE ALLOTMENT Year-end adjustments. 42093 06/24/2024 JFernandez 390.00 200.00 590.00 Solid 10-30-5800-5300-110 TELEPHONE/INTERNET Waste Year-end adjustments. 42094 06/24/2024 JFernandez 1,860.00 1,500.00 3,360.00 Solid 10-30-5800-5300-484 LANDFILL FEES Waste Yr-end adj 42061 06/24/2024 EBRADFORD 120,000.00 10,000.00 130,000.00 Solid 10-30-5800-5300-570 MISCELLANEOUS Waste 42095 06/24/2024 JFernandez 1,000.00 50.00 2,950.00 Special 10-60-6900-5300-145 MAINTENANCE - BUILDINGS Approp. To allocate unused C.S./Alarm funds. 42001 06/24/2024 JFernandez 30,000.00 4,000.00 34,000.00 Special 10-60-6900-5300-490 C.S./ALARM Approp. To allocate unused C.S./Alarm funds. 42002 06/24/2024 JFernandez 4,000.00 -4,000.00 0.00 Special 10-60-6900-5400-920 DEBT SERVICE - INTEREST Approp. Year-end adjustments. 42100 06/24/2024 JFernandez 0.00 1.00 7,616.96 WSF 30-80-3900-3900-000 FUND BALANCE APPROPRIATED Fund Bal. Revenue bond admin fees 41981 06/24/2024 EBRADFORD 1,768,570.00 3,000.00 4,954,931.80 Year-end adjustments. 42106 06/24/2024 JFernandez 1,768,570.00 11,775.00 4,966,706.80 Admin. 30-80-7200-5320-050 FICA of EnterpriseYear-end adjustments. 42102 06/24/2024 JFernandez 0.00 300.00 300.00 Admin 30-80-7200-5327-070 RETIREMENT of EnterpriseYear-end adjustments. 42103 06/24/2024 JFernandez 0.00 450.00 450.00 Utilities 30-80-7220-5300-113 LICENSE FEES Admin. To cover purchase of hydraulic modeling 41994 06/24/2024 JFernandez 12,550.00 15,000.00 27,550.00 Utilities 30-80-7220-5300-455 C.S./ENGINEERING Admin. To cover purchase of hydraulic modeling 41993 06/24/2024 JFernandez 75,000.00 -15,000.00 140,600.87 Billing 30-80-7240-5300-110 TELEPHONE/INTERNET & Collect. To cover South Data expenses. 42082 06/24/2024 JFernandez 480.00 -480.00 0.00 Billing 30-80-7240-5300-113 LICENSE FEES & Collect. To cover South Data expenses. 42083 06/24/2024 JFernandez 2,100.00 -1,290.00 0.00 Billing 30-80-7240-5300-411 C.S./SOUTH DATA & Collect. To cover South Data expenses. 42086 06/24/2024 JFernandez 43,100.00 3,517.80 40,527.91 Billing 30-80-7240-5300-442 C.S./ONLINE UTILITY SERV. & Collect. To cover South Data expenses. 42084 06/24/2024 JFernandez 2,400.00 -1,500.00 900.00 Billing 30-80-7240-5300-458 DATA PROCESSING SERVICES & Collect. To cover South Data expenses. 42085 06/24/2024 JFernandez 28,395.00 -247.80 27,147.20 WFER 30-80-8130-5300-570 MISCELLANOUS Revenue bond admin fees 41980 06/24/2024 EBRADFORD 2,600.00 3,000.00 5,500.00 Water 30-80-8140-5300-158 MAINTENANCE - EQUIPMENT Dist. To cover water booster PS generator load 41979 06/24/2024 JFernandez 8,000.00 210.00 8,210.00 To cover equipment maintenance through 42081 06/24/2024 JFernandez 8,000.00 200.00 8,410.00 Water 30-80-8140-5300-165 MAINTENANCE - INFRASTRUCTURE Dist. JFernandez 06/18/2024 1:42:35PM Page 2 of 4 fl142r03  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 TOWN OF HILLSBOROUGH Page 6 of 18 FY 2023-2024 BUDGET CHANGES REPORT DATES: 06/24/2024 TO 06/24/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET To cover replacement of supply inventory. 41976 06/24/2024 JFernandez 140,000.00 -2,000.00 69,200.00 To cover re-wrapping camera trailer. 