Mayor and Council

Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting December 22nd, 2020 7:30 p.m. The Combined Work/Regular Public Meeting of the Municipal Council of the Borough of Ho-Ho-Kus was held via ZOOM on December 22, 2020. The meeting was called to order at 7:33 p.m. by Mayor Randall who asked the Municipal Clerk to read the open public meeting statement: The Public Meeting of the Mayor and Council of the Borough of Ho-Ho-Kus is now in session in accordance with the provisions of Section 5 of the “Open Public Meetings Act”, adequate notice of this meeting has been posted in the front lobby entrance to the Borough Hall and Council Chambers, a copy has been filed with the Borough Clerk, and copies of the Annual Notice of Meetings, of which this is a part, have been heretofore sent to the Record and the Ridgewood News. ROLL CALL: Mayor……………….. Thomas W. Randall Council President……. Douglas Troast Councilman…………. Steven Shell Councilman…………. Edward Iannelli Councilman…………. Kevin Crossley Councilman…………. Dane Policastro Councilwoman……… Kathleen Moran Also, in attendance David Bole, Borough Attorney; William Jones, Borough Administrator and Joan Herve, Borough Clerk. FLAG SALUTE Mayor Randall led those present in the salute to the American Flag. APPROVAL OF MINUTES A motion was offered by Councilman Shell and seconded by Councilman Crossley to approve the minutes of November 24, 2020 Closed and Work Session Meeting of the Mayor and Council. Motion carried on a roll call vote – all present voting “Ayes. DEPARTMENT REPORTS Reports on file in the Clerk’s Office Police Report – November 2020 Court Report - November 2020 Library Report – December 2020 PUBLIC COMMENTS Mayor opened the meeting to the public. He stated if anyone desired to be heard, state your name and address for the record. Hearing and Seeing none, Mayor closed the meeting to the public. ADMINISTRATOR REPORT Administrator Jones thanked Borough Attorney Dave Bole for his many years of service and wished him well on his retirement. Old Business DOT Train Station Project – No new updates. BC United Way/Madeline Partnership Affordable Housing Project – Administrator Jones reported he received s 1  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting December 22nd, 2020 7:30 p.m. a new poroma from BC United Way totally just under 4.3 million in total for the project. They will off-set a little over $600,000 with their contribution and the grant they receive. The remaining 3.7 million is the borough’s obligation. This project is scheduled to be completed late summer early fall. In the early part of next year, the borough will be going out to Bond, final amount it yet to be determined. HHK Crossing Project – Will discuss in Executive Session. Budget – The budget process continues to move forward for 2021. Revenues – Revenues are in other then the train station parking which is taking a hit due to residents working from home. All other monies, tax, water and solid waste are in line with last year. New Business Vehicles – The Borough is in the process of purchasing a Water Department Vehicle as well as a Police Vehicle which is on the consent resolutions tonight for approval. Those were in the Capital Budget for this year. Alcohol and Drug Testing Services – This contract is up for renewal; this service is a partnership we have with Valley hospital which test all CDL license drivers. Communications – The Borough is in the process of expanding their communication through-out the community, therefore on the agenda tonight is to approve a contract with Everbridge which provides service for NIXLE. We also added more information to our Facebook, Instagram and Twitter accounts. Authorizing the Preparation and Filing of an Application for Financial Assistance to the NJ Infrastructure Bank – this is for our water