Mayor and Council

Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Work/Public Meeting Minutes April 21, 2020 7:30 p.m. The Combined Work/Regular Public Meeting of the Municipal Council of the Borough of Ho-Ho-Kus was held via teleconference on April 21, 2020. The meeting was called to order at 7:35 p.m. by Mayor Randall who asked the Municipal Clerk to read the open public meeting statement: The Combined Meeting of the Mayor and Council of the Borough of Ho-Ho-Kus is now in session in accordance with the provisions of Section 5 of the “Open Public Meetings Act”, adequate notice of this meeting has been posted in the front lobby entrance to the Borough Hall and Council Chambers, a copy has been filed with the Borough Clerk, and copies of the Annual Notice of Meetings, of which this is a part, have been heretofore sent to the Record and the Ridgewood News. ROLL CALL: Mayor……………….. Thomas W. Randall Council President……. Douglas Troast Councilman…………. Steven Shell Councilman…………. Edward Iannelli Councilman…………. Kevin Crossley Councilman…………. Dane Policastro - Absent Councilwoman……… Kathleen Moran Also, in attendance David Bole, Borough Attorney; William Jones, Borough Administrator; Paul Garbarini, Borough Auditor; Joe Citro, CFO and Joan Herve, Borough Clerk. PROCLAMATION Mayor read the Proclamation as May is Mental Health Awareness Month. APPROVAL OF MINUTES A motion was offered by Councilman Iannelli and seconded by Councilwoman Moran to approve the minutes of the March 24, 2020 Public Meeting of the Mayor and Council. Motion carried on a roll call vote – all present voting “Ayes. DEPARTMENT REPORTS Reports on file in the Clerk’s Office Police Report – March 2020 Court Report – March 2020 Library Report - April 2020 PUBLIC COMMENTS Mayor opened the meeting to the public. He stated if anyone desired to be heard, state your name and address for the record. Hearing none, Mayor closed the meeting to the public. ADMINISTRATOR REPORT Old Business Library – nothing new to report, still moving forward with the grant application process. 1-9 North Franklin Turnpike Issues – nothing new to report as courts are still closed. DOT Train Station – Nothing new to report  POD Ordinance – will have for introduction for next meeting. Administrator thanked the entire staff, PD, FD, DPW, Ambulance Corp & OEM over the past 6 weeks everyone has been working really hard and stepped up during these challenging times. On the Agenda tonight we will be cancelling Unexpended & Dedicated Balances Appropriations and introducing a Capital Ordinance which will allow us $300,000 to approve and award the contract for the 2020 Brookside Avenue Parking Lot improvement. The affordable housing project is still schedule to break ground in a few weeks. The other Capital Ordinance for introduction tonight is to appropriate the sum of $796,443 from various grants and from the capital improvement fund to pay for various public improvements. CORRESPONDENCE a) NJDOT Fiscal Year 2020 State Aid Program deadline for grant application is extended to July 1st, 2020. ADOPTION OF ORDINANCES and PUBLI HEARING ORDINANCE 2020-34 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATIONLIMITS AND TO ESTABLISH A “CAP BANK” (N.J.S.A. 40A: 4-45.14) WHEREAS, the Local Government Cap Law, N.J.S. 40A: 4-45.1 et seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget up to 2.5% unless authorized by ordinance to increase it to 3.5% over the previous year’s final appropriations, subject to certain exceptions; and, WHEREAS, N.J.S.A. 40A: 4-45.15a provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and, WHEREAS, the Mayor and Council of the Borough of Ho-Ho-Kus in the County of Bergen finds it advisable and necessary to increase its CY 2020 budget by up to 3.5% over the previous year’s final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and, WHEREAS, the Mayor and Council hereby determines that a 1% increase in the budget for said year, amounting to $65,710 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and, WHEREAS the Mayor and Council hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years. NOW THEREFORE BE IT ORDAINED, by the Mayor and Council of the Borough, in the County of Bergen, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2020 budget year, the final appropriations of the Borough shall, in accordance with this ordinance and N.J.S.A. 40A: 4-45.14, be increased by 3.5%, amounting to $229,986, and that the CY 2020 municipal budget for the Borough be approved and adopted in accordance with this ordinance; and, BE IT FURTHER ORDAINED, that any that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance as introduced be filed with the Director of the Division of Local Government Services within 5 days of introduction; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption. PUBLIC HEARING Mayor opened the meeting to the public. He stated this is the time and place for the public hearing on Ordinance #2020-34 and all persons who wishes to be heard, please state your name and address before making your statement. Hearing none, the Mayor closed the meeting to the public. -2- A motion was offered by Councilman Shell and seconded by Councilwoman Moran to adopt Ordinance #2020-34. Motion carried on a roll call vote – All present voting “Aye”. BUDGET-FINAL ADOPTION Mayor Randall informed the public that this portion of the meeting is for the purpose of a public hearing and the