Mayor and Council

REORGANIZATION MEETING January 2, 2018 7:30 PM The Special Meeting of the Mayor and Council of the Borough of Ho-Ho-Kus is now in session. In accord with the provisions of "Open Public Meetings Act", I wish to advise that notice of this meeting has been posted in the front lobby entrance to the Council Chambers of the Borough Hall and that a copy of the schedule of this meeting has also been filed with the Borough Clerk, and further that the required (48) hour notices have been sent to The Record and the Ridgewood News - newspapers with general circulation throughout the Borough of Ho-Ho-Kus. At Roll Call members present were Mayor Randall, Councilmembers Troast, Rorty, Iannelli, Fiato and Crossley. Also present was borough administrator William Jones and borough attorney David Bole. Absent: Councilmember Shell. Mayor Randall led all with the Pledge of Allegiance Father Frank Delprete of St Gabriel’s Church gave to Invocation Mayor Randall administered the Oath to Councilmember Edmund Iannelli ROLL CALL OF FULL COUNCIL: Councilmembers Troast, Rorty. Iannelli, Fiato and Crossley Absent: Councilmember Shell Mayor Randall opens nomination of Council President. Councilmember Rorty offered the name of Councilmember Troast to be Council President for the year 2018 Councilmember Fiato seconds the nomination and moves that the nominations be closed. Councilmember Iannelli seconds the motion that the nominations be closed. Mayor Randall calls for a voice vote on the close of nominations. Mayor Randall instructs the Clerk to record that one vote be cast electing Councilmember Troast as Council President for the year 2018 2018 COUNCIL COMMITTEES Public Safety Unit Police Commissioner-Cn Troast Deputy Commissioner-Cn. Rorty Fire Commissioner-Cn. Rorty Deputy Commissioner-Cn. Shell Amb. Commissioner-Cn. Crossley Deputy Commissioner-Cn. Rorty Public Works & Properties Unit Road Chairperson-Cn. Fiato Deputy Chairperson-Cn. Iannelli Water Chairperson-Cn. Iannelli Deputy Chairperson-Cn. Fiato Finance Unit Finance Chairperson-Cn. Troast Deputy Chairperson-Cn. Shell Community Relations Unit Chairperson-Cn. Shell Deputy Chairperson-Cn. Fiato  APPOINTMENTS OF BOROUGH EMPLOYEES BY MAYOR RANDALL FOR 2018 (Council Confirmation required) Mayor Randall with the advice of Council submitted the following list of appointments of Borough employees for the year 2018, or as otherwise provided by statute." EMPLOYEE POSITION William Jones Borough Administrator Human Resources Director Laura Borchers Borough Clerk, RMC Registrar of Vital Statistics Registrar of Elections Liaison/Sec. Board of Health Claims Processor Public Agency Compliance Officer Security Information Officer Municipal Housing Liaison Elisa Caporale Sec. Administration Office Sec. Personnel Officer Deputy Registrar of Vital Statistics Secretary Shade Tree/DPW Jeffrey Kropiewnicki Tax Collector/Payroll Supervisor Lisa Perricelli Solid Waste Registrar/Water Registrar Deputy Purchasing Agent/Tax Collector Joseph Citro CFO, QPA, Treasurer David Males Financial Assistant Alison Altano Accounting Assistant JoAnn Carroll Secretary Planning/Zoning Board and Construction Office Harry Norton Municipal Court Judge Rosemarie Novelli-Salyer Court Administrator, CMCA/Violations Clerk Susan Maurer Deputy Violations Clerk Maria Doerr DCA/Acting CMCA Daniel McEldowney Property Maintenance Officer/Fire Marshall Fire Prevention and Fire Inspector Edward Gartner Recreation Director Jose Martinez Custodian Richard Carruthers Police Dispatcher/Full Time Kheria Kortenout Dispatcher/ Full Time Chelsea Ferrara Police Dispatcher/Full Time Robert Zimmerman Police Dispatcher/Part Time Sheri Gusta Police Dispatcher/Part Time Clayton Kenny Police Dispatcher/Part Time Ryan Moore Police Dispatcher/Part Time Alex Policastro Police Dispatcher/Part Time Allison Minchin Police Matron Carol Tyler Police Matron Gretchen Kaser Library Director Jay Ludwig Coordinator of OEM Councilmember Iannelli moves that the foregoing appointments be approved for the year 2018 or as otherwise provided by statute. Moved: Councilmember Iannelli Second: Councilmember Crossley All Ayes Mayor Randall assisted by David Bole administered the Oath to borough administrator William Jones Mayor Randall instructs the Borough Clerk to administer the Oath to all other employees during the normal hours of business Mayor Randall with the advice and consent of Council makes the following appointments for the below designated terms of office: PLANNING BOARD TERM EXPIRES William Jones Class II 1/1/2018 12/31/2018 Philip Rorty Class III 1/1/2018 12/31/2018 Michael Reade 1/1/2018 12/31/2021 RECREATION COMMISSION