infiltration system, which they accept our proposals . This is a million-dollar project and filing for this application 70% of this project can be free in form of a grant. We are working with Boswell Engineer. Budget Transfer – We have our 2nd round of transfers on the agenda tonight; Administrator Jones explained every November & December the State allows monies to be transferred to line items that have not been spent to items that may have over spent. Brandywine/Valley Forge Drainage Improvement Phase 3 project - This project was approved by NJDOT and was awarded to Marini Brothers Construction. We received a $188,000 grant from the NJDOT to fund this project. The total cost is a little over 200,000. CORRESPONDENCE a) Township of Long Hill Resolution requesting municipalities to pass a resolution demanding the NJ State Legislature accept responsibility to administer the provisions of the Affordable Housing Act. b) Retirement letter from Borough Attorney, David Bole c) NJDOT approval of awarding the contract for the Brandywine/Valley Forge Drainage Improvement Phase 3 project to Marini Brothers Construction. d) Letter from a resident concerned about the excessive removal of trees e) Northwest BC Utilities Authority – 2021 Budget f) BC JIF Notice of Annual Reorganization meeting, Thursday, January 21, 2021 at 5:30pm via Zoom. g) BC JIF 2021 Adopted Budget h) PSE&G Application for an Extension of a Freshwater Wetlands ADOPTION OF ORDINANCES and PUBLI HEARING - None INTRODUCTION OF ORDINANCES - None CONSENT AGENDA RESOLUTIONS (20-125 thru 20-132) Resolution #20-125- Introduced by Council President Troast A Resolution – Payment of Bills for December 2  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting December 22nd, 2020 7:30 p.m. WHEREAS, claims have been submitted to the Borough of Ho-Ho-Kus in the amount of $2,270,766.12; and WHEREAS, such claims have been listed according to Department and account number with corresponding vouchers to be reviewed and approved by the Mayor and Council; and, WHEREAS, the CFO has determined that the funds have been properly appropriated for such purposes and are available, in the Borough of Ho-Ho-Kus and that the claims specified on the schedule attached hereto, following examination and approval by the Mayor and Council, be paid and checks issued accordingly; and, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that the claims totaling $2,270,766.12; be approved and ratified respectively BILL LIST: 19-01966 12/30/19 03267 ELIZABETH STEWART, LLC LICENSED TREE SVCS-SHADE TREE Open 1,350.00 0.00 20-01535 11/03/20 00001 HOME HARDWARE NOV 2020 PURCHASES Open 151.55 0.00 20-01539 11/03/20 02686 ONE CALL CONCEPTS ONE CALL MESSAGES - NOV. 2020 Open 80.08 0.00 20-01540 11/03/20 02590 AMERICAN WEAR, INC. NOV 2020 UNIFORMS - ROADS 2/3 Open 393.15 0.00 20-01541 11/03/20 02590 AMERICAN WEAR, INC. NOV 2020 UNIFORMS - WATER 1/3 Open 196.57 0.00 20-01596 11/16/20 00456 KAY PRINTING UCC SUPPLIES-CONSTRUCTION DEPT Open 333.26 0.00 20-01607 11/16/20 02899 OFFICE CONCEPTS GROUP OFFICE CHAIR - POL DEPT Open 489.00 0.00 20-01633 11/20/20 03314 ELECTRICAL POWER SYSTEMS, INC. GENERATOR-MECHANICAL LABOR-DPW Open 165.00 0.00 20-01636 11/24/20 80121 KIRSCH, JESSICA 2020 CLOTH. ALLOW. 2ND PAYMENT Open 575.00 0.00 20-01637 11/24/20 01151 OAKLAND-MARINE & EQUIPMENT 3 STARTERS-LANDSCAPE EQUIPMENT Open 110.97 0.00 20-01638 11/24/20 00952 USA BLUEBOOK TAPE SPLICE KIT/10' CABLE-DPW Open 108.73 0.00 20-01639 11/24/20 01662 AAA EMERGENCY SUPPLY HUD DRIVER/HOSE REPAIRS FIRE D Open 885.19 0.00 20-01640 11/24/20 00144 BORO OF H-H-K PAYROLL ACCT MEDICAL/PRESCRIPT/DENTAL - DEC Open 79,400.91 0.00 20-01641 11/24/20 02892 TRUGREEN LAWN SERVICE 11/16 - N. FIELD Open 495.00 0.00 20-01642 11/24/20 00105 P S E & G OCT-NOV 20 GAS/ELECT.