adoption of the 2020 Municipal, Water and Solid Waste Budget. Mayor Randall opened the Public Hearing and asked CFO, Joe Citro to summarize the major points of the budget. Mr. Citro stated we have 2% municipal tax increase which results in a $240,000 increase in the amount to be raised in taxation. Our surplus is 2.4 million after we are using 1 million in this budget. Some major increases include: Police Salary and Wages, Debit Services, Sewer Authority, Police Pensions, Capital Projects which includes various street and roads, IT infrastructure upgrades, Radios, HVAC improvements, Police Vehicle and various DPW and Fire equipment. Mayor opened the meeting to the public. He invited questions from the public on the Budget. Hearing none, Mayor Randall closed the hearing to the public on the Budget Resolution #20-52 - Budget Adoption (Introduced and read by Councilman Shell): BE IT RESOLVED, that the following statements of Revenues and appropriations shall constitute the Municipal Budget for the year 2020; and CURRENT FUND General Appropriations Appropriations within “CAPS”- Municipal Purposes $6,841,200.00 Appropriations excluded from “CAPS”-Municipal Purchases 3,114,401.74 Reserve for Uncollected Taxes 260,000.00 Total General Appropriations 10,215,601.74 Less: Anticipated Revenues 2,729,661.38 Amount to be raised by Taxes for Support of Municipal Budget Local Tax Municipal Purposes $7,051,981.86 Minimum Library Tax 433,958.50 Total to be raised by Taxes $7,485,940.36 WATER UTILITY FUND Appropriations $1,485,280.00 Utility Revenues $1,485,280.00 SOLID WASTE UTILITY FUND Appropriations $1,392,000.00 Utility Revenues $1,392,000.00 BE IT FURTHER RESOLVED, that the Governing Body of the borough of Ho-Ho-Kus does hereby adopt the above Budget for the year 2020. A motion was offered by Councilman Shell and seconded by Councilman Iannelli to adopt the Budget Resolution #20-52. Motion carried on a roll call vote – All present voting “Aye”. CONSENT AGENDA RESOLUTIONS (20-53 thru 20-61) Resolution #20-53- Introduced by Council President Troast A Resolution – Payment of Bills WHEREAS, claims have been submitted to the Borough of Ho-Ho-Kus in the amount of $406,742.69; and WHEREAS, such claims have been listed according to Department and account number with corresponding vouchers to be reviewed and approved by the Mayor and Council; and, -3- WHEREAS, the CFO has determined that the funds have been properly appropriated for such purposes and are available, in the Borough of Ho-Ho-Kus and that the claims specified on the schedule attached hereto, following examination and approval by the Mayor and Council, be paid and checks issued accordingly; and, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that the claims totaling $406,742.69 be approved and ratified respectively BILL LIST 19-01973 01/02/20 03268 ENVIR54 ONMENTAL SYST & EQUIP 5 ELECTROMAGNETIC FLOW METERS Clsd 17,226.25 0.00 20-00168 01/29/20 01875 SVC WHITEMARSH CORP INSTALL EQUIP-FUEL STA UPGRAD Clsd 19,703.00 0.00 20-00351 03/04/20 01840 OPTIMUM POLICE/CAD CABLE 3/16-4/15 Clsd 131.47 0.00 20-00401 03/12/20 03223 EAGLE EQUIPMENT, INC. HANDGUN REPLACEMENT KIT-WATER Clsd 225.45 0.00 20-00402 03/12/20 02863 LAW OFFICES OF GARY CUCCHIARA PLAN BD ATTORNEY SVCS FEB Clsd 1,560.00 0.00 20-00403 03/13/20 00255 NORTH JERSEY MEDIA GROUP ZONING BD LEGAL ADS - FEB Clsd 67.27 0.00 20-00405 03/13/20 02628 STRYKER MEDICAL MAINT AGREEMENT-LUKAS MACH-AMB Clsd 1,162.00 0.00 20-00410 04/03/20 00144 BORO OF H-H-K PAYROLL ACCT DCRP - MARCH 2020 Clsd 462.63 0.00 20-00411 04/03/20 00144 BORO OF H-H-K PAYROLL ACCT CURRENT SOCIAL SECURITY - MAR Clsd 14,001.67 0.00 20-00412 04/03/20 00144 BORO OF H-H-K PAYROLL ACCT WATER DPT SOCIAL SECURITY-MAR Clsd 1,151.30 0.00 20-00413 04/03/20 00144 BORO OF H-H-K PAYROLL ACCT SOL WASTE SOCIAL SECURITY-MAR Clsd 716.00 0.00 20-00414 04/03/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL CURRENT 1/2 MNTH 3/31 Clsd 175,003.64 0.00 20-00415 04/03/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-WATER 1/2 MONTH 3/31 Clsd 7,575.97 0.00 20-00416 04/03/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-S WASTE 1/2 MNTH 3/31 Clsd 4,982.27 0.00 20-00417 04/03/20 00144 BORO OF H-H-K PAYROLL ACCT 2019 POLICE SICK TIME PAYOUT Clsd 130,434.08 0.00 20-00418 04/03/20 00144 BORO OF H-H-K PAYROLL ACCT 3/27/20 TAX LIAB-POL SICK PAY Clsd 6,851.64 0.00 20-00419 04/03/20 00555 PS E &G * ELECT. SVC-EASTGATE THRU 3/10 Clsd 80.29 0.00 20-00420 04/03/20 03239 AT&T MOBILITY IPAD/CELL PHONE SVC 2/12-3/11 Clsd 410.94 0.00 20-00421 04/03/20 01958 VERIZON WIRELESS POLICE/FIRE CDMA 2/10-3/9 Clsd 278.59 0.00 20-00422 04/03/20 00038 VERIZON WATER DEPT PHONES FEB-MAR Clsd 79.81 0.00 20-00423 04/03/20 00038 VERIZON JAN/FEB FAX/PHONE - DEPTS. Clsd 385.51 0.00 20-00424 04/03/20 03281 CLEAN IMAGE COMPANY, INC DISINFECT BORO HALL & DPW Clsd 2,900.00 0.00 20-00425 04/03/20 01831 COMPUTER SERVICE CENTER TECH SUPPORT SERVICES FEB 2020 Clsd 3,150.00 0.00 20-00426 04/03/20 03280 CLEANING WORLD, INC. CLEAN BORO HALL RUGS/TILE Clsd 1,840.00 0.00 20-00427 04/03/20 02484 RACHLES/MICHELE'S OIL CO. 3008 GALS GAS DELIVERED 1/20 Clsd 5,250.81 0.00 20-00428 04/03/20 02484 RACHLES/MICHELE'S OIL CO. 2725 GALS DIESEL DEL 1/20/20 Clsd 5,311.81 0.00 20-00429 04/03/20 02484 RACHLES/MICHELE'S OIL CO. 2204 GALS GAS DELIVERED 2/10 Clsd 3,575.82 0.00 20-00442 04/07/20 01051 V.E. RALPH & SON GLOVES/GOWNS/WIPES-AMBUL Clsd 147.98 0.00 20-00445 