Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA OCTOBER 2, 2013 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:05 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Attorney DeBonis, Clerk-Treasurer Longer and Trish White C-T Admin. Asst. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the Regular Meeting minutes of September 18, 2013 as presented. All aye, motion carried. (3-0) Correspondence: Mr. Snedecor stated the Joint Board Meeting including Redevelopment, Board of Public Works and Safety, Common Council, Sanitation and Storm Water on Oct. 9, 2013 at 6:00 p.m. has been cancelled and a notice of the rescheduled date time will be posted. Mrs. Longer stated Oct. 23 is being considered as a re-schedule date. Approval of Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the claims lists and payroll claims lists as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor stated that Attorney DeBonis requested the Stormwater management agreement for McDonald’s be added to the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: There was no unfinished business. New Business: Request to remove trees on easement: Debbie Cook, re: 344 N. Guyer: Ms. Cook was present. Scott Cummings with the Public Works Department inspected the trees and they are all in good condition. Ms. Cook asked the Board for permission to have the trees trimmed back and to have one of the trees removed as it is has a hole in it and it has lost a large limb. Mr. Hannigan recommended approval. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve this request at the owner’s expense noting the contractor doing the work must be licensed with the City. All aye, motion carried. (3-0) Request for placement of a stop sign at 9th St. and Duck Creek Ct.: Danielle Johnson: Chief Zormier went to this location and stated that there are no signs at 9th and Duck Creek or at Sullivan and 9th. He stated BMV rules would apply in this case but if the Board recommends approval of sign placement he suggested two signs, one placed at (west bound 9th and Duck Creek) and the second sign at (north bound Sullivan and 9th ). Mr. Snedecor stated that something like this would need to go before the Council as it would require an Ordinance. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to forward this request to the Council for consideration of approval of both signs at the locations recommended by Chief Zormier. All aye, motion carried. (3-0) Board of Works Minutes: October 2, 2013 1 Review of Supplemental Agreement No. 2, Construction Inspection Services: BF&S: re: 2013 CDBG ADA Ramp Replacement Initiative Project: This is an increase of $3,000, changing the not to exceed amount from $14,500 to $17,500. Phil Gralik City Engineer, recommends approval. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve supplemental agreement No. 2 as presented. All aye, motion carried. (3-0) Stormwater Management Agreement: Attorney DeBonis stated this is a Stormwater Management Maintenance Plan. The developer is required to sign and file the agreement with the City. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the form of the Agreement and to authorize the Mayor to execute this agreement. All aye, motion carried. (3-0) Announcements: There were no announcements. Mr. Snedecor asked if anyone wished to address the Board there was no response. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:28 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: October 2, 2013 2