Mayor and Council

Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting August 18th , 2020 7:30 p.m. The Combined Meeting of the Municipal Council of the Borough of Ho-Ho-Kus was held in the Municipal Building at 333 Warren Avenue, Ho-Ho-Kus on August 18, 2020 in the Council Chambers and via teleconference to the Public. The meeting was called to order at 7:30 p.m. by Mayor Randall who asked the Municipal Clerk to read the open public meeting statement: The Public Meeting of the Mayor and Council of the Borough of Ho-Ho-Kus is now in session in accordance with the provisions of Section 5 of the “Open Public Meetings Act”, adequate notice of this meeting has been posted in the front lobby entrance to the Borough Hall and Council Chambers, a copy has been filed with the Borough Clerk, and copies of the Annual Notice of Meetings, of which this is a part, have been heretofore sent to the Record and the Ridgewood News. ROLL CALL: Mayor……………….. Thomas W. Randall Council President……. Douglas Troast (remotely) Councilman…………. Steven Shell Councilman…………. Edward Iannelli Councilman…………. Kevin Crossley Councilman…………. Dane Policastro Councilwoman……… Kathleen Moran Also, in attendance David Bole, Borough Attorney; William Jones, Borough Administrator (remotely) and Joan Herve, Borough Clerk. FLAG SALUTE Mayor Randall led those present in the salute to the American Flag. Mayor Randall asked for a motion to change the order of the Agenda to have the Administrator report first. Motion was offered by Councilman Crossley and seconded by Councilwoman Moran. Motion Carried by voice vote – all present voting “Aye”. ADMINISTRATOR REPORT Old Business Library – Nothing new too report. 1-9 North Franklin Turnpike Issues – Case is still on-going, going to court next week. DOT Train Station Project – no new updates. Parking APP – The APP is up and running. BC United Way/Madeline Partnership Affordable Housing Project – Project has begun and is well underway. HHK Crossing Project – The Planning Board at the last meeting moved forward with recommending the Borough Planner to prepare the re-development plan. New Business Mr. Jones reported tonight will be accepting the audit findings and the corrective action plans for the audit of 2019. Resolution #20-92- Cancel Unexpended & Dedicated Balances – General Capital Appropriations, this is where we had many old ordinances for bonding where not all the monies were spent or the project never happened. This was authorizing debt that was never spent; therefore, those monies will offset a grant we did not receive for Blauvelt Paving back in 2012/2013. We never got the grant from the DOT for that project; therefore, we have to settle that debt now as a result of the audit. That is part of our corrective action plan. Mr. Jones continued, we have resolution #20-96 for Chapter 159 Lloyd Road Resurfacing-2019, this was for the work that was done last year . We where awarded a grant for $117,000, which we just received. 1  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting August 18th , 2020 7:30 p.m. Storm Damage – Due to a recent storm, there was extensive damage done through-out the town with down trees and wires. DPW has been working overtime to clean-up the town. Shade tree has compiled their list and have contractors coming in to do the more dangerous clean-up. We are expected to get reimbursed as this was considered a State of Emergency. Movie Night – Scheduled for September 11, 2020. APPROVAL OF MINUTES A motion was offered by Councilman Shell and seconded by Councilwoman Moran to approve the minutes of July 21, 2020 Closed and Public Meeting of the Mayor and Council. Motion carried