Mayor and Council

Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. The Combined Meeting of the Municipal Council of the Borough of Ho-Ho-Kus was held in the Municipal Building at 333 Warren Avenue, Ho-Ho-Kus, NJ on December 17, 2019. The meeting was called to order at 7:30 p.m. by Mayor Randall who asked the Municipal Clerk to read the open a public meeting statement: The Combined Meeting of the Mayor and Council of the Borough of Ho-Ho-Kus is now in session in accordance with the provisions of Section 5 of the “Open Public Meetings Act”. Notice of this meeting has been posted in the front lobby entrance to the Borough Hall and Council Chambers, a copy has been filed with the Borough Clerk, and copies of the Annual Notice of Meetings, of which this is a part, have been heretofore sent to the Record and the Ridgewood News. ROLL CALL: Mayor……………….. Thomas W. Randall Council President……. Douglas Troast Councilman…………. Philip Rorty Councilman…………. Steven Shell Councilman…………. Edward Iannelli Councilman…………. Kevin Crossley Councilman…………. Dane Policastro Also, in attendance: David Bole Board Attorney; William Jones Administrator; Joan Herve Borough Clerk. FLAG SALUTE: Mayor Randall led those present in the salute to the American Flag. APPROVAL OF MINUTES A motion was offered by Councilman Iannelli, seconded by Councilman Shell to approve the minutes of: November 26, 2019 – Closed and Combined Work/Public Meeting of the Mayor and Council Motion carried on a roll call vote – all present voting “Ayes. DEPARTMENT REPORTS Reports on file in the Clerk’s Office Police Report – November 2019 Court Report– November 2019 Library Report – December 2019 PUBLIC DISCUSSION Mayor Randall opened the meeting to the public. He stated if anyone desired to be heard, please raise your and to be recognized, come forward to the microphone and state your name and address for the record. Seeing none, the Mayor closed the meeting to the public. ADMINISTRATOR’S REPORT Old Business Library – Chief Minchin and he met with the Library Director they discuss the options to try to levitate some concerns she has over the parking for her staff. Therefore, on for Introduction tonight is Ordinance 2019-30 which will bring parking back to allow 3-hour parking on Warren Avenue from North Franklin Turnpike to Warren Avenue Bridge and designate (2) parking spot for Library staff only on the south side of Warren Avenue. 1-9 East Franklin Turnpike Issues – A letter was received from the NJDEP, they have accepted the previous constructed parapet wall located on top of the existing concrete embankment wall along the Ho-Ho-Kus Brook within 1  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. Lot No. 2 of Block No. 1013. There are still (7) open violations which will be heard before the Judge in January at Ho-Ho-Kus Court. DOT Train Station – no updates New Business Bergen County Utilities Authority – Ho-Ho-Kus received a $3,000 grant for our recycling enhancement, due to our participation in various recycling programs. NJDOT Municipal Aid Program – Ho-Ho-Kus received $144,000.00 grant for the resurfacing of Mill Road, Section 2 project. Work to commence sometime this spring. Budget: The budget process has started more information to be discussed after the New Year. Salary Ordinance: The Salary Ordinance is on the agenda tonight for introduction. Administrator Jones stated he stretched it out over (3) years based on our contractual obligations. Also, there is a resolution on tonight to establish a new full-time dispatcher pay scale. CORRESPONDENCE a) 3rd grade thank you letters b) NJDOT Municipal Aid Program notice - HHK is receiving $144,000.00 for the Resurfacing of Mill Road, Section 2 project. c) Fire Chief, Keith Rosazza letter to express the exception efforts of the HHK firefighters for the 3-alarm fire at Café Amici. ADOPTION OF ORDINANCES and PUBLIC HEARING ORDINANCE 2019-29 AN ORDINANCE TO AMEND AND SUPPLEMENT CHAPTER 79 OF THE CODE ENTITLED “VEHICLES AND TRAFFICE (parking permit increase) BE IT ORDAINED by the Mayor and Council of the Borough of Ho-Ho-Kus, County of Bergen and State of New Jersey that: Section I Section 79-18 of the Code is hereby amended and supplemented as follows: A. No change. B. The fee to be charged by the Borough Clerk for the resident permits shall be $400.00 and businessman permits shall be $100.00. No fee shall be required for permits issued to Borough employees for parking during the regular course of business in Municipal Lot B. C.