04/07/20 02380 I.D.M. MEDICAL GAS CO REFILL OXYGEN D SIZE CYL-AMB Clsd 60.91 0.00 20-00451 04/07/20 03228 HACKENSACK SPRING & ALIGNMENT ALIGNMENT REPAIRS-DPW TRUCK Clsd 973.00 0.00 20-00452 04/07/20 00936 PATTMAN, JEFFREY REIMB CORDLESS PAINT SPRAYERS Clsd 422.80 0.00 20-00453 04/07/20 03282 TREASURER, STATE OF NEW JERSEY ANNUAL ELEVATOR INSPECTION FEE Clsd 258.00 0.00 20-00454 04/07/20 80202 JONES, WILLIAM J. REIMB SOFTWARE LICENSES Clsd 361.78 0.00 Resolution #20-54- Introduced by Council President Troast A Resolution – Tax Appeal – Rukin v. Borough of Ho-Ho-Kus WHEREAS, Barnett Rukin and Donna Rukin are owners of real estate known as Lot 6 in Block 811 located at 813 East Saddle River Road, Ho-Ho-Kus, New Jersey; and WHEREAS, the owners have filed tax appeals challenging the tax assessment for the years 2017 and 2018; and WHEREAS, the property was originally assessed at a total of $1,723,600.00; and WHEREAS, the Borough has completed full discovery with respect to this matter, has consulted with the Borough’s Tax Assessor and has conducted exhaustive negotiations with counsel for the taxpayer; and WHEREAS, the parties have been able to arrive upon a proposed settlement agreement as follows: a revised assessment of $1,100,000.00 for both 2017 and 2018 and the Freeze Act shall not be applicable thereto; and WHEREAS, the parties have agreed that pre-judgment interest shall be waived as a condition of the -4- settlement; and WHEREAS, the Borough’s Tax Assessor Edmund Brown is in agreement with the terms of the settlement and believes that it would be in the best interests of the Borough to settle this particular case in accordance with the terms set forth above; NOW, THEREFORE, BE IT RESOLVED that the Governing Body of the Borough of Ho-Ho-Kus agrees to authorize the Municipal Attorney to execute a Stipulation of Settlement on behalf of the Borough of Ho-Ho- Kus with respect to the Rukin v. Borough of Ho-Ho-Kus tax appeals pending in the Tax Court of New Jersey under Docket Nos. 006064-2017 and 003151-2018 at the new assessments set forth above; and BE IT FURTHER RESOLVED, that as part of this settlement the tax appeals filed by the taxpayers for Block 811, Lot 5, more commonly known as 801 East Saddle River Road, Ho-Ho-Kus, New Jersey, for the tax years 2017 and 2018 assigned under Docket Nos. 012987-2017 and 012971-2018 shall be withdrawn by the plaintiffs/taxpayers BE IT FURTHER RESOLVED, that upon receipt of the Tax Court Judgment, the Tax Collector is hereby authorized to calculate the amount of the refund and cause same to be paid to the taxpayer, without statutory interest, within 60 days from the date of the Tax Court Judgment; and BE IT FURTHER RESOLVED, that this settlement is contingent upon acceptance thereof by plaintiff; and BE IT FURTHER RESOLVED, that upon adoption of the within Resolution, a certified copy shall be filed with the Tax Collector, the Tax Assessor, the Chief Financial Officer and the Municipal Attorney. Resolution #20-55- Introduced by Council President Troast A Resolution – Authorizing the Tax Collector to process 3rd Qtr. “Estimated” Tax Bills, due August 1, 2020 WHEREAS, in light of the disruption caused by the coronavirus outbreak, the State delayed the adoption of the State Fiscal Year 2021 Budget to September 30, 2020; and WHEREAS, the Division of Local Government Services (DLGS) cannot certify State Aid allocations to municipal budgets until State Aid Appropriations are known; and WHEREAS, the DLGS cannot approve municipal budgets and the County Board of Taxation cannot certify taxes until long after the June 30, 2020 deadline to process third quarter tax bills due August 1, 2020; and WHEREAS, without an adopted 2020 Municipal Budget and without a 2020 Certified Tax Rate, the Tax Collector cannot process the final 2020 Tax Levy; and WHEREAS, the DLGS “strongly recommends” under Local Finance Notice 2020-07 “that municipalities prepare to issue estimated property tax bills for 2020;” and WHEREAS, the Tax Collector, in consultation with the Chief Financial Officer, computed and certified an estimated Tax Levy necessary to bill third quarter taxes due August 1, 2020 NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the Borough of Ho-Ho-Kus, in the County of Bergen and State of New Jersey on this 21st day of April, 2020 that the Tax Collector is hereby authorized and directed to process estimated tax bills for the third quarterly installment of 2020 taxes; and BE IT FURTHER RESOLVED that, the third quarterly installment of 2020 taxes shall not be subject to interest until the later of August 10, 2020 or the twenty-fifth (25) calendar day after the date the estimated tax bills were mailed. The estimated tax bills shall contain a notice specifying the date on which interest may begin to accrue. Resolution #20-56- Introduced by Council President Troast A Resolution – Cancel Unexpended & Dedicated Balances – General Capital Appropriations WHEREAS; certain General Capital Improvement appropriation balances remain dedicated to projects now completed; and WHEREAS, it is necessary to formally cancel said balances so that the unexpended balances may be returned to each respective Capital Improvement Fund or credited to Surplus, and unused debt authorizations may be canceled; NOW THEREFORE, BE IT RESOLVED, by the Mayor and Council of Ho-Ho-Kus that the following -5- unexpended and dedicated balanced of General Capital