on a roll call vote – all present voting “Ayes, with the exception of Councilman Iannelli who abstained. DEPARTMENT REPORTS Reports on file in the Clerk’s Office Police Report – July 2020 Court Report – July 2020 Library Report - August 2020 PUBLIC COMMENTS Mayor opened the meeting to the public. He stated if anyone desired to be heard, state your name and address for the record. Hearing none, Mayor closed the meeting to the public. CORRESPONDENCE a) Village of Ridgewood Notice of Action Taken regarding the Amendment to the Third Round Housing Element & Fair Share Plan b) Resignation of Board of Health Member, Kristine Nylund (Mayor thanked her for services) c) North Arlington Resolution – Urging State Government to Choose Financial Solutions without imposing a State Property Tax. ADOPTION OF ORDINANCES and PUBLI HEARING - None INTRODUCTION OF ORDINANCES - None CONSENT AGENDA RESOLUTIONS (20-91 thru 20-97) Resolution #20-91- Introduced by Councilman Crossley A Resolution – Payment of Bills for August WHEREAS, claims have been submitted to the Borough of Ho-Ho-Kus in the amount of $3,017,491.30; and WHEREAS, such claims have been listed according to Department and account number with corresponding vouchers to be reviewed and approved by the Mayor and Council; and, WHEREAS, the CFO has determined that the funds have been properly appropriated for such purposes and are available, in the Borough of Ho-Ho-Kus and that the claims specified on the schedule attached hereto, following examination and approval by the Mayor and Council, be paid and checks issued accordingly; and, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that the claims totaling $3,017,491.30 be approved and ratified respectively 2  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting August 18th , 2020 7:30 p.m. BILL LIST 20-00158 01/29/20 01910 E M GRANT INSTALL SOFTWARE-FUEL TANKS Open 2,830.00 0.00 20-00822 06/11/20 03036 GRAYBAR FIBER OPTIC PARTS-ARBOR SCADA Open 2,425.15 0.00 20-00883 06/24/20 03036 GRAYBAR CONTROL BOX-ARBOR DRIVE DPW Open 240.30 0.00 20-00885 06/24/20 00001 HOME HARDWARE JULY 2019 PURCHASES Open 435.90 0.00 20-00886 06/24/20 00056 TYCO ANIMAL CONTROL SERVICES ANIMAL CONTROL SVC JULY Open 595.00 0.00 20-00889 06/24/20 02686 ONE CALL CONCEPTS ONE CALL MESSAGES - JULY 2020 Open 74.36 0.00 20-00891 06/24/20 02590 AMERICAN WEAR, INC. JULY 2020 UNIFORMS - ROADS 2/3 Open 361.75 0.00 20-00892 06/24/20 02590 AMERICAN WEAR, INC. JULY 2020 UNIFORMS - WATER 1/3 Open 180.88 0.00 20-00959 07/10/20 03297 AUTO POLISHING CENTER REPAIRS/DETAIL-FD CHEVY TAHOE Open 550.00 0.00 20-01009 07/17/20 01958 VERIZON WIRELESS POLICE/FIRE CDMA 6/10-7/9 Open 80.02 0.00 20-01015 07/22/20 03223 EAGLE EQUIPMENT, INC. MAINTENANCE ON VAC TRUCK-DPW Open 3,642.45 0.00 20-01016 07/22/20 00095 TRAFFIC SAFETY & EQUIPMENT STREET SIGN-CHESTNUT PL/GORDON Open 112.50 0.00 20-01017 07/22/20 02285 HAWTHORNE HITCH & TRAILER TIRES FOR AIR COMPRESSOR-DPW Open 331.38 0.00 20-01018 07/22/20 00936 PATTMAN, JEFFREY LIGHTNING DETECTOR BATTERIES Open 39.40 0.00 20-01019 07/22/20 02288 CEDAR HILL NURSERY INC TOPSOIL & GRASS SEED Open 86.00 0.00 20-01020 07/22/20 00208 W E TIMMERMAN DEFLECTOR RUBBER - DPW Open 133.92 0.00 20-01021 07/22/20 03239 AT&T MOBILITY IPAD/CELL PHONE SVC 6/12-7/11 Open 397.20 0.00 20-01022 07/22/20 02899 OFFICE CONCEPTS GROUP DISINFECTANT/WIPES/BLEACH Open 368.49 0.00 20-01023 07/22/20 00886 SCHWANEWEDE/HALS ENGINEERING INSPECTION-BROOKSIDE PAVING Open 2,432.50 0.00 20-01024 07/23/20 00106 M G L PRINTING SOLUTIONS PURCHASE ORDERS-LASER VERSION Open 1,680.00 0.00 20-01025 07/23/20 02712 OPTIMUM ** OPTONLINE SVC DPW- 7/16-8/15 Open 119.80 0.00 20-01026 