-F. No change. Section 79-19 of the Code is hereby amended and supplemented as follows: A. No change. B. In the Lower Commuter Lot 1 and Municipal Lot A and for machines installed on public streets, the fee to be charged for parking during the period that the parking machines are in effect shall be $ 7 a d a y m a x . Section II Repealer All other provisions of this Ordinance which are not affected by this amendatory Ordinance are hereby ratified and confirmed and shall remain in full force and effect. However, all ordinances or parts of ordinances, which are inconsistent with the provisions of this amendatory Ordinance, are hereby repealed to the extent of such inconsistency. Section III Severability 2  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. If any portion of this Ordinance is adjudged unconstitutional or invalid by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of this Ordinance, but shall be confined in its effect to the provision directly involved in the controversy in which such judgment shall have been rendered. Section IV Effective Date This ordinance shall take effect after final passage and publication as required by law. PUBLIC HEARING Mayor opened the meeting to the public. He stated this is the time and place for the public hearing on Ordinance #2019-29 and all persons who wishes to be heard, please state your name and address before making your statement. Seeing none, the Mayor closed the meeting to the public. A motion was offered by Councilman Rorty and seconded by Councilman Crossley to adopt Ordinance #2019-29. Motion carried on a roll call vote – All present voting “Aye”. INTRODUCTION OF ORDINANCE ORDINANCE 2019-30 AN ORDINANCE TO AMEND AND SUPPLEMENT CHAPTER 79 OF THE CODE ENTITLED “VEHICLES AND TRAFFIC (parking time limit) BE IT ORDAINED by the Mayor and Council of the Borough of Ho-Ho-Kus, County of Bergen, State of New Jersey, as follows: Section I Chapter 79-2(e) Schedule III is amended as follows: Name of Street Side Time Limit Location Warren Avenue North 3 hours From North Franklin Turnpike to Warren Avenue Bridge Warren Avenue South N/A Two (2) designated parking spots for Library staff only All other provisions of Chapter 79-2(e), Schedule III not amended herein remain in effect. Section II Severability. If any portion of this ordinance is adjudged unconstitutional or invalid by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of this ordinance, but shall be confined in its effect to the provision directly involved in the controversy in which such judgment shall have been rendered. Section III Repealer. All other provisions of this chapter which are not affected by this ordinance are hereby ratified and confirmed and shall remain in full force and effect. However, all ordinances or parts of ordinances which are inconsistent with the provisions of this ordinance are hereby repealed to the extent of such inconsistency. Section IV Effective Date. This ordinance shall take effect upon passage and publication as required by law. A motion was offered by Councilman Rorty and seconded by Councilman Crossley to approve the Introduction of Ordinance #2019-30. Motion carried on a roll call vote – All present voting “Aye”. ORDINANCE 2019-31 AN ORDINANCE TO FIX THE COMPENSATION OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF HO-HO-KUS, BERGEN COUNTY, 3  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. NEW JERSEY BE IT ORDAINED by the Mayor and Council of the Borough of Ho-Ho-Kus as follows: Section 1. That the annual compensation range to be paid to the following officers and employees of the Borough of Ho-Ho-Kus in 2020 shall be fixed as follows: OFFICIALS MINIMUM MAXIMUM Mayor $ N/A $ N/A Council Members $ N/A $ N/A ADMINISTRATIVE & EXECUTIVE Borough Administrator $ 75,000 $150,000 Human Resources/Personnel Director $ 6,500 $ 15,000 Assistant to H.R./Personnel Director $ 3,000 $ 5,000 Executive Assistant $ 20,000 $ 65,000 Borough Clerk $ 35,000 $ 85,000 Deputy Borough Clerk $ 5,000 $ 35,750 Administrative Assistant/Secretary $ 10,000 $ 65,000 Clerical (Part-time – 24 hours weekly) $ 12 per/ hour $ 20 per/ hour Purchasing Agent $ 2,000 $ 5,000 Deputy Purchasing Agent $ 1,000 $ 2,500 Qualified Purchasing Agent $ 3,000 $ 5,000 Public Agency Compliance Officer $ 1,000 $ 2,000 Security Information Officer $ 2,000 $ 5,000 Web/IT Office $ 3,000 $ 10,000 Custodian $ 10,000 $ 50,000 FINANCE Chief Financial Officer $ 20,000 $ 65,000 Treasurer $ 20,000 $ 30,000 Deputy Treasurer $ 3,000 $ 17,500 Tax Assessor $ 8,000 $ 65,000 Assessment Search Officer $ 1,000 $ 3,000 Tax Collector $ 40,000 $ 72,000 Tax Search Officer $ 1,000 $ 3,000 Payroll Supervisor $ 5,000 $ 20,000 Accounting Asst. (P.T. – 24 hrs. wk.) $ 15 per/ hour $ 35 per/ hour Accounting Asst. (Full-time) $ 20,000 $ 60,000 LIBRARY Head