Appropriations be canceled; Ord. No. Date Authorized Project Description Amount Cancelled 1037 2015 Road Resurfacing $50,000.00 2017-06 2017 Road Resurfacing $58,000.00 Resolution #20-57- Introduced by Council President Troast A Resolution – Authorizing Intent to Matcha Grant Award from the NJ Library Construction Bond Act WHEREAS, the New Jersey Library Construction Bond Act has made 1:1 matching grant funds available to New Jersey public libraries; WHEREAS, per Section 2.4.9 of the Library Construction Bond Act Grant Solicitation, applicants are required to include a Certification of Matching funds with its application; WHEREAS, as detailed in its application, the Mayor and Council of the Borough of Ho-Ho-Kus and the Worth-Pinkham Memorial Library Board of Trustees have illustrated a detailed listing of the source(s) and amount(s) of the matching funds. NOW, THEREFORE, BE IT RESOLVED, the Mayor and Council of the Borough of Ho-Ho-Kus hereby certifies that it has or will have the funds required to match a grant award from the Library Construction Bond Act. Resolution #20-58- Introduced by Council President Troast A Resolution – Affordable Housing Units for the project located at Brookside and First Street, Lots 1&2 Block 1014 WHEREAS, the Borough of Ho-Ho-Kus (“Borough”) has adopted certain resolutions and executed certain Agreements in connection with its Affordable Housing obligation; specifically the requirement to construct ten (10) affordable rental housing units for the project located at Brookside and First Street, designated as Lots 1 and 2 in Block 1014 on the tax assessment map; and WHEREAS, the Borough adopted the following resolutions in connection with the project: Resolution #18- 52, dated March 27, 2018 and Resolution #19-59, adopted May 21, 2019 (hereafter collectively “the Resolutions”); and WHEREAS, the Borough executed the following agreements: Transfer and Development Agreement, dated July 24, 2018, and a Contingency Extension Agreement, dated May 28, 2019 (hereafter collectively “the Agreements”); and WHEREAS, the Resolutions and the Agreements referred to Block 1015 instead of Block 1014, which is the correct Block number; NOW, THEREFORE, BE IT RESOLVED by the Governing Body that any reference to Block 1015 in the Resolutions and the Agreements herein are revised to mean and include Block 1014; BE IT FURTHER RESOLVED, that any amendment required to be made to the Agreements are hereby authorized and approved; and BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to sign any such amendments following legal review. Resolution #20-59- Introduced by Council President Troast A Resolution – Payment of Bills(2ndList) WHEREAS, claims have been submitted to the Borough of Ho-Ho-Kus in the amount of $3,424,192.93; and WHEREAS, such claims have been listed according to Department and account number with corresponding vouchers to be reviewed and approved by the Mayor and Council; and, WHEREAS, the CFO has determined that the funds have been properly appropriated for such purposes and -6- are available, in the Borough of Ho-Ho-Kus and that the claims specified on the schedule attached hereto, following examination and approval by the Mayor and Council, be paid and checks issued accordingly; and, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that the claims totaling $3,424,192.93 be approved and ratified respectively BILL LIST: 20-00349 03/04/20 00001 HOME HARDWARE MAR 2019 PURCHASES Open 471.91 0.00 20-00350 03/04/20 00056 TYCO ANIMAL CONTROL SERVICES ANIMAL CONTROL SVC MAR Open 475.00 0.00 20-00353 03/04/20 02686 ONE CALL CONCEPTS ONE CALL MESSAGES - MAR 2020 Open 51.68 0.00 20-00355 03/04/20 02590 AMERICAN WEAR, INC. MAR 2020 UNIFORMS - ROADS 2/3 Open 289.36 0.00 20-00356 03/04/20 02590 AMERICAN WEAR, INC. MAR 2020 UNIFORMS - WATER 1/3 Open 144.68 0.00 20-00366 03/06/20 02919 HEARTSMART.COM 8 DEFIB PADS - CERT Open 594.00 0.00 20-00374 03/09/20 03246 BRUNO ASSOCIATES,INC. PROF. SERVICES RE:GRANTS - APR Open 2,000.00 0.00 20-00385 03/09/20 02899 OFFICE CONCEPTS GROUP OFFICE SUPPLIES - WATER DPT Open 835.58 0.00 20-00406 03/13/20 01457 A-VAN ELECTRICAL SUPPLY INC LIGHT FIXTURES - BORO HALL Open 500.10 0.00 20-00407 03/13/20 02831 GARDEN STATE BOBCAT WINCHLINE-CHIPPER MACHINE DPW Open 431.24 0.00 20-00408 03/13/20 00329 RG GROUP PARKER EXPANDER FOR DPW VEHICL Open 16.71 0.00 20-00432 04/07/20 01840 OPTIMUM POLICE/CAD CABLE 4/16-5/15 Open 131.47 0.00 20-00433 04/07/20 00030 HO-HO-KUS BOARD OF EDUCATION SCHOOL TAX - MONTH OF APR Open 1,181,902.16 0.00 20-00435 04/07/20 00029 BERGEN COUNTY DEPT OF ADM/FIN 2ND QTR 2020 PRELIM TAXES Open 766,990.00 0.00 20-00436 04/07/20 01485 COUNTY OPEN SPACE TRUST FUND 2020 PRELIM 2ND QTR OPEN SPACE Open 32,896.00 0.00 20-00437 04/07/20 00034 NORTHWEST B C UTIL AUTHORITY 2ND QTR SERVICE CHARGE 2020 Open 173,813.00 0.00 20-00440 04/07/20 02899 OFFICE CONCEPTS GROUP OFFICE SUPPLIES- DPW Open 238.95 0.00 20-00441 04/07/20 02331 WISS & BOUREGY P.C. LABOR ATTORNEY SVCS - MAR Open 19.00 0.00 20-00443 04/07/20 01457 A-VAN ELECTRICAL SUPPLY INC LED LIGHTS-REPLACEMNT/RETROFIT Open 279.26 0.00 20-00444 04/07/20 03208 MONMOUTH TELECOM TELECOM SERVICE MAR-APR Open 877.71 0.00 20-00446 04/07/20 03048 QUALITY FORD SPARK PLUGS/BOOT - POL DPT Open 58.08 0.00 20-00447 04/07/20 03192 PIAZZA & ASSOCIATES, INC. COAH COMPLIANCE SVCS - NOV-FEB Open 400.00 0.00 20-00448 04/07/20 01198 DSP PRODUCTS, INC. CRIMP TOOL SWITCH-DPW