- CURRENT Open 5,619.03 0.00 20-01643 11/24/20 00105 P S E & G OCT-NOV 20 GAS/ELECT.- WATER Open 6,416.52 0.00 20-01644 11/24/20 02568 NEAL SYSTEMS, INC. MAG FLOW METER-WELLS #1 & #5 Open 1,400.00 0.00 20-01645 11/24/20 00144 BORO OF H-H-K PAYROLL ACCT CURRENT SOCIAL SECURITY - NOV Open 14,464.03 0.00 20-01646 11/24/20 00144 BORO OF H-H-K PAYROLL ACCT WATER DPT SOCIAL SECURITY-NOV Open 1,252.15 0.00 20-01647 11/24/20 00144 BORO OF H-H-K PAYROLL ACCT SOL WASTE SOCIAL SECURITY-NOV Open 791.14 0.00 20-01648 11/24/20 00144 BORO OF H-H-K PAYROLL ACCT DCRP NOVEMBER 2020 Open 348.53 0.00 20-01649 11/24/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL CURRENT 1/2 MNTH 11/30 Open 184,526.01 0.00 20-01650 11/24/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-WATER 1/2 MONTH 11/30 Open 9,377.10 0.00 20-01651 11/24/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-S WASTE 1/2 MNTH 11/30 Open 5,444.46 0.00 20-01652 11/25/20 00046 RUTHERFORD, DAVID L.,ESQ. REVIEW APPLICATION/ORD. 215/15 Open 437.50 0.00 20-01653 11/25/20 03048 QUALITY FORD SHAFT ASSY - DPW VEH #753 Open 125.07 0.00 20-01654 11/25/20 03027 SAMR COMPUTER/ELECTRONIC RECYCLING Open 1,850.00 0.00 20-01655 11/25/20 01457 A-VAN ELECTRICAL SUPPLY INC LED LAMP & FIXTURE - DPW Open 81.14 0.00 20-01656 11/25/20 03306 SARJO INDUSTRIES, INC. FUSES/SEAL RINGS-VEHICLE PARTS Open 167.69 0.00 20-01657 11/25/20 02380 I.D.M. MEDICAL GAS CO REFILL OXYGEN D CYLINDER-AMBUL Open 60.91 0.00 20-01659 11/30/20 00157 TREASURER - STATE OF NJ SITE REMEDIATION-PERMIT FEE Open 880.00 0.00 20-01660 11/30/20 00012 PROSTOCK MIDLAND 3 CASES 2-CYCLE OIL - DPW Open 184.32 0.00 20-01661 11/30/20 02892 TRUGREEN FALL AERATION/SEEDING-N FIELD Open 1,790.00 0.00 20-01662 11/30/20 00106 M G L PRINTING SOLUTIONS PRINTING-2000 SOL. WASTE BILLS Open 424.00 0.00 20-01663 11/30/20 03298 PASCACK DATA SERVICES, INC MICROSOFT ON LINE SVCS Open 2,052.67 0.00 20-01664 11/30/20 02435 RIO SUPPLY, INC. WATER SOFTWARE MAINT AGREEMENT Open 3,550.00 0.00 20-01665 12/01/20 02157 TREASURER, STATE OF NJ UNIFORM FIRE CODE SUBSCRIPTION Open 30.00 0.00 20-01666 12/01/20 80195 KIRK, THOMAS 2020 CLOTH. ALLOW. 2ND PAYMENT Open 575.00 0.00 20-01667 12/01/20 03315 MECHANIC-LIND, LESLIE RETURN PLAN BD APPLICATION FEE Open 150.00 0.00 20-01669 12/01/20 00056 TYCO ANIMAL CONTROL SERVICES ANIMAL CONTROL SVC DEC Open 475.00 0.00 20-01670 12/01/20 01840 OPTIMUM POLICE/CAD CABLE 12/16-1/15 Open 131.48 0.00 3  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting December 22nd, 2020 7:30 p.m. 20-01671 12/01/20 00030 HO-HO-KUS BOARD OF EDUCATION SCHOOL TAX - MONTH OF DEC. Open 1,529,399.20 0.00 20-01675 12/01/20 03297 AUTO POLISHING CENTER DENT REMOVAL-FIRE CHIEF VEHICL Open 950.00 0.00 20-01676 12/01/20 03208 MONMOUTH TELECOM TELECOM SERVICE NOV-DEC Open 866.20 0.00 20-01677 12/02/20 01662 AAA EMERGENCY SUPPLY 3 CASES PARTICULATE RESPIRATOR Open 1,383.00 0.00 20-01678 12/02/20 03159 BOSWELL ENGINEERING. INC. DESIGN WATER TREATMNT SY 11/23 Open 2,277.00 0.00 20-01679 12/02/20 03158 WM RECYCLE AMERICA RECYCLING PICKUPS OCT -DPW Open 262.95 0.00 20-01680 12/02/20 02296 ARROW TREE SERVICE INC GRIND STUMP - 67 CARLTON Open 150.00 0.00 20-01681 12/02/20 00440 PITNEY BOWES, INC POSTAGE METER INK CARTRIDGE Open 101.99 0.00 20-01682 12/02/20 03256 THE ALAIMO GROUP, INC. CONST SUPERVISION-AFFORDABLE H Open 165.00 0.00 20-01683 12/02/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG SITE PLAN REV POOL-404/9 Open 330.00 0.00 20-01684 12/02/20 03256 THE ALAIMO GROUP, INC. SITE PL/SUB DIV REV 802/10.01 Open 165.00 0.00 20-01685 12/02/20 03256 THE ALAIMO GROUP, INC. SITE PL & SUB DIV REV-802/4.01 Open 243.75 0.00 20-01686 12/02/20 03256 THE ALAIMO GROUP, INC. DETENT/RETENT BASINS 802/10.01 Open 140.00 0.00 20-01687 12/02/20 03256 THE ALAIMO GROUP, INC. SITE PL & SUB DIV REV802/10.03 Open 125.00 0.00 20-01688 12/02/20 02356 GENERATION III INC. REFUND BLDING PERMIT 226 ACKER Open 290.00 0.00 20-01689 12/02/20 80120 GIL, MICHAEL 2020 CLOTH. ALLOW. 