Village Board

Village Board Meeting Minutes of March 17, 2015 Present: Mayor Lee, Trustees, Fowler, Gates, Speer, Zabelny Village Manager/Clerk, Shari Pearce Village Treasurer, Maryalice Edwards DPW Superintendent, Mike McHenry Code Enforcement Officer, Mike Lissow Deputy Clerk, Amy Harter Guests: Debbie Jones, Jim Leise, Russ Zurick, Keith Brown, Chad McManus, Cody Kelly, Karen Strassner, Tom Wright, Greg Brothers, Doug Jock The meeting was called to order at 5:00 p.m. by Mayor Lee with the pledge of allegiance to the flag, followed by a moment of silence. Proposed Budget 2015-2016 Trustee Gates gave opening remarks about the budget and the strategies the team uses to estimate revenue and expenses. At the March 12, 2015 meeting, the management team presented the proposed budget. This meeting is to make amendments and finalize the proposed budget for adoption on April 7, 2015. Tax rate: The rate will increase $ 2.68 per $1,000 valuation. This keeps the Village within the NYS tax cap. Trustee Speer commented that the Village in comparison to the others within Monroe County is doing well. Wage Increase: The proposed wage increase is 2% to all hourly employees. This amount totals $21,198.00. Merit raises are not being offered. Russ Zurich spoke on behalf of the full time hourly employees regarding wages and health care savings account. The employees are asking for a wage increase of 2.5 % plus .5% merit. The board thanked the employees for attending the meeting. They noted the proposal will be considered. Village Board Meeting Minutes of March 17, 2015 Page 1 Health Insurance: A premium increase of 18% is expected for health insurance. There will be an increase to the employees of 5% for the Health Saving Account deductible. For employees with a single plan, the increase is $110; a family plan will increase approximately $220. The employees have been made aware of this change. Community Center: Tenants will receive an increase of 2% to their annual rent. The Board feels this is a fair increase due to the cost of living. Workers Comp Reserve: The Village will receive a refund. It will be placed into the budget to offset the expense of the yearly contribution. Water rate increase: Water rates will increase to $2.91 per/1000 gallons, with the daily rate increasing to .20. This creates a revenue increase of $35,505.00. Sewer rate: The rate will increase 4% for residential customers. This creates an increase in revenue by $18,627.00. Public Forum Mayor Lee opened the public forum for comment at 6:00 p.m. There was no one in attendance. A letter from resident, Larry Gursslin, was read aloud regarding sewer rates. The letter is included at the end of these minutes. There was a lengthy discussion regarding this subject. Currently, the rates for multi-residential, commercial and churches are inconsistent. The board agreed there is a discrepancy with the current structure, and customers other than residential are utilizing the sewer system for their own profit and on average, putting additional strain on it. Therefore, it was decided to increase their rates to a minimum of $260.00 per year. They will be billed $32.50 per 15,000 gallons consumed. Out of district duplexes will increase to $275. Fee schedule: Fees that have increased were discussed on March 16th. The board reviewed these changes and agreed to amend them as recommended. Resolution to adopt the fee schedule as amended, effective April 1, 2015. Trustee Fowler made the motion, seconded by Trustee Zabelny. Carried unanimously 5-0. NYSERDA Grant: Shari Pearce reported the application was not approved. She has been notified by Mr. Patrick Dishaw from NYSERDA that the application is not yet been funded. The board was displeased with the direction this has taken. Shari will work with MRB to determine if the money we have spent on the project description can be refunded. Trustee Speer would like to know what projects received funding. Solar energy: Connie Sowards, MRB Group is looking into opportunities for funding through USDA. Village Board Meeting Minutes of March 17, 2015 Page 2 Ingham Room: Shari Pearce verified that the paint colors to be used are beige with just the west wall being painted green. The board is in agreement to these colors. Rob Dickerson, Life Quest Community Church, has requested reimbursement of $500.00 to modify the existing cabinets as requested by the board. Resolution to reimburse Life Quest Community Church $500.00 for materials to rebuild the existing cabinets in the Ingham Room. Motion made by Trustee Gates, seconded by Trustee Zabelny. Carried unanimously 5-0. Hilton East: This water and refuse account is seriously