07/23/20 00157 TREASURER - STATE OF NJ DEP-NJ SAFE DRINKING WATER FEE Open 720.00 0.00 20-01027 07/23/20 03118 REDICARE LLC FIRST AID SUPPLIES - DPW Open 30.55 0.00 20-01028 07/23/20 02285 HAWTHORNE HITCH & TRAILER 2 5/16" PINTLE HITCH BALL-DPW Open 24.77 0.00 20-01029 07/23/20 02429 GRAINGER 24 PLEATED AIR FILTERS-WATER D Open 52.32 0.00 20-01030 07/23/20 03224 ALS GROUP USA CORP. COLIFORM WATER TESTS 7/16 Open 64.00 0.00 20-01031 07/23/20 02624 SHERWIN-WILLIAMS CO. ROAD PAINT & STRAINER - DPW Open 230.24 0.00 20-01032 07/23/20 02380 I.D.M. MEDICAL GAS CO HYDRO TEST/REFILL OXYGEN CYLDR Open 122.35 0.00 20-01033 07/23/20 01051 V.E. RALPH & SON NITRILE GLOVES/GAUZE PADS-AMBU Open 129.71 0.00 20-01037 07/23/20 00030 HO-HO-KUS BOARD OF EDUCATION SCHOOL TAX - MONTH OF AUGUST Open 1,529,399.20 0.00 20-01042 07/23/20 02899 OFFICE CONCEPTS GROUP 4 CTNS-DISINFECTING WIPES-POL Open 239.60 0.00 20-01045 07/24/20 01051 V.E. RALPH & SON THERMOMETER PROBE COVERS-AMBUL Open 15.00 0.00 20-01046 07/24/20 03158 WM RECYCLE AMERICA RECYCLING PICKUPS JUNE -DPW Open 268.39 0.00 20-01047 07/24/20 02489 FELDMAN BROTHERS ELEC SUPPLY WIRE FOR SEWER TRUCK-DPW Open 73.01 0.00 20-01048 07/24/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG. PLAN REVIEW 1003/17 Open 400.00 0.00 20-01049 07/24/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG. PLAN REVIEW - 1005/2 Open 400.00 0.00 20-01050 07/27/20 02723 CLARKE CATON HINTZ AFFORD HOUSING PLANNING-JUNE Open 3,682.22 0.00 20-01051 07/28/20 03294 CARUCCI, LAURA A. TRANSCRIBE 7-9-20 ZONE BD MTG Open 733.50 0.00 20-01052 07/28/20 01446 ROGUT MC CARTHY CAPITAL ORDINANCES PREPARATION Open 848.64 0.00 20-01053 07/28/20 03256 THE ALAIMO GROUP, INC. SITE CHECK/COORD 802/10.01 Open 388.45 0.00 20-01054 07/28/20 00144 BORO OF H-H-K PAYROLL ACCT DCRP JULY 2020 Open 231.00 0.00 20-01055 07/28/20 00144 BORO OF H-H-K PAYROLL ACCT CURRENT SOCIAL SECURITY - JULY Open 13,443.75 0.00 20-01056 07/28/20 00144 BORO OF H-H-K PAYROLL ACCT WATER DPT SOCIAL SECURITY-JULY Open 1,289.82 0.00 20-01057 07/28/20 00144 BORO OF H-H-K PAYROLL ACCT SOL WASTE SOCIAL SECURITY-JULY Open 785.08 0.00 20-01058 07/28/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL CURRENT 1/2 MNTH 7/31 Open 166,081.60 0.00 20-01059 07/28/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-WATER 1/2 MONTH 7/31 Open 7,538.40 0.00 20-01060 07/28/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-S WASTE 1/2 MNTH 7/15 Open 5,454.17 0.00 20-01061 07/29/20 00497 GENERAL CODE PUBLISHERS CORP. BORO CODE BOOK UPDATES Open 2,952.28 0.00 20-01062 07/29/20 80278 ALBES, JAMES RETURN ZONE OFFICER APPLIC FEE Open 50.00 0.00 20-01063 07/30/20 00105 P S E & G JUN-JUL 20 GAS/ELECT.- CURRENT Open 6,757.17 0.00 20-01064 07/30/20 00105 P S E & G JUN-JUL 20 GAS/ELECT.- WATER Open 9,369.55 0.00 3  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting August 18th , 2020 7:30 p.m. 20-01065 07/30/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG. SITE PLAN REV 810/3 Open 125.00 0.00 20-01067 07/31/20 00160 CERTIFIED SPEEDOMETER CALIBRATION FOR 5 POLICE CARS Open 205.00 0.00 20-01068 07/31/20 01607 BURGIS ASSOCIATES, INC. PL BD PRESENTATION-CROSSINGS Open 1,860.15 0.00 20-01069 07/31/20 01607 BURGIS ASSOCIATES, INC. AMENDMENTS TO MASTER PLAN Open 375.00 0.00 20-01070 08/03/20 00329 RG GROUP HYDRAULIC HOSE ASSEMBLY - DPW Open 171.02 0.00 20-01071 08/03/20 02705 COMMERCIAL RECREATION SPECIAL. SVC. CALL LIGHTNING DETECTOR Open 550.00 0.00 20-01072 08/03/20 00012 PROSTOCK MIDLAND SEMI MET BRAKE PADS - DPW Open 37.99 0.00 20-01073 08/03/20 03027 SAMR COMPUTER/ELECTRONIC RECYCLING Open 1,850.00 0.00 20-01074 08/03/20 02965 CORE & MAIN LP PLASTIC