Librarian (Library Director) Set by Library Board Library Asst. Set by Library Board REGISTRARS Registrar of Vital Statistics $ 2,000 $ 16,000 Deputy Registrar of Vital Statistics $ 2,000 $ 6,000 Water Registrar $ 8,000 $ 30,000 Deputy Water Registrar $ 1,000 $ 6,000 Solid Waste Registrar $ 8,000 $ 30,000 Deputy Solid Waste Registrar $ 1,000 $ 6,000 Registrar of Elections $ 2,000 $ 16,000 MUNICIPAL COURT Municipal Court Judge $ 7,500 $ 12,570 Prosecutor $ 6,000 $ 10,200 Court Administrator $10,000 $ 75,000 4  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. Deputy Court Administrator $ 500 $ 3,500 Violations Clerk $ 7,500 $ 23,050 Deputy Violations Clerk $ 500 $ 3,500 EMERGENCY MANAGEMENT *Emergency Management Coordinator $ 1,500 $ 4,750 Asst. Emergency Management Crdntr. $ 250 $ 1,375 POLICE DEPARTMENT Police Chief $120,000 $182,000 Police Captain $110,000 $177,000 Police Lieutenant $ 97,900 $160,000 **Police Sergeant $ 97,872 $151,000 **Police Patrolman $ 33,000 $137,000 Police Dispatcher (Full-time) $ 25,000 $ 45,000 DEPARTMENT OF PUBLIC WORKS *Superintendent of Public Works $ 75,000 $120,000 Foreman – Public Works $ 50,000 $ 80,000 Secretary – Public Works $ 15,000 $ 30,000 Licensed Water Agent $ 3,000 $ 30,000 Assistant Licensed Water Agent $ 1,000 $ 3,000 Recycling Coordinator $ 2,500 $ 8,400 **Public Works Maintenance Employees $ 26,925 $ 80,050 Custodian $ 10,000 $ 50,000 RECREATION DEPARTMENT Recreation Director $ 10,000 $ 26,100 HEALTH DEPARTMENT Registered Environmental Health Specialist $ 5,000 $ 20,000 RECORDING SECRETARIES- (if not in salary) to Mayor and Council $50 per Mtg. $100 per Mtg. to Municipal Court $50 per Mtg. $100 per Mtg. to Planning Board $50 per Mtg. $100 per Mtg. to Zoning Board of Adjustment $50 per Mtg. $100 per Mtg. to Board of Health $50 per Mtg. $100 per Mtg. to Shade Tree Commission $50 per Mtg. $100 per Mtg. BOARD SECRETARIES Planning Board $ 5,000 $ 18,000 Zoning Board of Adjustment $ 5,000 $ 18,000 BUILDING/CONSTRUCTION DEPT. Chief Construction Official $ 5,000 $ 60,000 Technical Assistant, Building Dept. $ 10,000 $ 40,000 Fire Prevention Official $ 500 $ 8,000 Fire Prevention Inspector $ 2,000 $ 15,000 Zoning Officer/Zoning Official $ 2,000 $ 15,000 Property Maintenance Official $15 per/ hour $ 20 per/ hour Section 2: The compensation ranges set forth above for the Superintendent, Acting Superintendent, Assistant Superintendent and Foreman of Public Works and Water, and the Emergency Management Coordinator (identified in Section 1 with an asterisk), such 5  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. employees’ longevity pay of one percent (1%) for each five (5) years of service, not to exceed four percent (4%). Longevity credit will be computed from the date of employment. Full time Police Officers and Sergeants, and Public Works Maintenance Employees (identified in Section 1 with a double-asterisk) will receive longevity as stipulated in their labor contracts. Section 3: School Crossing Guards, when on active duty, shall receive compensation of not less than $15.00 per hour nor more than $20.00 per hour. Part-time Police Dispatchers/Assistant Police Dispatchers and Police Matrons, when on active duty, shall receive compensation of not less than $15 per hour nor more than $25.00 per hour. Section 4: There shall be paid to the Borough Attorney an annual retainer of $10,500.00 and such other compensation as he may be legally entitled to receive for services rendered during the year in accordance with a contract on file with the Borough Clerk. Section 5: There shall be paid to the Attorney for the Zoning Board of Adjustment an annual retainer of $2,500.00 maximum and the sum of $175.00 for each required appearance before the Board. He shall also receive such other compensation as he may be legally entitled to receive for services rendered during the year in accordance with a contract on file with the Secretary of the Zoning Board of Adjustment. Section 6: There shall be paid to the Attorney for the Planning Board an annual retainer of $600.00 maximum and the sum of a fee of up to $175.00 for every required appearance before the Board and such other compensation as he may legally be entitled to receive for services rendered during the year in accordance with a contract on file with the Secretary of the Planning Board. Section 7: There shall be paid to the Borough Engineer an annual retainer of $1,000.00 and such other compensation as he may legally be entitled to receive for services rendered during the year in accordance with a contract on file with the Borough Clerk. Section 8: There shall be paid to the Borough Auditor an annual