42058 06/24/2024 JFernandez 140,000.00 -2,300.00 66,900.00 Door hangers, shop stock, materials, tools 42072 06/24/2024 JFernandez 140,000.00 -4,526.38 62,373.62 Water 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL Dist. To cover replacement of supply inventory. 41977 06/24/2024 JFernandez 131,440.00 2,000.00 130,888.64 Door hangers, shop stock, materials, tools 42073 06/24/2024 JFernandez 131,440.00 4,526.38 135,415.02 Water 30-80-8140-5300-351 RENTAL - EQUIPMENT Dist. To cover equipment maintenance through 42080 06/24/2024 JFernandez 4,000.00 -200.00 3,800.00 Water 30-80-8140-5300-570 MISCELLANEOUS Dist. To cover water booster PS generator load 41978 06/24/2024 JFernandez 3,000.00 -210.00 2,790.00 To cover custom tent for educational even 41990 06/24/2024 JFernandez 3,000.00 -720.00 2,070.00 WW 30-80-8200-5300-080 TRAINING/CONF./CONV. Collect. To cover custom tent for educational even 41991 06/24/2024 JFernandez 8,500.00 -720.00 7,780.00 WW 30-80-8200-5300-151 FOG PROGRAM Collect. To cover custom tent for educational even 41992 06/24/2024 JFernandez 8,000.00 1,440.00 9,440.00 To cover re-wrapping camera trailer. 42060 06/24/2024 JFernandez 8,000.00 4,600.00 14,040.00 WW 30-80-8200-5300-158 MAINTENANCE - EQUIPMENT Collect. To cover pump station generator load testi 41970 06/24/2024 JFernandez 40,000.00 6,550.05 50,761.01 JetVac Cover 41983 06/24/2024 EBRADFORD 40,000.00 8,053.00 58,814.01 WW 30-80-8200-5300-165 MAINTENANCE - INFRASTRUCTURE Collect. To cover re-lining of 7 manholes. 41972 06/24/2024 JFernandez 187,500.00 12,305.00 282,154.00 To cover Wood's Edge PS repair 42057 06/24/2024 EBRADFORD 187,500.00 4,000.00 286,154.00 WW 30-80-8200-5300-322 SUPPLIES - LIFT STATION PUMPS Collect. To cover spare motors for lift stations. 41966 06/24/2024 JFernandez 193,000.00 -59,940.00 96,885.00 To cover re-lining of 7 manholes. 41971 06/24/2024 JFernandez 193,000.00 -12,305.00 84,580.00 JetVac Cover 41982 06/24/2024 EBRADFORD 193,000.00 -8,053.00 76,527.00 To cover Wood's Edge PS repair 42056 06/24/2024 EBRADFORD 193,000.00 -4,000.00 72,527.00 To cover re-wrapping camera trailer. 42059 06/24/2024 JFernandez 193,000.00 -2,300.00 70,227.00 WW 30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL Collect. To cover lateral push camera for WWC. 41974 06/24/2024 JFernandez 80,500.00 -4,365.06 76,204.00 WW 30-80-8200-5300-351 RENTAL - EQUIPMENT Collect. To cover pump station generator load testi 41968 06/24/2024 JFernandez 9,000.00 -5,724.72 3,275.28 WW 30-80-8200-5300-416 C.S./ROOT CONTROL SERVICE Collect. To cover pump station generator load testi 41969 06/24/2024 JFernandez 20,000.00 -825.33 19,174.67 To cover lateral push camera for WWC. 41973 06/24/2024 JFernandez 20,000.00 -5,534.94 13,639.73 WW 30-80-8200-5300-570 MISCELLANEOUS Collect. Year-end adjustments. 42104 06/24/2024 JFernandez 1,500.00 25.00 231.00 WW 30-80-8200-5700-741 CAPITAL - EQUIPMENT Collect. To cover spare motors for lift stations. 41967 06/24/2024 JFernandez 20,000.00 59,940.00 268,391.79 To cover lateral push camera for WWC. 41975 06/24/2024 JFernandez 20,000.00 9,900.00 278,291.79 WWTP 30-80-8220-5300-320 SUPPLIES - OFFICE To cover keyboard purchase. 