Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA June 5, 2013 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:03 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Attorney DeBonis and Clerk-Treasurer Longer. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the Regular Meeting minutes of May 15, 2013 as presented. All aye, motion carried. (3-0) Correspondence: Mr. Snedecor offered his condolences to the family of Rudy Clay, former Gary Mayor, who passed away yesterday. Mrs. Longer announced the Council meeting regularly scheduled for this evening has been cancelled. Approval of Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the claims lists and payroll claims lists as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor requested the substitution of information for CDBG Ramp Initiative Progress Estimate #1 be made from the information provided earlier in the packets. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda with the substitution. All aye, motion carried. (3-0) Mr. Snedecor noted that William Stearns, 309 W. 8th St., presented a request regarding handicap warning signs in writing and stated this would be placed on the June 19th agenda of the Board Unfinished Business: Staff Update: Order to Comply: Robert Berndt: re: 6851 Grand Blvd: Mr. Lain stated that Officer Gagliardi, Mike Hannigan and he had been doing weekly reviews of the property. Officer Gagliardi stated the progress of the clean up is going well and it appears that 95% of the debris has been removed. Additional updates will be provided at future meetings. New Business: Resident concerns regarding maintenance of properties: 331 & 341 N. Illinois St.: Robin Durkel, 340 N. Kelly St., was present and stated these 2 lots back up to her property and have tall weeds growing. She has met with Officer Gagliardi and would like some clarification as to what the City requires and asked the City to get involved in having the property mowed. Mayor Snedecor stated he visited the site earlier today and suggested meeting with the property owners to discuss the situation. Another neighbor (unidentified) stated the property was always mowed by the owners until 2 years ago and she has been a resident for over 30 years. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to have the Mayor and City Staff meet with the property owners to find a resolution and if no resolution can be found the property owners are required to attend the next Board of Works meeting to resolve the issue. All aye, motion carried. (3-0) Board of Works Minutes: June 5, 2013 1 Consideration of INDOT Street Sweeping Agreement: July 1, 2013 through June 30, 2017: Mr. Dubach, Public Works Supt., and Mr. Gralik, City Engineer, were present and recommended this agreement only be entered into for 1-year, not 4 years as the requirements on the City reporting have increased and the monetary increase from the last 4-year agreement is minimal. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Street Sweeping Agreement with INDOT for only a 1-year period from July 1, 2013 through June 30, 2014 and authorizing the Mayor to execute the amended agreement. All aye, motion carried. (3-0) Attorney DeBonis amended the agreement by writing in the changes in the terms prior to the Mayor signing. CDBG Ramp Initiative 2012-2013: Change Order #1: Katie Lemon, BF&S, provided this Change order, stating this adds the remaining grant funds available for the project in the amount of $9,272.43 for a total project amount of $121,700.29. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Change Order #1 in the amount of $9,272.43 as presented. All aye, motion carried. (3-0) CDBG Ramp Initiative 2012-2013: Progress Estimate #1: Katie Lemon, BF&S, explained the substitution of the progress estimate in the total amount of $67,590.23 represents 60% of the project being completed through last week. She also noted the Mayor has provided a letter to the Lake County Community Economic Development regarding this project to update them in time for their consideration within their current fiscal year. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Progress Estimate #1 in the amount of $67,590.23 as presented. All aye, motion carried. (3-0) Summer Market Entertainment Agreements: Special Events 2013: Raeann Trakas had provided the Board a list of entertainment for the 2013 Summer Market and a form agreement to be used for each. Mrs. Longer stated the entertainers do not get paid until the performance is completed and Ms. Trakas was asking the Board to authorize the Mayor to execute the agreements throughout the summer for each of these groups. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the list of Summer Market entertainers and to authorize the Mayor to execute Performance Agreements for each as the summer progresses. All aye, motion carried. (3-0) Announcements: Mr. Ehrhardt noted the Summer Market opens tomorrow, June 6th, at Festival Park and will continue each Thursday from 3 – 8 p.m. through September. Mayor Snedecor stated the Hobart Community Pool opens this Saturday, June 8th and the ADA Ramps have been installed in both pools. A resident stated the former basketball courts at Fred Rose Park are now being used by skateboarders. Mr. Snedecor asked if anyone wished to address the Board there was no further response. Adjournment: Motion by Mr. Lain to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:37 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: June 5, 2013 2