retainer of $19,000.00 for municipal services and an annual retainer of $14,700.00 for services performed for the Water Department and an annual retainer of $11,400.00 for services performed for the Solid Waste Utility. They also shall receive such other compensation as they legally may be entitled to receive for services rendered during the year in accordance with a contract on file with the Borough Clerk. Section 9: There shall be paid to designated borough employees, for their being on 24-hour stand-by service and inspecting pump houses of the Borough per week/ weekend, the sum established by and in lieu of overtime compensation per contract. Section 10: There shall be paid to certain borough employees for authorized overtime services an hourly wage equal to one and one-half (1½) times except Sunday, which shall be at two and one-half (2½) times the hourly rate computed from their salaries. Section 11: All full-time borough employees shall be paid in keeping with a resolution of the Mayor and Council. Section 12: All full-time borough employees shall be given thirteen (13) paid holidays as described in the personnel code. Section 13: The salaries, educational credits and longevity payments established herein for the borough employees who are members of the Department of Public Works and the Police Department are subject to and shall be paid in accordance with the labor contracts for current and prior years between the Borough and the respective unions or organizations representing such employees. Such salaries, educational credits and longevity payments shall be specified by Resolution adopted by the Borough Council when appropriate to implement the labor contracts or, if applicable, an arbitration award. The terms and conditions contained in such contracts or an arbitration award are to be incorporated herein and made a part hereof as though set forth at length and copies shall be filed in the office of the Borough Clerk and made available to any member of the public who may wish to examine same. Section 14: There shall be paid to each qualified emergency medical technician of the daytime crew for services performed the sum of sixteen hundred fifty ($1,650.00) dollars. Section 15: The provisions of any ordinance or ordinances inconsistent with the provisions hereof are hereby expressly repealed. Section 16: The Borough Council upon adoption of this Ordinance shall fix the compensation of officers and employees of the Borough of Ho-Ho-Kus which shall be effective as of January 1, 2020. 6  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. Section 17: This Ordinance shall take effect upon passage and publication as required by law. A motion was offered by Councilman Rorty and seconded by Councilman Crossley to approve the Introduction of Ordinance #2019-31. Motion carried on a roll call vote – All present voting “Aye”. CONSENT RESOLUTIONS (19-123 thru 19-130) Resolution #19-123 – Introduced and read by Council President Troast A Resolution - Payment of bills – December WHEREAS, claims have been submitted to the Borough of Ho-Ho-Kus in the amount of $2,106,701.21; and WHEREAS, such claims have been listed according to Department and account number with corresponding vouchers to be reviewed and approved by the Mayor and Council; and, WHEREAS, the CFO has determined that the funds have been properly appropriated for such purposes and are available, in the Borough of Ho-Ho-Kus and that the claims specified on the schedule attached hereto, following examination and approval by the Mayor and Council, be paid and checks issued accordingly; and, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that the claims totaling $2,106,701.21 be approved and ratified respectively BILL LIST 19-01214 08/09/19 01073 DOWNES TREE SERVICE PRUNE/REMOVE TREES-6BROWNSTONE Open 3,065.00 0.00 19-01418 09/18/19 03239 AT&T MOBILITY IPAD SCREEN PROTECTORS/CASE-FD Open 379.00 0.00 19-01610 10/24/19 00001 HOME HARDWARE NOV 2019 PURCHASES Open 115.41 0.00 19-01611 10/24/19 00056 TYCO ANIMAL CONTROL SERVICES ANIMAL CONTROL SVC NOV Open 595.00 0.00 19-01614 10/24/19 02686 ONE CALL CONCEPTS ONE CALL MESSAGES - NOV 2019 Open 25.84 0.00 19-01615 10/24/19 02590 AMERICAN WEAR, INC. NOV 2019 UNIFORMS - ROADS 2/3 Open 289.36 0.00 19-01616 10/24/19 02590 AMERICAN WEAR, INC. NOV 2019 UNIFORMS - WATER 1/3 Open 144.68 0.00 19-01666 11/05/19 03261 KONICA MINOLTA BUS. SOLUTIONS BIZHUB C300i-NEW POLICE COPIER Open 4,503.52 0.00 19-01697 11/08/19 80265 RASCHDORF, KATHLEEN SHADE TREE CONVENTION EXPENSES Open 429.35 0.00 19-01700 11/12/19 02339 ZUIDEMA PORTABLE TOILETS 1 MO PORT TOILET N FIELD 10/11 Open 95.00 0.00 19-01731 11/15/19 