42079 06/24/2024 JFernandez 560.00 20.00 580.00 WWTP 30-80-8220-5300-570 MISCELLANEOUS To cover keyboard purchase. 42078 06/24/2024 JFernandez 104,410.00 -20.00 1,390.00 JFernandez 06/18/2024 1:42:35PM Page 3 of 4 fl142r03  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 TOWN OF HILLSBOROUGH Page 7 of 18 FY 2023-2024 BUDGET CHANGES REPORT DATES: 06/24/2024 TO 06/24/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET WSF 30-80-9990-5300-000 CONTINGENCY Contingency Year-end adjustments. 42105 06/24/2024 JFernandez 400,000.00 11,000.00 11,000.00 Gen. 60-05-3900-3900-000 FUND BALANCE APPROPRIATION Cap. Proj. Offset via Fund 60 Fund Balance 42005 06/24/2024 EBRADFORD 0.00 61,612.54 61,612.54 Gen. 60-05-3980-3980-104 INSTALL FIN/NC86 RENOVATION Cap. Proj. Offset via Fund 60 Fund Balance 42003 06/24/2024 EBRADFORD 2,000,000.00 -61,612.54 3,237,719.46 WS 69-17-3870-3870-504 TRANSFER FROM WSF-16" OWASA WATER M Cap. Proj. Close out project 41984 06/24/2024 EBRADFORD 100,000.00 -100,000.00 0.00 WS 69-17-3870-3870-701 TRANSFER FROM FUND 75-16" OWASA WAT Cap. Proj. Close out project 41985 06/24/2024 EBRADFORD 465,000.00 -465,000.00 0.00 WS 69-17-8140-5700-748 16" OWASA WATER MAIN Cap. Proj. Close out project 41986 06/24/2024 EBRADFORD 565,000.00 -565,000.00 0.00 WS 69-24-8140-5700-722 GOV BURKE RD WATER MAIN REPLACEMENT Cap. Proj. Yr-end adj 42067 06/24/2024 EBRADFORD 230,000.00 -149,408.00 80,592.00 WS 69-24-8140-5972-002 TRANSFER TO FUND 75-WATER SDF RESER Cap. Proj. Yr-end adj 42069 06/24/2024 EBRADFORD 0.00 149,408.00 149,408.00 Water 75-71-3870-3870-990 TRAN FR FUND 69-US-70 WTR IMPROV SDF Res. Refund surplus SDF funds 42071 06/24/2024 EBRADFORD 0.00 149,408.00 381,374.53 Water 75-71-6900-5970-928 TRAN TO FUND 69 - US 70 PHASE I SDF Res. Refund surplus SDF funds 42070 06/24/2024 EBRADFORD 282,795.50 149,408.00 985,369.53 -768,032.00 APPROVED: 5/0 DATE: 6/24/24 VERIFIED: ___________________________________ JFernandez 06/18/2024 1:42:35PM Page 4 of 4 fl142r03  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 TOWN OF HILLSBOROUGH Page 8 of 18 FY 2023-2024 BUDGET CHANGES REPORT DATES: 06/25/2024 TO 06/25/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF 10-00-3110-3110-002 LOCAL OPTION SALES TAX (40) Revenue Yr-end adj 42132 06/25/2024 EBRADFORD 751,000.00 -51,000.00 700,000.00 GF 10-00-3200-3201-000 FRANCHISE TAX Revenue Yr-end adj 42133 06/25/2024 EBRADFORD 615,000.00 -10,000.00 605,000.00 GF 10-00-3900-3900-000 FUND BALANCE APPROPRIATION Revenue Yr-end adj 42135 06/25/2024 EBRADFORD 1,133,221.00 371,900.00 3,019,740.61 Admin. 10-10-4200-5100-020 SALARIES Yr-end adj 42118 06/25/2024 EBRADFORD 995,712.00 20,000.00 1,034,712.00 Planning 10-10-4900-5100-020 SALARIES Yr-end adj 42119 06/25/2024 EBRADFORD 487,126.00 20,000.00 522,126.00 Planning 10-10-4900-5300-001 PAYMENTS - TOURISM BOARD Yr-end adj 42120 06/25/2024 EBRADFORD 425,000.00 125,000.00 550,000.00 Planning 10-10-4900-5300-002 PAYMENTS - TDA Yr-end adj 42121 06/25/2024 EBRADFORD 100,000.00 65,000.00 165,000.00 Facility 10-10-5000-5100-020 SALARIES Mgmt Yr-end adj 42122 06/25/2024 EBRADFORD 78,537.00 10,000.00 88,537.00 Safety 10-10-6600-5100-020 SALARIES Yr-end adj 42131 06/25/2024 EBRADFORD 