Open 152.87 0.00 20-00449 04/07/20 02271 H2M ASSOCIATES INC HYDROLOGICAL ENG SVCS-WATER D Open 620.00 0.00 20-00450 04/07/20 00022 STONE INDUSTRIES, INC. WINTER TOP ASPHALT - DPW Open 105.04 0.00 20-00455 04/08/20 00144 BORO OF H-H-K PAYROLL ACCT MEDICAL/PRESCRIPT/DENTAL-APR Open 77,341.38 0.00 20-00456 04/08/20 00405 SUPERIOR DISTRIBUTORS RED LAMP PLUG - DPW VEHICLE Open 12.37 0.00 20-00457 04/08/20 02779 FASTENAL GLOVES/RESPIRATORS-DPW Open 191.66 0.00 20-00458 04/08/20 02429 GRAINGER CART./PLEATED AIR FILTERS-DPW Open 527.04 0.00 20-00459 04/08/20 00886 SCHWANEWEDE/HALS ENGINEERING ENGINEER PLAN REVIEW-1111/9 Open 400.00 0.00 20-00460 04/08/20 02567 EAST COAST EMERGENCY LIGHTING LIGHTS-DPW VEHS #766 & 751 Open 2,888.72 0.00 20-00461 04/08/20 00012 PROSTOCK MIDLAND BATTERY - DPW Open 158.95 0.00 20-00462 04/08/20 00085 FREMGEN POWER EQUIPMENT, INC STIHL SR-200 SPRAYER - DPW Open 399.95 0.00 20-00463 04/08/20 02892 TRUGREEN LAWN SERVICE 3/25 -NORTH FIELD Open 495.00 0.00 20-00464 04/08/20 03272 H.A. FERNOT CO., INC. DIESEL HANGING HARDWARE -DPW Open 1,429.00 0.00 20-00465 04/08/20 03159 BOSWELL ENGINEERING. INC. DESIGN OF WATER TREATMENT SYST Open 4,975.00 0.00 20-00466 04/08/20 02288 CEDAR HILL NURSERY INC GRASS SEED & TOP SOIL - DPW Open 204.00 0.00 20-00467 04/08/20 03158 WM RECYCLE AMERICA RECYCLING PICKUPS-FEB-DPW Open 570.09 0.00 20-00468 04/08/20 00201 GARBARINI & CO PC FINANCIAL "FAST" REPORTING Open 4,250.00 0.00 20-00469 04/08/20 00201 GARBARINI & CO PC 2020 BUDGET PROCEDURES-CURRENT Open 4,200.00 0.00 20-00470 04/08/20 00201 GARBARINI & CO PC 2020 BUDGET PROCEDURES-S WASTE Open 3,800.00 0.00 20-00471 04/08/20 00201 GARBARINI & CO PC 2020 BUDGET PROCEDURES-WATER Open 3,800.00 0.00 20-00472 04/08/20 03147 BERGEN SUPPLY COMPANY C-FOLD TOWELS/PAPER TOWEL ROLL Open 564.85 0.00 20-00473 04/08/20 01609 JESCO, INC. LATCH - DPW Open 67.56 0.00 20-00474 04/08/20 02711 OPTIMUM * OPTIMUN SVC BORO HL 4/1-4/30 Open 29.95 0.00 20-00475 04/09/20 00130 WATER WORKS SUPPLY CO INC 3/4" LOW LEAD CURB STOP-WATER Open 556.86 0.00 20-00476 04/09/20 03256 THE ALAIMO GROUP, INC. SITE PL SUBDIV REVIEW 10/8 Open 800.00 0.00 -7- 20-00477 04/09/20 02887 VALLEY PHYSICIAN SERVICES 2ND QTR DOT TESTING - DPW Open 153.00 0.00 20-00478 04/09/20 03224 ALS GROUP USA CORP. WATER TESTING - MARCH Open 3,957.00 0.00 20-00479 04/09/20 03240 USA SECURITY SERVICES,INC. CHECK CONNECTION TO INTERNET Open 300.00 0.00 20-00480 04/09/20 03283 SERVPRO-NW BERGEN/SE ROCKLAND 2 POL CARS-BIO-HAZARD CLEANUP Open 1,000.00 0.00 20-00481 04/09/20 02941 HOME HARDWARE* MISC SUPPLIES - FIRE DEPT Open 173.01 0.00 20-00482 04/09/20 03259 GODWIN TOOL & HARDWARE SUPPLY WET/DRY VACUUM & KIT -WATER DP Open 219.98 0.00 20-00483 04/09/20 02435 RIO SUPPLY, INC. 75 5/8 X 3/4 WATER METERS Open 19,800.00 0.00 20-00484 04/09/20 80271 DIBETTA, PAUL C. RETURN UNUSED-ZONE BD ESCROW Open 944.70 0.00 20-00485 04/09/20 03256 THE ALAIMO GROUP, INC. ENG/ON-SITE CHECK 802/10.01 Open 374.80 0.00 20-00486 04/13/20 01051 V.E. RALPH & SON ISOLATION GOWNS/ALCOHOL WIPES Open 29.25 0.00 20-00487 04/13/20 02690 VERIZON WIRELESS* WIRELESS CHARGES 3/4-4/3 Open 622.34 0.00 20-00488 04/13/20 00821 AT&T MAR 2020 FAX/LONG DISTANCE Open 98.58 0.00 20-00489 04/13/20 03284 BCUW/MADELINE PARTNER AFFORD HSING-ENG/ARCH/LEGAL Open 87,724.64 0.00 20-00490 04/13/20 00016 PETTY CASH - JOAN HERVE REIMB PETTY CASH 4/9/2020 Open 176.40 0.00 20-00491 04/13/20 00555 P SE & G * ELECT. SVC-EASTGATE THRU 4/8 Open 86.69 0.00 20-00492 04/13/20 00436 TREASURER STATE OF NJ 1ST QTR REFUND DCA PERMIT FEES Open 1,618.00 0.00 20-00493 04/13/20 00255 NORTH JERSEY MEDIA GROUP ZONE/PLAN BOARD LEGAL ADS-MAR Open 56.31 0.00 20-00494 04/13/20 00255 NORTH JERSEY MEDIA GROUP LEGAL ADS FOR BORO - MAR Open 222.53 0.00 20-00495 04/13/20 00012 PROSTOCK MIDLAND CABIN AND FUEL FILTERS-POL VEH Open 231.15 0.00 20-00496 04/13/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REV WALL REV 501/6 Open 125.00 0.00 20-00497 04/13/20 02484 RACHLES/MICHELE'S OIL CO. 1500 GALS DIESEL DEL 3/10/20 Open 1,905.38 0.00 20-00498 04/13/20 02484 RACHLES/MICHELE'S OIL CO. 1392 GALS GAS DELIVERED 3/6 Open 2,160.54 0.00 20-00499 04/14/20 02963 COMPUTER SERVICE CENTER * SOFTWARE/HARDWARE PURCHASES Open 1,164.61 0.00 20-00500 04/14/20 01831 COMPUTER SERVICE CENTER TECH SVCS FOR DEPTS - MARCH Open 2,047.50 0.00 20-00501 04/14/20 01831 COMPUTER SERVICE CENTER NETWORK INFRAS/DATA RECOVERY Open 14,385.00 0.00 20-00502 04/14/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL CURRENT 1/2 MNTH 4/15 Open 165,696.06 0.00 20-00503 04/14/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-WATER 1/2 MONTH 4/15 Open 7,980.11 0.00 20-00504 04/14/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-S WASTE 1/2 MNTH 4/15 Open 4,982.27 0.00 20-00505 04/14/20 00166 BOLE, DAVID B., ESQ. BORO ATTORNEY SVCS - MARCH Open 3,295.00 0.00 20-00506 04/14/20 00078 B C POLICE CHIEF'S ASSOCIATION 2020 DUES BC POL CHIEFS ASSN. Open 500.00 0.00 20-00507 04/14/20 03119 KONICA MINOLTA **** COPIER PLN/ZON/CONS 1/4-4/3 Open 44.61 0.00 20-00508 04/14/20 03261 KONICA MINOLTA BUS. SOLUTIONS POLICE COPIER- COPIES 3/4-4/3 Open 34.35 0.00 20-00509 04/14/20 02824 AED BRANDS DEFIB BATTERY & ADULT PADS-POL Open 314.10 0.00 20-00510 04/14/20 03285 AT&T * LONG DISTANCE - POL FAX Open 83.88 0.00 20-00511 04/14/20 00294 STATE OF NEW JERSEY-PWT 1ST QTR PENNY TAX -WATER USAGE Open 236.84 0.00 20-00512 04/15/20 00105 P SE & G FEB-MAR 20 GAS/ELECT.