02564 PENGUIN MANAGEMENT INC. VOICE NOTIFICATION SYST-FIRE D Open 864.00 0.00 19-01762 11/21/19 01051 V.E. RALPH & SON 10 BOXES-NITRILE GLOVES-AMBUL Open 118.70 0.00 19-01776 11/25/19 01840 OPTIMUM POLICE/CAD CABLE 12/16-1/15 Open 131.40 0.00 19-01777 11/25/19 00030 HO-HO-KUS BOARD OF EDUCATION SCHOOL TAX - MONTH OF DEC Open 1,500,924.00 0.00 19-01781 11/25/19 00526 MK ENTERPRISES INC REPAIR TO DUMPSTER Open 2,203.96 0.00 19-01782 11/25/19 02297 THE SHARP SHOP PARTS-LANDSCAPE EQUIPMENT-DPW Open 76.47 0.00 19-01783 11/25/19 02777 BOSS SECURITY SYSTEMS, INC. DPW FIRE ALARM SYST. A/C #2576 Open 626.00 0.00 19-01784 11/25/19 00012 PROSTOCK MIDLAND ANTIFREEZE - DPW Open 308.28 0.00 19-01785 11/25/19 00712 CLIFFSIDE BODY CORPORATION REPAIRS TO SALTER - DPW Open 117.30 0.00 19-01786 11/25/19 02380 I.D.M. MEDICAL GAS CO REFILL OXYGEN D SZ CYINDER-AMB Open 60.91 0.00 19-01787 11/25/19 03246 BRUNO ASSOCIATES,INC. PROF. SERVICES RE:GRANTS - DEC Open 2,000.00 0.00 19-01788 11/25/19 00329 RG GROUP HYDRAULIC HOSE/COUPLER - DPW Open 127.58 0.00 19-01789 11/25/19 00097 ACTION RUBBER & INDUSTRIAL SUP HI-VAC SUCTIONRUBBER - DPW Open 188.18 0.00 19-01790 11/25/19 03158 WM RECYCLE AMERICA RECYCLING PICKUPS OCT - DPW Open 454.87 0.00 19-01791 11/25/19 03224 ALS GROUP USA CORP. 2COLIFORM TESTS 11/13 Open 64.00 0.00 19-01792 11/25/19 02053 ZAWADZKI, DARRYL REIMB FOR WORK SAFETY BOOTS Open 300.00 0.00 19-01793 11/25/19 00157 TREASURER - STATE OF NJ SITE REMEDIATION-PERMIT FEE Open 880.00 0.00 19-01794 11/25/19 01607 BURGIS ASSOCIATES, INC. PLANNING CONSULTING SVCS-OCT Open 412.50 0.00 19-01795 11/26/19 80266 DB HEATING & COOLING RETURN PERMIT FEE OVERPAYMENT Open 14.00 0.00 19-01796 11/26/19 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL CURRENT 1/2 MNTH 11/28 Open 168,224.49 0.00 19-01797 11/26/19 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-WATER 1/2 MONTH 11/28 Open 6,988.54 0.00 19-01798 11/26/19 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-S WASTE 1/2 MNTH 11/28 Open 6,585.22 0.00 19-01799 11/26/19 00886 SCHWANEWEDE/HALS ENGINEERING ENG SITE PLAN REVIEW-403/16 Open 400.00 0.00 19-01800 11/26/19 00886 SCHWANEWEDE/HALS ENGINEERING ENG ROAD OPENING-50 DEERHILL Open 250.00 0.00 7  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. 19-01801 11/26/19 00886 SCHWANEWEDE/HALS ENGINEERING ENG SITE PLAN REVIEW-209/20 Open 400.00 0.00 19-01802 11/26/19 00359 EDMUNDS & ASSOCIATES TAX INQUIRY/PAYMENTS/SWIPE DEV Open 725.00 0.00 19-01806 11/26/19 02568 NEAL SYSTEMS, INC. SCADA SYSTEM SUPPORT-WATER DEP Open 235.50 0.00 19-01807 11/26/19 00886 SCHWANEWEDE/HALS ENGINEERING SITE PL REV/INSPECTION-1301/29 Open 220.00 0.00 19-01808 11/26/19 02147 PISANO, RONALD REIMB- WORK BOOTS -DPW Open 300.00 0.00 19-01809 11/26/19 01938 INTERNATIONAL CODE COUNCIL IPC COMMENTARY/IECC-CONSTRUCT Open 341.00 0.00 19-01810 11/26/19 01565 MINUTEMAN PRESS 64 STIGMA-FREE SIGNS Open 250.00 0.00 19-01811 11/26/19 03262 NOVELTY LIGHTS, INC. HOLIDAY LIGHTS Open 2,033.11 0.00 19-01812 11/27/19 01620 NOVELLI-SALYER, ROSEMARIE TRAVEL EXPS- NJLM CONFERENCE Open 181.90 0.00 19-01813 11/27/19 02899 OFFICE CONCEPTS GROUP OFFICE SUPPLIES - POLICE DEPT Open 124.95 0.00 19-01814 11/27/19 02899 OFFICE CONCEPTS GROUP 10 CASES - COPY PAPER Open 399.90 0.00 19-01815 12/02/19 00144 BORO OF H-H-K PAYROLL ACCT CURRENT SOCIAL SECURITY - NOV Open 13,506.59 0.00 19-01816 12/02/19 00144 BORO OF H-H-K PAYROLL ACCT WATER DPT SOCIAL SECURITY-NOV Open 1,192.65 0.00 19-01817 12/02/19 00144 BORO OF H-H-K PAYROLL ACCT SOL WASTE SOCIAL SECURITY-NOV Open 866.85 0.00 19-01818 12/02/19 03080 DIABETIC & PRESCRIPTION CENTER EPINEPHRINE PENS - AMBULANCE Open 1,680.00 0.00 19-01819 12/02/19 02484 RACHLES/MICHELE'S OIL CO. 2035 GALS GAS DELIVERED 10/14 Open 1,266.17 0.00 19-01820 12/02/19 00105 PS E & G OCT-NOV 19 GAS/ELECT.- CURRENT Open 6,514.11 0.00 19-01821 12/02/19 00105 PS E & G OCT-NOV 19 GAS/ELECT-WATER DPT Open 6,204.30 0.00 19-01822 12/02/19 03208 MONMOUTH TELECOM TELECOM SERVICE DEC 1 Open 818.60 0.00 19-01823 12/02/19 02711 OPTIMUM * OPTIMUN SVC BORO HL 12/1-12/31 Open 29.95 0.00 19-01824 12/02/19 02783 A.P. CERTIFIED TESTING, LLC. WEDGE & VALVE GRIPS - DPW Open 422.00 0.00 19-01825 12/02/19 00952 USA BLUEBOOK HYDRANT EXTENSION KIT - DPW Open 311.25 0.00 19-01826 12/02/19 01647 WSP USA COMPLIANCE DATA/MEETING-WATER Open 3,250.00 0.00 19-01827 12/05/19 02892 TRUGREEN FALL AERATION/SEEDING-N FIELD Open 1,790.00 0.00 19-01828 12/05/19 00936 PATTMAN, JEFFREY PARTS FOR SECURITY UPGRADE-DPW Open 364.94 0.00 19-01829 12/05/19 02802 PARAMUS POLICE DEPART. 