SERVICE BOXES-WATER DP Open 1,600.00 0.00 20-01075 08/03/20 03048 QUALITY FORD WIRE/FILTER/SWITCH-VEH PARTS Open 99.22 0.00 20-01076 08/03/20 01580 MCMASTER-CARR WIRE FERRULE/TUBING - WATER DP Open 77.48 0.00 20-01077 08/03/20 03224 ALS GROUP USA CORP. COLIFORM TESTS - WATER DEPT Open 66.00 0.00 20-01078 08/03/20 80224 VANDERZEE, JOHN F. STEEL TIP BOOTS - DPW Open 300.00 0.00 20-01079 08/03/20 02484 RACHLES/MICHELE'S OIL CO. 2090 GALS GAS DELIVERED 7/9 Open 2,929.28 0.00 20-01080 08/03/20 02711 OPTIMUM * OPTIMUN SVC BORO HL 8/1-8/31 Open 29.95 0.00 20-01081 08/03/20 03208 MONMOUTH TELECOM TELECOM SERVICE JULY-AUG Open 887.63 0.00 20-01082 08/04/20 02478 QUENCH USA 8/1-10/31 WATER COOLER MAINT. Open 91.77 0.00 20-01084 08/06/20 03166 SJS LAWN CARE SERVICES, LLC PROPERTY CLEAN-UP-325 WEARIMUS Open 930.00 0.00 20-01086 08/07/20 00029 BERGEN COUNTY DEPT OF ADM/FIN EST. 3RD QTR 2020 COUNTY TAXES Open 759,224.00 0.00 20-01087 08/07/20 01485 COUNTY OPEN SPACE TRUST FUND EST. 2020 Q3 COUNTY OPEN SPACE Open 32,803.27 0.00 20-01088 08/07/20 80279 RIGOGLIOSO, ROBERT RETURN SEWER ESCROW BALANCE Open 1,104.00 0.00 20-01089 08/07/20 00106 M G L PRINTING SOLUTIONS BORO HALL RECEIPT PADS Open 424.00 0.00 20-01090 08/07/20 00160 CERTIFIED SPEEDOMETER GROSS OF FLARES/POLICE TAPE Open 413.00 0.00 20-01091 08/10/20 00208 W E TIMMERMAN SWEEPER MAINTENANCE-DPW Open 2,851.42 0.00 20-01092 08/10/20 01457 A-VAN ELECTRICAL SUPPLY INC LAWN SPRINKLER TIMER & FIXTURE Open 78.90 0.00 20-01093 08/10/20 02271 H2M ASSOCIATES INC HYDROLOGICAL ENG SVCS-WATER D Open 5,630.50 0.00 20-01094 08/10/20 00452 BERGEN COUNTY CLERK PRIMARY ELECTION EXPS 7/7/20 Open 4,256.76 0.00 20-01095 08/10/20 03224 ALS GROUP USA CORP. VARIOUS WATER TESTS - 5/21/20 Open 456.00 0.00 20-01096 08/10/20 02288 CEDAR HILL NURSERY INC MULCH - DPW Open 27.00 0.00 20-01097 08/10/20 00012 PROSTOCK MIDLAND BRAKE PADS & ROTORS = DPW Open 391.94 0.00 20-01098 08/10/20 00936 PATTMAN, JEFFREY WOOD CHIPS DUMPING FEE-ABMA'S Open 180.00 0.00 20-01099 08/10/20 02703 NORTHEAST WATER TECHNOLGY WATER LEAK SURVEY SVCS-3RD QTR Open 6,300.00 0.00 20-01100 08/10/20 02965 CORE & MAIN LP PIPE FITTING - WATER DPT Open 505.00 0.00 20-01101 08/10/20 01609 JESCO, INC. GAS PEDAL FOR DPW VEHICLE Open 538.71 0.00 20-01102 08/10/20 00821 AT&T JULY 2020 FAX/LONG DISTANCE Open 110.69 0.00 20-01103 08/10/20 02671 SUBURBAN DISPOSAL INC. SOLID WASTE/RECYCLING JUL 2020 Open 72,115.71 0.00 20-01104 08/10/20 02484 RACHLES/MICHELE'S OIL CO. 1662 GALS DIESEL DEL 7/20/20 Open 2,132.72 0.00 20-01105 08/11/20 03261 KONICA MINOLTA BUS. SOLUTIONS POLICE COPIER- COPIES 7/4-8/3 Open 21.36 0.00 20-01106 08/11/20 02690 VERIZON WIRELESS* WIRELESS CHARGES 7/4-8/3 Open 641.19 0.00 20-01107 08/11/20 02331 WISS & BOUREGY P.C. LABOR ATTORNEY SVCS- JULY Open 114.00 0.00 20-01108 08/11/20 00144 BORO OF H-H-K PAYROLL ACCT MEDICAL/PRESCRIPT/DENTAL - AUG Open 76,117.92 0.00 20-01109 08/11/20 01088 DEPOSITORY TRUST COMPANY GENERAL BOND INTEREST 8/20 Open 62,687.50 0.00 20-01110 08/11/20 00046 RUTHERFORD, DAVID L.,ESQ. APPLIC REV/RESOLUTION-809/8 Open 687.50 0.00 20-01111 08/11/20 01208 TREASURER, STATE OF NEW JERSEY RENEWAL - UCC CODE UPDATES Open 50.00 0.00 20-01112 08/11/20 00016 PETTY CASH - JOAN HERVE REIMBURSE PETTY CASH - AUG Open 163.92 0.00 20-01114 08/12/20 03048 QUALITY FORD REPAIR TO POL VEH #712 Open 1,060.93 0.00 20-01115 08/12/20 01779 OUTSTANDING SERVICE CHECK WATER TANKS/BIOCIDE TRTM Open 182.90 0.00 20-01116 08/12/20 00008 AIRGAS, INC. RENEW CYLINDER LEASE 9/1-8/31 Open 560.89 0.00 20-01117 08/12/20 00022 STONE INDUSTRIES, INC. FABC TOP ASPHALT - WATER DPT Open 66.45 0.00 20-01118 08/12/20 03223 EAGLE EQUIPMENT, INC. HOSES/SWIVELS/CLAMPS-DPW VEH Open 911.35 0.00 20-01119 08/12/20 00541 MINCHIN, CHRISTOPHER 2020 CLOTH. ALLOW. 