- CURRENT Open 7,687.53 0.00 20-00513 04/15/20 00105 P SE & G FEB-MAR 20 GAS/ELECT-WATER DPT Open 7,851.31 0.00 20-00514 04/15/20 80101 MALES, DAVID REIMB- EYEGLASSES Open 190.00 0.00 20-00515 04/15/20 02988 NASSAU CAPITAL ADVISORS,LLC FIN. WORK-CROSSINGS PILOT PROJ Open 11,250.00 0.00 20-00516 04/15/20 01607 BURGIS ASSOCIATES, INC. GIS/MAPPING-CROSSINGS PROJECT Open 1,907.50 0.00 20-00517 04/15/20 01607 BURGIS ASSOCIATES, INC. R-3 ZONE STUDY/MAPPING - FEB Open 1,525.00 0.00 20-00518 04/15/20 02723 CLARKE CATON HINTZ AFFORD HOUSING-FAIR SHARE RPT. Open 682.25 0.00 20-00519 04/15/20 02671 SUBURBAN DISPOSAL INC. SOLID WASTE/RECYCLING MAR 2020 Open 67,156.80 0.00 20-00520 04/15/20 03286 JPMONZO MUNICIPAL CONSULTING * TAX TRAINING SEMINARS - J KROP Open 100.00 0.00 20-00521 04/15/20 03287 AMERICAN PAPER & SUPPLY CO. ELECTROSTATIC SPRAYER-POL DPT Open 852.00 0.00 20-00522 04/15/20 03256 THE ALAIMO GROUP, INC. ENG SITE PLAN/SUBDIV 802/10.01 Open 125.00 0.00 20-00523 04/15/20 03256 THE ALAIMO GROUP, INC. ENG SVCS REVIEW - 802/10.01 Open 800.00 0.00 20-00524 04/15/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REV/SOIL MOVE 1201/14 Open 775.00 0.00 20-00525 04/15/20 00886 SCHWANEWEDE/HALS ENGINEERING NJ DOT VOUCHER CLOSEOUT-LLOYD Open 670.00 0.00 20-00526 04/15/20 00886 SCHWANEWEDE/HALS ENGINEERING 2020 ROAD RESURFACING-ESTIMATE Open 2,177.50 0.00 20-00527 04/15/20 00886 SCHWANEWEDE/HALS ENGINEERING MEETING RAIL ROAD CROSSING Open 525.00 0.00 20-00528 04/15/20 03256 THE ALAIMO GROUP, INC. SITE PLAN REVIEW- BROOKSIDE AV Open 82.50 0.00 -8- 20-00529 04/16/20 00001 HOME HARDWARE MAR PURCHASES - WATER DEPT Open 45.09 0.00 20-00530 04/16/20 02983 NJ ST ASSN OF CHIEFS OF POLICE PROG. RE-ACCREDITATION FEE-POL Open 1,334.00 0.00 20-00531 04/16/20 03256 THE ALAIMO GROUP, INC. ENG CONSTRCTION ADMIN-806 WSRR Open 206.25 0.00 20-00532 04/16/20 03256 THE ALAIMO GROUP, INC. ENG SOIL MOVING CONSTR ADMIN Open 82.50 0.00 20-00533 04/16/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REVISION 810/3.01 Open 1,025.00 0.00 20-00534 04/16/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG INSPECTION/SURVEY 404/13 Open 205.00 0.00 20-00535 04/16/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REV REVISION 1111/9 Open 125.00 0.00 20-00536 04/16/20 00038 VERIZON WATER DEPT PHONES MAR-APR Open 79.48 0.00 20-00537 04/16/20 00038 VERIZON FEB/MAR FAX/PHONE - DEPTS. Open 382.17 0.00 20-00538 04/16/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REV & REVISION 811/1 Open 925.00 0.00 20-00539 04/16/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REV/COMPLIANCE 9025/5 Open 1,125.00 0.00 20-00540 04/17/20 03209 ROBERT E. SPIOTTI, ESQ. TAX APPEAL REFUND 1303/10 Open 6,577.00 0.00 20-00541 04/17/20 01432 HENRY'S PLUMBING 3" VALVE - FIRE DPT Open 20.10 0.00 20-00542 04/17/20 00012 PROSTOCK MIDLAND VEHICLES PARTS - POL DPT Open 247.34 0.00 20-00543 04/17/20 02285 HAWTHORNE HITCH & TRAILER TIRE-LANDSCAPE TRAILER - DPW Open 116.10 0.00 20-00544 04/17/20 01779 OUTSTANDING SERVICE CHECK WATER TANKS/BIOCIDE TRTM Open 182.90 0.00 20-00545 04/17/20 01580 MCMASTER-CARR 3 RK5 FUSES - WATER DEPT Open 165.75 0.00 20-00546 04/17/20 01151 OAKLAND-MARINE & EQUIPMENT CARBURETOR & PLUG - CERT VEH. Open 118.00 0.00 20-00547 04/17/20 03048 QUALITY FORD REPAIRS TO DPW & POL VEHICLES Open 2,135.48 0.00 20-00548 04/17/20 01958 VERIZON WIRELESS POLICE/FIRE CDMA 3/10-4/9 Open 278.57 0.00 20-00549 04/17/20 00144 BORO OF H-H-K PAYROLL ACCT PERS-2020 ANNUAL PENSION CONTR Open 183,583.00 0.00 20-00550 04/17/20 00144 BORO OF H-H-K PAYROLL ACCT PFRS-2020 ANNUAL PENSION CONTR Open 526,177.00 0.00 Resolution #20-60- Introduced by Council President Troast A Resolution – Forgiveness of Solid Waste 2nd Qtr. 2020 Bill WHEREAS, 4 Brookview Ct., 23 Deerhill Road, 6 Saddle Ridge Rd., 1 Powderhorn, 20 N. Saddle Brook Dr., 19 North Saddle Brook Dr., and lots under construction; and WHEREAS, forgiveness of Solid Waste for 1st Quarter 2020 Bill for 317 Ardmore Rd, new home construction. WHEREAS, the above residential structures will be credited accordingly and then will be reviewed for the balance. NOW THEREFORE, be it resolved that the bills in question be cancelled. Resolution #20-61- Introduced by Council President Troast A Resolution – Approving Employee Salary Adjustment WHEREAS, the Mayor and Council of the Borough of Ho-Ho-Kus has determined that a salary adjustment for Administrator, William Jones is appropriate; and WHEREAS, the Mayor and Council has approved a 6% increase for Ho-Ho-Kus Borough Administrator, William Jones at a salary of $143,917.00; and NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus hereby approve the salary adjustments for Ho-Ho-Kus Borough Administrator, William Jones. BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the Payroll Supervisor. A motion was offered by Council President Troast and seconded by Councilman Crossley to approve Resolutions 20-53 through 20-61. Motion carried on a roll call vote – All present voting “Aye”. INTRODUCTION OF ORDINANCES ORDINANCE 2020-35 CAPITAL ORDINANCE TO AUTHORIZE THE MAKING OF VARIOUS PUBLIC IMPROVEMENTS IN, BY AND FOR THE BOROUGH OF HO-HO-KUS, IN THE COUNTY OF BERGEN, STATE OF NEW -9- JERSEY AND TO APPROPRIATE THE SUM OF $796,443 FROM VARIOUS GRANTS AND FROM THE CAPITAL IMPROVEMENT FUND TO PAY THE COST THEREOF. BE IT ORDAINED by the Borough Council of the Borough of Ho-Ho-Kus, in the County of Bergen, State of