9-1-1 911 ANNUAL SVC-INTERLOCAL AGR Open 2,103.00 0.00 19-01830 12/05/19 03263 ST. HUBERT'S ANIMAL WELFARE CT MEMORIAL DONATION Open 100.00 0.00 19-01831 12/05/19 00201 GARBARINI & CO PC ACCOUNTING PROCEDURES 11/19-20 Open 1,625.00 0.00 19-01832 12/06/19 00001 HOME HARDWARE NOV. PURHASES-WATER DEPT Open 29.77 0.00 19-01833 12/06/19 80203 CAPORALE, ELISA B. NOTARY PUBLIC-RENEWAL FEE Open 30.00 0.00 19-01834 12/06/19 80108 ADAMS, NORA SPANISH INTERPRETER COURT-12/4 Open 175.00 0.00 19-01836 12/09/19 00371 LORCO PETROLEUM SERVICE OIL FILTER REMOVAL/WASHER FLUI Open 166.87 0.00 19-01837 12/09/19 02671 SUBURBAN DISPOSAL INC. SOLID WASTE/RECYCLING NOV 2019 Open 42,335.12 0.00 19-01838 12/09/19 03168 RE-TRON TECHNOLOGIES 875 CCA 12V VEHICLE BATTERY Open 179.70 0.00 19-01840 12/09/19 01565 MINUTEMAN PRESS JOB DISPOSITION FLYERS-DPW Open 43.48 0.00 19-01841 12/09/19 03239 AT&T MOBILITY IPAD SVC-FIRSTNET 10/12-11/11 Open 303.05 0.00 19-01842 12/09/19 02899 OFFICE CONCEPTS GROUP KEYBOARD & MOUSE - DPW Open 50.40 0.00 19-01844 12/11/19 00144 BORO OF H-H-K PAYROLL ACCT MEDICAL/PRESCRIPT/DENTAL-DEC Open 77,177.97 0.00 19-01845 12/11/19 00936 PATTMAN, JEFFREY CABLES-DPW SECURITY UPGRADE Open 199.98 0.00 19-01846 12/11/19 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL CURRENT 1/2 MNTH 12/13 Open 192,800.78 0.00 19-01847 12/11/19 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-WATER 1/2 MONTH 13/13 Open 7,386.86 0.00 19-01848 12/11/19 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-S WASTE 1/2 MNTH 12/13 Open 4,661.09 0.00 19-01849 12/11/19 00167 BORO OF H-H-K FIRE DEPARTMENT REIMB FOR FIRE PROGS SOFTWARE Open 529.00 0.00 19-01850 12/11/19 01831 COMPUTER SERVICE CENTER TECH SUPPORT SVCS - NOV Open 3,535.00 0.00 19-01851 12/11/19 02963 COMPUTER SERVICE CENTER * HARDWARE/SOFTWARE PURCHASES Open 844.98 0.00 19-01852 12/11/19 00166 BOLE, DAVID B., ESQ. BORO ATTORNEY SVCS- NOV Open 3,020.00 0.00 19-01853 12/11/19 02690 VERIZON WIRELESS* WIRELESS CHARGES 11/4-12/3 Open 804.14 0.00 19-01854 12/11/19 00821 AT&T NOV 2019 FAX/LONG DISTANCE Open 121.36 0.00 19-01856 12/11/19 01779 OUTSTANDING SERVICE CHECK WATER TANKS/BIOCIDE TRTM Open 182.90 0.00 19-01857 12/11/19 02562 J. D'AMBROZIO PEST MGT. SVCS. PEST CONTROL BORO HALL- 12/5 Open 180.00 0.00 19-01858 12/11/19 02285 HAWTHORNE HITCH & TRAILER RAMP HINGE - AMBULANCE Open 28.08 0.00 19-01860 12/11/19 02965 CORE & MAIN LP 3 HYDRANTS W/ALPHA BUD SEQ Open 7,744.00 0.00 8  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. 19-01861 12/11/19 01198 DSP PRODUCTS, INC. CONNECTORS/CABLE TIES-DPW Open 100.33 0.00 19-01862 12/11/19 03224 ALS GROUP USA CORP. EPA ANALYTES/VOC/SODIUM TESTS Open 492.00 0.00 19-01863 12/12/19 80119 MORRISSEY, OWEN 2019 CLOTH. ALLOW. 2ND PAYMENT Open 575.00 0.00 19-01864 12/12/19 80195 KIRK, THOMAS 2019 CLOTH. ALLOW. 2ND PAYMENT Open 575.00 0.00 19-01865 12/12/19 80101 MALES, DAVID REIMB - EYE CARE Open 300.00 0.00 19-01866 12/12/19 00886 SCHWANEWEDE/HALS ENGINEERING PLAN REVIEW/SOIL MOVING-501/6 Open 900.00 0.00 19-01867 12/12/19 00886 SCHWANEWEDE/HALS ENGINEERING ENG FEE-ROAD OPENING 93 ARBOR Open 250.00 0.00 19-01868 12/12/19 99874 PRIESTNER, DAN REIMBURSE - WORK BOOOTS 2019 Open 300.00 0.00 19-01869 12/12/19 00886 SCHWANEWEDE/HALS ENGINEERING PLAN REV/SOIL MOVING-502/3 & 8 Open 375.00 0.00 19-01870 12/12/19 03256 THE ALAIMO GROUP, INC. ENG PLAN REV/MTGS/FIELD SVCS Open 330.00 0.00 19-01874 12/12/19 80267 KAUFMAN,SEMERARO&LEIBMAN TRUST TAX APPEAL REFUND-2017-2019 Open 8,669.07 0.00 19-01876 12/13/19 02009 SEIBEL, JASON REIMB FOR BOOTS - DPW 2018 Open 300.00 0.00 19-01877 12/13/19 00555 PS E & G * ELECT. SVC-EASTGATE THRU 12/9 Open 59.83 0.00 19-01878 12/13/19 01565 MINUTEMAN PRESS PRINT/FOLD SOL WASTE LE LETTER Open 116.36 0.00 19-01881 12/16/19 01958 VERIZON WIRELESS POLICE/FIRE CDMA 11/10-12/9 Open 278.57 0.00 19-01882 12/16/19 00038 VERIZON WATER DEPT PHONES - NOV/DEC Open 81.40 0.00 19-01883 12/16/19 00038 VERIZON NO/DEC FAX/PHONE - DEPTS. Open 726.31 0.00 19-01884 12/16/19 00255 NORTH JERSEY MEDIA GROUP NOTICE OF ZBA HEARING-1005/2 Open 23.56 0.00 19-01885 12/16/19 00255 NORTH JERSEY MEDIA GROUP LEGAL ADS-ZONING/PLANNING BDS. Open 95.21 0.00 19-01886 12/16/19 00255 NORTH JERSEY MEDIA GROUP LEGAL NOTICE RE: ORD 2019-28 Open 404.71 0.00 Resolution #19-124 – Introduced and read by Council President Troast A Resolution – Setting the Reorganizational Meeting Date WHEREAS, the “Open Public Meeting Act,” Chapter 231, P.L. 1975, requires adequate notice of meeting of public bodies as defined therein. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus in the County of Bergen and State of New Jersey, as follows: 1. The Reorganization Meeting of the Mayor and Council for the year 2020 will be held at the Ho-Ho-Kus Council Chambers, 333 Warren Avenue, Ho-Ho-Kus, NJ at 7:00 p.m. on Monday, January 7, 2020. Resolution #19-125 – Introduced and read by Council President Troast A Resolution – Health Coverage Waiver WHEREAS, in accordance with Chapter 92, P.L. 2007 and Chapter 2, P.L. 2010, the following employees agreed to waive all health care coverage provided by the Borough of Ho-Ho-Kus which includes the State Health Benefits Program (SHBP-medical), WHEREAS, Mrs. Perricelli and Thomas Kirk in accordance with the rules set forth by Chapter 92 & Chapter 2; filed the necessary applications and has submitted proof of the other health coverage, WHEREAS, the Borough of Ho-Ho-Kus has accepted the terms of these individuals opting out of the Borough's Health Plan, and; also, has agreed to the terms and guidelines set forth by Chapter 92 & Chapter 2, WHEREAS, the Borough of Ho-Ho-Kus in place of providing Health Coverage to the following individuals the Borough will issue payment to the above employee which may not be more than 25% (twenty -five), of the amount saved by the employer because of the waiver or $5,000, whichever is less, NOW, THEREFORE BE IT RESOLVED, that Borough of Ho-Ho-Kus authorize the Finance Department to go forward in calculating the 2019 payment and implement the rules set forth by Chapter 92 & Chapter 2. FURTHERMORE, BE IT RESOLVED, the following employees receive compensation for their withdrawal: Resolution #19-126 – Introduced and read by Council President Troast A Resolution – Alcohol and Drug Testing Services WHEREAS, This AGREEMENT is made between Valley Medical Group (VMG) (“PROVIDER”), a professional Company having its principal place of business at 15 Essex Road, Suite 506, Paramus, New Jersey 9  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. 07652, and Ho-Ho-Kus, Borough of (“MUNICIPALITY’), a MUNICIPALITY having its address at 333 Warren Ave., Ho-Ho-Kus, NJ 07423 on this date of January 1, 2020, which shall hereinafter be referred to as the execution date of this Agreement; and WHEREAS, PROVIDER provided alcohol and drug testing services to companies to support workplace alcohol and drug testing programs and policies; the MUNICIPALITY has a policy for alcohol and drug abuse testing of applicants and/or employees and requires alcohol and drug testing services from PROVIDER. THEREFORE, BE IT RESOLVED, by the Mayor and Council of the borough of Ho-Ho-Kus that it is hereby authorized to enter into this agreement the terms and conditions of which shall apply from the execution date of this Agreement. BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to execute any and all Documents necessary to effectuate this Resolution following legal review. Resolution #19-127 – Introduced and read by Council President Troast A Resolution – Authorize Execution of TWA Consent Form WQM-002 Site Plan – 619 North Maple Avenue WHEREAS, the Ho-Ho-Kus Zoning Board of Adjustment has granted Preliminary and Final Site Plan Approval for the Ho-Ho-Kus Crossing project at 619 North Maple Avenue; and WHEREAS, the Project will make connection to the Borough sewer main in Barnett Place; and WHEREAS, an NJDEP Treatments Works Permit Application has been submitted to the Borough of Ho-Ho-Kus; and WHEREAS, the Borough Engineer has reviewed the application and recommends the Borough sign the Application. NOW, THEREFORE, BE IT RESOLVED, the Mayor of Ho-Ho-Kus is hereby authorized by the Mayor and Council of the Borough of Ho-Ho-Kus to sign the TWA Consent Form WQM-003 for the Governing Body for the Ho-Ho-Kus Crossing project at 619 North Maple Avenue, Ho-Ho-Kus, NJ. Resolution #19-128 – Introduced and read by Council President Troast A Resolution – Endorsement of Community Development Projects WHEREAS, a Bergen County HOME Investment Partnerships application of $500,000 has been proposed by Bergen County’s United Way/Madeline Housing Partners, Inc. for Ho-Ho-Kus Supportive Housing in the municipality of Ho- Ho-Kus, and WHEREAS, pursuant to the State Interlocal Services Act, HOME funds may not be spent in a municipality without authorization by the Mayor and Council, and WHEREAS, the aforesaid project is in the best interest of the people of Ho-Ho-Kus, and WHEREAS, this resolution does not obligate the financial resources of the municipality and is intended solely to expedite expenditure of the aforesaid HOME application, NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of Ho-Ho-Kus hereby confirm endorsement of the aforesaid project, and BE IT FURTHER RESOLVED that a copy of this resolution shall be sent to the Director of the Bergen County Division of Community Development so that implementation