2ND PAYMENT Open 575.00 0.00 20-01120 08/12/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG FEE RD OPENING-20 PRESCOTT Open 250.00 0.00 4  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting August 18th , 2020 7:30 p.m. 20-01121 08/12/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG SITE PLAN REVIEW 702/12 Open 400.00 0.00 20-01122 08/12/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REV/SOIL MOVE 1202/19 Open 650.00 0.00 20-01123 08/12/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REV REVISIONS-1003/17 Open 125.00 0.00 20-01124 08/12/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG FEE RD OPENING 403/3.01 Open 250.00 0.00 20-01125 08/12/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG ROAD OPENING FEE-405/1 Open 250.00 0.00 20-01126 08/12/20 03300 ABMA'S FARM WOOD CHIPS DUMPING FEE Open 360.00 0.00 20-01127 08/12/20 03301 TRI UTILITY COST REDUCTIONS FEE FOR PSEG SAVIGS REDUCTION Open 94.48 0.00 20-01128 08/12/20 00166 BOLE, DAVID B., ESQ. GEN. BORO ATTORNEY SVCS - JULY Open 2,129.00 0.00 20-01129 08/12/20 00166 BOLE, DAVID B., ESQ. ATTORNEY SVCS- NWB RESURFACING Open 418.00 0.00 20-01130 08/12/20 00166 BOLE, DAVID B., ESQ. ATTY SVCS-DECLARATORY JUDGENT Open 429.00 0.00 20-01131 08/13/20 03296 KIVU CONSULTING, INC. ENDPOINT DETECTION & RESPONSE Open 1,500.00 0.00 20-01132 08/13/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL CURRENT 1/2 MNTH 8/14 Open 167,354.38 0.00 20-01133 08/13/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-WATER 1/2 MONTH 8/14 Open 7,783.96 0.00 20-01134 08/13/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-S WASTE 1/2 MNTH 8/14 Open 5,214.99 0.00 20-01135 08/13/20 02484 RACHLES/MICHELE'S OIL CO. 1019 GALS GAS DELIVERED 7/23 Open 1,379.08 0.00 20-01136 08/13/20 01831 COMPUTER SERVICE CENTER IT TECH SERVICES - JULY Open 4,672.50 0.00 20-01137 08/13/20 00255 NORTH JERSEY MEDIA GROUP LEGAL AD - BOR JULY Open 33.06 0.00 20-01138 08/13/20 00255 NORTH JERSEY MEDIA GROUP LEGAL NOTICES-ZONING BD -JULY Open 304.25 0.00 20-01139 08/13/20 00255 NORTH JERSEY MEDIA GROUP LEGAL ADS ZBA NOTIFICATIONS Open 266.04 0.00 20-01140 08/14/20 00555 P SE & G * ELECT. SVC-EASTGATE THRU 8/7 Open 100.42 0.00 20-01141 08/14/20 01662 AAA EMERGENCY SUPPLY REPLACE LED BATTERY -FIRE DPT Open 69.07 0.00 20-01142 08/14/20 03302 STRASSER & ASSOC, P.C. TAX APPEAL REFUND - 2019 Open 7,958.42 0.00 20-01143 08/14/20 01051 V.E. RALPH & SON 10 TYVEK COVERALLS - OEM Open 57.20 0.00 20-01144 08/14/20 00038 VERIZON WATER DEPT PHONES AUG-SEPT Open 82.26 0.00 20-01145 08/14/20 00038 VERIZON JULY-AUG PHONE - DEPTS. Open 393.75 0.00 20-01148 08/17/20 03183 HERVE, JOAN REIMBURSE - EYE CARE Open 192.00 0.00 20-01149 08/17/20 02474 KONICA MINOLTA BORO H COPIER MAINT 8/12-11/11 Open 312.65 0.00 Resolution #20-92- Introduced by Councilman Crossley A Resolution – Cancel Unexpended & Dedicated Balances – General Capital Appropriations WHEREAS; certain General Capital Improvement appropriation balances remain dedicated to projects now completed; and WHEREAS, it is necessary to formally cancel said balances so that the unexpended balances may be returned to each respective Capital Improvement Fund or credited to Surplus, and unused debt authorizations may be canceled; NOW THEREFORE, BE IT RESOLVED, by the Mayor and Council of Ho-Ho-Kus that the following unexpended and dedicated balanced of General Capital Appropriations be canceled; Ord. No. Date Authorized Project Description Amount Cancelled 852 2002 Various Equipment $ 3,408.27 928 2007 Various Equipment $ 4,253.41 