Recreation Commission Council-Cn. Iannelli 1/1/2018 12/31/2018 BOARD OF HEALTH Kristine Nylund 1/1/2018 12/31/2020 Dr. Steven Vargo 1/1/2018 12/31/2020 Nazish Siddiqi 1/1/2018 12/31/2020 (Vacancy) (Vacancy) SHADE TREE COMMISSION Chris Raimondi 1/1/2018 12/31/2022 LIBRARY BOARD Hugh Turk 1/1/2018 12/31/2022 Herman Crowley 1/1/2018 12/31/2022 Moved: Councilmember Iannelli Seconded: Councilmember Rorty All ayes. Absent: Councilmember Shell BOARD LIAISONS Library – Cn Fiato Zoning Board –Cn Iannelli Ambulance Corps –Cn. Crossley Insurance- Cn –Rorty and Crossley Board of Health – Cn Troast Construction- Cn Troast Chamber of Commerce- Cn. Shell All ayes. Absent: Councilmember Shell INTRODUCTION OF ORDINANCES Ordinance # 2018-01 “Vehicles and Traffic” AN ORDINANCE TO AMEND, AND SUPPLEMENT CHAPTER 79 OF THE CODE OF THE BOROUGH OF HO-HO-KUS VEHICLES AND TRAFFIC AT SECTION, Chapter79-3”Use of Certain Vehicles Restricted” BE IT ORDAINED by the Mayor and Council of the Borough of Ho-Ho-Kus Chapter 79, Vehicles and Traffic of the Code of the Borough of Ho-Ho-Kus is hereby amended as follows: Chapter 79 Section 79-3, Schedule IV- Use of Certain vehicles Restricted No motor Vehicle or combination of vehicles, including loads or contents of any part or portion thereof, shall exceed 22 feet in length and 10,000 pounds (lbs) in Gross vehicle Weight on the following streets: Name Of Street Between Glenwood Road From the Village of Ridgewood Boundary to the intersection of Brookside Avenue/ First Street/Warren Avenue intersection  Except as herein amended and supplemented, Chapter 79 of the Code of the Borough of Ho-Ho-Kus remains in full force and effect. Severability If any portion of this Ordinance is adjudged unconstitutional or invalid by the Court of the competent jurisdiction, such judgment shall not affect or invalidate the remainder of this Ordinance, but shall be confined in its effect to the provision directly involved in the controversy in which such judgment shall have been rendered. Repealer All other Ordinances of the Borough, or parts thereof, which are in conflict with this Ordinance are hereby repealed to the extent of such conflict. Effective Date This Ordinance shall take effect immediately upon passage and publication as required by law. Moved: Councilmember Crossley Second: Councilmember Rorty All ayes Absent: Councilmember Shell RESOLUTIONS 18-01 Professional Services for 2018 WHEREAS, the Borough of Ho-Ho-Kus requires the professional services of engineers, attorneys, a registered municipal accountant, animal control officer, grant writers and laboratory services for the calendar year 2018; and WHEREAS, it is anticipated that the expenditures for each of such professional services will/may exceed the sum of $ 21,000 in said calendar year; and WHEREAS, the Chief Financial Officer in accordance with the Local Contracts Law, has duly executed Certificates of Availability, indicating that adequate funds have been, and additional funds will be appropriated in the 2018 Budgets for fees reasonably required by each of such professionals under the following line items in said Budget: FOR ENGINEERING SERVICES: 1. Engineering Service & Costs - Other Expenses 2. Water Utility - Other Expenses 3. Capital Ordinances FOR LEGAL SERVICES: 1. Legal Services & Costs - Other Expenses 2. Prosecutor – Salary & Wages 3. Public Defender – Other Expenses 4. Capital Ordinances FOR ACCOUNTING SERVICES: 1. Financial Administration - Other Expenses 2. Capital Ordinances 3. Water Utility - Other Expenses 4. Solid Waste Utility - Other Expenses FOR LABORATORY SERVICES: 1. Water Utility - Other Expenses FOR ANIMAL CONTROL SERVICES: 1. Board of Health - Other Expenses 2. Animal License Trust Funds WHEREAS, a certification of availability of funds has been received from the Chief Financial Officer or that such funds will be encumbered by Purchase Order on an as needed basis pursuant to the provisions of N.J.A.C. 5:30-5.4 et seq, and WHEREAS, the above named professionals have completed, submitted and filed a Business Entity Certification Disclosure which certifies that the above named persons and/ or entities have not made any reportable contributions to any political or candidate committee including (committee to elect Steven D Shell and Edmund Iannelli) Ho-Ho-Kus Republican organization; Ho-Ho-Kus Democratic organization; Bergen County Republican Organization and Bergen County Democratic organization) in the previous one (1) year, and that the contract will prohibit the above named professionals/business entities from making reportable contributions through the term of the contract; NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus as follows: 1. That the appointment of Garbarini & Co. as Borough Auditor; David B. Bole, as Borough Attorney; Rogut McCarthy, PC, as Bond Counsel; Schwanewede/Hals, Borough Engineer; John S. Guerin, as Borough Prosecutor; and Robert Metzdorf, as Public Defenders; Matthew Miller Alternate Public Defender; Richard Rosa Esq-Alternate Municipal Prosecutor; WSP USA (formerly Leggette Brashears & Graham Inc). as Environmental Engineer; Carol Tyler-Tyco Inc. as Animal Control Officer & Cruelty Investigator, and Aqua Pro-tech Laboratories, for Water Laboratory Services, Computer Services Solutions for Technology Services; Raymond Wiss as Labor Attorney, Joseph Burgis as Borough Planner, Clarke, Caton Hintz as COAH Planner, for the calendar year 2018, be and the same are hereby ratified, confirmed and approved. 2. That the Mayor and Borough Clerk are authorized and directed to execute contracts with each of said professionals and to take all other steps necessary to carry this resolution into effect. 3. Said appointments are made without competitive bidding under the provisions of the Local Public Contracts Law which exempts from competitive bidding "Professional Services" rendered by persons authorized by law to practice a recognized profession and whose practice is regulated by law. 4. A copy of this resolution be published in the Ridgewood News within ten days after its passage as required by law. BE IT FURTHER RESOLVED that the contracts for bond counsel; Borough prosecutor; public defenders; environmental engineers; animal control officer and cruelty investigator; water laboratory services, grants and labor attorney and borough planner are being awarded as a non -fair and open contract, pursuant to the provisions of NJSA 19:44A-20.5 whereas the contracts of Borough auditor, Borough attorney and Borough engineer, Borough Planner are being awarded pursuant to a fair and open process pursuant to law; BE IT FURTHER RESOLVED that the business disclosure entity certification, as applicable, and the determination of value be placed on file with this resolution. Motion: Councilman Rorty Second: Councilmember Crossley All ayes Absent: Councilmember Shell 18-02 Retain Insurance Advisors for 2018 WHEREAS, the Borough of Ho-Ho-Kus has for several years sought the advice and counsel of Eastern Insurors, Inc., the Bergen County Municipal Joint Insurance Fund and the Municipal Excess Liability Joint Insurance Fund (hereinafter called the "Agents") with respect to the various insurance coverages necessary or appropriate to protect the Borough of Ho-Ho-Kus and its properties from the several risks of being a municipality in the State of New Jersey, including fire and extended coverage, liability coverage, Worker's Compensation coverage, and any and all other forms of insurance which are necessary to keep it thoroughly protected; and WHEREAS, the Agents have served the Borough of Ho-Ho-Kus in a professional manner and obtained appropriate coverages with the several insurance companies authorized to do business in the State of New Jersey; and WHEREAS, it is anticipated the expenditures for the various insurance coverages will exceed the sum of $25,000 for the calendar year 2018; and WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A 11-1 et seq.) requires that, where services are to be performed and are of such a qualitative nature as will not reasonably permit the drawing of specification of the receipt of competitive bids, a resolution of the governing body of the municipality shall be adopted stating the supporting reasons for not submitting said service for competitive bidding; and WHEREAS, the insurance coverage which is required for the Borough is of such a complex nature as will not reasonably permit the drawing of specifications or the receipt of competitive bids; and WHEREAS, insurance premiums are subject to control of the Commissioner of Insurance of the State of New Jersey so as to adequately protect the Borough; and WHEREAS, it is contemplated that the 2018 budget for the Borough of Ho-Ho-Kus will contain the necessary appropriations being reasonably required for the purchase of the aforesaid insurance policies WHEREAS, a certification of availability of funds has been received from the Chief Financial Officer or that such funds will be encumbered by Purchase Order on an as needed basis pursuant to the provisions of N.J.A.C. 5:30-5.4 et seq, and WHEREAS, the above named professionals have completed, submitted and filed a Business Entity Certification Disclosure which certifies that the above named persons and/ or entities have not made any reportable contributions to any political