2ND PAYMENT Open 575.00 0.00 20-01690 12/02/20 80089 DENCH, BRIAN 2020 CLOTH. ALLOW. 2ND PAYMENT Open 575.00 0.00 20-01691 12/02/20 03239 AT&T MOBILITY IPAD/CELL PHONE SV 10/12-11/11 Open 456.28 0.00 20-01692 12/03/20 01051 V.E. RALPH & SON COLD & HOT PACKS - AMBULANCE Open 79.84 0.00 20-01693 12/04/20 02899 OFFICE CONCEPTS GROUP OFFICE SUPPLIES - POL DPT Open 320.61 0.00 20-01694 12/04/20 02331 WISS & BOUREGY P.C. PROF. SVCS-LABOR ATTORNEY-NOV Open 38.00 0.00 20-01695 12/04/20 01607 BURGIS ASSOCIATES, INC. REV. ADJUSTMENTS TO REDEV PLAN Open 600.00 0.00 20-01696 12/04/20 02069 PATTMAN PLUMBING REPAIR TO FIRE DPT HEATING SYS Open 435.00 0.00 20-01697 12/04/20 02288 CEDAR HILL NURSERY INC 3 YDS. OF TOP SOIL - DPW Open 87.00 0.00 20-01698 12/04/20 03224 ALS GROUP USA CORP. SODIUM/COLIFORM WATER TESTS Open 248.00 0.00 20-01700 12/04/20 00992 GREGO, ANTHONY 2020 CLOTH. ALLOW. 2ND PAYMENT Open 575.00 0.00 20-01707 12/04/20 00001 HOME HARDWARE WATER DEPT SUPPLIES Open 315.76 0.00 20-01708 12/04/20 02711 OPTIMUM * OPTIMUN SVC BORO HL 12/1-12/31 Open 29.95 0.00 20-01709 12/07/20 03166 SJS LAWN CARE SERVICES, LLC LEAVES/CUT LAWN - 325 WEARIMUS Open 1,425.00 0.00 20-01710 12/07/20 01607 BURGIS ASSOCIATES, INC. FINAL EDITS TO MASTER PLAN-OCT Open 4,695.00 0.00 20-01711 12/07/20 03256 THE ALAIMO GROUP, INC. PROJ ADMN/ONSITE CHK-802/10.01 Open 511.25 0.00 20-01712 12/07/20 03256 THE ALAIMO GROUP, INC. ONSITE CHK CONDITION-802/10.08 Open 140.00 0.00 20-01713 12/07/20 03256 THE ALAIMO GROUP, INC. ONSITE CHK CONDITION-802/4.01 Open 140.00 0.00 20-01714 12/07/20 03256 THE ALAIMO GROUP, INC. SITE PLN/SUB DIV REV-802/10.07 Open 800.00 0.00 20-01715 12/07/20 03256 THE ALAIMO GROUP, INC. ONSITE CHECK - 802/10.07 Open 140.00 0.00 20-01716 12/07/20 03256 THE ALAIMO GROUP, INC. SITE PLAN/SUB DIV REV-802/1.01 Open 800.00 0.00 20-01717 12/07/20 03256 THE ALAIMO GROUP, INC. REVISION/INITIAL REV-802/10.02 Open 925.00 0.00 20-01718 12/07/20 02296 ARROW TREE SERVICE INC REMOVE SILVER MAPLE-1 MARION Open 1,600.00 0.00 20-01719 12/07/20 03261 KONICA MINOLTA BUS. SOLUTIONS POLICE COPIER-COPIES 11/4-12/3 Open 38.70 0.00 20-01720 12/08/20 03317 EVERBRIDGE NIXLE SERVICE - 12 MONTHS Open 3,240.00 0.00 20-01721 12/08/20 00821 AT&T NOV 2020 FAX/LONG DISTANCE Open 93.99 0.00 20-01722 12/08/20 00329 RG GROUP HYDRAULIC HOSE ASSEMBLY - DPW Open 119.99 0.00 20-01724 12/09/20 03041 STATE OF NJ DEPT OF LABOR* FLI TAXES DUE TO NJ Open 113.67 0.00 20-01725 12/09/20 02283 DRAEGER, INC. CERT SOLUTION - POL Open 120.00 0.00 20-01726 12/09/20 00712 CLIFFSIDE BODY CORPORATION DRIVE AUGER BOX//MOTOR- DPW Open 2,974.24 0.00 20-01730 12/10/20 02009 SEIBEL, JASON RENEW WATER LICENSES-W-2,T2,C2 Open 150.00 0.00 20-01731 12/10/20 02009 SEIBEL, JASON REIMB FOR BOOTS - DPW 2020 Open 300.00 0.00 20-01732 12/10/20 99874 PRIESTNER, DAN REIMBURSE - WORK BOOOTS 2020 Open 300.00 0.00 20-01733 12/10/20 01151 OAKLAND-MARINE & EQUIPMENT BACKPACK BLOWER PARTS - DPW Open 80.00 0.00 20-01734 12/10/20 03270 ART FACTOR STUDIO, LLC WEB HOSTING-ANNUAL FEE-POL DPT Open 240.00 0.00 20-01735 12/11/20 02899 OFFICE CONCEPTS GROUP OFFICE SUPPLIES - DPW Open 72.91 0.00 20-01736 12/11/20 02053 ZAWADZKI, DARRYL REIMB FOR WORK BOOTS - 2020 Open 300.00 0.00 4  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting December 22nd, 2020 7:30 p.m. 20-01738 12/14/20 01377 D & E UNIFORMS RAIN COAT FOR SCHOOL GUARD Open 59.95 0.00 20-01739 12/14/20 03298 PASCACK DATA SERVICES, INC COMPUTER SUPPORT 12/15-3/14 Open 6,750.00 0.00 20-01740 12/14/20 02296 ARROW TREE SERVICE INC TREE REMOVAL-ESRR AND FOX RUN Open 1,000.00 0.00 20-01741 12/14/20 02069 PATTMAN PLUMBING HEAT REPAIR - BORO HALL Open 730.00 0.00 20-01742 12/14/20 02690 VERIZON WIRELESS* WIRELESS