New Jersey, as follows: Section l. The Borough of Ho-Ho-Kus, in the County of Bergen, State of New Jersey (the "Borough") is hereby authorized to make various public improvements in, by and for said Borough, as more particularly described in Section 4 hereof. The cost of the improvements includes all work, materials and appurtenances necessary and suitable therefor. Section 2. There is hereby appropriated to the payment of the cost of making the improvements described in Sections l and 4 hereof (hereinafter referred to as "purposes"), the respective amounts of money hereinafter stated as the appropriation for said respective purposes. Said appropriation shall be met from the various grants and amounts in the Capital Improvement Fund appropriated by this ordinance. Said improvements shall be made as general improvements and no part of the cost thereof shall be assessed against property specially benefited. Section 3. It is hereby determined and stated that the making of such improvements is not a current expense of said Borough. Section 4. The several purposes hereby authorized are set forth in the following "Schedule of Improvements, Purposes and Amounts" which schedule also shows (l) the amount of the appropriation and the estimated cost of each such purpose, and (2) the amount of each sum which is to be provided by the various grants hereinafter appropriated, and (3) the amount of each sum which is to be provided by the appropriation from the Capital Improvement Fund hereinafter made, and (4) the period of usefulness of each such purpose, according to its reasonable life: SCHEDULE OF IMPROVEMENTS, PURPOSES AND AMOUNTS A. Undertaking of the following infrastructure improvements: (i) roadway resurfacing (including curb and drainage improvements, where necessary) at Carlton Avenue and various other roads; (ii) the Brandywine Road/Valley Forge Way Drainage Improvement Project (Phase 3); and (iii) resurfacing of Mill Road (Section 2 – from Jacquelin Avenue to Wearimus Road). Appropriation and Estimated Cost $670,000 Capital Improvement Fund Appropriated $324,000 State Grants Appropriated $346,000 Period of Usefulness 10 years B. Undertaking of ADA improvements to the Borough Hall rest rooms. Appropriation and Estimated Cost $ 75,000 Capital Improvement Fund Appropriated $ 5,000 Federal Grant Appropriated $ 70,000 Period of Usefulness 15 years C. Undertaking of HVAC improvements at Borough Hall. Appropriation and Estimated Cost $ 51,443 Capital Improvement Fund Appropriated $ 51,443 Period of Usefulness 15 years ------------------------------------------------------ Aggregate Appropriation and Estimated Cost $796,443 Aggregate Capital Improvement Fund Appropriated $380,443 Aggregate State and Federal Grants -10-  Appropriated $416,000 Section 5. The sum of $380,443 is hereby appropriated from the Capital Improvement Fund to the payment of the cost of the purposes authorized in Section 4 above. Section 6. The sum of $202,000 received or to be received as a grant from the State of New Jersey Department of Transportation ("NJDOT") is hereby appropriated to the payment of the cost of the improvement of Brandywine Road/Valley Forge Way authorized in Section 4.A above. Section 7. The sum of $144,000 received or to be received as a grant from the NJDOT is hereby appropriated to the payment of the cost of the improvement of Mill Road authorized in Section 4.A above. Section 8. The sum of $70,000 received or to be received as a grant from the Bergen County Community Development Program, pursuant to the Federal Housing and Community Development Act, is hereby appropriated to the payment of the cost of the ADA improvements authorized in Section 4.B above. Section 9. The capital budget is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency therewith and the resolutions promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director, Division of Local Government Services, is on file with the Borough Clerk and is available for public inspection. Section 10. This ordinance shall take effect at the time and in the manner provided by law. A motion was offered by Councilman Shell and seconded by Councilman Iannelli to approve the Introduction of Ordinance #2020-35. Motion carried on a roll call vote – All present voting “Aye”. ORDINANCE 2020-36 CAPITAL ORDINANCE OF THE BOROUGH OF HO-HO-KUS, IN THE COUNTY OF BERGEN, NEW JERSEY AUTHORIZING THE CONSTRUCTION OF A PARKING LOT ON BROOKSIDE AVENUE IN, BY AND FOR THE BOROUGH, APPROPRIATING THEREFOR THE SUM OF $300,000 AND PROVIDING THAT SUCH SUM SO APPROPRIATED SHALL BE RAISED FROM CAPITAL SURPLUS OF THE BOROUGH. BE IT ORDAINED by the Borough Council of the Borough of Ho-Ho-Kus, in the County of Bergen, New Jersey, as follows: Section 1. The Borough of Ho-Ho-Kus, in the County of Bergen, New Jersey (the "Borough") is hereby authorized to construct a parking lot on Brookside Avenue in, by and for the Borough. Said improvement shall include all work, materials and appurtenances necessary and suitable therefor. Section 2. The sum of $300,000 is hereby appropriated to the payment of the cost of the improvement authorized and described in Section 1 hereof (hereinafter referred to as "purpose"). Said appropriation shall be raised from Capital Surplus of the Borough. The sum of $300,000 is hereby appropriated from Capital Surplus of the Borough to the payment of the cost of said purpose. Section 3. Said improvement is a lawful