or candidate committee including (committee to elect Shell and Iannelli), Ho-Ho-Kus Republican organization; Ho-Ho- Kus Democratic organization; Bergen County Republican Organization and Bergen County Democratic organization) in the previous one (1) year, and that the contract will prohibit the above named professionals/business entities from making reportable contributions through the term of the contract; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus, the Eastern Insurors Inc. (General & Risk Consultant), Bergen County Municipal Joint Insurance Fund and the Municipal Excess Liability Joint Insurance Fund are hereby retained as the insurance advisors for the Borough of Ho-Ho-Kus for the calendar year 2018, and they are further authorized and directed to provide all insurance coverages which are necessary or appropriate to protect the Borough of Ho-Ho- Kus and its properties from the several risks of being a municipality of the State of New Jersey; and BE IT FURTHER RESOLVED, that the purchase of the aforesaid insurance coverage for the Borough of Ho-Ho-Kus is being made without competitive bidding under the provisions of N.J.S.A. 40A: 11-1 et seq. in that the purchase of insurance policies is of such a complex nature as will not reasonably permit the drawing of specifications or the receipt of competitive bids; and BE IT FURTHER RESOLVED, that a copy of this resolution shall be published in the Ridgewood News within ten (10) days of its passage as required by law. BE IT FURTHER RESOLVED, that this contract is being awarded as a non-fair and open contract, pursuant to the provisions of N.J.S.A. 19:44A-20.5 BE IT FURTHER RESOLVED, that the Business Disclosure Entity Certification and the determination of value be placed on file with this Resolution. Motion: Councilman Iannelli Second: Councilmember Rorty All ayes Absent: Councilmember Shell CONSENT AGENDA RESOLUTIONS  18-03 By-Laws BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the By-Laws as revised July - 1962 and interpreted for the year 2006 be and they are hereby adopted for the year 2018.  18-04 Investment of Funds BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the Chief Financial Officer is hereby authorized and directed to invest funds, not reasonably required for the payment of any current obligations of the Borough, in legally authorized investments.  18-05 Meeting Nights BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the fourth Tuesday of each month at 7:30 P.M. be and is hereby designated as the official meeting night of the Mayor and Council for the year 2018. (Except December) BE IT FURTHER RESOLVED that the third Tuesday of each month at 7:30 P.M. be and the same is hereby designated as the official Executive Session meeting night of the Mayor and Council for the year 2018. (Except December); official action may be taken. BE IT FURTHER RESOLVED that formal action may be taken by the Governing Body at either the Regular Public Meeting or at the Executive Session as set forth herein. All meetings shall be held in the Council Chambers of the Borough Hall, Ho-Ho-Kus, New Jersey. Executive Public January - 23 February - 27 March 20 27 April - 24 May 15 22 June 19 26 July 17 - August 21 - September 18 25 October 16 23 November -- 27 December 18 --  18-06 Official Depository of Funds  BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the following banking institutions be and they are hereby designated as the official depositories for the funds of the Borough of Ho-Ho- Kus for the year 2018. Oritani Bank  18-07 Official Newspapers BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the Ridgewood Newspapers of Ridgewood, New Jersey and the Record of Hackensack, New Jersey be and are hereby designated as the official newspapers of Ho-Ho-Kus for the year 2018, for the publication of all legal notices required by any law of the State of New Jersey or any Ordinance or Resolution of the Borough of Ho-Ho-Kus.  18-08 Delinquent Tax Charge BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that under N.J.S.A. 54:4-67, the rate of interest to be charged by the Collector of Taxes on all delinquent taxes shall be 8% per annum on the first $1,500.00 of the delinquency and 18% per annum on any amount in excess of $1,500.00; and BE IT FURTHER RESOLVED, that no interest shall be charged if payment of any installment is made within the tenth calendar day following the date upon which said payment became payable; and BE IT FURTHER RESOLVED, a penalty of 6% will be charged on any delinquency in excess of $ 10,000.00 if not paid by the end of the fiscal year unless stated otherwise on the front of this bill. 2018 Real Estate Taxes will be advertised for sale after November 11, 2018; and BE IT FURTHER RESOLVED, that there will be a $25.00 service charge on Returned Checks.  