Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA AUGUST 7, 2013 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:05 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Attorney DeBonis, Clerk-Treasurer Longer and Trish White C-T Admin. Asst. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the Regular Meeting minutes of July 17, 2013 as presented. All aye, motion carried. (3-0) Correspondence: There was no correspondence. Mayor Snedecor stated there would be a Mundell project update at the Council meeting this evening. Approval of Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the claims lists and payroll claims lists as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: There was no unfinished business. New Business: Request for a Refund: Plumbing Permit #2013-0049, Pierce Plumbing: Mr. Hannigan stated that Mr. Pierce and his son both applied for a permit on this job and they are requesting a refund on one of them as the second one was not needed. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the refund of permit #2013-0049 in the amount of $103.00 at Mr. Hannigan’s recommendation. All aye, motion carried. (3-0) Request to trim trees/vegetation in City easement: W. 37th Ave. near Iowa St.: Lamar Advertising: Sydney Dawson was present on behalf of Lamar Advertising. She met with Mr. Fulton and the City owns the easement that the trees are on but the sign itself is not on City property. Lamar has a licensed arborist and they are willing to pay for the trimming and cleanup of the trees and they will consult with the City’s contracted arborist Russell Hodge. These trees were part of the Ridge Road Streetscape. Motion by Mr. Snedecor, seconded by Mr. Lain to approve the request of trimming the trees, only what is needed, after consulting with the City’s arborist. All aye, motion carried. (3-0) Review of 2013 Power Model Boat Race Contract: Special Events: Attorney DeBonis stated that he worked with Raeann on putting this contract together. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Power Model Boat Race Contract contingent upon Park Board Approval. All aye, motion carried. (3-0) CDBG Ramp Initiative 2012-2013: Pay Estimate #3: Katie Lemon, BF&S, was present. She stated Hook’s estimate #3 includes LCCEDD Grant share of $18,272.54 and the City’s share of $31,533.92 for a total of $49,806.46. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Pay Estimate #3 as presented. All aye, motion carried. (3-0) Board of Works Minutes: August 7, 2013 1 Request for 8th Street speed enforcement: Bill Stearns: Mr. Stearns was present. He thanked the Mayor for the placement of the handicap and school signs. He is requesting additional enforcement for speeders. Mr. Lain stated this is a problem that occurs all over and he stated that most of the offenders are people that live in the area suggesting getting neighbors involved and write down license plate numbers to report to the police. Mr. Stearns asked about an electronic speed sign that shows individuals how fast they are going, Mr. Snedecor stated that the City has one however at this time it needs repairs. Mr. Stearns offered to help raise funds to pay for repairs and Mr. Snedecor said they could talk separately about that. Request to spread stone in alleyway between Sandusky St. & Colbourne: Mr. Reed, 3764 Sandusky was present. He is requesting more improvement be done with the alleys. Mr. Snedecor stated that he visited the area and it needs more gravel and to be graded off. He said Public works will be following up. Acceptance and Signing of Mylars: Re: plat #2 of Northwind Crossings, Unit Two: Craig Kouri with Becknell Industrial was present. This item has been before the Plan Commission with a (7-0) approval. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the mylars for Northwind Crossing Unit 2 as presented. All aye, motion carried. (3-0) Announcements: Attorney DeBonis introduced Attorney Heather McCarthy. She has recently joined his office and will be helping him with City business. Brian Schwuchow 2110 W. 3rd, Street expressed concerns regarding code enforcement in the City of Hobart. Mr. Snedecor asked if anyone wished to address the Board there was no response. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:37 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: August 7, 2013 2