of the aforesaid project may be expedited. Resolution #19-129 – Introduced and read by Council President Troast A Resolution – Transfer of Funds FROM: TO: Legal (O&E) $41,100.00 Police (S&W) $30,000.00 P.E.R.S. $ 100.00 A & E (O&E) $ 2,000.00 Ambulance (O&E) $ 2,000.00 Recycling (S&W) $ 7,000.00 10  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. Total $41,100.00 $41,100.00 FROM: TO: Water (S&W) $10,000.00 Water (O.E.) $10,000.00 Resolution #19-130 – Introduced and read by Council President Troast A Resolution – Full Time Dispatcher Pay Scale Beginning Jan 1st 2020 1st Year - $37,000 *2nd Year - $39,000 3rd year - $41,000 4th Year - $43,000 5th Year - $45,000** * Beginning year salary and increased on anniversary (year of completion) of date of hire. **After five years of service the percent increase will be based on the non- union, employee percent increase rate. Per Diem Pay Rate [Starting 1/1/2020] Hourly Rate of $22.00 per hour Holiday Pay Stipend [Starting 1/1/2020] $75.00 per shift for the thirteen federal holidays A motion was offered by Council President Troast and seconded by Councilman Rorty to approve Resolutions 19-123 through 19-130. Motion carried on a roll call vote – All present voting “Aye”. LIAISON REPORTS Recreation – Councilman Iannelli reported winter sports are well underway and registrations for those sports are up in numbers. Library – Councilman Policastro stated he will defer his report in close session. Board of Education – Councilman Policastro stated the Board of Education is moving their meeting schedule to Wednesday Evenings in order to not conflict with the Mayor and Council Meetings. Ambulance Corp. – Councilman Crossley stated there is no meeting in December; therefore, he will have a report at the January meeting. Fire Department – Councilman Rorty report this Sunday from 1-4 Santa will be riding around town on the Fire Truck. Chamber of Commerce - Councilman Shell reported the Chamber had their Holiday Display Contest, Sicilian Sun took 1st, Alt Beauty by Alexa Rae took 2nd. ELCE received honorable mention. Chamber of Commerce would like to thank the Mayor, Council and Shade Tree Commission for permitting them to decorate the trees in front of their business. Police Chief – Chief Minchin report on a burglary and reminded everyone to keep their lights on and doors locked. MAYOR'S REMARKS Mayor stated he had the privilege of attending the tree lighting and it was very well attended. He thanked Downes Tree Service and Fire Chief Rosazza for a great job decorating the tree. He also had the pleasure of drawing the 50/50 for the Community Church. Mayor also reported there was an automobile accident near the corner Sicilian Sun which was a hit and run and has been turned over to the Bergen County Prosecutors office. 11  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Work/Public Combined Meeting December 17, 2019 7:30 p.m. CLOSED SESSION - On a motion by Councilman Rorty, seconded by Councilman Crossley, the Mayor and Council approved entering into Executive Session closed to the public. Motion Carried by voice vote – all present voting “Aye”. A Resolution - providing for a meeting not open to the public in accordance with the provisions of the New Jersey Open Public Meetings Act. NJSA 10:4-12 Whereas, the Borough Council of the Borough of Ho-Ho-Kus is subject to certain requirements of the Open Public Meetings Act, NJSA 10:4-6; and Whereas, the Open Public Meetings Act, NJSA 10:4-12 provides that an Executive Session not open to the public may be held for certain specified purposes when authorized by resolution; and Whereas, it is necessary for the Borough Council of the Borough of Ho-Ho-Kus to discuss in a session not open to the public certain matters relating to the item or items authorized by NJSA 10:4-12 (b) as follows: 7- Matters relating to litigation, negotiations and attorney-client privilege Now therefore, be it resolved by the Borough Council of the Borough of Ho-Ho-Kus assembled in public session on December 17, 2019 that an Executive Session closed to the public be and the same is hereby authorized for discussion of matters relating to the specified items designated above. Closed Session began at 7:56 p.m. and ended at 8:15 p.m. On a motion by Councilman Policastro, seconded by Councilman Crossley, the meeting returned to open public session. Motion Carried on a voice vote – all present voting “Aye”. ADJOURNMENT On a motion by Councilman Crossley, seconded by Councilman Rorty, the meeting was adjourned at 8:15 p.m. Motion Carried by voice vote – all present voting “Aye”. Respectfully submitted, Joan Herve RMC/CMR Borough Clerk 12