18-09 Authorized Signatures on Checks BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that effective January 1, 2018, the authorized signatures of checks of the Borough of Ho-Ho-Kus, with the exception of Coupon, Developers Escrow, Municipal Court, Municipal Court Bail, Payroll, and Recreation Commission Accounts shall be: The Mayor or President of the Council and two of the following: Chief Financial Officer, Assistant Treasurer, Borough Clerk, Deputy Borough Clerk, and BE IT FURTHER RESOLVED that the authorized signatures on Payroll Checks shall be: Borough Clerk, Deputy Borough Clerk or Treasurer, and that the authorized signature on the Developer's Escrow, Recreation Commission Checks shall be the Chief Financial Officer or the Assistant Treasurer, and BE IT FURTHER RESOLVED that the authorized signatures of the Mayor, Chief Financial Officer and Borough Clerk on all checking accounts except the single signature accounts may be impressed by mechanical means, but no more than two (2) facsimile signatures be on any one (1) check. BE IT FURTHER RESOLVED that the signatures on the Municipal Court and Municipal Court Bail Accounts shall be two of the following: Judge, Court Administrator or Deputy Court Administrator. BE IT FURTHER RESOLVED that the Chief Financial Officer is hereby authorized to make transfers and wires as a single signature; to be summarized on the monthly report.  18-10 Establishment of Petty Cash Fund BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that a petty cash fund, in the amount of $300.00 be and is hereby established for the Borough of Ho-Ho-Kus for the year 2018.  18-11 Purchase Agreements Authorization BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the Borough of Ho-Ho-Kus is hereby authorized to enter into joint agreements with the County of Bergen and the State of New Jersey for the purchase of any and all goods and supplies deemed feasible and necessary by said during the year 2018  18-12 Transfer of Interest BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the Treasurer is hereby authorized and directed to transfer the interest earned on the subsidiary checking accounts of the Borough of Ho- Ho-Kus to the Current Account at least quarterly, and BE IT FURTHER RESOLVED that the Treasurer also transfer the interest earned on the Capital Account of the Water Department to the Water Trust Account at least quarterly.  18-13 Private Cars BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that those employees who use their own cars for Borough business - properly authorized and substantiated shall be reimbursed at the rate of .56¢ per mile or current year prevailing IRS rate. 18-14 Payroll WHEREAS, the Mayor and Council of the Borough of Ho-Ho-Kus for the calendar year 2018, have established every 15th and the last day of the month as pay day; and BE IT RESOLVED that partial payrolls are authorized at the beginning of the year to establish the system and at the end of the year to comply with State statutes; and BE IT FURTHER RESOLVED that the Treasurer is authorized to release all payroll checks at 4:30 P.M. on the day before.  18-15 Waive Water penalties WHEREAS, from time to time, for reasons assignable to neither, the property owner nor the Borough, situations arise when it is apparent that penalties in minor amounts for non-payment of water charges should be waived, WHEREAS, the Borough Council deems it in the best interest of the Borough to authorize such waivers as may be justified and appropriate in the discretion of the Borough Administrator as to individual property owners of properties not to exceed the sum of Forty Dollars ($40.00). NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council that authorization be and is hereby granted to the Borough Administrator to waive minor penalties in respect to the water charges when, in the exercise of sound discretion, the circumstances so warrant. Such waivers are not to exceed the amount of Forty Dollars ($40.00) in respect to any individual property owner of property.  