941 2008 Sheridan Ave. Streetscape $12,544.71 955 2009 Town Green – Re-Design $33,082.56 967 2010 Various Equipment $ 6,445.12 991 2011 Traffic Controllers etc. $32,839.67 1021 2013 Generator etc. $34,960.99 1037 2015 Various Equipment $29,735.51 Resolution #20-93- Introduced by Councilman Crossley A Resolution – Approving the By-Laws of the BC Municipal Joint Fund WHEREAS, The Borough of Ho-Ho-Kus is a member of the Bergen County Municipal Joint Insurance fund, 5  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting August 18th , 2020 7:30 p.m. hereinafter the “FUND; and WHEREAS, Recent changes were made to the FUND’S bylaws; and WHEREAS, after a public hearing conduced on March 19,2020 the Executive Committee of the FUND distributed the proposed bylaw amendment to the membership for their considerations; and WHEREAS, these revised bylaws must be ratified by at least three fourths of the member towns before they can become effective. NOW THEREFORE, BE IT RESOLVED, by the Governing Body of Ho-Ho-Kus that the revised bylaws are hereby ratified. Resolution #20-94- Introduced by Councilman Crossley A Resolution – Accept and Comply Audit Findings for 2019 WHEREAS, N.J.S.A. 40A:5-4 requires the governing body of every local unit to have made an annual audit of its books, accounts and financial transactions, and WHEREAS, the Annual Report of Audit for the year 2019 has been filed by a Registered Municipal Accountant with the Municipal Clerk pursuant to N.J.S.A. 40A:5-6, and a copy has been received by each member of the governing body; and, WHEREAS, R.S. 52:27BB-34 authorizes the Local Finance Board of the State of New Jersey to prescribe reports pertaining to the local fiscal affairs; and, WHEREAS, the Local Finance Board has promulgated N.J.A.C. 5:30-6.5, a regulation requiring that the governing body of each municipality shall by resolution certify to the Local Finance Board of the State of New Jersey that all members of the governing body have reviewed, as a minimum, the sections of the annual audit entitled “Comments and Recommendations, and; WHEREAS, the members of the governing body have personally reviewed as a minimum the Annual Report of Audit, and specifically the sections of the Annual Audit entitled “Comments and Recommendations, as evidenced by the group affidavit form of the governing body attached hereto; and; WHEREAS, such resolution of certification shall be adopted by the Governing Body no later than forty-five days after the receipt of the annual audit, pursuant to N.J.A.C. 5:30-6.5; and; WHEREAS, all members of the governing body have received and have familiarized themselves with, at least, the minimum requirements of the Local Finance Board of the State of New Jersey, as stated aforesaid and have subscribed to the affidavit, as provided by the Local Finance Board, and; WHEREAS, failure to comply with the regulations of the Local Finance Board of the State of New Jersey may subject the members of the local governing body to the penalty provisions of R.S. 52:27BB-52, to with: R.S. 52:27BB-52: A local officer or member of a local governing body who, after a date fixed for compliance, fails or refuses to obey an order of the director (Director of Local Government Services), under the provisions of this Article, shall be guilty of a misdemeanor and, upon conviction, may be fined not more than one thousand dollars ($1,000.00) or imprisoned for not more than one year, or both, in addition shall forfeit his office. NOW, THEREFORE BE IT RESOLVED, That the Mayor and Council of the Borough of Ho-Ho-Kus, hereby states that it has complied with N.J.A.C. 5:30-6.5 and does hereby submit a certified copy