CHARGES 11/4-12/3 Open 522.61 0.00 20-01743 12/14/20 02671 SUBURBAN DISPOSAL INC. SOLID WASTE/RECYCLING NOV 2020 Open 68,995.79 0.00 20-01744 12/14/20 02899 OFFICE CONCEPTS GROUP OFFICE SUPPLIES - COURT Open 244.96 0.00 20-01745 12/14/20 00555 P S E & G * ELECT. SVC-EASTGATE THRU 12/8 Open 67.10 0.00 20-01746 12/14/20 00255 NORTH JERSEY MEDIA GROUP NOTICE OF VARIANCE-1004/8 Open 113.05 0.00 20-01747 12/14/20 00255 NORTH JERSEY MEDIA GROUP AMEND. TO 2021 WATER RATES Open 63.44 0.00 20-01748 12/14/20 00255 NORTH JERSEY MEDIA GROUP BORO LEGAL ADS - NOV Open 108.97 0.00 20-01749 12/14/20 00255 NORTH JERSEY MEDIA GROUP NOTICE OF ZBA MTG/MASTER PLAN Open 136.99 0.00 20-01750 12/14/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG. PLAN REVIEW - 607/16 Open 400.00 0.00 20-01751 12/14/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG-ROAD OPENING-244 ACKERMAN Open 250.00 0.00 20-01752 12/14/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REVIEW 305/4 Open 400.00 0.00 20-01753 12/14/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REV REVISION-501/4 Open 125.00 0.00 20-01754 12/14/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REVIEW - 217/6 Open 400.00 0.00 20-01755 12/14/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REV-SUB DIV 810/1.01 Open 2,140.00 0.00 20-01756 12/15/20 03102 CROSS ROADS PAVING & MAINT. RD RESURFACE PROG. VOUCHER #2 Open 15,195.49 0.00 20-01758 12/15/20 01457 A-VAN ELECTRICAL SUPPLY INC LIGHTS & CONTROLS - DPW Open 229.61 0.00 20-01759 12/15/20 00130 WATER WORKS SUPPLY CO INC 6.84 X 8" AS CLAMP-WATER DPT Open 269.68 0.00 20-01760 12/15/20 02689 STATE OF NEW JERSEY STATE BOILER INSPECTIONS Open 480.00 0.00 20-01761 12/15/20 00041 BORO OF H-H-K CURRENT ACCT ROADWORK DPW - POLICE O/T WORK Open 468.00 0.00 20-01762 12/15/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL CURRENT 1/2 MNTH 12/15 Open 183,296.91 0.00 20-01763 12/15/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-WATER 1/2 MONTH 12/15 Open 8,736.12 0.00 20-01764 12/15/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-S WASTE 1/2 MNTH 12/15 Open 5,724.17 0.00 20-01765 12/15/20 00166 BOLE, DAVID B., ESQ. BORO ATTY SVCS CAPITAL-NOV/DEC Open 495.00 0.00 20-01766 12/15/20 00166 BOLE, DAVID B., ESQ. BORO ATTY-RETAINER/TAX APPEALS Open 10,396.00 0.00 20-01775 12/16/20 03110 PERRICELLI, LISA VISION REIMBURSEMENT - 2020 Open 300.00 0.00 20-01777 12/16/20 01607 BURGIS ASSOCIATES, INC. REV APPLIC FOR BORO ENG Open 262.50 0.00 20-01778 12/16/20 02612 PITNEY BOWES RESERVE ACCOUNT REIMBURSE POSTAGE METER-NOV Open 1,265.20 0.00 20-01779 12/16/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG SITE PLAN REV-1015/13 & 14 Open 2,025.00 0.00 20-01780 12/17/20 00413 BORO OF H-H-K TRUST ACCT TRSFR TO TRUSTS-FUEL/MOTORPOOL Open 40,624.73 0.00 20-01781 12/17/20 03320 GALANTI, MICHAEL & JOANA TAX APPEAL REFUND - 2020 Open 1,211.65 0.00 20-01782 12/17/20 03321 GOVERNARA, DANIEL & JESSICA TAX APPEAL REFUND -2019 & 2020 Open 9,798.75 0.00 20-01783 12/17/20 03322 EDWARD F. GIBBONS, ESQ. TAX APPEAL REFUND - 2020 Open 2,679.60 0.00 20-01784 12/17/20 03323 WOLF VESPASIANO ATTY TRUST A/C TAX APPEAL REFUND-2018 TO 2020 Open 10,864.50 0.00 20-01785 12/17/20 02723 CLARKE CATON HINTZ SVCS.-AFFORDABLE HOUSING NOV. Open 344.00 0.00 20-01786 12/17/20 00201 GARBARINI & CO PC CANCEL CAP ORDINANCES-REVIEW Open 1,762.50 0.00 20-01788 12/18/20 03224 ALS GROUP USA CORP. COLIFORM TESTS -12/10 Open 44.00 0.00 20-01789 12/18/20 03147 BERGEN SUPPLY COMPANY 10 CASES PAPER TOWELS - DPW Open 249.50 0.00 20-01790 12/18/20 01779 OUTSTANDING SERVICE CHECK TANKS/BIOCIDE TREARMENT Open 182.90 0.00 20-01794 12/18/20 03325 ARDALAN, M. & DAQUINO, C. TAX APPEAL REFUND - 2020 Open 2,975.50 0.00 20-01795 12/21/20 00038 VERIZON WATER DEPT PHONES NOV-DEC Open 83.84 0.00 20-01796 12/21/20 00038 VERIZON NOV-DEC PHONE - DEPTS. Open 354.61 0.00 20-01797 12/21/20 02712 OPTIMUM ** OPTONLINE SVC DPW - 1/16-11/15 Open 96.06 0.00 Resolution #20-126- Introduced by Council President Troast A Resolution – Setting the Reorganization Meeting Date for 2021 WHEREAS, the “Open Public Meeting Act,” Chapter 231, P.L. 1975, requires adequate notice of meeting of public bodies as defined therein. 