capital improvement of the Borough having a period of usefulness of at least five (5) years. Said improvement shall be made as a general improvement, no part of the cost of which shall be assessed against property specially benefited. Section 4. The capital budget is hereby amended to conform with the provisions of this capital ordinance to the extent of any inconsistency therewith and the resolutions promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director, Division of Local Government Services, is on file with the Borough Clerk and is available for public inspection. Section 5. This ordinance shall take effect at the time and in the manner provided by law. A motion was offered by Councilman Iannelli and seconded by Councilwoman Moran to approve the Introduction of Ordinance #2020-36. Motion carried on a roll call vote – All present voting “Aye”. OFF - CONSENT RESOLUTIONS Resolution #20-62- Introduced by Council President Troast A Resolution – Award Contract 2020 Brookside Avenue Parking Lot Improvement – AJM Contractors, Inc. WHEREAS, sealed bids were received on April 21, 2020 for the project known as Brookside Ave Parking Lot -11- Improvements, Borough of Ho-Ho-Kus, County of Bergen and State of New Jersey; and WHEREAS, 7 bids were received; and WHEREAS, the bid documents have been reviewed and it is determined that the lowest responsible, responsive bidder is AJM Contractors, Inc.; NOW, THEREFORE, BE IT RESOLVED by the Governing Body that the Contract for the above-referenced project is awarded to AJM Contractors, Inc. of 300 Kuller Road, Clifton, New Jersey 07011, for the bid price of $263,328.50 subject, however, to (1) the adoption of Ordinance 2020-36, Capital Ordinance authorizing the construction of a parking lot on Brookside Avenue and appropriating the sum of $300,000.00, and (2) certification of the Chief Financial Officer that adequate funds have been duly appropriated and are available to pay for the Contract. In the event that the foregoing conditions are not met, the Contract award herein is deemed null and void and shall have no further force and effect; BE IT FURTHER RESOLVED that, subject to the foregoing, the Mayor and Municipal Clerk are authorized to sign a Contract with AJM Contractors, Inc., following legal review; and BE IT FURTHER RESOLVED, that the bid of next lowest bidder, Your Way Construction, Inc., be held pending execution of the Contract with AJM Contractors, Inc. A motion was offered by Council President Troast and seconded by Councilman Crossley to approve Resolution 20-62. Motion carried on a roll call vote – All present voting “Aye”. LIAISON REPORTS Recreation – Councilman Iannelli reported all spring sports have been cancelled. Summer and Fall sports programs are to be determined whether they will or will not be cancelled. Football is adopting a new set of By-Laws. Library – Administrator reported on the following on behalf of Councilman Policastro request as he was unable to attend this meeting; the Library Director has launched a history page asking residents to submit stories during this current time with COVID-19, which the borough will share on the website. Board of Education – No report. Ambulance Corp. – Councilman Crossley reported they have not had a meeting since the COVID-19 pandemic. However, there has been much activity as these volunteering has been doing an excellent job in keeping us all safe. He expressed how proud he is with this volunteer group and so glad to be part of such a wonderful organization. Fire Department – Councilman Shell reported the Fire Department had their meeting by ZOOM which was very well attended. The Chief did an excellent job reinforcing and establishing the new protocols they now have in place and the important role each and every one is now playing. Chamber of Commerce – Council Shell reported they are meeting twice a month through ZOOM, there is a lot of focus on HHK initiative which is a joint program with the Contemporary Club. The Contemporary Club is also raising money for the hardship fund which raised $22,400.00 They take these donations by gift certificates from local HHK Businesses which is being donated to Valley Hospital Foundations, which in turn they use those donations to purchase goods from the HHK Merchants. In addition, they are raising money through the signs program and still promoting take out Tuesdays. In anticipation for businesses to re-open, business have requested we consider allowing them to create they own banners and/or signs they could put up in front of their business announcing their re-opening. Council Shell offered a motion on behalf of the Chamber for formal approval for the placement of the (4) banner signs that are located on borough owned property in town (which is typical done by application) to allow to them fly those flags through the end of May without getting formal approval, seconded by Council President Troast. Motion Carried by roll call vote -12- – all present voting “Aye”. ADJOURNMENT On a motion by Councilman Crossley, seconded by Councilwoman Moran, the meeting was adjourned at 8:20 p.m. Motion Carried by voice vote – all present voting “Aye”. Respectfully submitted, Joan Herve, RMC/CMR Borough Clerk -13-  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Reorganization Meeting January 7, 2019 7:00 p.m. 14  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Reorganization Meeting January 7, 2019 7:00 p.m. 15