of this resolution and the required affidavit to said Board to show evidence of said compliance. Resolution #20-95- Introduced by Councilman Crossley A Resolution – 2019 Corrective Action Plan WHEREAS, Local Finance Notice 92-15 issued by the Division of Local Government Services requires all municipalities to prepare a Corrective Action Plan as a part of their annual audit process; and WHEREAS, The Chief Financial Officer has prepared the attached 2019 Corrective Action Plan in conjunction with the appropriate department heads; NOW THEREFORE BE IT RESOLVED that the attached 2019 Corrective Plan is approved by the Borough Council of the Borough of Ho-Ho-Kus as required by Local Finance Notice 92-15. BE IT FURTHER RESOLVED that the Borough Clerk is directed to send a certified copy of this resolution to the Director of Local Government Services; 6  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting August 18th , 2020 7:30 p.m. Resolution #20-96- Introduced by Councilman Crossley A Resolution – Forgiveness of Solid Waste 3rd Qtr. 2020 bill WHEREAS, 4 Brookview Ct., 6 Saddle Ridge Rd., 1 Powderhorn, 20 N. Saddle Brook Dr., 19 North Saddle Brook Dr., which are lots under construction; and WHEREAS, forgiveness of Solid Waste for 2nd & 3rd Quarter 2020 Bills for 19 Addison Place, new home construction. WHEREAS, the above residential structures will be credited accordingly and then will be reviewed for the balance. NOW THEREFORE, be it resolved that the bills in question be cancelled. Resolution #20-97- Introduced by Councilman Crossley A Resolution – Chapter 159 Lloyd Road Resurfacing-2019 WHEREAS, N.J.S. 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any County or Municipality when such item shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget, and WHEREAS, said Director may also approve the insertion of an item of appropriation for an equal amount, and WHEREAS, the Borough received $117,093.00 from the NJ Department of Transportation and wishes to amend its 2020 Budget to the entire portion of this amount as a revenue. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Ho-Ho-Kus, in the County of Bergen, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the Budget of the year 2020 in the sum of $117,093.00 which is now available as a revenue from the NJ Department of Transportation: Miscellaneous Revenues Special Items of General Revenue Anticipated with Prior Written Consent of the Director of Local Government Services: Public and Private Revenues Offset with Appropriations (continued) NJ Department of Transportation, and; BE IT FURTHER RESOLVED that a like sum of $117,093.00 be and the same is hereby appropriated under the caption of: General Appropriations (a) Operations Excluded from Caps Public and Private Programs Offset by Revenues: NJ Department of Transportation: BE IT FURTHER RESOLVED, that the Borough Clerk forward two copies of this resolution to the Director of Local Government Services. A motion was offered by Councilman Crossley and seconded by Councilman Shell to approve Resolutions #20- 91 through #20-97. Motion carried on a roll call vote – All present voting “Aye”. LIAISON REPORTS Recreation – Councilman Iannelli reported Summer Travel Baseball was a success. Fall sports are scheduled to move forward, there is a board meeting scheduled for tomorrow to discuss the logistics. Library – Councilman Policastro reported the facility remains open to the public at a limited capacity with an optional curbside pick-up program. Employees continue to work staggered shifts. More information can be found on Facebook and as well their website www.ho-ho-kuslibrary.com. 7  