98,172.00 15,000.00 113,172.00 Police 10-20-5100-5300-321 SUPPLIES - COMMUNITY POLICING To cover See It, Say It, Send It app. 42162 06/25/2024 JFernandez 2,000.00 749.99 2,749.99 Police 10-20-5100-5300-570 MISCELLANEOUS To cover See It, Say It, Send It app. 42161 06/25/2024 JFernandez 15,500.00 -749.99 13,150.01 Fleet 10-30-5550-5100-020 SALARIES Yr-end adj 42123 06/25/2024 EBRADFORD 249,210.00 34,000.00 283,210.00 Fleet 10-30-5550-5127-070 RETIREMENT Yr-end adj 42124 06/25/2024 EBRADFORD 31,543.00 2,482.00 34,325.00 Fleet 10-30-5550-5400-910 DEBT SERVICE - PRINCIPAL Yr-end adj 42125 06/25/2024 EBRADFORD 112,117.00 -36,482.00 72,964.52 Streets 10-30-5600-5100-020 SALARIES Yr-end adj 42126 06/25/2024 EBRADFORD 208,475.00 20,000.00 228,475.00 Streets 10-30-5600-5300-330 SUPPLIES - DEPARTMENTAL To cover CDL 42110 06/25/2024 EBRADFORD 27,500.00 -120.00 29,406.00 Streets 10-30-5600-5300-570 MISCELLANEOUS To cover CDL 42111 06/25/2024 EBRADFORD 1,000.00 120.00 592.00 Solid 10-30-5800-5100-020 SALARIES Waste Yr-end adj 42127 06/25/2024 EBRADFORD 267,931.00 30,000.00 310,931.00 Economic 10-50-6250-5100-020 SALARIES Dev. Yr-end adj 42128 06/25/2024 EBRADFORD 0.00 5,000.00 5,000.00 Economic 10-50-6250-5120-050 FICA Dev. Yr-end adj 42129 06/25/2024 EBRADFORD 0.00 300.00 300.00 Economic 10-50-6250-5127-070 RETIREMENT Dev. Yr-end adj 42130 06/25/2024 EBRADFORD 0.00 600.00 600.00 System 30-71-5972-5972-002 TRANSFER TO WATER SDF RESERVE FUND Dev Fee EBRADFORD 06/24/2024 4:20:28PM Page 1 of 3 fl142r03  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 TOWN OF HILLSBOROUGH Page 9 of 18 FY 2023-2024 BUDGET CHANGES REPORT DATES: 06/25/2024 TO 06/25/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Yr-end adj 42147 06/25/2024 EBRADFORD 0.00 631,978.00 714,326.00 System 30-71-5972-5972-003 TRANSFER TO SEWER SDF RESERVE FUND Dev Fee Yr-end adj 42148 06/25/2024 EBRADFORD 0.00 666,177.00 725,582.00 WSF 30-80-3500-3505-000 WATER CHARGES Revenue Yr-end adj 42143 06/25/2024 EBRADFORD 5,745,200.00 -145,200.00 5,600,000.00 WSF 30-80-3500-3510-000 SEWER CHARGES Revenue Yr-end adj 42144 06/25/2024 EBRADFORD 5,702,800.00 -102,800.00 5,600,000.00 WSF 30-80-3500-3523-002 WATER SYSTEM DEVELOPMENT FEES Revenue Yr-end adj 42145 06/25/2024 EBRADFORD 0.00 631,978.00 714,326.00 WSF 30-80-3500-3525-002 SEWER SYSTEM DEVELOPMENT FEES Revenue Yr-end adj 42146 06/25/2024 EBRADFORD 0.00 666,177.00 725,582.00 WSF 30-80-3900-3900-000 FUND BALANCE APPROPRIATED Revenue Yr-end adj 42160 06/25/2024 EBRADFORD 1,768,570.00 444,840.00 5,411,546.80 Admin of 30-80-7200-5350-610 SERVICE CHARGE - GOVERNING BODY Enterprise Yr-end adj 42149 06/25/2024 EBRADFORD 178,034.00 5,000.00 183,034.00 Admin of 30-80-7200-5350-611 SERVICE CHARGE - ADMINISTRATION Enterprise Yr-end adj 42150 06/25/2024 EBRADFORD 836,238.00 62,946.00 899,184.00 Admin of 30-80-7200-5350-612 SERVICE CHARGE - ACCOUNTING Enterprise Yr-end adj 42151 06/25/2024 EBRADFORD 469,674.00 133.00 469,807.00 Admin of 30-80-7200-5350-613 SERVICE CHARGE - FLEET MAINTENANCE Enterprise Yr-end adj 42152 06/25/2024 EBRADFORD 311,583.00 10,074.00 321,657.00 Admin of 30-80-7200-5350-614 SERVICE CHARGE - FACILITY MGMT Enterprise