past due in the amount of $19,298.00. Shari Pearce received a phone call from their accounts payable manager requesting a payment plan to keep the amount due from being levied to their 2015-2016 tax bill. Their last payment was made in July 2013. The board was not in agreement with this request, Hilton East must make payment in full by March 31st or the amount will be placed on the tax bill. Village Board Meeting Minutes of March 17, 2015 Page 3 The letter submitted by email to the Village Board by Larry Gursslin, referencing the sewer rates discussed during the public forum: Village Board Meeting Minutes of March 17, 2015 Page 4  FEE SCHEDULE VILLAGE OF HILTON FISCAL YEAR 2015-2016 Effective April 1, 2015 ***Not for profit organizations will receive a $30.00 credit applied to any building permit fee Type of Permit: Per Sq. Ft. Minimum I. Residential: (Price includes Certificate of Occupancy) For first dwelling unit. All others at $40.00 Dwelling Area $.12 rounded to nearest whole $No minimum - n/a Unfinished Area $.12 No minimum - n/a Non-Dwelling Area $.12 No minimum - n/a II. Non-Residential (Price includes Certificate of Occupancy) New Building: First 5000 sq. ft. $.12 $150.00 All over 5000 sq. ft. $.10 Additions/Remodel: First 5000 sq. ft. $.12 $75.00 All over 5000 sq. ft. $.10 III. Other Permits (Price includes Certificate of Compliance) Fees Additions $ 75.00 Conversion to habitable space $ 75.00 Additional Certificate of Occupancy $ 40.00 Open or enclosed porch/sun room $ 75.00 Open or covered deck $ 75.00 Demolition $ 30.00 Minor structural improvements $ 30.00 Major structural improvements $ 50.00 Garage $ 75.00 Addition to garage $ 75.00 Storage shed $ 30.00 Village Board Meeting Minutes of March 17, 2015 Page 5  Swimming pool (above ground) $ 30.00 Swimming pool (in ground) $ 100.00 Fences $ 30.00 Commercial Satellite Antennas $ 100.00 per application Antenna Tower $ 50.00 plus $2/vertical ft. Fireplace, wood stove $ 50.00 Floodplain development permit $ 75.00 Handicap Ramp No charge Standby generator $ 40.00 Sign $ 30.00 Additional signs (On Same Application) $ 20.00 Penalty fee: If a building permit is not obtained as required by the Village Zoning Ordinance for any structure, addition or change of use, the Code Enforcement Officer shall double the permit fee. This fee is applicable to the current owner of the property, regardless if the improvement was undertaken by the previous owner or not. IV. Miscellaneous: Vendor’s permit –parades $ 50.00/day per company Vendor’s permit – door to door sales $ 50.00/day for profit organizations Vendor’s permit – not for profit organizations No Charge Vendor’s License - ice cream sales/food cart $ 50.00/per truck/cart p/Season (Apr-Oct) Copies made for the public $ .25/per page Code Book $ 50.00 Zoning Law $ 25.00 Subdivision Specs $ 40.00 Tax Search $ 25.00 Additional copies requested of C.O’s $ 25.00 Handicap parking sign $ 35.00 History books-Hilton USA $ 10.00 History books-First Families $ 20.00 Village Board Meeting Minutes of March 17, 2015 Page 6  Hilton 1965 Fire DVD $ 15.00 Checks returned for Insufficient funds $ 35.00 Recreation Fee $450.00/per unit FOIL Documents $ .25/per copy V. Zoning Board Fees: Application and Public Hearing $100.00 Conditional Use/Variance each occurrence $100.00 Application for Site Plan Review $200.00 (Once Scheduled) Special Meeting Request for Zoning At Cost Village Engineer At Cost Village Board Fees: Application to Rezone Property $200.00 VI. Inspection Fees: Building Inspector $40.00/hr Fire Marshall $40.00/hr Village Board Meeting Minutes of March 17, 2015 Page 7 VII. Public Works Charges RATE Supervision At cost Labor At cost Equipment per NYSDOT & MCDOT rate schedule Sewer machine $35.00/hr, plus labor Sidewalks, owners request At cost Sidewalks, Village maintenance No fee Towing fee At cost plus $50.00 Property maintenance violations $100.00 plus labor, equipment and legal cost per occurrence Dumpster Rentals: 6 yard $ 82.00 9 yard $ 97.00 10 yard $107.00 Extra week $ 20.00 extra with no dump Extra dump $ cost of dumpster Roofing and demolition/construction material $ 20.00 additional Concrete Box $10.00 Cardboard dumpster $ 2.05/yard Commercial customers with Dumpsters Dumpster rentals $15.00 per cubic yard Extra dumpster pickup ¼ of monthly charge Restaurants-Dumpster Rentals Dumpster Rentals $18.00 per cubic yard Extra dumpster pickup ¼ of monthly charge Apartment Complexes – with or without dumpsters Dumpster Rentals $15.00 per cubic yard Curbside $9.00 per unit Containers: 96 Gallon Carts: For all multi-residential and residential uses: $60.00/each (Amended 2/5/08) Village Board