18-16 Tax Appeals WHEREAS, the Bergen County Tax Board requires a resolution by the Municipal Governing Body authorizing the Assessor/Tax Collector to file appeals and settlements of stipulations with the Bergen County Tax Board for the purpose of correcting assessments for the year 2018; NOW, THEREFORE BE IT RESOLVED that the Assessor/Tax Collector be authorized to file such appeals when necessary; and WHEREAS, the Borough of Ho-Ho-Kus is expected to become involved in tax appeal litigation both at the Bergen County Board of Taxation and the New Jersey Tax Court during the year 2018; NOW, THEREFORE, BE IT RESOLVED, by the Governing Body that the Tax Assessor and Municipal Attorney be and they are hereby authorized to review all appeals and to file counterclaims to protect the Borough’s interest in those cases, which they deem necessary and appropriate  18-17 Tort Claim Notice Format WHEREAS, the New Jersey Tort Claims Act, N.J.S.A. 59:8-6, provides that a public entity may adopt a form to be completed by claimants seeking to file a Notice of Tort Claim against the public entity, and WHEREAS, the Borough of Ho-Ho-Kus is a public entity covered by the provisions of the New Jersey Tort Claims Act, and WHEREAS, the Borough of Ho-Ho-Kus deems it advisable, necessary and in the public interest to adopt a Notice of Tort Claim in the form attached hereto and made a part hereof, and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus, assembled in public session this 2rd day of January, 2018 that the attached Notice of Tort Claim form be and hereby is  adopted as the official Notice of Tort Claim form for the Borough of Ho-Ho-Kus, and BE IT FURTHER RESOLVED, that all persons making claims against the Borough of Ho-Ho-Kus, pursuant to the New Jersey Tort Claims Act, N.J.S.A. 59:9-1, et seq., be required to complete the form herein adopted as a condition of compliance with the notice requirements of the New Jersey Tort Claims Act  18-18 Inter-local Well Baby Clinic BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus, that the Borough is hereby authorized to enter into an Inter-local Services Agreement with the Borough of Waldwick to provide a Well Baby Clinic program in accord with the terms and conditions of an Inter-local Services Agreement to be entered into and subject to the adoption by the governing body of the Borough of Waldwick of a resolution authorizing the agreement.  18-19 Inter-local Traffic and Fire Signal BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus, that the Borough is hereby authorized to enter into an Interlocal Services Agreement with the Village of Ridgewood to provide maintenance for Traffic and Fire Signals in accord with the terms and conditions of an Interlocal Services Agreement to be entered into and subject to the adoption by the governing body of the Village of Ridgewood of a resolution authorizing the agreement.  18-20 Inter-local 911 BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus, that the Borough is hereby authorized to enter into an Interlocal Services Agreement with the Borough of Paramus to provide 911 service in accord with the terms and conditions of an Interlocal Services Agreement to be entered into and subject to the adoption by the governing body of the Borough of Paramus of a resolution authorizing the agreement.  18-21 Fire Mutual Aid WHEREAS, the Borough of Ho-Ho-Kus is part of Northwest Bergen County; and WHEREAS, the Ho-Ho-Kus Volunteer Fire Department is a member of the Northwest Bergen Mutual Aid Association; NOW, THEREFORE BE IT RESOLVED that the Mayor and Council hereby authorizes the Ho-Ho-Kus Volunteer Fire Department to respond to calls as part of the Northwest Bergen Mutual Aid Association.  18-22 Appoint Insurance Representative WHEREAS, the by-laws of the Bergen County Municipal Joint Insurance Fund requires each municipality to appoint a Commissioner Representative NOW, THEREFORE, BE IT RESOLVED that Council Member Philip Rorty be the elected official to represent the Borough of Ho-Ho-Kus for the term expiring December 31, 2018. BE IT FURTHER RESOLVED that William Jones, Borough Administrator, be appointed the alternate.  18-23 Approve LEMC BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that they appoint the following members to the Local Emergency Management Council: Thomas Randall Mayor James T. Ludwig Jr. Emergency Management Coordinator Christopher Minchin Police Chief/ Asst. EMC. William Jones Administrator Keith Rosazza Fire Chief Jeffrey Pattman Supervisor/DPW/Roads Gordon Hamm EMS Captain Carol Tyler A.C.O. Chris Joy Sr. Resource Coordinator  Mark Berninger Construction Code Official Angela Musella Health Officer Richard Bierwas, Reverend Shelter Co-Coordinator John Hanlon Planning Board Chair / Mitigation Diane Mardy Superintendent, Lloyd Road School Alternates: Anthony Grego Police Captain/P.D. Liaison Keith Rosazza Fire Department Representative  18-24 Inter-local Rapid Deployment Force WHEREAS, the Borough of Ho-Ho-Kus is continually seeking ways to reduce costs while improving efficiency and services to the community; and WHEREAS, it has been found that the costs involved with the repair and maintenance of Ho-Ho-Kus Borough Vehicles can be greatly reduced through an inter-local agreement with the neighboring Borough of Paramus; and WHEREAS, such an agreement for repairs and maintenance would include: parts, tires, motor oil, hydraulic oil, transmission fluid, anti-freeze, coolant, gear oil, Freon, scheduled repairs and maintenance, and unscheduled repairs, BE IT FURTHER RESOLVED that the Interlocal Agreement shall take effect upon the adoption of the appropriate resolutions by both municipalities.  