Yr-end adj 42153 06/25/2024 EBRADFORD 141,285.00 18,752.00 160,037.00 Admin of 30-80-7200-5350-615 SERVICE CHARGE - SAFETY & RISK MGMT Enterprise Yr-end adj 42154 06/25/2024 EBRADFORD 301,140.00 34,110.00 335,250.00 Admin of 30-80-7200-5350-616 SERVICE CHARGE - INFORMATION TECH Enterprise Yr-end adj 42155 06/25/2024 EBRADFORD 678,542.00 -4,175.00 674,367.00 Utilities 30-80-7220-5100-020 SALARIES Admin Yr-end adj 42156 06/25/2024 EBRADFORD 368,043.00 15,000.00 440,826.00 WFER 30-80-8130-5300-130 UTILITIES Yr-end adj 42157 06/25/2024 EBRADFORD 825.00 5,000.00 5,825.00 Water 30-80-8140-5100-020 SALARIES Distribution Yr-end adj 42158 06/25/2024 EBRADFORD 450,888.00 20,000.00 510,388.00 WW 30-80-8220-5100-020 SALARIES Collection Yr-end adj 42159 06/25/2024 EBRADFORD 499,190.00 30,000.00 564,190.00 Stormwater 35-30-5900-5100-020 SALARIES Yr-end adj 42117 06/25/2024 EBRADFORD 280,246.00 20,000.00 300,246.00 Stormwater35-30-5900-5120-050 FICA Yr-end adj 42112 06/25/2024 EBRADFORD 21,439.00 100.00 21,539.00 35-30-5900-5127-070 RETIREMENT Stormwater Yr-end adj 42113 06/25/2024 EBRADFORD 35,737.00 2,000.00 37,737.00 35-30-5900-5127-071 401(K) RETIREMENT SUPPLEMENT Stormwater Yr-end adj 42114 06/25/2024 EBRADFORD 14,012.00 1,500.00 15,512.00 EBRADFORD 06/24/2024 4:20:28PM Page 2 of 3 fl142r03  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 TOWN OF HILLSBOROUGH Page 10 of 18 FY 2023-2024 BUDGET CHANGES REPORT DATES: 06/25/2024 TO 06/25/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET 35-30-5900-5300-140 TRAVEL/VEHICLE ALLOTMENT Stormwater Yr-end adj 42115 06/25/2024 EBRADFORD 390.00 100.00 490.00 35-30-5900-5300-495 COLLECTION EXPENSE Stormwater Yr-end adj 42116 06/25/2024 EBRADFORD 26,000.00 3,000.00 29,000.00 35-30-5900-5350-610 SERVICE CHARGE - GOVERNING BODY Stormwater Yr-end adj 42136 06/25/2024 EBRADFORD 7,121.00 200.00 7,321.00 35-30-5900-5350-611 SERVICE CHARGE - ADMINISTRATION Stormwater Yr-end adj 42137 06/25/2024 EBRADFORD 33,450.00 2,517.00 35,967.00 35-30-5900-5350-612 SERVICE CHARGE - ACCOUNTING Stormwater Yr-end adj 42138 06/25/2024 EBRADFORD 18,787.00 5.00 18,792.00 35-30-5900-5350-613 SERVICE CHARGE - FLEET MAINTENANCE Stormwater Yr-end adj 42139 06/25/2024 EBRADFORD 6,521.00 -321.00 6,200.00 35-30-5900-5350-614 SERVICE CHARGE - FACILITY MGMT Stormwater 42140 06/25/2024 EBRADFORD 83,486.00 11,081.00 94,567.00 35-30-5900-5350-615 SERVICE CHARGE - SAFETY & RISK MGMT Stormwater Yr-end adj 42141 06/25/2024 EBRADFORD 12,046.00 1,364.00 13,410.00 35-30-5900-5350-616 SERVICE CHARGE - INFORMATION TECH Stormwater Yr-end adj 42142 06/25/2024 EBRADFORD 27,142.00 -167.00 26,975.00 35-80-3900-3900-000 FUND BALANCE APPROPRIATED Stormwater Yr-end adj 42134 06/25/2024 EBRADFORD 283,179.00 41,379.00 324,558.00 3,694,548.00 APPROVED: 5/0 DATE: 6/24/24 VERIFIED: ___________________________________ EBRADFORD 06/24/2024 4:20:28PM Page 3 of 3 fl142r03  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 Page 11 of 18 ORDINANCE #20240624-3.B ORDINANCE Tourism Board Budget FY2024-25 The Hillsborough Board of Commissioners ordains that the following budget ordinance is hereby adopted: Section 1. Tourism Board Fund: It is