5  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting December 22nd, 2020 7:30 p.m. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus in the County of Bergen and State of New Jersey, as follows: 1. The Reorganization Meeting of the Mayor and Council for the year 2021 will be held virtually via ZOOM at 7:00 p.m. on Tuesday, January 5, 2021 where it otherwise would have taken place at the Ho- Ho-Kus Council Chambers, 333 Warren Avenue, Ho-Ho-Kus, NJ. Resolution #20-127- Introduced by Council President Troast A Resolution – Alcohol and Drug Testing Services WHEREAS, This AGREEMENT is made between Valley Medical Group (VMG) (“PROVIDER”), a professional Company having its principal place of business at 15 Essex Road, Suite 506, Paramus, New Jersey 07652, and Ho-Ho-Kus, Borough of (“MUNICIPALITY’), a MUNICIPALITY having its address at 333 Warren Ave., Ho-Ho-Kus, NJ 07423 on this date of January 1, 2021, which shall hereinafter be referred to as the execution date of this Agreement; and WHEREAS, PROVIDER provided alcohol and drug testing services to companies to support workplace alcohol and drug testing programs and policies; the MUNICIPALITY has a policy for alcohol and drug abuse testing of applicants and/or employees and requires alcohol and drug testing services from PROVIDER. THEREFORE, BE IT RESOLVED, by the Mayor and Council of the borough of Ho-Ho-Kus that it is hereby authorized to enter into this agreement the terms and conditions of which shall apply from the execution date of this Agreement. BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to execute any and all documents necessary to effectuate this Resolution following legal review. Resolution #20-128- Introduced by Council President Troast A Resolution – NIXLE Communication Services WHEREAS, an agreement between the Borough of Ho-Ho-Kus having its principal offices located 333 Warren Avenue, Ho-Ho-Kus NJ 07423 County of Bergen and State of New Jersey, party of the first part, hereinafter referred to as Client and Everbridge, having its principal offices located 155 North Lake Avenue, Pasadena, CA 91101 for our communication services ; and. WHEREAS, the Chief Financial Officer has attached a Certification that adequate funds have been duly budgeted and appropriated to pay for the Contract; NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that a contract for the above-referenced services is hereby awarded to Everbridge for (1) year at a cost of $3,240.00. BE IT FURTHER RESOLVED, that Municipal Clerk is authorized to sign a contract with the contractor following legal review; and BE IT FURTHER RESOLVED, which a copy of this resolution shall be sent to Everbridge, 155 North Lake Avenue, Pasadena, CA 91101; and. Resolution #20-129- Introduced by Council President Troast A Resolution – Authorizing the Preparation and Filing of an Application for Financial Assistance to the NJ Infrastructure Bank WHEREAS, the Borough of Ho-Ho-Kus intends to file an application for funding from the New Jersey Infrastructure Bank (NJIB) associated with the Water Improvement project, which consists of installing treatment at the existing wells. NOW, THEREFORE, BE IT RESOLVED that William J. Jones, Borough Administrator, be authorized to act as the Authorized Representative to present the Borough of Ho-Ho-Kus in all matters relating to the project undertaken pursuant to the above references NJIB Loan to be executed with the New Jersey Department of