Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA AUGUST 21, 2013 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:04 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Clerk-Treasurer Longer and Trish White C-T Admin. Asst. Absent: Attorney DeBonis. Reading of Minutes: Mrs. Longer noted that there was a correction to the August 7, 2013 meeting minutes, stating the property that Lamar Advertising has their sign on is not City Property as previously stated at the prior meeting. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the Regular Meeting minutes of August 7, 2013 as amended. All aye, motion carried. (3-0) Correspondence: Mayor Snedecor noted a letter was received requesting the vacate of an easement. (see approval of agenda) Approval of Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the claims lists and payroll claims lists as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor requested two items be added to the agenda. ADD: A letter of request that the City vacate the easement at 412 & 400 N. Lake Shore Drive, also ADD: an emergency purchase for Public Works. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Attorney DeBonis arrives. Review: Order to Comply: Robert Berndt, re: 6851 Grand Blvd: Mr. Berndt was present. Mr. Hannigan stated that this property no longer needs to be under the review of the Board of Public Works and Safety. It is his recommendation that the Board remove this item from the agenda and allow the Building Department to continue working with Mr. Berndt on completion. Mr. Berndt thanked the Board for allowing him to preserve the home. He asked Attorney DeBonis to reconsider his decision on the claim he filed against the City. Attorney DeBonis stated that in investigating this claim it seems that the City did cause damage to the well. He will advise on a settlement at the September 4, 2013 meeting however the property lien still remains in place. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to turn the rehabilitation over to the Building Department and to remove this item for the BOW agenda. All aye, motion carried. (3-0) New Business: Request to remove two pine trees in the easement: Wanda Torres, re: 1255 W. 37th Ave.: Mrs. Torres was present. She stated she is the owner on record and has lived at the home four years. The trees block the view of the home and also obstruct her view while backing out of the driveway. She asked if she could have the trees removed. Mr. Snedecor stated that Mr. Dubach would come out to the property to look at the condition of the trees and advise on stump removal. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to grant approval of Mrs. Torres’s request of tree removal in the easement at the owner’s expense. Board of Works Minutes: August 21, 2013 1 All aye, motion carried. (3-0) Letter requesting the City vacate an easement: Brad Joseph & Jodi Kateiva and Nina Davis re: 412 & 400 N. Lake Shore Drive: These residents wrote a letter to the BOW requesting the City vacate this easement. Attorney DeBonis stated that if this is considered it would have to be a bid process. He also stated that this is an access point which makes it valuable real estate especially for things like lake dredging. It is his recommendation to deny. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to deny this request. All aye, motion carried. (3-0) Resolution 2013-03: A Resolution Authorizing the Acquisition of an Automated Side Loader Garbage Truck by the City as an Emergency “Special Purchase” : Attorney DeBonis advised quotes were obtained for immediate delivery. Mr. Dubach and Mr. Laco were both present: Mr. Laco presented pictures stating the frame is cracked, bracing is broken and there are holes that are letting glass fall out into the street. The public works department and the Mayor’s office have received several complaints about the unsafe condition of the current vehicle that needs to be replaced. Mr. Dubach made phone calls today regarding quotes and a date when a vehicle would be ready. Best Equipment was the only one that had an available vehicle for the lowest amount of $235,000. Mr. Dubach also stated that to order this vehicle would take six months. Mr. DeBonis stated that were a couple of corrections that needed to be made to Resolution 2013-03, changing from 5 years financing to 3 years and interest rates from 2.95% to 2.74%. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve Resolution 2012-03 as amended. All aye, motion carried. (3-0) Announcements: Mayor Snedecor stated the aquatics treatment of Lake George is pending approval from the DNR. Mr. Snedecor asked if anyone wished to address the Board there was no response. Adjournment: Motion by Mr. Lain to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:51 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: August 21, 2013 2