Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA July 17, 2013 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:01 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Clerk-Treasurer Longer. Absent: Attorney DeBonis. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the Regular Meeting minutes of July 3, 2013 as presented. All aye, motion carried. (3-0) City Attorney DeBonis arrives. Correspondence: There was no correspondence. Mayor Snedecor stated that "cooling center" information would be provided by Interim Fire Chief Kerr at the Council meeting later this evening. Approval of Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the claims lists and payroll claims lists as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Review: Order to Comply: Robert Berndt re: 6851 Grand Blvd: Mr. Berndt and members of his family were present. Mr. Lain stated a decision needs to be made by the Board as to whether to grant a 30-day extension. Jerry Herzog, 1st District Councilman, provided the family information regarding the Lake County Economic Development Dept. HUD program as a possible source of funding help to make the repairs needed to the home and recommended an extension be granted. Mayor Snedecor suggested the family also contact the Ross Township Trustee's office for possible assistance. Mr. Berndt thanked the Board for saving the home and asked for the funds requested in his tort claim from the damages he said occurred during the City's clean-up of the property. Mr. Snedecor stated the tort claim decision comes from the legal department and has already been responded to. Mr. Hannigan presented slides showing the before and after progress on the rehabilitation efforts in the home and presented the family with a checklist of items needed to be completed prior to occupancy. He added that the well must also be repaired to provide water to the home before occupancy can be granted. Mr. Berndt's son stated the family is looking for financing for the well and the furnace and will look into the agencies mentioned. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to grant a 30-day extension to August 16th and for the owner to appear at the August 21st meeting of the Board. Discussion followed with Mr. Ehrhardt questioning why the family has waited to pursue funding options. Mr. Berndt's son stated he has begun the process of selling some of the assets to help fund the improvements. Mr. Snedecor called for the question. All aye, motion carried. (3-0) Board of Works Minutes: July 17, 2013 1 New Business: Request for Renewal of Lease: Hobart Jaycees, Tessa Maguire, President: There were no Jaycee representatives present. Discussion followed regarding a lease extension for 6 months for the building at 18 E. Old Ridge Road and then a month-to-month lease agreement being put into place. Attorney DeBonis suggested that month-to-month tenancy would be preferable with the current terms of the lease including utilities and maintenance being paid by the tenant with a 30-day termination. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to offer a month-to-month tenant agreement to the Jaycees for the use of the building at 18 E. Old Ridge Road. All aye, motion carried. (3-0) Attorney DeBonis will prepare a tenant letter of agreement. CDBG Ramp Initiative 2012-2013: Change Order #3: Katie Lemon, BF&S, presented the Change Order in the amount of $2,833.10 for additional work to remove and replace noncompliant crosswalks and add new ones to make them ADA compliant and to extend the completion date to August 16, 2013. Mr. Snedecor and Ms. Lemon explained the need to replace certain areas which had old ramps but that had deteriorated and needed replacement for compliance with current ADA standards. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Change Order #3 as presented in the amount of $2,833.10 and extend the completion date to August 16, 2013. All aye, motion carried. (3-0) Supplemental Agreement No. 1: BF&S re: 2013 CDBG ADA Ramp Replacement Initiative Project:: City Engineer Phil Gralik provided a letter recommending approval of this supplemental agreement No. 1 to increase the not-to-exceed contract amount for construction inspection services from $10,000 to $14,500 for additional ADA ramp replacement work. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve ADA Ramp Replacement Inspection Supplemental Agreement No. 1 as presented. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if anyone wished to address the Board there was no response. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:50 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: July 17, 2013 2