Meeting Minutes of March 17, 2015 Page 8  Additional carts over one per multi-residential property as determined by the Superintendent of Public Works $12.00/month/per cart Recycling Boxes: $10.00 New Residents no charge Other Refuse Charges: A. Residential Users: Three standard containers/per week - weight not to exceed 25 pounds each - no charge Each standard container over three per week - red standard sticker must be attached. Cost of Stickers: Standard $ 1.00/each Bulk items $ 5.00/each Refrigerants $12.00/each Standard item (non-compliance) $ 5.00/each Bulk item “ ” $10.00/each Appliance pick up no charge B. Multi-Residential Users 1. If standard containers are used: Three standard containers per week/per premise - - no charge (weight not to exceed 25 pounds each) Each standard container over three per week - red standard sticker must be attached. OR 2. If dumpster(s) are used: a) $15.00 per cubic yard charge C. Commercial Users: 1) For commercial properties with less than 20 units: a) If standard containers are used: Three standard containers per week/per premise - - no charge (weight not to exceed 25 pounds each) Each standard container over three per week - red standard sticker must be attached. Village Board Meeting Minutes of March 17, 2015 Page 9  OR b) If dumpster(s) are used: $15.00 per cubic yard charge 2. For commercial properties with 20 or more units: a) One dumpster is required for every 20/units and a $15.00 per cubic yard charge  Dumpster cleaning $75.00 per cleaning Recycling Containers (96/gallon) $2.00/month IX. Sewer Fees: CHARGES Out of district residential customers $200.00/annually Residential, single family homes $130.00/annually Out of district multi residential/duplex $275.00/annually Multi-Residential properties with two or more units: $32.50 per 15,000 gal of water minimum of $260.00/per year Churches $32.50 per 15,000 gal of water minimum of $260.00/per year Commercial $32.50 per 15,000 gal. of water with a minimum of $260.00/per year Townhouses and apartment complexes that have one meter for multiple units $32.50 per 15,00 gal (Cedar Hill, Village II, Unity Health) Townhouses and apartment complexes that have one meter per unit $130.00/annually/per unit (only affects Parkwood properties) New Sewer Connection Fees Property within Village limits Residential use (per unit charge) $250.00, plus cost of installation per connection Commercial/Industrial use $350.00, plus cost of installation per connection Property outside the Village limits Residential use (per unit charge) $1,000.00 Commercial/Industrial use $2,000.00 Village Board Meeting Minutes of March 17, 2015 Page 10 X. Water Fees: New installation Time & materials +10% Water account charge $ 15.00 Final readings $ 25.00 Water meters 5/8" x 3/4" $100.00 Water meters 1" and larger At Cost +15% Frozen meters 5/8" x 3/4" $100.00 Frozen meter 1" and larger` At Cost +15% Disconnect/Reconnect fees $ 30.00 each time Consumption Fees: $ 2.91/per thousand plus $.20 per day, Village $ 3.25/per thousand plus $.21 per day, Outside customers Sprinkler Connection $120.00/annually Per hydrant: $200.00/annually XI. Parks: (Rent of Jennejahn Lodge): $180.00 per occasion Friday – Sunday and Holidays $ 50.00 Full-time Village Employees and Village Board members (limited to one time per year) Discounted rate for any reservation booked Monday through Thursday: There will be no special consideration on reduced rates for non-profit groups. $150.00 per occasion Monday - Thursday $ 50.00 Full-time Village Employees and Village Board members (limited to one time per year) All holidays will be charged the weekend price XII. Operating Permits: The Code Enforcement Officer may charge up to $50.00 per inspection if any of the following organizations or place of assembly are found to be in violation of the NYS Building & Fire Code 3 times or more. Places of Public Assembly Temporary Structures/Tents Exhibit and Trade Shows Multi Family: Place of Worship Apartment Complex/Building Repair/Gasoline Service Health Care Facility Pyrotechnics (Outside Only) Village Board Meeting Minutes of March 17, 2015 Page 11  Adjournment There being no further business, the meeting adjourned at 6:45 p.m. Motion made by Trustee Speer, seconded by Trustee Zabelny. Carried unanimously 5-0. Executive Session Motion made by Trustee Speer, seconded by Trustee Zabelny to enter into Executive Session to discuss a personnel matter. Carried unanimously, 5-0. Motion to exit out of Executive Session made by Trustee Gates, seconded by Trustee Speer. Carried unanimously, 5-0. Respectfully Submitted, Amy Harter Village Board Meeting Minutes of March 17, 2015 Page 12