estimated that the following revenues will be available for the fiscal year beginning July 1, 2024 and ending June 30, 2025: Food & Beverage Tax $485,000 Fund Balance Appropriation $ 84,151 TOTAL $569,151 The following amounts are hereby appropriated for the operation of the Tourism Board and its activities for the fiscal year beginning July 1, 2024 and ending June 30, 2025 in accordance with the Chart of Accounts heretofore established for the Tourism Board: Tourism Board $569,151 TOTAL $569,151 Section 2. The Town of Hillsborough will collect a Food & Beverage Tax and distribute the funds to the Tourism Board to fund its operations. These funds are listed as “Food & Beverage Tax” revenues in Section I of the ordinance. Section 3. Operating funds encumbered on the financial records as of June 30, 2024, are hereby re- appropriated to this budget. Section 4. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be kept on file by them for their direction in carrying out this budget. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 24th day of June in 2024. Ayes: 5 Noes: 0 Absent or excused: 0 Victoria Pace, Tourism Board Chair Mark Bell, Mayor Sarah E. Kimrey, Town Clerk  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 Page 12 of 18 ORDINANCE #20240624-3.C ORDINANCE Tourism Development Authority Budget FY2024-25 The Hillsborough Board of Commissioners ordains that the following budget ordinance is hereby adopted: Section 1. Tourism Development Authority Fund: It is estimated that the following revenues will be available for the fiscal year beginning July 1, 2024 and ending June 30, 2025: Occupancy Tax $100,000 Fund Balance Appropriation $ 24,500 TOTAL $124,500 The following amounts are hereby appropriated for the operation of the Tourism Development Authority (TDA) and its activities for the fiscal year beginning July 1, 2024 and ending June 30, 2025 in accordance with the Chart of Accounts heretofore established for the TDA: Tourism Development Authority $124,500 TOTAL $124,500 Section 2. The Town of Hillsborough will collect an Occupancy Tax and distribute the funds to the Tourism Development Authority to fund its operations. These funds are listed as “Occupancy Tax” revenues in Section I of the ordinance. Section 3. Operating funds encumbered on the financial records as of June 30, 2024, are hereby re- appropriated to this budget. Section 4. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be kept on file by them for their direction in carrying out this budget. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 24th day of June in 2024. Ayes: 5 Noes: 0 Absent or excused: 0 Meaghun Darab, Tourism Development Authority Chair Mark Bell, Mayor Sarah E. Kimrey, Town Clerk  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 Page 13 of 18 ORDINANCE #20240624-3.E ORDINANCE Amending Article II. Establishment of Stormwater Service Charge and Credits, Section 19-6 of the Code of Ordinances The Hillsborough Board of Commissioners ordains: Section 1. Chapter 19, Article II of the Hillsborough Code of Ordinances is amended as follows: Sec. 19-6. Rate structure. (a) Every parcel within the town limits shall be subject to