Environmental Protection and the New Jersey Infrastructure Bank. The Authorized Representative may be contacted at: Borough of Ho-Ho-Kus 333 Warren Avenue 6  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting December 22nd, 2020 7:30 p.m. Ho-Ho-Kus, NJ 07423 201-652-4400 ext. 231 Resolution #20-130- Introduced by Council President Troast A Resolution – Transfer of Funds FROM: TO: Legal (O&E) $2,000.00 Shade Tree (O&E) $1,000.00 Fire (O&E) $1,000.00 Total $2,000.00 $2,000.00 Resolution #20-131- Introduced by Council President Troast A Resolution – Authorizing the Purchase of a Water Department Vehicle WHEREAS, the Ho-Ho-Kus Water Department is in need of vehicles for use by the Department in connection with daily operations; and WHEREAS, the Department has identified a 2020 F-550 Ford Utility Body Water Service Truck as specified in the proposal received for the same, available through State Contract 17-FLEET-00241, that would meet the needs of the Department; and WHEREAS, the State Contract is through Route 23 Automall at a total price of $53,822.00 for the vehicle, inclusive of the Water Service Truck, and State Contract through Cliffside Body Corp, for add-ons at a total price of $75,107.84. WHEREAS, the Chief Financial Officer has certified availability of funds in the Water Department Trust Budget, Capital Outlay #0-05-605-299, so as to allow for an award of two (2) purchase orders that total certified amount of $128,929.84; NOW THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Borough of Ho-Ho-Kus does approve the issuance of two (2) purchase orders and checks in the sum of $128,929.84 to: Route 23 Automall - $53,822.00 1301 Route 23 Butler, New Jersey 07405 Cliffside Body Corporation - $75,107.84 130 Broad Avenue P.O. Box 206 Fairview, NJ 07022 CERTIFICATION OF AVAILABILITY OF FUNDS As required by NJSA 40A:4-57, NJAC 5:30-14.5 and any other applicable requirement of law, I Joseph Citro, Chief Financial Officer of the Borough of H-Ho-Kus, have determined that there are available, sufficient funds, not committed to any other purpose, provided by the Water Department Trust Budget, Capital Outlay #0-05-605-299, so as to allow for an award of a purchase order in total certified amount of $128,929.84 Joseph Citro, Chief Financial Officer Resolution #20-132- Introduced by Council President Troast A Resolution – Authorizing the Purchase of a Police Vehicle WHEREAS, the Borough of Ho-Ho-Kus requires vehicles for use by its Police Department as well as use by the Office of Emergency Management Coordinator who is a member of the Police Department; and WHEREAS, the Borough has identified the availability of 2021 Ford Police Interceptor SUV through the Cranford Police Cooperative Pricing System under Contract No. 47, Item 1, with base price of $38,638.41 and options of $16,386.34 for a total price of $55,024.75; and 7  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting December 22nd, 2020 7:30 p.m. WHEREAS, the purchase through a Municipal Cooperative Pricing System satisfies the requirements of the Local Public Contracts Law and the New Jersey Pay to Play laws applicable to such purchases; and WHEREAS, the Chief Financial Officer has certified availability of funds through the Municipal Budget, Capital Outlay #0-01-301-214, so as to allow for an award of a purchase order and payment in total certified amount of $55,024.75; NOW THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Borough of Ho-Ho-Kus does approve the issuance of two (2) purchase orders and remittance of payment by way of checks in the sum of $55,024.75 to Beyer Ford - $38,638.41 170 Ridgedale Avenue Morristown, New Jersey 07960 East Cost Lighting - $16,386.34 200 Meco Drive Millstone Twp, NJ 08535 CERTIFICATION OF AVAILABILITY OF FUNDS As required by NJSA 40A:4-57, NJAC 5:30-14.5 and any other