18-25 Inter-local Vehicle Repairs WHEREAS, the police departments in Bergen County have a day-to-day responsibility to provide for the security of lives and property, for the maintenance and preservation of the public peace and order; and, WHEREAS, Law Enforcement officials also have a responsibility to provide for preparedness against natural emergencies, such as floods, hurricanes, earthquakes, etc., manmade causes such as riots, strikes, jail or prison riots, train wrecks, aircraft crashes, major fires, ethnic disorders, terrorists incidents and bombings, State and National emergencies; and, WHEREAS, the Bergen County Police Chief’s Association has proposed a Mutual Aid Plan and Rapid Deployment Force to deal with these emergencies which is adopted in accordance with the Provisions of NJSA 40A:15-156, NJSA 40A-156.1, NJSA 40A:15-156.4 AND NJSSSA App. A:9-40.6; and, WHEREAS, the Plan will provide a uniform procedure for the coordination of requesting, dispatching and utilization of law enforcement personnel and equipment whenever a local law enforcement agency requires mutual aid assistance from any other jurisdiction in the event of an emergency in order to protect life and property; and, WHEREAS, it is the desire of the Mayor and Council of the Borough of Ho-Ho-Kus to participate in a Mutual Aid Plan and Rapid Deployment Force, NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the Police Department of the Borough of Ho-Ho-Kus, under the direction of the chief of Police, cooperate with the Bergen County Police Chief’s Association to create an Interlocal Services Agreement with all municipalities in the County of Bergen to put into place the Mutual Aid Plan and Rapid Deployment Force; and, BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the County Executive, Board of Chosen Freeholders the County Prosecutor and all surrounding municipalities in the County of Bergen.  18-26 Temporary Budget – Regular & Capital Moved: Cn. Troast Second: Cn. Rorty All ayes Absent: Cn. Shell  18-27 Settlement Agreement WHEREAS, litigation is pending in the Superior Court of New Jersey, Law Division, Bergen County, entitled Montag v. Borough of Ho-Ho-Kus and Steven Shell, et als. (“Defendants”), Docket No. BER-L-2077-13 (“the Litigation”); and  WHEREAS, the parties have negotiated a proposed settlement; and WHEREAS, the Defendants believe it is in their best interest to settle to avoid the uncertainty and costs of continued litigation; and WHEREAS, as a condition of the settlement the Defendants do not admit any liability or responsibility; and NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the Borough of Ho-Ho-Kus that it does hereby authorize a settlement of the Litigation for the total amount of $750,000.00 ($500,000.00 to be paid by the Borough’s insurance carrier and $250,000.00 to be paid by the Borough); and BE IT FURTHER RESOLVED, that, the settlement is subject to receipt from the Plaintiff of releases and a Stipulation of Settlement with prejudice, in a form satisfactory to the Defendants’ attorneys. Moved: Cn. Troast Second: Cn. Crossley All ayes Absent: Cn. Shell NEW BUSINESS None PUBLIC COMMENTS None COUNCIL COMMENTS AND MAYOR'S REMARKS Mayor Randall: Welcome back Councilmembers Shell and Iannelli. Very fortunate to have them both back on the council, with all their diverse opinions. Thank you to all the council for all their support in the past year and the hard work they put into the town, especially the one issue we just heard about that is behind us. The other being our litigation for affordable housing which, we have successfully settled. Thank you to all our professionals, our police department and volunteers. Council President Troast thanked Mayor Randall for all his hard work and dedication. Pastor Richard Bierwas from Ho-Ho-Kus Community Church offered the Benediction. CLOSED SESSION None ADJOURNMENT With no further business to come before the Council and on a motion by Councilmember Crossley, seconded by Councilmember Troast, Mayor Randall adjourned the meeting at 8:00 PM. Respectfully submitted, Laura Borchers, RMC/CMR Borough Clerk.