a stormwater management utility service charge derived from the rate structure described below. The rate structure to distribute the cost of services associated with the operation, repair, improvement and maintenance of public drainage systems and facilities through a schedule of rates, fees, charges, and penalties related to the operation of a stormwater management utility and stormwater management enterprise fund as established in section 19-4 shall be based on the following parameters: (1) Residential parcels shall be assessed an annual, flat service charge based upon the schedule of rates approved by the Town Board as described in section 19-7 of this article. a. Each residential parcel shall be charged for one ERU of impervious area. b. Each residential unit in a townhome, condominium, or other multifamily structure with individual unit ownership and duplexes shall be billed for one ERU of impervious area. (2) Nonresidential parcels shall be assessed an annual service charge based on the tier of the property. The schedule of rates for each tier is based on the number of ERUs in for the midpoint of the tier. Tiers are determined by the amount of impervious surface area on the parcel as follows: a. Tier 1: 0 to 10,000 square feet of impervious surface area; b. Tier 2: 10,001 to 30,000 square feet of impervious surface area; c. Tier 3: 30,000 to 100,000 square feet of impervious surface area; d. Tier 4: 100,001 to 200,000 square feet of impervious surface area; e. Tier 5: 200,001 to 600,000 square feet of impervious surface area; f. Tier 6: 600,001 to 800,000 square feet of impervious surface area. (c) Based on an analysis of impervious surface area on properties throughout the town, an impervious surface area of 2,800 square feet is hereby designated as one ERU. (d) Parcels maintained by residential homeowner associations that contain a common use building (i.e. “club house, pool house, etc."), parking and/or a swimming pool shall be charged one ERU of impervious area.  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 Page 14 of 18 ORDINANCE #20240624-3.E Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 24 day of June in the year 2024. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 Page 15 of 18 RESOLUTION #20240624-3.F RESOLUTION Authorizing the Approval of a Memorandum of Understanding Between Orange County and the Towns of Chapel Hill, Carrboro, and Hillsborough for the Orange County Partnership to End Homelessness WHEREAS, the Hillsborough Board of Commissioners approved a Memorandum of Understanding with the surrounding towns and Orange County in 2015 for the Orange County Partnership to End Homelessness, with extensions in 2022 and 2023; and WHEREAS, the Partnership Leadership Team, consisting of elected representatives from each of the parties, desires an updated Memorandum of Understanding; and WHEREAS, the Fiscal Year 2025 adopted budget includes sufficient funding to meet with the Memorandum of Understanding commitment of 6.5% of the partnership funding; and WHEREAS, participation in the partnership is consistent with the FY2024-27 Strategic Plan and the Comprehensive Sustainability