applicable requirement of law, I Joseph Citro, Chief Financial Officer of the Borough of Ho-Ho-Kus, have determined that there are available, sufficient funds, not committed to any other purpose, through the Municipal Budget, Capital Outlay, #0- 01-301-214, so as to allow for an award of a purchase order and payment in total certified amount of $55,024.75. Joseph Citro, Chief Financial Officer A motion was offered by Council President Troast and seconded by Councilman Crossley to approve Resolutions #20-125 through #20-132. Motion carried on a roll call vote – All present voting “Aye”. LIAISON REPORTS Recreation – No Report Library – Councilman Policastro reported the facility remains open to the public at a limited capacity of 15 people, with an optional curbside pick-up program. Employees continue to work staggered shifts. More information can be found on Facebook and as well their website www.ho-ho-kuslibrary.com. Councilman will have a further report in executive session. Board of Education – Councilman Policastro reported the School winter break starts Thursday December, 24, 2020. School re-opens on Monday, January 4, 2021 following the same health and safety protocols. Ambulance Corp. – No Report Fire Department – Councilman Shell reported the FD continues to staff full rigs going out and he thanked them for all their hard work and keeping the community safe. They had a very successful Santa Sunday. Councilman Policastro did an excellent job promoting the event through social media. Chamber of Commerce – Councilman Shell reported nothing new on the Chamber, however he would like to do something in memory of Domenic Parisi of Domenic & Pietro’s Barber Shop for being in business in Ho- Ho-Kus for 50 years. Board agreed. Looking to do a proclamation sometime in the Spring when his family can attend. More information to follow. MAYOR REMARKS Mayor thanked all was involved to make the Virtual Tree Lightning a success. Councilman Policastro was instrumental in getting it all set up. He commended the efforts of the Contemporary Club for the live illuminating event, where the proceeds went to help out local business. 8  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Meeting December 22nd, 2020 7:30 p.m. CLOSED SESSION - On a motion by Councilman Crossley, seconded by Councilwoman Moran, the Mayor and Council approved entering into Executive Session closed to the public. Motion Carried by voice vote – all present voting “Aye”. A Resolution - providing for a meeting not open to the public in accordance with the provisions of the New Jersey Open Public Meetings Act. NJSA 10:4-12 Whereas, the Borough Council of the Borough of Ho-Ho-Kus is subject to certain requirements of the Open Public Meetings Act, NJSA 10:4-6; and Whereas, the Open Public Meetings Act, NJSA 10:4-12 provides that an Executive Session not open to the public may be held for certain specified purposes when authorized by resolution; and Whereas, it is necessary for the Borough Council of the Borough of Ho-Ho-Kus to discuss in a session not open to the public certain matters relating to the item or items authorized by NJSA 10:4-12 (b) as follows: 4-Matters relating to collective bargaining agreements Library issues, Employee Salaries, PILOT Now therefore, be it resolved by the Borough Council of the Borough of Ho-Ho-Kus assembled in public session on December 22, 2020 that an Executive Session closed to the public be and the same is hereby authorized for discussion of matters relating to the specified items designated above. Closed Session began at 8:05 p.m. and ended at 9:20 p.m. ADJOURNMENT On a motion by Councilman Crossley, seconded by Councilman Shell, the meeting was adjourned at 9:20 p.m. Motion Carried by voice vote – all present voting “Aye”. Respectfully submitted, Joan Herve, RMC/CMR Borough Clerk 9