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting August 18th , 2020 7:30 p.m. Board of Education – Councilman Policastro reported the Board of Education with the assistance Pandemic Response Committee has developed and formally submitted a 74-page Restart and Recovery Plan consistent with NJDOE to the County of Bergen. The plan includes locally developed protocol to ensure school(s) in the district re-open safely and are prepared to accommodate staff and students’ unique needs during this unpresented time. The Pandemic Response Committee will continue to meet through-out the re-start of the 2020/2021 school year. More information can be found on www.ho-ho-kus.org. Ambulance Corp. – no report. Fire Department – Councilman Shell reported the Fire Department continues to meet in the parking lot as well as Zoom and is well attended. They did an amazing job through the storms there were approximately 27 calls that came in and more that came in the following day without injuries. Councilman stated he met with the Chief and they are still undecided about having an Open-House regarding Fire Safety Month. More information to follow. Chamber of Commerce – Councilman Shell reported the Chamber of Commerce would like to be involved with the movie night which is scheduled for September 11th , 2020. They are also proposing a “Tent Sale” for all business in town as well as home base business where they would be a tent up on the Town Green. They might want to align that event with the re-opening Ho-Ho-Kus event. More information to follow. Ho-Ho-Kus Inn will be opening for outdoor dining on September 10, 2020. Lastly, Councilman Shell reported that September is Turn the Towns Teal month for “A National Awareness Campaign for Ovarian Cancer” and asked for Board approval. Resolution #20-98- Introduced by Councilman Shell A Resolution – Permission to Turn the Town Teal WHEREAS, Turn the Towns Teal is a national campaign to create awareness of ovarian cancer and its symptoms which are often subtle; and WHEREAS, the campaign consists of volunteers tying ribbons primarily in town centers, stores, health clubs, spas, libraries, etc. with symptom cards and information pertaining to ovarian cancer during the month of September, National Ovarian Cancer Month; and WHEREAS, the campaign also includes lawn signs for more impact; NOW THEREFORE BE IT RESOLVED, that the Mayor and Council of the Borough of Ho-Ho-Kus authorizes the Mayor to sign the letter granting the campaign permission to Turn the Town Teal. Motion by Councilman Shell, seconded by Councilwoman Moran to approve resolution #20-98, motion carried on a roll call vote – All present voting “Aye”. DPW Report – Jeff Pattman reported due to the storm he has had 730-man hours, they are just over 42 cubic yards of debris. They are almost done with the clean-up; the first round should be done by Thursday and then go around one-more time from district to district. Councilman Shell asked when DPW has time to look at the potholes on Valley Forge. Jeff stated he is aware, however there is still some drainage work being done in the next few months. MAYOR REMARKS Mayor and Councilman Crossley thanked and commended the DPW staff for all their hard work. Questions was asked if we were still having the 911 Memorial Service, Mayor stated he still plans on having some sort of Ceremony. 8  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting August 18th , 2020 7:30 p.m. ADJOURNMENT On a motion by Councilman Crossley, seconded by Councilwoman Moran, the meeting was adjourned at 8:00 p.m. Motion Carried by voice vote – all present voting “Aye”. Respectfully submitted, Joan Herve, RMC/CMR Borough Clerk 9