Plan; NOW, THEREFORE, be it resolved that the Hillsborough Board of Commissioners approves the execution of a Memorandum of Understanding substantially similar to the draft attached to this agenda item and authorizes the mayor to execute it on behalf of the board. This resolution is effective upon approval. Approved this 24th day of June of the year 2024. Mark Bell, Mayor Town of Hillsborough Attestation: Sarah Kimrey, Town Clerk  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 TOWN OF HILLSBOROUGH Page 16 of 18 FY 2023-2024 BUDGET CHANGES REPORT DATES: 06/30/2024 TO 06/30/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET 69-22-3300-3310-017 GRANT - NCEM - DISAST RELIEF & MITI Adj per grant award 42063 06/30/2024 EBRADFORD 0.00 1,069,275.00 1,069,275.00 69-22-8200-5700-738 RIVER PUMP STATION Adj per grant award 42064 06/30/2024 EBRADFORD 3,448,800.00 1,069,275.00 9,258,096.00 2,138,550.00 APPROVED: 5/0 DATE: 6/24/24 VERIFIED: ___________________________________ EBRADFORD 06/13/2024 2:15:21PM Page 1 of 1 fl142r03  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 Page 17 of 18 ORDINANCE #20240624-3.G ORDINANCE Capital Project Amendment River Pump Station Relocation and Upgrade The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby amended: Section 1. To accept the North Carolina Energy Management’s Emergency Management Disaster Relief and Mitigation grant of $1,069,275 for the River Pump Station relocation and upgrade. Section 2. Revenues anticipated to be available to the town to complete the project are hereby amended as follows. Current Budget +/- Amended Budget River Pump Station Relocation and $8,188,821 $1,069,275 $9,258,096 Upgrade Section 3. Amounts appropriated for the capital project are hereby amended as follows. Current Budget +/- Amended Budget River Pump Station Relocation and $8,188,821 $1,069,275 $9,258,096 Upgrade Section 4. This capital project will close automatically upon projection completion. Section 5. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be kept on file by them for their direction in carrying out this project. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 24th day of June in the year 2024. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk  June 24, 2024 Board of Commissioners Work Session Approved: ____________________ Aug. 12, 2024 Page 18 of 18 ORDINANCE #20240624-3.H ORDINANCE Capital Project Amendment Churton Street Main Replacement The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby amended: Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as follows. Current Budget +/- Amended Budget River Pump Station Relocation and $430,000 ($430,000) $0 Upgrade Section 2. Amounts appropriated for the capital project are hereby amended as follows. Current Budget +/- Amended Budget River Pump Station Relocation and $430,000 ($430,000) $0 Upgrade Section 3. This capital project is now closed. Section 4. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be kept on file by them for their direction in carrying out this project. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 24th day of June in the year 2024. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk